June 2010 minutes

June 21, 2010

The meeting of the Cherry Valley Village Board opened at 7 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Clerk-Treasurer Dorothy Johnson, and DPW maintenance worker David R. Hajczewski.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT 6/1/10
Unpaid Checking
Fund Balance (5/31) Water on taxes Account Balance
Village General Fund $74,438.74 -9,524.43 = $64, 914.31
Water Fund 8,018.19 +9,524.43 = 17,542.62
Total Fund $82,456.93 $82,456.93
Trust & Agency Fund $ 529.90

Fund Savings Account
Water System Repair Reserve $ 1,265.98
Cemetery Capital Reserve 12,750.72
Unemployment Insurance Reserve 4,859.03
Equipment Reserve 2,881.07
Capital Water Debt Service Reserve 39,414.29
Parks & Recreation Reserve 4,865.56
Sidewalk Repair/Replacement 531.83

Taxes

Billed June 1, 2010 $166,693.84
Unpaid water + 9,524.43
Less Cablevision - 352.25
Total to be collected $175,866.02

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to accept the Treasurer’s report as read.

DPW

The wall/flower box in the village parking lot has been completed.
DPW Maintenance Foreman Dave said there are a lot of problems in the well house with wiring, timers, etc. It was upon motion of Trustee Flint, seconded by Trustee Harvey, to have Stark Electric replace/repair the timers and to give us an estimate of further work that is needed to get everything running properly.
He reminded the board that the State Board of Health must approve any sale of water, should the village sell to Gas Tem USA.
Mayor Stiles said that the paving of the areas on the streets adjacent to the sidewalks on Montgomery Street will be done in house this year to save money. It was therefore upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried, RESOLVED to purchase a hand roller at a cost of approximately $500 and some black top rakes to be able complete the work.
The men will be taking a tank maintenance class in the fall. It will then be determined if the water holding tank needs to be cleaned.
It was upon motion of Trustee Harvey, seconded by Trustee Flint to purchase four tickets to the Norwich Clambake.
After hours burials was discussed. The men normally get time and one-half off for these hours. After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, to pay one man $50 additional for a cremation burial, $100 for full sized burial (not dressed) but filled in the next regular work day. This pay will be in lieu of the time off. The men are to take turns doing the burials.

CEMETERY ROADWAY – Seal

After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED to advertise for someone to seal the driveway in the cemetery, to provide a bid bond, to bid it per square foot, and the work to be completed in September.
More information may be obtained from the Highway Maintenance crew @ (607) 264-9384. Bids will be publicly opened at the meeting of August 16, 2010 at 7 pm. The Board of Trustees reserves the right to reject any or all bids.

MAYOR STILES

Mayor Stiles said that he had previously stated that his goal was to make Cherry Valley a better place to live and he feels that we have achieved our goal. He said he cannot thank everyone enough.

CEMETERY – Tree Carving - Tabled

INSURANCE CLAIM

Damage was done to the guardrails on the corner of Montgomery Street and Campbell Road from an accident. The Clerk prepared an estimate for the insurance company, to cover replacement costs, and given it to the court.

FLOWER DONATIONS

Donations were received from the following:

Cherry Valley Memorials ………………….. $25.00
Cherry Valley Historical Association ……... 25.00
Mirabito ……………………………………. 25.00
Monucad …………………………………… 50.00
Margaret Yerdon …………………………… 25.00
Kathryn Lane ………………………………. 35.00
William Isaac ………………………………. 25.00
Jim Kosinski ……………………………….. 20.00
Ed Harvey ……………………….. A flower basket
A Rose is a Rose …… Flower basket &flowers at fountain.

Thank you to all who have donated and/or set out flowers on your own property.

RESTORE NEW YORK – 29 Main Street

A letter was received from Nefertiti Campbell, owner of 29 Main Street in response to a letter sent to her regarding the lack of progress on the building they own. Ms. Campbell feels the foundation has been stabilized, the walls stable, and the roof is okay as it did not collapse under the snow this past winter. She said they are under deep financial stress, though had recently been approved for a County loan and plan to further stabilize with a new roof and renovated fa├žade. She also said that they will address the aesthetics of the building while doing structural work but the aesthetics is not a priority.
The village continues to receive complaints and concerns of the looks and safety of the building. The Village DPW crew has cleaned it up in the past as it is on Main Street and the owner will be billed. Also the board was originally told that the work had to begin by January 1st, now being told a later date. After all of this and the lack of progress, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, the village is pulling their support of this project. The Campbell’s will be notified of this.

PROPERTY COMPLAINT – Maple Lane

Complaints continue regarding the abandoned property on 29 Maple Lane. The Clerk has again written to the owner (per tax roll), the county code enforcement, and the bank which paid the tax bill.

LOCAL LAW – Lawn Maintenance

The board decided to check into a local law regarding the lack of lawn maintenance on properties in the village.

ROUTE SIGNS

The New York State Department of Transportation has contacted the village for their input on signs that the Chamber has requested be placed on Route 20 by the bi-pass in the Town of Cherry Valley. Mayor Stiles and board members agreed that they are in favor of the gas, food, and lodging signs that are of no cost.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried,
Resolved, to make payment on bills, transfer appropriations and amend the budget as follows:

General Fund Ch #’s 8426 – 8455 $13,348.77
Water Fund “ “ 2,010.95
Total Fund $15,359.72
Trust & Agency Fund Ch #’s 1578 - 1580 $ 96.00

Transfer of Appropriations

From To

A1990.4 $ 39.15 A1210.4 $ 38.15
A1990.4 34.93 A1325.4 34.93
A1990.4 73.16 A1355.4 73.16
A1990.4 91.38 A8510.4 91.38
A1990.4 618.88 A8810.4 618.88
A1990.4 265.68 A9030.8 265.68

F1990.4 33.45 F8310.4 33.45
F1990.4 231.03 F9030.8 231.03
Budget Amendments

From To To

2009 – 2010 Year
(8 hrs. more than budgeted) A1490.1 $ 58.00 A2770 $ 58.00
“ ” “ “ A5110.1 45.00 A2770 48.00
“ “ “ “ F8320.1 103.00 F2770 103.00
Contingent A1990.4 7,000.00 A2770 7,000.00
“ F1990.4 14,300.00 F2770 14,300.00

2009-2010 year To Savings
A9501.4 611.49 A2770 611.49
F9510.4 1,018.19 A2770 1,018.19





ADJOURNMENT

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 8:30 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
July 6, 2010