ANNUAL ORGANIZATIONAL MEETING/BUDGET HEARING
April 5, 2010
The annual re-organizational meeting and the budget hearing was opened and presided over by Mayor Jeffrey S. Stiles. Also in attendance were Trustees Edward A. Harvey and Kevin J. Flint, and Clerk-Treasurer Dorothy E. Johnson.
APPOINTMENTS & SALARIES
The following appointments were presented for Board review:
Mayor- Jeffrey S. Stiles, elected to 4/13 $ 1,750.00 annual
Trustee- Kevin J. Flint, elected to 4/13 $ 1,500.00 ”
Trustee- Edward A. Harvey, elected to 4/14 $ 1,500.00 “
Deputy Mayor –Kevin J. Flint app. to 4/11 $ 100.00 “
Attorney- Lynn Green – contracted $ 4,000.00 “
Clerk-Treasurer, Record’s Keeper, Tax Collector-
Dorothy E. Johnson – 2 yr. app. to 4/11 (w/benefits) $13,156.00 “
Registrar of Vital Statistics – D. Johnson, app. to 4/11 $ 125.00 “
Deputy Clerk-Treasurer & Deputy Registrar- Eileen D. Kerzick $ 9.75 per hr.
Interim Superintendent/Maintenance worker- David Hajczewski, $ 14.50 per
app. annually (without health insurance), if insurance added next yr,
$1.50 pr. hr. deducted.
Maintenance Worker – Mathias VanDerwerker – w/ benefits & water cert. $ 11.25 per hr.
Part time laborer – Leonard D. Perry $ 10.00 per hr.
Other Part time laborers – hired as needed $ 8.00 per hr.
Election Inspectors – Hired at time of need $ 7.50 per hr.
Public Health Officer-Brenda Davies-Wait app. to 4/11 -0-
Historian – Gary Thompson -0-
It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
To accept the above appointments and salaries.
Present Planning Board Members are Tim Horvath, Dennis Laughlin, Stacey Michael,
Debby Friedman, Blake Hayes & Dorothy Rieberg, alternate. It was decided to hold on any re-appointment until further discussion as their may be some conflict.
POLICIES AND PROCEDURES
Policies and procedures were presented as follows:
Official Bank – NBT Bank of Norwich, Cherry Valley Branch
Official Newspaper- Daily Star, Oneonta
Official Board Meeting- 3rd Monday of each month at 7:00 p.m.
Authorization for Clerk to pay utilities, health insurance, postage, and small items to run office and equipment as needed, prior to board meeting approval
Interest Rate Charge- 5% first month, with 1% added each month thereafter.
Copies - $ .25 each
Classes/work related meetings
Work related travel - $ .54 per mile
Meals- If not included with class, as per policy of 10/92: $15.00 per day.
Bounced check fee- $20.00
County Sales Tax receipts – 75% to General Fund. 25% to Water Fund
Full time employee benefits –Sick days, Bereavement days, Vacation, Holidays, Hospital/Medical Insurance, Jury Duty pay (see policies)
All Employees- NYS Retirement & Deferred Compensation Plan
Policies – Investment, Procurement, Code of Ethics, Prohibition of Sexual Harassment, Drug Free Work Place, Meal Reimbursement, Emergency Preparedness Plan, Water Restriction During Drought Emergency, Clerk/Deputy Clerk Segregation of Duties, DPW Guidelines.
Water Rules and Regulations
Cemetery Rules and Regulations
It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
to accept the above as presented.
The budgets for the 2010-11 fiscal year were presented as follows:
__________________ General Fund Water Fund __
Appropriations $256,246.00 $106,900.00
Revenues inc. surplus 89,552.00 106,900.00
To Be Raised by Taxes $166,694.00 -0-
Tax Rate per thousand $16.9998 Water Rate per thousand gallons $6.75
3 % increase (78 cents) 2% Increase (.15 cents)
After discussion, with no public comment, a motion was made by Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to accept the budget as proposed, and it was
FURTHER RESOLVED, to close the public hearing at 7:45 pm.
TREE REMOVAL – Cemetery
A discussion was held regarding the damaged trees that need attention in the cemetery. Some need to be taken out, some possibly only trimmed. Cemetery Maintenance Worker, Leonard Perry suggested checking into having a statue of some sort made from the bottom of one of the very large trees; only removing the top. It was suggested that some organizations or individuals may want to help fund the venture. Board members liked the idea, providing there isn’t a large cost to the village. Trustee Flint will check with Scott Brady, who does this type of work to get an idea of cost.
NYS DOL – Prevailing Wage Schedule
The Mayor, Mr. Hajczewski, and the Clerk met with a representative of the New York State Department of Labor in March regarding prevailing wage schedules. They were told that any work done at the former Village Hall, being a publicly owned building, is covered under public works regulations. According the their representative, any work bid out by Artworks for the 44 Main Street building, a prevailing wage schedule must be applied for. The Clerk was asked to invite Mrs. Sapinsky to the next regular meeting to discuss the matter.
Karen Nelson, Alden Street asked if the Cub Scouts could sell hotdogs on Memorial Day after or during the parade, from her home. Board members agreed there is no problem with this.
The meeting adjourned at 8:10 pm, upon motion of Trustee Harvey, seconded by Trustee Flint.
Dorothy E. Johnson
April 8, 2010
ANNUAL ORGANIZATIONAL MEETING/BUDGET HEARING