October 2023 Meeting Minutes

 

 MINUTES

October 16, 2023

 

 

Meeting opened at 6:30 PM by Mayor Guido with the Pledge to the Flag. In attendance were Mayor Louis Guido, Trustee Edward Harvey, Linda Bouck, Clerk-Treasurer, Wayne Valentine, DPW Superintendent, and Amy Herr, Dep. Clerk-Treasurer.

 

 

 

Approval of the August minutes as members received in written form. It was upon motion of Trustee Harvey, seconded by Mayor Guido, unanimously carried, to accept the minutes as written.

 

TREASURER’S REPORT 

 

Checking Account		09/30/23 Balance
General		$280,120.36
Water		$48,921.88
Total Fund		$329,042.24
Savings Accounts		09/30/23Balance
Water System Repair Reserve		$2,900.94
Cemetery Capital Reserve		$10,843.71
Unemployment Insurance Reserve		$2,642.17
Water Debt Service Reserve		$20,940.01
Parks & Recreation Reserve		$3,575.60
General Fund Savings		$25,056.93
	Water	Taxes
Taxes Unpaid 8/31/2023 Water Unpaid 8/31/2023	$11,444.44	$24,774.17
Paid in September	$1,189.57	$0.00
Billed in September	$0.00	$0.00
Adjusted in September	$0.00	$0.00
Unpaid 9/30/2023	$10,254.87	$24,774.17

 

It was upon motion of Trustee Harvey, seconded by Mayor Guido, unanimously carried, to accept the report as given.

 

DPW

DPW Superintendent Valentine stated that he and Maintenance worker, Stacy VanBuren, will be closing the Alden Park bathrooms, and Village Cemetery on the same day. Superintendent Valentine informed the Board that he will be notifying residents next week of the new water meter installations. Superintendent Valentine asked the Board to approve mileage for Maintenance worker VanBuren to travel to Morrisville College in his own personal vehicle from Monday, October 16^th to Thursday October 19^th, in which Trustee Harvey and Mayor Guido did approve. Superintendent Valentine stated that he will be organizing plans with John, from Quality Welding to replace more sidewalks in the Village.

 

CEMETERY CLOSING

The Village Cemetery will be closing on November 15^th, 2023, weather permitting.

 

OTHER BUSINESS

Trustee Harvey, and Mayor Guido have decided to make a new policy concerning Brush/debris clean up, which is tabled until next meeting on November 20^th, 2023.

 

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded by Mayor Guido, unanimously carried to make payment on bills and budget amendments and modifications as follows:

 

General Fund	Ch. #’s 15787-15824	$39,426.72
Water Fund	Ch. #’s 15787-15824 & EFT 18	$17,527.51
Total Fund	Ch. #’s 15787-15824	$56,954.23
Trust and Agency Fund	Ch. #’s 2037 & Auto Deductions	$3,204.68

 

 

Budget Modifications 2023-2024

To                                                                    From                                                              

FX8320.4                                $30,000.00      FX1990                       $30,000.00

FX8340.42                              $5,000.00        FX1990                       $5,000.00

Budget Amendments 2023-2024

From                                       To                                            To_____________                        

 

ADJOURNMENT

The meeting adjourned at 7:06 PM upon motion of Trustee Harvey, seconded by Mayor Guido, unanimously carried.

 

Respectfully Submitted,

 

Linda Bouck, Clerk-Treasurer

October 17, 2023

September 2023 Meeting Minutes

 

 MINUTES

September 18, 2023

 

 

Meeting opened at 6:30 PM by Mayor Guido with the Pledge to the Flag. In attendance were Mayor Louis Guido, Trustee Ian Feulner, Trustee Edward Harvey, Linda Bouck, Clerk-Treasurer, and Wayne Valentine, DPW Superintendent. Also in attendance were Dena Weiner, Dean Denninger, Noelle Adamoscheck, resident and business owner, Aaron VanBuren, Cemetery Caretaker, and Jon McManus, Engineer.

 

Public Hearing regarding Local Law #1 of 2021 was opened at 6:30 PM and closed at 6:57 PM

 

 

Approval of the August minutes as members received in written form. It was upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried, to accept the minutes as written.

 

TREASURER’S REPORT 

 

Checking Account		08/31/23 Balance
General		$265,527.62
Water		$59,306.32
Total Fund		$324,833.94
Savings Accounts		08/31/23Balance
Water System Repair Reserve		$2,900.89
Cemetery Capital Reserve		$10,843.53
Unemployment Insurance Reserve		$2,642.13
Water Debt Service Reserve		$20,939.67
Parks & Recreation Reserve		$3,575.64
General Fund Savings		$25,055.04
	Water	Taxes
Taxes Unpaid 7/31/2023 Water Unpaid 7/31/2023	$18,992.02	$29,723.51
Paid in August	$7,547.58	$4,949.34
Billed in August	$0.00	$0.00
Adjusted in August	$0.00	$383.83
Unpaid 8/31/2023	$11,444.44	$24,774.17

 

It was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried, to accept the report as given.

 

DPW

 

            DPW Superintendent Valentine stated that Pump 2 was fixed and the water will be brown, residents/businesses will have to run their water for 10 to 15 minutes and it will clear out. DPW Superintendent Valentine discussed restocking water parts because they are low on things needed for water repairs. Superintendent Valentine also discussed that Hydrant Flushing will begin on October 4^th until done, and that again water will be discolored so please make sure to let your water run for 10 to 15 minutes to clear it out.

 

FALL NOTICES

The Village of Cherry Valley Department of Public Works will begin picking up leaves at the beginning of October, as needed, until mid-November throughout the Village.  Leaves must be raked to the curb, not in the ditch and with no other brush included.   Other brush, garden and lawn debris will be picked up separately. Brush pickup continues to be held on Monday, please make sure small debris is in paper lawn and leaf bags. Plastic bags are not acceptable and will not be picked up.

          No All-Night Parking

Parking is prohibited on all streets within the Village of Cherry Valley from October 1^st through May 1^st, between the hours of 2:00 a.m. and 7:00 a.m. Violators will receive 2 warnings, if violations continue vehicles will be towed at owners’ expense. Parking in the village parking lots on Main Street and Genesee Street is available during the evening and overnight hours, though not for winter storage.

   Halloween Celebrations

          Trick or treating will held on Tuesday, October 31^st in the Village of Cherry Valley, hours are from 5:00 to 7:00 pm.  Also, on Tuesday, October 31^st, there will be Trunk or Treating at the firehouse from 5:30-7:30 pm.

Unpaid Taxes

All village taxes remaining unpaid after November 1^st will be sent to Otsego County for collection.  Any tax payment received without interest will be returned to the property owner.

 

REPEAL OF ABANDONED PROPERTY LAW

            The Board of Trustees have decided to eliminate Local Law #1 of 2021

            RESOLVED, upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried.

 

OTHER BUSINESS

            Dena Weiner asked the Board to allow her to purchase 12 cemetery lots, instead of the 6 allowed through the new Cemetery Policy, in which they agreed.

            RESOLVED, upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried.

            Noelle Adamoscheck notified the Board of upcoming events for the Cherry Valley Businesses; they would like to have a pumpkin carving contest and asked Trustee Feulner to judge it, in which he agreed to do so. Mayor Guido stated that he would talk to Steve Supp about getting the pumpkins and Mayor Guido will donate the pumpkins for the carving contest. Noelle also asked the Board if they can do another tree lighting ceremony for the Village Holiday weekend, and the Board approved it. Mayor Guido asked that Noelle email him to keep him updated on the events, and Noelle agreed to do so.

            Jon McManus spoke about the waste water study, and explained that he didn’t do the soil samples/testing due to issues in getting land acquisitions from residents. McManus stated that he would help the Village get reimbursed for the invoice he gave the Village for his work. McManus also stated that he has sent in his report and it will take 3 to 4 months to get approval.

            Aaron VanBuren inquired about the possibility of cleaning headstones in the Village cemetery. The Board stated that the headstones are privately owned and that Aaron would have to contact the owners for approval, but the Village can not be financially responsible for the cleanings.

AUDIT OF CLAIMS

 

            After review by the board, it was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried to make payment on bills and budget amendments and modifications as follows:

 

General Fund	Ch. #’s 15718-15765	$40,935.82
Water Fund	Ch. #’s 15688-15717	$7,090.22
Total Fund	Ch. #’s 15688-15717	$48,026.04
Trust and Agency Fund	Ch. #’s 2039 & Auto deductions	$4824.00

 

 

 

 

Budget Modifications 2023-2024

To                                                                    From                                                              

A8197.2          $23,460.00                              A1990             $23,460.00

Budget Amendments 2023-2024

From                                       To                                            To_____________                        

CHIPS, Pave NY, EWR         A5112.2          $15,314.32      A3501 $15,314.32

 & POP           

ADJOURNMENT

 

The meeting adjourned at 7:49 PM upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried.

 

Respectfully Submitted,

 

Linda Bouck, Clerk-Treasurer

September 28, 2023

August 2023 Meeting Minutes

 

 MINUTES

August 21, 2023

 

Meeting opened at 6:30 PM by Mayor Guido with the Pledge to the Flag. In attendance were Mayor Louis Guido, Trustee Ian Feulner, Trustee Edward Harvey, Linda Bouck, Clerk-Treasurer, and Wayne Valentine, DPW Superintendent. Also in attendance was Frank McGrath, secretary Joint Planning Board.

 

 

Approval of the July minutes as members received in written form. It was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written.

 

TREASURER’S REPORT 

 

Checking Account		07/31/23 Balance
General		$296,360.14
Water		$57,583.30
Total Fund		$353,943.44
Savings Accounts		07/31/23Balance
Water System Repair Reserve		$2,900.84
Cemetery Capital Reserve		$10,843.35
Unemployment Insurance Reserve		$2,642.09
Water Debt Service Reserve		$20,939.31
Parks & Recreation Reserve		$3,575.58
General Fund Savings		$25,055.04
	Water	Taxes
Taxes Unpaid 6/30/2023 Water Unpaid 7/1/2023	$0.00	$61,560.29
Paid in July	$0.00	$31,836.78
Billed in July	$51,743.10	$0.00
Adjusted in July	$0.00	$0.00
Unpaid 7/31/2023	$18,992.02	$29,723.51

 

It was upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried, to accept the report as given.

 

DPW

 

            DPW Superintendent Valentine discussed Pump 2 needing to be repaired before winter, the Board asked Superintendent Valentine to get estimates, and try to contact the company that did the work on Pump 1. Superintendent Valentine stated that he has tried contacting different companies about getting trees trimmed, and/or removed, and states that he has not received a return call from any of them. Superintendent Valentine asked the Board of Trustees for permission to start ordering couplers, pipe, fittings, etc. to restock inventory for any water breaks that may happen. The Board asked Superintendent Valentine to call around to different companies to get the best pricing available, in which Superintendent Valentine agreed to do.

 

SURPLUS EQUIPMENT

            The Board of Trustees have deemed the following items as Surplus Equipment and will be put up for bid; 2013 Chevy Tahoe, Cub Cadet Commercial “Tank” Mower, Hustler Dash mower, also a Gang Mower.

            RESOLVED, upon motion from Trustee Harvey, seconded by Trustee Feulner, unanimously carried to mark above items as Surplus Equipment.

 

REPEAL OF ABANDONED PROPERTY LAW

            The Board of Trustees has set a Public Hearing for September 18^th, 2023, 6:30pm.

 

 

OTHER BUSINESS

            Frank McGrath asked the Board of Trustees about the possibility of getting internet set up in the Community Room. The Board advised Mr. McGrath that they will communicate with Tom Garretson and see what can be accomplished. Mr. McGrath also stated his concern for the parking on either side of Lancaster, since it is a narrow street and hard to see around the sharp corners near the top. The Board agreed that there should not be parking on either side of Lancaster and advised DPW Superintendent Valentine to put up ‘NO PARKING EITHER SIDE’ signs.

            The Board of Trustees had asked the Village lawyer, Hyde Clark, to type up a new Policy for the Cemetery,

            RESOLVED, upon motion by Trustee Feulner, seconded by Trustee Harvey and unanimously carried, that the new Cemetery Policy was approved, and will take effect immediately.

            Clerk-Treasurer Bouck asked the Board of Trustees for approval to move money from two (2) of the savings accounts and deposit the funds into the Village General and Water checking account.

            RESOLVED, upon motion from Trustee Harvey, seconded by Trustee Feulner, unanimously carried that Clerk-Treasurer Bouck has permission to move $15,900.00 from the Water Debt savings account to the Village General and Water checking account, and to transfer $2,000.00 from Water System Repair savings account to the Village General and Water checking account as well.

 

AUDIT OF CLAIMS

 

            After review by the board, it was upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried to make payment on bills and budget amendments and modifications as follows:

 

General Fund	Ch. #’s 15688-15717	$17,609.96
Water Fund	Ch. #’s 15688-15717	$41,841.46
Total Fund	Ch. #’s 15688-15717	$59,091.42

 

Budget Modifications 2023-2024

To                                                                    From                                                              

 

Budget Amendments 2023-2024

From                                       To                                            To                                             

 

ADJOURNMENT

 

The meeting adjourned at 7:50 PM upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried.

 

Respectfully Submitted,

 

Linda Bouck, Clerk-Treasurer

August 21, 2023