December Minutes

December 15, 2008

The meeting of the Cherry Valley Village Board was opened at 7:00 p.m., Mayor Jeffrey S. Stiles presiding. In attendance were Trustees Edward A. Harvey and Kevin J. Flint, Clerk-Treasurer Dorothy E. Johnson, Department of Public Works Superintendent Kelly J. Wright, and Maggie Gage, Gates-Cole Insurance agent.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Fund Checking Account Balance
Village General Fund $ 98,624.63
Water Fund 4,826.44
Total Fund $103,451.07
Trust & Agency Fund $ 461.16

Fund Savings Account
Water System Repair Reserve $ 1,261.70
Cemetery Capital Reserve 12,707.58
Unemployment Insurance Reserve 6,926.90
Equipment Reserve 2,871.31
Capital Water Debt Service Reserve 48,261.21
Parks & Recreation Reserve 1,907.02
Sidewalk Repair/Replacement 529.35


Unpaid Water
Unpaid 11/1/08 $10,777.68
Paid in Nov. 917.40
Unpaid 12/1/08 $ 9,860.28


It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to accept the report as read.

MUNICIPAL BUILDING

Artworks – The board had planned on meeting with Artworks representative Jane Sapinksy, though she was not in attendance.

Legion Lease – Trustee Harvey will further speak with legion members to get a draft lease started for the January 2009 meeting.

INSURANCE

Maggie Gage, agent for Gates-Cole Insurance Agency asked the board to consider her company as agent for the village. She explained that she couldn’t get a quote from our existing company, Trident, as the Colonial Agency (now SEFCU) has already obtained a quote from them. She added that she did get a quote from another company, though they were too high.

INSURANCE CLAIM – M. Crandall

No report.

STREET SIGNS

No signs completed. Materials are in.

ELECTION

Letters have been written to Chair People of the Democratic and Republican parties with pertinent dates and the Clerk has gotten a list of inspectors from the county. The Clerk noted that December 30th is the first day that independent nominations can be signed. Also, that caucus can be held between Jan. 20th and Jan. 27th.

NY POWER AUTHORITY GRANT

The Clerk wrote a letter to ask for an amendment to the agreement between the New York Power and the Village to include the following:

Furnace replacement at the Village Hall.
Front door at the Village Hall.
Windows at the Village Hall.
Water Pump controls at the well house.

If funds remain – energy efficient panels for the windows at the Quonset building.

The Clerk has not heard back from the authority yet.

SMSI GRANT

Mayor Stiles spoke with former Mayor Brigham and was assured that we are not committed in any way to continue with the Shared Municipal Services contract. It was felt by board members that with the town and village already sharing services and with plans to share more in the future, it would be a waste of taxpayer’s money to spend in excess of $20,000 to continue with a study regarding possible dissolution of the village. It was therefore upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,

RESOLVED, to have the Clerk write a letter to the New York State Department of State to inform them that we are not interested at this time to continue on with the project, that we may in the future want to re-visit the matter, when the economy is better.

TOWN OF CV – Shared Services

Mayor Stiles has again spoken with Town Supervisor Tom Garretson regarding sharing of services between the town and village. The Clerk was asked to invite the town board and highway superintendent to the next village meeting to further discuss working together.

SNOW REMOVAL

Mayor Stiles said the town is willing to help the village with the snow removal. Trustee Flint said the county is willing to supply trucks for this purpose so the village does not have to hire it done. Trustee Flint also asked the Superintendent if he had put the snowplow on the truck yet, that he feels it would benefit him with moving snow. Superintendent Wright said he doesn’t feel it is necessary, does not have the time with removing snow from the parking lots and other places and that he feels the he can do a better job with the tractor and bucket. Trustee Flint said he still feels a better, quicker job could be done with the truck and plow. Mayor Stiles added that he too, would like the plow put on (as previously asked). The Superintendent said he will put the plow on if he has time, though he feels it is not necessary.

QUONSET BUILDING

Purchase of Adjacent Land – The Clerk has gotten all of the paperwork to Kevin Yerdon, surveyor, so he can do a search on the property.

Window Panels – Mayor Stiles has gotten a price of approximately $68 per (4 ft. square) window and there are 9 windows. It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously agreed to purchase the panels for the windows.

CHANGE OF MEETING DATES

As the meeting in January falls on Martin Luther King Day, it was upon motion of Trustee Flint, seconded by Trustee Harvey to change the next meeting date from Monday, January 19th to Wednesday, January 21, 2009, and it was
FURTHER RESOLVED, to tentatively change the meeting of February, which falls on President’s Day from Monday, February 16th to Wednesday, February 21, 2009.

OFFICE CLOSED

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, to close the village office on Friday, December 26, 2008, the day after Christmas.

REFUSE REMOVAL

Tonnage
Complaints have been received from the county regarding the garbage taken from the village to the MOSA facility, that we do not have enough tonnage going to the facility. The Clerk and the hauler, Randy Weaver, have both confirmed that our garbage is being taken there and it is credited to the village. The Clerk will write a letter of apology to Mr. Weaver for all of the harassment he has taken over this matter.

Self-Pick-Up
A discussion was held about the village purchasing a truck and hiring a part time person to pick up the garbage instead of contracting it out next year. The Superintendent will check on prices of a truck and compactor.

DPW
Water Course – David Hajczewski, Department of Public Works laborer, has been signed up to take the Small Water Systems Course at Morrisville College in February, 2009.

INUSRANCE COVERAGE - Acceptance
After discussion, Trustee Harvey was fro having Gates-Cole as our insurance agent, Trustee Flint for SEFCU. Mayor Stiles broke the tie, voting for SEFCU.


AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,
Resolved, to make payment on bills and transfer of appropriations as follows:

General Fund Ch #’s 7512 - 7550 $14,056.29
Water Fund “ “ 5,293.03
Total Fund $19,349.32
Trust & Agency Fund Ch #’s 1424 -1427 $ 969.26

Transfer of Appropriations

From To
A7111.4 $500.00 A7110.4 $500.00
A7140.4 $200.00 A9010.8 $200.00




ADJOURNMENT
It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 8:50 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
December 23, 2008

November 2008 Minutes

November 17, 2008

The meeting of the Cherry Valley Village Board was opened at 7:00 p.m. by Mayor Jeffrey S. Stiles. In attendance were Trustees Kevin J. Flint and Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, DPW Superintendent Kelly J. Wright, and Planning Board Chairman Tim Horvath.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Fund Checking Account Balance
Village General Fund $116,319.64
Water Fund 7,468.09
Total Fund $123,787.73
Trust & Agency Fund $ 285.52

Fund Savings Account
Water System Repair Reserve $ 1,260.92
Cemetery Capital Reserve 12,699.75
Unemployment Insurance Reserve 6,922.63
Equipment Reserve 2,869.54
Capital Water Debt Service Reserve 48,231.47
Parks & Recreation Reserve 1,905.84
Sidewalk Repair/Replacement 529.35


Unpaid Taxes Unpaid Water
Billed 10/1/08 $13,119.22 Unpaid 10/1/08 $11,563.06
Paid in Oct. 4,300.01 Paid in Oct. 963.60
Paid in Nov. 495.32 Billed in Oct. 178.22
Returned to county $ 8,323.89 Unpaid 11/1/08 $10,777.68


It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to accept the report as read. Board members signed the affidavit to be returned to the county.

LAFLER BUILDING

Tim Horvath said he will be salvaging the former Lafler building, 27 Main Street and would like to build plywood walls around the building while working. Board members agreed that he must leave at least three feet of the sidewalk clear. Also, narrow walkway and caution signs must be in place at each end and around the walls, clearly marking the area.

PLANNING BOARD

Members

Horvath, as Chairman of the Planning Board has requested the board be reduced from 7 to 5 members. A motion was made by Trustee Harvey, seconded by Trustee Flint, carried,
RESOLVED to decrease the number of members on the Planning Board from 7 to 5 in April when a new appointment would be made. P.J. Shelley will remain as an alternate.

Comprehensive Plan

Tim reviewed the beginning of a draft of the Comprehensive Plan with board members. The Planning Board will go over items that were pointed out by the board.

INSURANCE CLAIM – M. Crandall

A representative from the village’s insurance met with Superintendent Wright, the company has set aside a reserve in the event they do pay. Nothing further has been heard from either party.

STREET SIGNS

Trustee Flint was asked to make an additional sign showing where the Department of Public Works shop is (on 56 Main Street).
The Superintendent said he needs to take an inventory of signs.

ELECTION – Vacancies/Polling Place/Date

As the positions of Trustee Flint and Mayor Stiles are due to expire on the day before the first Monday of April 2009, it is
HEREBY RESOLVED, due to the Village Election Day falling on St. Patrick’s and per state regulation, the election has been changed from March 17th to Wednesday, March 18, 2009, and it was
FURTHER RESOLVED, the election will be held at the Village Clerk’s office, 2 Genesee Street, and it was
FURTHER RESOLVED, the offices vacant for election are:

Mayor – Four Year Term
Trustee – Four Year Term

CHRISTMAS CELEBRATION

Large Decorations – The permit has been sent to National Grid to hang the decorations, which the DPW will do after Thanksgiving.

Small Baskets – A Rose is a Rose will make up the baskets for the village.

Candy and Oranges – The Clerk purchased the candy bars from the CV Firemen’s Auxiliary @ 30 cents a bar. Oranges have been ordered from the Worcester FFA.
Santa in Park – Santa will be in the village park on Christmas Eve at 7 pm. Board members need to find someone to help out with this.

Tree – Superintendent Wright is to make a stand and get it in place before the ground freezes so it can be put in as deep and sturdy as possible.

COMPLAINTS – Sidewalks, Leaves, Ditch

Mayor Stiles checked on the ditch by the Herr, Church Street residence and found it is in need of cleaning. Also, the Mayor told the Superintendent to clear out under the driveway with a rake when he is cleaning the ditch.

DPW

Genesee Street Sidewalk – The Superintendent reported the sidewalk is complete except for backfilling the sides. Mayor Stiles said he would like this done before snow.

Leaf Pickup – Superintendent Wright is still picking up leaves. The leaf machine had broken down and new bearings had to be put in. Also, the impeller is going to need replacement soon as well as the hose. The Mayor said to go ahead and get the parts, except the hose (which will have to wait for the next budget) and get the leafer rebuilt and ready to go during the winter months.

TREE – Plant in park – The Superintendent is to get the tree that was original purchase for a Christmas tree, planted in Alden Park before winter.

Jackets/Shirts – It was decided to have the Superintendent and full time laborer purchase car-hart jackets of their choice and be reimbursed by the village. The village will have them embroidered. Shirts have been ordered from National Pastimes and should be ready soon.

Water Line – George – The Superintendent has been working on the water line for the new home that will be put in on Railroad Avenue. Mr. George will be billed for parts.

Shop Roof – Mayor Stiles said he has the materials to do a temporary repair to the Quonset building roof.

Town Help with Snow Removal – The Mayor has spoken with Town Supervisor Tom Garretson who has offered the town’s help with the clean up of snow this winter so we do not have to hire outside help. They will also help the village with paving again next summer. In turn, he informed all that the village will help the town with keeping the intersections clear, clean up by the town owned Health Center and clearing of some of small streets when needed. Board members told the Superintendent to get the plow on the truck now so it is ready when needed.

SMSI GRANT

Mayor Stiles said a committee is to be appointed to this project in order to proceed. Board members and the Clerk discussed the possibility of not going any further with this for a number of reasons. If the village does not pursue the project, the money will not be spent by the state The New York State Conference of Mayors feels it is best not to consolidate as well.
The Mayor will speak to former Mayor Brigham, who has been working on the matter for his input.

INSURANCE

Michael Hutcherson, SEFCU (formerly the Colonial Agency) has submitted a proposal for renewal of the insurance policy, to be renewed in January. Board members will review and bring to the next meeting. Maggie Gage, Gates – Cole agent, has not yet submitted her proposal.

SIDEWALK CLEARING

Board members would like to have included in the next news letter that the sidewalk clearing is a courtesy of the village to the taxpayer. The property owners are actually responsible for the clearing of the sidewalks adjacent to their properties, though the village has chosen to help.


AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,
Resolved, to make payment on bills and transfer of appropriations as follows:

General Fund Ch #’s 7467 - 7511 $15,679.03
Water Fund “ “ 3,922.64
Total Fund $19,671.67
Trust & Agency Fund Ch #’s 1420 -1423 $ 1,538.87

Transfer of Appropriations

From To
A9060.8 $1,000.00 A5110.1 $1,000.00
F9060.8 $1,162.00 F8340.1 $1,162.00




ADJOURNMENT
It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 8:50 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
November 20, 2008

October Minutes

October 28, 2008

The meeting of the Cherry Valley Village Board was opened at 7:00 p.m. by Mayor Jeffrey S. Stiles. In attendance were Trustee Kevin J. Flint, Trustee Edward Harvey, Clerk-Treasurer Dorothy E. Johnson, Loretta and Kenny Herr, Thomas and Tammy George, and Patti Engel.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Fund Checking Account Balance
Village General Fund $134,792.61
Water Fund 10,591.02
Total Fund $145,383.63
Trust & Agency Fund -0-

Fund Savings Account
Water System Repair Reserve $ 1,259.77
Cemetery Capital Reserve 12,688.17
Unemployment Insurance Reserve 6,916.32
Equipment Reserve 2,866.92
Capital Water Debt Service Reserve 48,187.49
Parks & Recreation Reserve 3,606.13
Sidewalk Repair/Replacement 529.35


Unpaid Taxes Unpaid Water
Billed 9/1/08 $15,560.14 Unpaid 9/1/08 $13,990.52
Paid in Sept. 2,605.00 Paid in Sept. 2,605.00
Unpaid 10/1/08 $11,563.06 Billed in Sept. 177.54
Unpaid 10/1/08 $11,563.06

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to accept the report as read.


MODULAR HOME – George, Railroad Ave.

Thomas and Tammy George attended the meeting for approval to install a modular home on Railroad Avenue. Board members reviewed the plans and told Mr. and Mrs. George that to make sure all of the county rules are met, there are a few local laws that may apply as well as and a permit must be filled out and paid for. The Clerk will send them the necessary paperwork.

COMPLAINTS – Sidewalks, Leaves, Ditch

Loretta Herr complained about poor conditions of some of the sidewalks. She said her daughter had fallen with her scooter near Claudine Haig’s, 45 Genesee Street home. She said there is a hole in the sidewalk and according to Claudine it had been reported in the past. No one present had heard of any former complaints. The Trustees had checked on it and found a ridge where the driveway meets the sidewalk. The board will have the Superintendent patch the area with cold mix. Mrs. Herr then complained about the hole in front of Donna Laymon’s 31 Genesee Street home, which the Superintendent is to check on and repair if needed. Also, Mrs. Herr mentioned the fact that her son in-law had twisted his leg on the sidewalk in front of 18 Genesee Street, where a new sidewalk is being put in place.
Mrs. Herr said she is worried about all of the piles of leaves being left with Halloween coming this week.
Then Mrs. Herr said that the ditch in front of her home on 37 Church Street has not been cleaned. Mayor Stiles said he would take a look at it, as he and former Mayor Brigham had in the past. He did note that the ditch could not be dug much deeper. While he is there he will inspect her culvert also.
Mrs. Herr said she feels the Superintendent is not doing his job adequately.
Mayor Stiles said he and the trustees are working on improving the image of the village, with a more aggressive plan to re-do sidewalks and streets. Trustee Harvey told Mrs. Herr that the biggest of problem is lack of funds and now manpower, as the laborer quit on October 15th.

MUNICIPAL BUILDING/ARTWORKS/LEGION

Patti Engel attended the meeting upon request of the board to discuss the possibility of Artwork’s leasing the Village Hall/Municipal Building at 44 Main Street. Mrs. Engel said they have a backer who will pay $7,000 toward a new septic system, which will cover a lot of the cost. Also, they are in the process of obtaining 150 theater chairs. They are interested in basically the theater portion of the building, but would like to have the entire building up to code. The board told Mrs. Engel that most of the $45,000 grant from the NY Power Authority is earmarked for this building.
Mrs. Engel said that if they only have the theater and not the entire building, they are not required to have a sprinkler system, per a former code officer. If the village maintains the entire building, they do not have to have the sprinkler system. The Board agreed that they would like to have a 15 year lease between the village and Artworks and are willing to work with them to make the joint venture best for all concerned. Mrs. Engel will take the information back to their board for consideration. She further stated that their plans are to have live theater, music, movies, readings, etc.
The Village and Legion are planning on entering into an agreement where the American Legion can lease their rooms for a 15 year period at one dollar a year. The village will budget a $500 donation to the legion as well.
The legion will pay their own utilities.


QUONSET BUILDING – ADJACENT LAND

The Clerk is waiting for a copy of the deed of Sandra Bridger (Swatling). All other paperwork has been faxed to Kevin Yerdon. Mayor Brigham said he will speak to Mike Swatling again about getting the deed.

STATE LINE ITEM S

Sidewalk Grant – This project is near completion.

Rebekah Lodge –Nothing to report.

CHIPS

Maiden Lane and part of Maple Lane

Work has been completed by the Towns of Cherry Valley and Sharon Springs. The Clerk sent letters of appreciation to both.

EMPIRE STATE DEVELOPMENT – Restore Program

The Clerk met with Lynn Bass, Empire State Development regarding the Restore New York program. The program is designed to restore “Main Street” buildings that are on the tax roll and that will remain on the tax roll and that are at least 51% vacant. The Village must pass a resolution to enable property owners to apply for the grant. One property owner is definitely interested and will email the information to the Clerk that she has.

CEMETERY – Lot Sold, Deed Signed

Thomas & Debra Bowen, Four Cremation lots, Sect. B2, Lot 9 e, f, g, & h.

INSURANCE CLAIM – Crandall

Mark Crandall’s wife reported that Mark had twisted his leg on a portion of the new sidewalk on Genesee Street. The Clerk contacted the insurance company who will meet with Superintendent Wright this week to investigate the incident.

COMPREHENSIVE PLAN

The board asked the Clerk to contact the Planning Board to have a representative meet with them at the next meeting to review the updated plan.

LABORER/PART TIME LABORER

Upon Kelly Finch quit, the board has been accepting applications and interviewing applicants. After discussion, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,
RESOLVED to hire David Hajczewski at a rate of $11.50 per hour, with no medical insurance and with a $1.00 increase after he receives his Class C Water Certification. Mr. Hajczewski has turned down the medical insurance coverage and was told by board members that he may get it in the future, with a wage adjustment, and it was
FURTHER RESOLVED, to have Superintendent hire a temporary laborer at a rate of $10 per hour to fill in until Mr. Hajczewski can begin work. All Board members also offered their help.

COMMUNITY GRANT – Walmart

As it doesn’t appear we are going to get any funding from the Community Grant, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED to transfer $1,171.30 from the Parks and Recreation Savings to the General Fund to cover expenses made from improvements to the Little League field.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,
Resolved, to make payment on bills and amend the budget as follows:

General Fund Ch #’s 7402 - 7466 $34,840.22
Water Fund “ “ 5,615.72
Total Fund $40,455.94
Trust & Agency Fund Ch #’s 1414 - 1419 $ 1,953.00

Budget Amendments

From To To
Little League $ 285.00 A7111.4 $285.00 A2705 $285.00
Concessions 207.25 A7111.4 207.25 A2705 207.25
Concessions 40.00 A7111.4 40.00 A2705 40.00
Parks & Rec. Savings 1,171.30 A7111.4 1,1781.30 A2705 1,171.30




ADJOURNMENT
It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 8:45 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
November 5, 2008

August 2008 Minutes

August 18, 2008

The regular meeting of the Cherry Valley Village Board opened at 7:00 p.m. by Deputy Mayor Jeffrey S. Stiles. In attendance were Trustee Kevin J. Flint, Clerk-Treasurer Dorothy E. Johnson, and Superintendent Kelly J. Wright. When Mayor Brigham arrived, he continued with the meeting.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Flint, seconded by Trustee Stiles, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Fund Checking Account Balance
Village General Fund $141,182.33
Water Fund 25,795.36
Total Fund $166,977.69
Trust & Agency Fund $ 196.78

Fund Savings Account
Water System Repair Reserve $ 1,256.93
Cemetery Capital Reserve 12,659.58
Unemployment Insurance Reserve 6,900.73
Equipment Reserve 2,860.46
Capital Water Debt Service Reserve 48,078.89
Parks & Recreation Reserve 3,598.00
Sidewalk Repair/Replacement 527.55

Unpaid Taxes Unpaid Water
Billed 6/1/08 $163,936.08 Billed 7/1/08 $44,580.31
Less Cablevision 64.25 Paid in July 24,812.03
Paid in June 129,158.92 Billed in July 25.74
Paid in July 15,059.39 Unpd. 8/1/08 $19,794.02
Unpd. 8/1/08 $ 19,653.52

It was upon motion of Trustee Flint, seconded by Trustee Stiles, unanimously carried to accept the report as read.

MUNICIPAL BUILDING – Artworks/American Legion

The Clerk invited members of Artworks to our meeting in hopes of beginning a plan for the village hall. As the American Legion is now housed in the building, it was decided to invite them to the next meeting of the board.

MONUMENT PARK

It was decided to try to get a dwarf pine tree at least ten feet tall that will not exceed 15 feet in height at full growth. The Superintendent will prepare the area and get someone to help plant the tree.

QUONSET BUILDING – ADJACENT LAND - Nothing to report.

STATE LINE ITEM

Sidewalk Grant – The Clerk reported the contract has been returned from the state and work can begin any time. She is advertising for bids for the placement of concrete with a broom finish by the yard.

Rebekah Lodge – Waiting for contract to be returned from the state.

CHIPS

Montgomery Street Ditch/Maple Lane/ Maiden Lane/Maple Avenue Area

Superintendent Wright and Trustee Flint will meet to finalize plans for the ditch work.
Trustee Flint reported that the county may not have the time to help us with the shimming of the streets and suggested asking the town for help.

UTILITY POLES -Nothing to report.

COMMUNITY GRANT – WAL*MART - Nothing to report.

SIGNS

No Parking has been painted on the pavement be the entrance to the park. Other signs for the park will be in place this week and all materials are ready for the Clerk’s office sign, according to Trustee Flint.

NY POWER AUTHORITY - $45,000 Grant

No official word from the New York Power Authority has been given to date.

SMSI GRANT

Mayor Brigham reported he is waiting for the revised contract to be returned from the state.

FUEL - OTSEGO COUNTY BID/SUBURBAN PROPANE

Suburban Propane offered to match the price given us through the county bid. It was agreed upon motion of Trustee Stiles, seconded by Trustee Flint, to continue service with Suburban Propane for fuel oil, diesel, and propane as long as it has no affect on the county’s bid.

WATER – Tank Inspection

Superintendent Wright reported the inspection of the water tank showed it is in good condition, showing little signs of wear.

CHANGE OF MEETING DATE

Upon request of the Clerk, it was upon motion of Trustee Stiles, seconded by Trustee Flint, unanimously carried,
RESOLVED to change the October meeting from Monday, October 20th to Tuesday, October 28, 2008.

HALLOWEEN – TRICK OR TREATING

It was decided that Halloween Trick or Treating will be held on Friday, October 31st, hours 5:30 to 7:30 pm.

COMMUNITY CENTER/GYM

Trustee Stiles reported the stove in the kitchen is in need of replacement. It was agreed to take money from concessions to purchase a new stove. Also, the village will purchase storm windows and curtains for the windows in the gymnasium.

VANDALISM IN PARK

Mayor Brigham reported a recent act of vandalism in the park. A garbage can was set on fire, near the concession building and propane tank of the gas grill. The matter was reported to the police authorities.

MAYOR RESIGNS

Mayor Brigham presented a letter of resignation to the board to be effective August 31, 2008. The Mayor’s resignation was accepted upon motion of Trustee Flint, seconded by Trustee Stiles, unanimously carried.

DONATION THANK YOU LETTERS

Thank you letters for recent donations have been received from the Roseboom Area Senior Citizens, Sharon Springs Silver & Gold, Cherry Valley Firemen’s Ladies Auxiliary, and a budget report from the Cherry Valley Historical Association.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Stiles, seconded Trustee Flint, unanimously carried,
Resolved, to make payment on bills and transfer appropriation/budget amendment as follows:

General Fund Ch #’s 7314 – 7353 $13,703.22
Water Fund “ “ 18,587.16
Total Fund $32,290.38
Trust & Agency Fund Ch #’s 1406 - 1409 $ 1,147.56

Transfer of Appropriations/Budget Amendment

From To

General Fund A1640.3 $200.00 Water Fund F8340.4 $200.00

For Cherry Valley Community Facility Corporation Rent






ADJOURNMENT
It was upon motion of Trustee Flint, seconded by Trustee Stiles, unanimously carried to close the meeting at 8:10 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
August 20, 2008

July 21, 2008

The regular meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Deputy Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Kevin J. Flint, Clerk-Treasurer Dorothy E. Johnson, and Superintendent Kelly J. Wright. Mayor Brigham arrived at the meeting later on.

MINUTES
The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Flint, seconded by Trustee Stiles, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Fund Checking Account Balance
Village General Fund $140,331.76
Water Fund 4,121.60
Total Fund $144,453.36
Trust & Agency Fund -0-

Fund Savings Account
Water System Repair Reserve $ 1,255.49
Cemetery Capital Reserve 12,645.07
Unemployment Insurance Reserve 6,892.82
Equipment Reserve 2,857.18
Capital Water Debt Service Reserve 48,023.80
Parks & Recreation Reserve 3,825.34
Sidewalk Repair/Replacement 527.55

It was upon motion of Trustee Flint, seconded by Trustee Stiles, unanimously carried to accept the report as read.

QUONSET BUILDING – ADJACENT LAND

Attorney Green is working on a description of this land as he feels a survey is not necessary.

STATE LINE ITEM
The Clerk will phone Senator’s office regarding a news release for these grants.

Sidewalk Grant – It was decided to have Superintendent Wright get three estimates for help with placement of the concrete sidewalk. The Clerk is waiting for the contract to be returned from the Department of State, as it had to be amended, since the village isn’t supplying all of the labor as originally planned.

Rebekah Lodge – Waiting for contract to be returned from the state.
William Ryan and Associates will be doing the work on the lodge.

CHIPS

Montgomery Street Ditch/Maple Lane/ Maiden Lane/Maple Avenue Area

It was upon motion of Trustee Flint, seconded by Trustee Stiles, unanimously carried,
RESOLVED to authorize Superintendent Wright to order the pipe and have gravel delivered by Kiser to complete the Montgomery Street drainage project with funds from the Consolidated Highway Improvement Fund (CHIPS), and it was,
FURTHER RESOLVED to use the balance of CHIPS funds to shim with a layer of blacktop Maiden Lane, Maple Lane (where needed) and areas on Maple Avenue where needed.
Trustee said the county would possibly help as well as the town.

UTILITY POLES

Attorney Green has been given pole numbers and locations. However, he did say that if the poles are still being used by Verizon and Time Warner they may not be able to be taken down. He will check further into the matter.

COMMUNITY GRANT – WAL*MART - Nothing to report.

SIGNS

Trustee Flint said he has some street signs ready and will bring a template over to mark No Parking on Pavement. It was also decided to have the Trustee make a sign, “Be Responsible, Clean up after your Pet” as there have been reports of dog droppings being left at the park.

NY POWER AUTHORITY - $45,000 Grant

There has still not been any correspondence from the New York Power Authority on the grant. However, per discussion, board members agreed the bulk of the money will be spent on the Village Hall and part of it
would be used to install energy panels on the windows of the Quonset building.

Mayor Brigham took over the meeting at this time and thanked Trustee Stiles for his help.

SMSI GRANT
Mayor Brigham reported he is waiting for the revised contract to be returned from the state.

ARTWORKS – Municipal Building

The board discussed Artworks possibly leasing the former Village Hall. A meeting will be needed to confer with them regarding the matter. Board members agreed that the legion must be able to remain there and no structural changes may be made without an engineer’s input.
Superintendent Wright suggested changing the heating system to the Legion rooms and using the existing furnace for the remaining rooms; to put propane heater in the legion rooms and they could regulate the heat themselves.
The Clerk will contact Patti Erway and/or Jane Sapinsky members of Artworks for their input and to invite them to a meeting.

MAIN STREET BUILDING – SAFETY CONCERNS

John McCarty, one of the owners of One Main Street informed the Clerk that they are waiting for a contractor to complete the work on the building. The upper lever porches will be completely taken off.

CVCFC – Water Bill/Rent

The Cherry Valley Community Facilities Corporation has relinquished all claim to back rent due to the Corporation from the village. The Clerk has spoken to them regarding future water bills. They would like to have the village deduct these bills from monthly rent. The Clerk asked them to put something in writing regarding this matter as the village board has agreed to it.

FUEL - OTSEGO COUNTY BID

Otsego County’s fuel bid is open to all political subdivisions in the county, therefore we are able to participate in their fuel contracts. The village will still get the gasoline through the school.

MOBILE HOME PERMIT – Water Meter Amendment

It was agreed to amend the permit and the water rules to include:
Any new mobile homes – Water Meter must be installed inside, where it will not freeze.

WATER – Tank Inspection

Superintendent Wright notified the board that the water tank will be inspected on August 6th.

CEMETERY – Lot Sold, Deed signed to

Roger & Helen Yerdon
Two Grave Lot
Section B2, Lot 93 a & b

FOLK FEST FOR FOOD

Phil Zenir has notified the village that he and his band, The Cherry Pickers, would like to host a music night in the village parking lot on each Thursday night in August. Donations of food or money will be accepted to go to the area food bank. Mr. Zenir will also get other interested bands to play. The music will be from 7 to 9 pm and refreshments will be sold. In case of rain the event will be held in the Community Center Gym.

PARK – Chamber

Nancy Erway mentioned again the fact that there is no light in the “’Chamber” park (where the gazebo is). The board decided they would not be responsible for providing light to the park, at this time.

MONUMENT PARK

Let It Grow Nursery has a dwarf pine tree that only grows to about 15 feet, which is now 3 to 4 feet high. Board members said they would like to see a taller one put in, though there may not be enough soil as the old road may be under the park. The Superintendent is still supposed to take the pine out of the park.

ALDEN FIELD – Bricks

Lou Guido, who has been providing, at no cost to the village, the brick pavers in Alden Park has recently cleaned the path again. He has asked that the pavers be swept or blown off during/after mowing is being done.

GARBAGE COMPLAINT – Fox

It has been reported that an outside resident has been bringing his garbage to the Michael Fox residence for pickup. The Clerk will write a letter to Mr. & Mrs. Fox to tell them that this is not permitted.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Stiles, seconded Trustee Flint, unanimously carried,
Resolved, to make payment on bills and amend the budget as follows:

General Fund Ch #’s 7265 – 7313 $19,094.11
Water Fund “ “ 3,962.71
Total Fund $23,056.82
Trust & Agency Fund Ch #’s 1395 - 1405 $ 2,209.18

Budget Amendment
From To To
2007-08 Budget $2,036.84 A6969.4 $1,600.00 A2770 $2,036.84
A1990.4 436.84
“ “ “ 328.45 F1990.4 328.45 F2770 328.45


ADJOURNMENT
It was upon motion of Trustee Stiles, seconded by Trustee Flint, unanimously carried to close the meeting at 8:14 pm.
Respectfully Submitted,

Dorothy E. Johnson
Clerk-Treasurer July 30, 2008

May 2008 Village Minutes

May 19, 2008

The regular meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor K. Don Brigham presiding. In attendance were Trustee Jeffrey S. Stiles, Trustee Kevin J. Flint, and Clerk-Treasurer Dorothy E. Johnson. Mr. & Mrs. Daniel Yerdon attended for a short time.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Stiles, seconded by Trustee Flint, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Fund Checking Account
Village General Fund $45,068.10
Water Fund 1,678.82
Total Fund $46,746.92
Trust & Agency Fund -0-

Fund Savings Account
Water System Repair Reserve $ 1,252.66
Cemetery Capital Reserve 15,226.70
Unemployment Insurance Reserve 6,877.27
Equipment Reserve 2,850.74
Capital Water Debt Service Reserve 47,915.57
Parks & Recreation Reserve 7,454.16
Sidewalk Repair/Replacement 525.78

Unpaid Water
Unpaid Apr 1, 2008 $9,985.67
Paid in April 2,392.70
Unpaid May 1, 2008 $7,592.97

Unpaid to County for collection on taxes - $7,071.96.

CVCFC Bill

The Cherry Valley Community Facilities Corporation has not yet paid their water bill. The Clerk was instructed to send a letter to them, giving them 2 weeks (upon receipt of the letter) to pay the bill before having the water shut off (per policy) or to give them the option to take the money from our monthly rent to pay the water.

MOBILE HOME PERMIT

Mr. & Mrs. Yerdon showed their plans and applied for a permit to install a new mobile home, replacing the present home on their Elm St/Maple Lane lot. The permit was approved.

COMPREHENSIVE PLAN- Draft

Board members have begun review of the draft plan, to be discussed at a later date.

CEMETERY LOT SOLD, DEED SIGNED

Gary & Michelle Thompson
One grave Lot, Section D, Lot 37 c.

ELECTRIC/PHONE POLES

Mayor Brigham will ask for help from Congresswoman Gilibrand and Assemblyman Marc Butler to get the old poles removed.

QUONSET BUILDING LAND

Mike Swatling and Sandra Bridger, owners of the land adjacent to the village owned land at 56 Main St. have offered to give the village two small parcels that are now being used by the village. After discussion, it was upon motion of Trustee Stiles, seconded by Trustee Flint, unanimously carried,
to follow through with the land acquisition with the village paying all costs (no actual cost to purchase said land). There is also a right of way on the village owned land that will be taken off at this time. Attorney Green has been notified to proceed.

CONGRESSWOMAN GILIBRAND

Aides from Congresswoman Gilibrand’s office will be in attendance at the village office on Wednesday, June 4th to speak with interested people. Their office will contact residents prior to this date.

COMMUNITY GRANT – WAL*MART

The village has applied for funding through Wal*Mart for the Cherry Valley Little League fields. Plans are to build new dugouts, break-away bases, new bleachers, new clay infield and grading and fencing.

SIGNS

The Clerk told the board that signs are needed for Main and Wall Street, which the county will make. Also, more signs are needed showing where the Village Office is, which Trustee Flint will make. Trustee Flint also suggested that there be a sign by the gate to Alden Field, “no unauthorized vehicles”.

USDA COMPLIANCE

The Clerk and Superintendent met with representatives of the U.S. Department of Agriculture, Rural Development for a compliance review (due to receiving funding for the water improvement project) on May 7th.

COUNTY SALES TAX

Normally 75% of the county sales tax goes to the general fund, and 25% to the water. As the water fund is nearing depletion, the clerk asked to deposit all of the check this month to the water fund. It was upon motion of Trustee Stiles, seconded by Trustee Flint, unanimously carried,
RESOLVED to deposit the entire county sales tax check for this month, in the amount of $1,777.79 to the water fund.

DONATIONS

Donations toward flowers have been received from:

Cherry Valley Historical Association $25.00
MONUCAD 50.00
Memories on Main Street 10.00
Mrs. Margaret Yerdon 25.00

Thank you letters have been sent to all.

NYRI RESOLUTION OF OPPOSITION

The Town of Laurens has asked all village and towns to adopt a resolution opposing the New York Regional Interconnect, Inc. (NYRI)
from gaining approval from the New York Public Service to build a new 190 mile long transmission line through our county. After discussion, it was upon motion of Trustee Stiles, seconded by Trustee Flint, unanimously carried,
RESOLVED, to pass said resolution as follows:

WHEREAS, the Village of Cherry Valley has been informed that the New York Regional Interconnect, Inc. (NYRI) is seeking approval from the New York State Public Service Commission (PSC) to build a 190 Mile long transmission line and to submit Supplemental Filing to the PSC in the coming weeks that will augment NYRI’s original Article VII filing made in May 2006, and,

WHEREAS, the Supplemental Filing presents study results on a number of different routing option for the proposed transmission line one such alternate route to be built through the County of Otsego, and,

WHEREAS, the Village Board of the Village of Cherry Valley passes this Resolution to inform the public, NYRI and the PSC of the impact of this proposed alternate route through the County of Otsego, and,

WHEREAS, it has been determined that the proposed alternate route will financially impact towns and villages in the county by diminishing property values resulting in higher tax rates, and,

WHEREAS, it has been determined that the proposed alternate route will effect the Health and Safety of the taxpayers and residents of parts of Otsego County, and,

WHEREAS, the proposed alternate route will change the rural character of the towns/villages, and,

WHEREAS, it has been determined that the proposed alternate route will not benefit the residents of the County of Otsego or the Village of Cherry Valley for the reasons stated above and therefore be it,

RESOLVED, the Village Board of the Village of Cherry Valley opposes and will not support the proposed alternate route through the County of Otsego.

Mayor K. Don Brigham
Trustee Jeffrey S. Stiles
Trustee Kevin J. Flint

Dorothy E. Johnson
Clerk-Treasurer
May 19, 2008

ELLIS PROPERTY – Junk Vehicles

The Clerk was asked to inform the Ellis’ on Main Street of the Junk Vehicle Law in effect in the village so they may comply with the law.

MAIN STREET BUILDING – SAFETY CONCERNS

The Clerk will notify the owners of One Main Street, in writing, regarding the pieces of wood falling from the roof on their building, which is hazardous to the safety of pedestrians. The Clerk has already spoken to one of the owners and the County has been notified according to Mayor Brigham.

PARK

Trustee Stiles will speak to Jackie at A Rose is a Rose regarding the sprucing up of Monument Park. Superintendent Wright will be asked to clean up the shavings where the tree was removed and put some grass seed down.

MEMORIAL TO DAN KIESOW Trustee Flint notified Board members that a tree will be planted on the following Sunday in front of the gymnasium in memory of Dan Kiesow by the Town of Cherry Valley. Board members are asked to attend.

BRIDGE – To Wells

Trustee Flint said he has secured a 20’ x 50’ steel deck for the bridge leading to the well house/wells. It will replace the boards that are now there.

MONTGOMERY STREET – Ditch

After the board’s walk, they decided to install and cover 200 feet of 12 inch piping into the ditch beginning at 67 Montgomery Street with CHIPS funds. Trustee Flint got prices on steel @ $1,780 or plastic @ $880.

TEP GRANT

Discussion regarding the Transportation Enhancement Program was held, in favor of continuing.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Stiles, seconded Trustee Flint, unanimously carried,
Resolved, to make payment on bills, transfer appropriations and amend the budget as follows:

General Fund Ch #’s 7170 - 7216 $19,142.08
Water Fund “ “ 2,627,53
Total Fund $21,769.61
Trust & Agency Fund Ch #’s 1387 – 1390 $ 937.44

Transfer of Appropriations
To From

A1110.4 $ 8.10 A1010.4 $ 8.10
A5110.4 227.52 A5110.4’ 227.52
A1325.1 471.00 A1010.1 471.00
A1430.1 300.00 A1450.1 300.00
A1490.1 1,025.00 A8810.1 1,025.00

Budget Amendments

From To To

Cemetery Savings $2,198.96 A8810.4 $2,611.96 A2192 $2,611.96
Parks & Recreation
Savings 2,040.00 A7111.4 2,040.00 A2770 2,040.00
P & R Savings 1,600.00 A7111.4 1,600.00 A2770 1,600.00





ADJOURNMENT

It was upon motion of Trustee Stiles, seconded by Trustee Flint, unanimously carried to close the meeting at 8:50 pm.


Respectfully Submitted,

Dorothy E. Johnson
Clerk-Treasurer
May 29, 2008

Village Board Minutes - March 17, 2008

MINUTES
March 17, 2008

The regular meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor K. Don Brigham presiding. In attendance were Trustee Jeffrey S. Stiles, Clerk-Treasurer Dorothy E. Johnson, DPW Superintendent Kelly Wright, Dennis Laughlin, Kevin Flint, and two refuse removal contractors.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form. The Clerk noted an error in the February minutes. The motion accepting the bills for payment was not seconded by (former) Trustee Guido, but by Mayor Brigham.
It was upon motion of Trustee Stiles, seconded by Mayor Brigham, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as amended.

TREASURER’S REPORT

Fund ..........................Checking Account
Village General Fund ................$64,953.89
Water Fund ............................6,701.08
Total Fund ..........................$71,654.97
Trust & Agency Fund ...................$ 339.08

Fund Savings Account
Water System Repair Reserve .........$ 1,249.32
Cemetery Capital Reserve .............15,186.14
Unemployment Insurance Reserve ........6,858.97
Equipment Reserve .......................847.81
Capital Water Debt Service Reserve ...47,787.94
Parks & Recreation Reserve ............6,047.46
Building Reserve ........................Closed
Sidewalk Repair/Replacement .............522.59

Unpaid Water
Unpaid Feb. 1, 2008 ..................$20,200.41
Paid in Feb. ...........................9,263.46
Unpaid Mar. 1, 2008 ..................$10,936.95


REFUSE REMOVAL CONTRACT – Bid Opening

The Clerk opened and read the bids as follows:

Weaver’s Sanitation, Palatine Bridge ...$50,500.00
On Time Waste Disposal, Sprakers ........76,896.00
Vet’s Disposal, Oneonta .................54,000.00

After discussion, it was upon motion of Trustee Stiles, seconded by Mayor Brigham, unanimously carried,
RESOLVED to accept the low bid of Weaver’s Sanitation at $50,500.00 annual. Upon request of board members, the Clerk will ask Mr. Weaver if he will change the pick up day back to Mondays.

TRUSTEE

Five letters have been received from people interested in the Trustee position: Debby Friedman, Michelle Freehafer, Mark Crandall, Kenny Herr, and Kevin Flint. Board members have not yet chosen anyone, in hopes of appointing a trustee to finish Mr. Guido’s term at the annual organizational meeting of April 7th.

COMPREHENSIVE PLAN

Dennis Lauglin said he will email a copy of the final draft of the comprehensive plan as no one has gotten the report to the Mayor yet.

TRANSPORTATION ENHANCEMENT PROGRAM

Superintendent Wright attended a workshop regarding the State’s Transportation Enhancement Program (TEP) and explained more about it. He said it is very involved but would like to apply for funding for sidewalk replacement. If the village received $200,000, the village would have to spend $40,000, which could be the prep work (in-kind included). He will begin work to pursue the grant.

FIRE INSPECTION

The Village Hall was inspected by Otsego County; only fire extinguishers needed. This has been taken care of.

ANNUAL ORGANIZATIONAL MEETING

It was upon motion of Trustee Stiles, seconded by Mayor Brigham, unanimously carried,
RESOLVED, the Annual Organizational Meeting of the Village of Cherry Valley will be held on Monday, April 7, 2008 beginning at 7, at the Clerk’s Office at 2 Genesee Street.

Board Members Salaries:
Mayor $1,750.00 annual
Trustees $1,500.00 annual each No increases

BUDGET HEARING

It was upon motion of Trustee Stiles, seconded by Mayor Brigham, unanimously carried,
RESOLVED, the public hearing on proposed budgets of the Village of Cherry Valley will be held on April 21, 2008, beginning at 7:00 p.m. at the Village Clerk’s Office, 2 Genesee Street, Cherry Valley, New York. Anyone interested in seeing the budget may do so at the above address during the hours of 9 am to 1 pm, Monday through Friday.

Proposed Budgets are as follows:

General Fund .................................Water Fund
Appropriations $245,164.00 ...Appropriations $107,900.00
Revenues (inc. reserves) 91,289.00 ..Revenues 107,900.00
To be raised by taxes $153,875.00 .................-0-

Rate:15.9045 per thousand Rate: $6.60 per thousand gallons

Increase by 3% ($0.46) Increase by $0.40

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Stiles, seconded Mayor Brigham, unanimously carried,
Resolved, to make payment on bills and transfer of appropriations as follows:

General Fund Ch #’s 7069 - 7110 .....$11,396.78
Water Fund ............“ “ ............4,684.35
Total Fund ..........................$16,081.13
Trust & Agency Fund Ch #’s 1376 – 1380 $ 867.88

Transfer of Appropriations
To ..................From
A9030.8 $425.00 A9060.8 $795.00
A1110.4 270.00
A1420.4 100.00
A1990.4 487.12 A7550.4 $487.12


ADJOURNMENT – To Executive Session

It was resolved by Trustee Stiles, seconded by Mayor Brigham to adjourn the meeting at 8:10 pm to go into Executive Session.

Executive Session – It was upon motion of Trustee Stiles, seconded by Mayor Brigham to close the Executive Session at 8:30 pm.


Respectfully Submitted,

Dorothy E. Johnson
Clerk-Treasurer
March 31, 2008