November 2019 Meeting minutes


 MINUTES
November 18, 2019

Meeting opened at 7:00 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Ian Feulner, Trustee Edward Harvey, Amy Herr, Clerk-Treasurer and Taylor Miles, Maintenance Worker.  Also in attendance was JoAnn Guido.

Approval of the October minutes as members received in written form.  It was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 
Checking Account

11/01/19 Balance
General

$144,960.06
Water

$33,082.12
Total Fund

$178,042.18
Trust & Agency

                 $311.95
Savings Accounts      

11/01/19 Balance
Water System Repair Reserve

$2,898.62
Cemetery Capital Reserve

$10,835.29
Unemployment Insurance Reserve

$2,640.29
Water Debt Service Reserve

$20,923.54
Parks & Recreation Reserve

$3,572.91
Sidewalk Repair & Replacement Res

$238.66
General Fund Savings

$25,015.86
                                               
Water
Taxes
Taxes Unpaid 10/1/19
Water Unpaid 10/1/19

$9,262.66
$16,582.32
Paid in October
$1,560.54
$2,628.47
Billed in October
$112.00
$0.00
Unpaid 11/1/19
$7,814.12
$13,953.85
It was upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried, to accept the report as given.

DPW

The DPW is working winterizing in the Village.  The cemetery lawn mower has a bad motor.  Taylor Miles to check with Cherry Valley Hardware to see what they have available for a replacement.  Discussion was held about using Taylor Miles’ 4 wheeler to plow the sidewalks this winter when possible.  It takes less time to clear the sidewalks with this and saves time on the snow blower.   Taylor Miles will receive $20.00 per hour for use of his equipment and a new snowplow for a 4 wheeler will be purchased for plowing the sidewalks.  Flowers for next summer will be purchased from Sunnycrest Orchards.

CHIPS REIMBURSEMENT

            The paperwork has been sent in for this year’s CHIPs reimbursement.  The funds should be sent to the Village in December, 2019.

TEMPORARY MAINTENANCE WORKER

            At this time interviews are on hold for this position.  Darvey Bosma has been hired as a Part time maintenance worker to be available as needed until a full time worker is hired.

CHRISTMAS DECORATIONS

            The Christmas decorations will be put up on December 5th and be up until the beginning of January.
UNPAID TAXES

            The unpaid taxes have been sent to Otsego County for reassessment on the Town/County Tax bill.  The Statement of Unpaid Village Taxes was signed by the Mayor and Trustees.

CLIMATE SMART COMMUNITIES

            The Village is now registered as a Climate Smart Community.  A meeting with Amy Wyant of NYSERDA was scheduled for Thursday, November 21, 2019 at 10 am.

OTHER BUSINESS  

            Michael Hutcherson from Rose and Kiernan Insurance has the new policy done and will present it at the next Board Meeting.
            There is no date scheduled for the Greater Mohawk Valley Land Bank to begin work at 8 Lancaster Street.   Discussion was held regarding other blighted properties in the Village.  Mayor Guido will contact Attorney Hyde Clarke to see what can be done about these properties.
            Discussion was held regarding proceeding with establishing a Constable position for the Village.  It was decided to not pursue this at this time.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried to make payment on bills and budget amendments and modifications as follows:

General Fund
Ch. #’s 13799-13839
$22,609.28
Water Fund                                             
Ch. #’s 13799-13839
$6,650.43
Total Fund
Ch. #’s 13799-13839
$29,259.71
Trust and Agency Fund
Ch. #’s 1942 & Auto deductions
$3135.90

Budget Modifications
To                                                                    From                                                              
A1450.1                      $480.00                       A1990                         $480.00
A1450.4                      $250.00                       A1990                         $250.00

Budget Amendments
From                                       To                                            To                                             
None

ADJOURNMENT

            The meeting adjourned at 7:40 PM upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried.

Respectfully Submitted,


Amy S. Herr, Clerk-Treasurer
November 20, 2019

October 2019 Meeting minutes


 MINUTES
October 21, 2019

Meeting opened at 7:00 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Ian Feulner, Trustee Edward Harvey, Amy Herr, Clerk-Treasurer, David Hajczewski, Int. DPW Superintendent, and Taylor Miles, Maintenance Worker.  Also in attendance were JoAnn Guido, Wendy Johnson and Jacob Johnson.

Approval of the September 23rd and October 2nd minutes as members received in written form.  It was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 

Checking Account

10/01/19 Balance
General

$151,659.89
Water

$34,593.30
Total Fund

$186,253.19
Trust & Agency

                 $561.95
Savings Accounts      

10/01/19 Balance
Water System Repair Reserve

$2,898.57
Cemetery Capital Reserve

$10,835.11
Unemployment Insurance Reserve

$2,640.25
Water Debt Service Reserve

$20,923.18
Parks & Recreation Reserve

$3,572.85
Sidewalk Repair & Replacement Res

$238.66
General Fund Savings

$25,015.86
                                               
Water
Taxes
Taxes Unpaid 9/1/19
Water Unpaid 9/1/19

$10,442.02
$19,654.32
Paid in September
$1,179.36
$3,072.00
Billed in September
$0.00
$0.00
Unpaid 10/1/19
$9,262.66
$16,582.32

It was upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried, to accept the report as given.

DOG COMPLAINT

            Wendy Johnson brought up that her neighbor, Dan Yerdon, has a dog that has bitten several individuals.  This has previously been taken to the Town Court and an order was issued that the dog is to be restrained whenever it is outside by either a lead or a physical fence.  Dan Yerdon is not following the court order. The Board requests that the Dog Control Officer, Jaird Johnson, or the Village Attorney, Hyde Clarke, follow up with the court on this matter.

DPW

The DPW is working on collecting the leaves in the Village and general Autumn cleanup.  The furnace in the shop is going bad and will need work done on it.

ELECTION

            As the unexpired term of Trustee Bishop was vacated and  an appointment by Mayor Guido with Edward Harvey to be Trustee was made, it was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried
RESOLVED that a Special Election will have to be held to elect a Trustee to complete the unexpired term of Trustee Bishop.  The Special Election will be for a one year term that will complete the remainder on the unexpired term following the election.  
The polling place for the Village Election is at the Clerk’s Office, 2 Genesee Street, Cherry Valley, NY and will be held on Wednesday, March 18, 2020 from 12 noon to 9 PM.

CEMETERY DEED

            A deed for two cemetery lots that was purchased by Raymond and Beverly Leneker was signed by Mayor Guido and Trustees Feulner and Harvey.

CEMETERY CLOSING

            The Cemetery will be closing on November 15, 2019.  Burials after that date will require the approval of the Interim Superintendent and the Mayor or a Trustee.

CLIMATE SMART COMMUNITIES

It was upon the motion of Trustee Harvey seconded by Trustee Feulner, unanimously carried that 

WHEREAS, the Village of Cherry Valley believes that climate change poses a real and increasing threat to our local and global environments and is primarily due to the burning of fossil fuels; and
WHEREAS, the effects of climate change will endanger our infrastructure, economy and livelihoods; harm our farms, orchards, and ecological communities, including native fish and wildlife populations; spread invasive species and exotic diseases; reduce drinking water supplies and recreational opportunities; and pose health threats to our citizens; and
WHEREAS, we believe that our response to climate change provides us with an unprecedented opportunity to save money, and to build livable, energy-independent and secure communities, vibrant innovation economies, healthy and safe schools, and resilient infrastructures; and
WHEREAS, we believe the scale of greenhouse gas (GHG) emissions reductions required for climate stabilization will require sustained and substantial efforts; and
WHEREAS, we believe that even if emissions were dramatically reduced today, communities would still be required to adapt to the effects of climate change for decades to come,

IT IS HEREBY RESOLVED that Village of Cherry Valley, in order to reduce greenhouse gas emissions and adapt to a changing climate, adopts the New York State Climate Smart Communities pledge, which comprises the following ten elements:

1) Build a climate-smart community.
2) Inventory emissions, set goals, and plan for climate action.
3) Decrease energy use.
4) Shift to clean, renewable energy.
5) Use climate-smart materials management.
6) Implement climate-smart land use.
7) Enhance community resilience to climate change.
8) Support a green innovation economy.
9) Inform and inspire the public.
10) Engage in an evolving process of climate action.

TEMPORARY MAINTENANCE WORKER POSITION

            Following discussion by the Board it was decided to advertise for a temporary Maintenance Worker position with the understanding that if the Full time Maintenance Worker position becomes available that the individual in the temporary position will be appointed to the Full time position if the requirements of the temporary position have been met. The salary for the temporary position will by $13.00 per hour.  Funding for the position will come from Street Maintenance Personal Services and Contingent Funds.

OTHER BUSINESS - None
           

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried to make payment on bills and budget amendments and modifications as follows:

General Fund
Ch. #’s 13760-13798 & EFT # 8
$14,974.04
Water Fund                                            
Ch. #’s 13760-13798 & EFT # 8
$14,378.41
Total Fund
Ch. #’s 13760-13798 & EFT # 8
$29,352.45
Trust and Agency Fund
Ch. #’s 1934-1941 & Auto deductions
$4,643.11

Budget Modifications
To                                                                    From                                                              
None

Budget Amendments
From                                       To                                            To                                             
None

ADJOURNMENT

            The meeting adjourned at 7:58 PM upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried.

Respectfully Submitted,


Amy S. Herr, Clerk-Treasurer
October 22, 2019

September 2019 Meeting minutes


 MINUTES
September 23, 2019

Meeting opened at 7:00 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Ian Feulner, Trustee Edward Harvey, Amy Herr, Clerk-Treasurer, Taylor Miles, Maintenance Worker.  Also in attendance were JoAnn Guido, Catherine Moore and Carl Waldman.

Approval of the August minutes as members received in written form.  It was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 

Checking Account

09/01/19 Balance
General

$163,459.57
Water

$51,894.53
Total Fund

$215,354.10
Trust & Agency

                 $561.95
Savings Accounts      

09/01/19 Balance
Water System Repair Reserve

$2,898.52
Cemetery Capital Reserve

$10,834.93
Unemployment Insurance Reserve

$2,640.21
Water Debt Service Reserve

$20,922.84
Parks & Recreation Reserve

$3,572.79
Sidewalk Repair & Replacement Res

$238.65
General Fund Savings

$25,012.71
                                               
Water
Taxes
Taxes Unpaid 8/1/19
Water Unpaid 8/1/19

$13,927.56
$24,004.97
Paid in August
$3,656.90
4,350.65
Billed in August
$171.36
$0.00
Unpaid 9/1/19
$10,442.02
$19,654.32

It was upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried, to accept the report as given.

DPW

Sidewalks on Genesee Street are done.  The end of the driveways will be fixed with hot mix later this week.  Repairs were done to the sidewalk by the Bank.

Cathy Moore asked about having the DPW fix the end of the driveway belonging to Jennifer Moore as the cars bottom out on it.  This will be checked on by the DPW

FALL NOTICES

            Leaf pickup will begin next week.  No all-night parking will start on October 1 through May 1.  The hydrants will be flushed on October 9th.  Unpaid taxes will be sent to the county for reassessment at the beginning of November.  Trick or Treating will be held on Thursday, October 31st from 5:30-7:30 pm.  The Fire Department will be sponsoring a Trunk or Treating in the Village Parking Lot at the same time.

TRUSTEE AND DEPUTY MAYOR

            Trustee/Deputy Mayor Bishop resigned his office on August 26, 2019.  Mayor Guido appointed Edward Harvey to fill the vacated position.  Trustee Harvey was sworn in and took office as of September 1, 2019.  Mayor Guido appointed Trustee Feulner as Deputy Mayor for the remainder of the official year.


ELECTION

            A Special Election will have to be held on March 18, 2020 to elect a Trustee to complete the unexpired term of Trustee Bishop.  The term will be for the one year that will be remaining on the term following the election. 

TRAININGS

            Requests were made for attendance at a Records Inventory Workshop for Amy Herr on Thursday, September 26, 2019, Safety training on October 3, 2019 and the Fall Water Conference on October 10, 2019 for Dave Hajczewski and Taylor Miles.  All three trainings were approved.

OTHER BUSINESS
           
            A MOU for the Land Bank for work at 8 Lancaster Street was received.  This needs further review and clarification.  Motion made by Trustee Feulner, seconded by Trustee Harvey, unanimously carried to hold a special meeting on October 2, 2019 at 10 am to review and act on the MOU.  The DPW is to get a price for filling the cellar, covering with topsoil and seeding the property once the debris is removed. 

            Carl Waldman reported that demolition in preparation for the construction of the Senior Housing at the CVCFC will begin around Thanksgiving. 

            Mayor Guido would like to start working on getting tasks done for the required points to become a Climate Smart community.

AUDIT OF CLERK-TREASURER BOOKS AND ANNUAL REPORT

            The Mayor and Trustees audited the records of the Clerk-Treasurer and the Annual Update Document and signed off on them.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried to make payment on bills and budget amendments and modifications as follows:

General Fund
Ch. #’s 13705-13759
$54,417.37
Water Fund                                            
Ch. #’s 13705-13759
$10,937.08
Total Fund
Ch. #’s 13705-13759
$65,354.45
Trust and Agency Fund
Ch. #’s 1933 & Auto deductions
$3,238.47

Budget Modifications
To                                                                    From                                                              
FX8330.4                    $1000.00                     FX1990                       $1000.00

Budget Amendments
From                                       To                                            To                                             
None

ADJOURNMENT

            The meeting adjourned at 7:44 PM upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried.

Respectfully Submitted,

Amy S. Herr, Clerk-Treasurer
September 24, 2019