December 16, 2013
The meeting was opened by Mayor Flint at 7 p.m. In attendance was Trustee Louis Guido, Trustee Edward Harvey, Clerk-Treasurer Dorothy Johnson, Attorney Dennis Laughlin, Interim DPW Superintendent David Hajczewski, Michael Hutcherson, SEFCU Insurance Representative, and village residents K. Don Brigham and Conway Bishop.
The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Guido, and unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.
Checking Account 12/1/13 Balance
Total Fund 133,626.28
Trust & Agency 2,503.41
Savings Accounts 12/1/13 Balance
Water System Repair Reserve $ 2,889.88
Cemetery Capital Reserve 11,139.98
Unemployment Insurance Reserve 5,170.77
Water Debt Service Reserve 24,495.93
Parks & Recreation Reserve 8,480.48
Sidewalk Repair & Replacement Reserve 233.37
Unpaid Water Unpaid Taxes
Unpaid 11/1/13 $ 8,561.47 Returned to
Paid in November 310.00 County for
Billed in November 155.00 Collection
Unpaid 12/1/13 $8,406.47
To Jan. 2014 bill
After discussion, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to accept the report as given.
Mr. Hutcherson reviewed the village’s current insurance coverage and revisions to this year’s as well as price changes.
Board members agreed to accept Mr. Hutcherson’s proposal to insure the village for another year.
Don Brigham attended on behalf of members of the community who helped raise money for the community sign that stands by the (gym) entrance of the Community Center. Most of the sign was paid for by the Firemen’s Auxiliary, the remainder by the community group (through the fire department). Several people have questioned the use of the sign and how this may be used. Presently Mayor Flint and Trustee Guido are the only people to have access to the lettering of the sign. Mr. Brigham offered to help with the lettering and feels that the sign should be more accessible, that as the Auxiliary paid for most of the sign they may want to have a key. After discussion, it was decided that one key will be kept at the village office and the other maybe at the fire department or with the community group. Mr. Brigham will speak to the Auxiliary President, Kim Yerdon regarding the placement.
The Clerk said she thinks that many people may be unaware of the sign, that it is for community events, or who to contact. She will make up a notice to go out with the water bills.
MAINTENANCE WORKER – Applicant
Mr. Conway Bishop attended the meeting as he is interested in the vacant position of a maintenance worker. Todd Hull quit his position on Sunday according to the Clerk. Board members have not yet discussed the matter but will inform Mr. Bishop when decisions are made.
Later in the meeting the board discussed the vacant position and decided to advertise for help after Christmas, after they have time to review the matter more carefully.
Moody Bill – Water Fund
Trustee Guido had notified Moody & Associates regarding the large overage on their recent bills for work on the wells. The initial quote was $10,906.00. The bill came in at $13,709.08, which was covered by insurance except the $1,000 deductible. Then a second bill came in the amount of $6,750.33.
A response and explanation was received with Moody offering to reduce the bill by $1,690.00 and to offer a 25% discount on mobilization/demobilization for next service work, if we use them. It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried,
RESOLVED to pay the remaining bill to Moody and Associates in the amount of $5,060.33, and it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried,
RESOLVED in the future, any big estimates that come in, if they come in over 10%, need board approval before having the work completed.
Santa will be at the Village Christmas Tree on December 24th @ 6:30.
Oranges and Candy bars have been ordered.
Lights are up; four small baskets have been hung at the intersection.
Permit for hanging lights on National Grid poles has been submitted.
Mr. Hajczewski will get a price on having a tree removed in front of the Rebekah Lodge, Alden Street. Mayor Flint reported the tree is split and should be taken down.
The Garbage collector brought mail in that he found in the village trash can by the health center belonging to Mary Ashwood, 282 Gage School House Road, Cherry Valley. Ms. Ashwood will be sent a letter of notification of the illegal dumping.
AUDIT OF CLAIMS
After review by the board, it was upon motion of Trustee Guido, seconded Trustee Harvey, unanimously carried,
RESOLVED to make payment on bills and transfer appropriations as follows:
General Fund Ch #’s10465 - 10509 $13,972.43
Water Fund " 9,893.69
Total Fund $23,866.12
Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement Ch #’s 1797 - 1798 $1,842.81
Transfer of Appropriations
A7989.4 $ 5.00 A1990.4 $ 5.00
A9010.8 29.00 A1990.4 29.00
The meeting adjourned upon motion of Trustee Harvey, seconded by Trustee Guido at 9:05 pm.
Dorothy E. Johnson
December 19, 2013