July 2018 Village Minutes


MINUTES
July 16, 2018

Meeting opened at 7:00 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Conway Bishop, Trustee Ian Feulner, Edward Harvey, Consultant, Amy Herr, Clerk-Treasurer and David Hajczewski, Interim DPW Superintendent.  Also present were JoAnn Guido, Jeff Stiles, Jennifer Bishop, Carl Waldman and Jordan Clements, Otsego Soil and Water Conservation District.

Approval of the June minutes as members received in written form.  It was upon motion of Trustee Bishop, seconded by Trustee Feulner, unanimously carried, to accept the minutes as written with one correction.

TREASURER’S REPORT 
Checking Account

7/01/18 Balance
General

$199,438.42
Water

$28,427.63
Total Fund

$227,866.05
Trust & Agency

                 $886.39
Savings Accounts

7/01/18 Balance
Water System Repair Reserve

$2,897.83
Cemetery Capital Reserve

$10,832.42
Unemployment Insurance Reserve

$2,639.65
Water Debt Service Reserve

$20,917.94
Parks & Recreation Reserve

$3,571.96
Sidewalk Repair & Replacement Res

$238.61
James Wait Basketball Court Fund

$0.86
                                       
Water
Taxes
Taxes
Water Unpaid 6/1/18

$140.00

Billed in June
$168.00
$194,834.92
Tax Warrant adjustment

-$193.96
Paid in June
$308.00
$131,088.59
Unpaid 7/1/18
$0.00
$63,552.37
It was upon motion of Trustee Feulner, seconded by Trustee Bishop,
unanimously carried,
RESOLVED, to accept the report as given.

OTSEGO SOIL AND WATER CONSERVATION DISTRICT

          Jordan Clements, District Manager presented information on a program they have for hydro-seeding.  This is a free service to Towns and Villages.  The Village would have to provide a truck and 2 men to be trained.  If there is a breakdown in the equipment, then the Village would be responsible for the repairs.  He also presented information on Urban forestry grants that are available for removal and replacement of trees in the Village

          Jordan Clements provided information on an Inter-Municipal Agreement that is being developed between Otsego Soil and Water Conservation District, Otsego County and the local Towns and Villages and the City of Oneonta.  The purpose of the agreement would be to develop a Countywide Stream Maintenance Program.  The agreement would be for five years with an annual contribution to be made by the Village in an amount proportionate to the population of the Village.  The share for the Village of Cherry Valley would be $1000.00 per year. 

FOLK FEST FOR FOOD

          Jeff Stiles requested permission to use the Village Parking Lot for the purpose of the Folk Fest for Food on Thursday, August 9th, August 16th and August 23rd.  Motion made by Trustee Bishop, seconded by Trustee Feulner, unanimously carried,
          RESOLVED that the Village Parking Lot will be reserved for the Folk Fest for Food on the above dates.

DPW  

          Dave Hajczewski reported that the sidewalk near 109 Main Street has been completed.  Other sidewalk work will begin soon.  Once done the areas that were disturbed will be paved and seeded.  Work has been done on the Fire Hydrant in front of 2 Genesee Street and will be finished up.  Work to be done on a culvert on Lancaster Street to stop water runoff from going into one of the houses on the upper end of the street.  Trustee Bishop requested that work be done on Lancaster Street to take care of a part of the street that is uneven.

BRAKING AIDS RIDE

          Notification has been received from the Braking Aids Ride of an event that will be taking place on Friday, September 14, 2018 through the Village of Cherry Valley.  Approval of the event going through the village is granted and Mayor Guido will be the contact on the day of the event.

TRAININGS

          Taylor Miles has been registered to attend the Grade “C” Water Operator’s Certification Course on September 10-13, 2018 at a cost of $525.00.  Clerk-Treasurer Herr requested permission to attend a training held by the Otsego County Personnel Department entitled Civil Service 101.  Approval given by Board for Taylor Miles and Amy Herr to attend their respective trainings.

OTHER BUSINESS

          Jeff Stiles asked about the status of 8 Lancaster Street as another individual who lives in the area had asked about it.  Attorney Clarke advised that he is working with the County, the homeowner and the Land Bank about this with little progress.

          Discussion about the Greater Mohawk Valley Land Bank has been in contact with Martha Sherwood about her property on Genesee Street.  They also want to acquire 20 Lancaster Street, which is on the County Tax Auction for August and 8 Genesee Street.

          Carl Waldman, CVCFC gave an update on the Senior Housing.  They have the contract for the grant and are meeting tomorrow with Tim Peters from ORHA to finish filling it out and sending back to the state.  They are hoping for construction to begin around November.

          The Cherry Valley Chamber of Commerce has maintained the property owned by the Wingate’s on Main Street.  They are no longer financially able to maintain this and were looking for the Village to take over the lease.  Attorney Clarke has reviewed the lease agreement.  Motion made by Trustee Feulner, seconded by Trustee Bishop, unanimously carried,
          RESOLVED to enter into a lease agreement with Patricia Wingate for her property at 3 Main Street for $1.00 per year.

          Attorney Clarke has reviewed the Settlement Agreement that was sent by National Grid for the overpayments that have been made on the LED lights.  The agreement and confidentiality agreement can be signed as long as the Village Board agrees with the amount of the settlement.  Mayor Guido requested that Clerk-Treasurer Herr contact National Grid to confirm information of the Facility Charges on the monthly bills and then the Settlement Agreement will be signed.

          Attorney Clarke reported that he has been in contact with the attorney’s for Walmart.  Walmart will be working on signage and pamphlets for the drivers to try to divert the trucks away from Cherry Valley.  There is no agreement at this time to stop the trucks from driving through the village.

          Discussion was held on the problems of cars speeding in the village.  Mayor Guido has tried contacting Dave Bliss, County Representative about what the county does with their old Sheriff’s cars.  He requested that a call be made to follow up on this.  

          Information presented that had been received from The Historic US Route 20 (New York) Scenic Byway.  Motion made by Trustee Feulner, seconded by Trustee Bishop, unanimously carried the following;

Resolution of  Village of Cherry Valley, New York - Declaring Support and Intent of the Placement of Historic Route 20 Signage on the Town/Village/City/County/State Maintained Road

WHEREAS, U.S. Highway Route 20 was created in 1926 from Boston, MA to Yellowstone National Park, WY; and
WHEREAS, By 1943, U.S. Highway Route 20 was extended to Newport, OR – a distance of 3,365 miles; and
WHEREAS, U.S. Highway Route 20 extended 374  miles between New Lebanon and Ripley, New York; and
WHEREAS, U.S. Highway Route 6 was decommissioned in most of California in 1964, making U.S. Highway Route 20 the longest highway in the country; and
WHEREAS, Over the years, U.S. Highway Route 20 has conveyed commerce and pleasure travelers whose needs were met by nearby cities and counties; and
WHEREAS, Though largely supplanted by the four lane New York State Thruway (I 90), the original alignments of U.S. Highway Route 20 remain, some are no longer identified as such; and
WHEREAS,  U.S. Highway Route 20 served as the main street of many New York cities and towns along its length, these segments represent both state and local historic significance; and
WHEREAS, the Historic US Route 20 Association, Inc., is a nonprofit 501 (c)3 organization aimed to promote tourism and economic development along the original 1926 alignment of US Route 20; and
WHEREAS, The Historic Route 20 Association, Inc., provides historic route markers to act as a wayfinding tool to guide tourists and travelers on the 1926 alignment to a local agency; and
WHEREAS, Designation of a Historic Route also referred to as a NYS Scenic Byway and the permission of placement of historic markers on State Public Highways must come from the New York State Department of Transportation; and
WHEREAS, Without formal designation, the history and contribution of these segments of U.S. Highway Route 20 to the development of the state would remain less known; and
WHEREAS, Recognition of these segments will foster the economic health and cultural preservation of small communities and towns located along the highway; and
WHEREAS, It is fitting that a means to designate these historic sections U.S. Highway Route 20 be established; now, therefore, be it
RESOLVED by the Village of Cherry Valley, New York, hereby recognizes the original 1926 segment of former U.S. Highway Route 20 in the Village of Cherry Valley ,New York as Historic Route 20 (New York) for its historical significance and importance in the development of New York; and be it further
RESOLVED, Village of Cherry Valley, New York commits to the permitting and placement of Historic Route 20 Markers within its borders, including the State DOT Highway; and be it further
RESOLVED, That the New York State Department of Transportation, upon receipt of this resolution by all interested local agencies along the original segment of U.S. Highway Route 20, to designate that section of highway as Historic Route 20 (New York); and be it further
RESOLVED, That the Village of Cherry Valley is responsible for the costs and placement of historic route markers on their sections or portions of former U.S. Highway Route 20 – unless stipulated by the New York State Department of Transportation to the local agency, and be it further
RESOLVED the Clerk of Village of Cherry Valley, New York transmit copies of this resolution to the Historic US Route 20 Association and the requesting local agency.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE Village Board of the Village of Cherry Valley, NEW YORK that we are in support of the recognition and designation of Historic Route 20 and the placement of Historic Route 20 Markers.

         Discussion regarding the Intermunicipal Agreement with Otsego Soil and Water Conservation District.  Motion made by Trustee Bishop, seconded by Trustee Feulner, unanimously carried
          RESOLVED to enter into an Inter-Municipal Agreement which purpose is to develop a Countywide Stream Maintenance Program.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Bishop, seconded by Trustee Feulner, unanimously carried,
RESOLVED to make payment on bills, budget modifications and budget amendments as follows:

General Fund
Ch. #’s 13069-13113 & EFT #4
$35,652.09
Water Fund                                     
Ch. #’s 13069-13113 & EFT #4
$7,074.53
Total Fund
Ch. #’s 13069-13113 & EFT #4
$42,726.62
Trust and Agency Fund
Ch. # 1913 & auto deductions
$3,474.99

Budget Modifications

To                                                        From                                                   
None

ADJOURNMENT

          The meeting adjourned at 8:30 PM upon motion of Trustee Feulner, seconded by Trustee Bishop.

Respectfully Submitted,


Amy S. Herr, Clerk-Treasurer
July 19, 2018

June 2018 Village Minutes


MINUTES
June 18, 2018

Meeting opened at 7:03 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Conway Bishop, Trustee Ian Feulner, Edward Harvey, Consultant and Amy Herr, Clerk-Treasurer.  Also present was JoAnn Guido.

Approval of the May minutes as members received in written form.  It was upon motion of Trustee Bishop, seconded by Trustee Feulner, unanimously carried, to accept the minutes as written with one correction.

TREASURER’S REPORT 
Checking Account

6/01/18 Balance
General

$86,592.54
Water

$22,322.52
Total Fund

$108,915.06
Trust & Agency

                 $886.39
Savings Accounts

6/01/18 Balance
Water System Repair Reserve

$2,897.78
Cemetery Capital Reserve

$10,832.24
Unemployment Insurance Reserve

$2,639.61
Water Debt Service Reserve

$20,917.58
Parks & Recreation Reserve

$3,571.90
Sidewalk Repair & Replacement Res

$238.60
James Wait Basketball Court Fund

$0.86
                                       
Water
Taxes
Taxes
Water Unpaid 5/1/18

$7,997.20

Sent to county for reassessment on taxes
$7,997.20

Billed in May
$271.80

Paid in May
$131.80

Unpaid 6/1/18
$140.00

It was upon motion of Trustee Feulner, seconded by Trustee Bishop,
unanimously carried,
RESOLVED, to accept the report as given.

GREATER MOHAWK VALLEY LAND BANK (GMVLB)

          Resolution of Endorsement of the
Greater Mohawk Valley Land Bank

It was upon motion of Trustee Bishop, seconded by Trustee Feulner, unanimously carried,
RESOLVED that

Whereas, the New York State Land Bank Act allows multiple Foreclosing Governmental Units (FGUs) to establish a land bank; and,
Whereas, the Greater Mohawk Valley Land Bank was established in 2016 through common resolutions from FGUs including the Counties of Herkimer, Montgomery, Otsego, and Schoharie as well as the City of Rome and the City of Utica; and,
Whereas, the Greater Mohawk Valley Land Bank is currently processing properties in each of the participating FGUs; and,
Whereas, the Greater Mohawk Valley Land Bank is eager to work with municipalities in each FGU, including the Village of Cherry Valley in the County of Otsego to better understand each community’s needs regarding difficult properties; and,
Whereas, the Greater Mohawk Valley Land Bank only works in those communities that have chosen to partner with it;
Therefore, be it resolved, that the municipal government of the Village of Cherry Valley, Otsego County, New York, endorses the Greater Mohawk Valley Land Bank and expresses its desire to enter into conversations with the Greater Mohawk Valley Land Bank to discover mutually beneficial elements of collaboration between the two parties.

5/50 Resolution


It was upon motion of Trustee Feulner, seconded by Trustee Bishop unanimously carried,
RESOLVED that

Whereas, the New York State Land Bank Act of the New York State Nonprofit Law,
1610 (c) states the following: “Upon the adoption of a local law, ordinance, or resolution
by a municipality, school district, or any taxing district, fifty percent of the real property
taxes collected on any specific parcel of real property identified by such municipality,
school district, or any taxing jurisdiction may be remitted to the land bank, in accordance
with procedures established by regulations promulgated by the department of taxation and finance. Such allocation of real property tax revenues shall commence with
the first taxable year following the date of conveyance and shall continue for a period of
five years” ; and
Whereas, the Greater Mohawk Valley Land Bank (GMVLB) includes Herkimer, Montgomery, Otsego, and Schoharie Counties and the Cities of Rome and Utica; and
Whereas, the Village of Cherry Valley is committed to the Greater Mohawk Valley
Land Bank’s efforts to reduce blighted properties in the Village of Cherry Valley and throughout the greater Mohawk Valley region;
Now therefore, be it resolved, by the Village of Cherry Valley that fifty percent of the real property taxes on properties within the Village of Cherry Valley purchased from the Greater Mohawk Valley Land Bank be remitted to the Greater Mohawk Valley Land Bank. Such allocation of real property revenues shall commence with the first taxable year following the date of conveyance and shall continue for a period of five years.
This resolution shall take effect upon passing hereof by the Village of Cherry Valley.

DPW  

          Dave Hajczewski gave a written report of the DPW activities for review by the Board.

STREET AND SIDEWALK REPAIRS

          The most recent quotes from Suit-Kote and Gorman’s were reviewed for work on Montgomery Street and Hamilton Avenue.  The total for Suit-Kote less the amount for stone was $16,476.61 and for Gorman’s was $16,971.93.  As the quote from Suit-Kote was less by $495.32 the work will be done by Suit-Kote.

          Discussion was held on what sidewalks need work done on them.  Both sides of Genesee Street need to be fixed along with parts of Alden Street.  May consider checking on some type of cement to level and fill some of the cracks without replacing the whole sidewalk.  Trustee Bishop to check on the cost of having a company come in to redo some of the sidewalks. 

WATER METER READING SYSTEM

          A proposal was received from EJ Prescott, Inc. for replacement of some of the current water meters with one that can be read with a handheld device.  It was upon motion of Trustee Feulner, seconded by Trustee Bishop, unanimously carried,
          RESOLVED that 50 water meters and a hand held unit will be purchased from EJ Prescott, Inc. in the amount of $9400.00.

ELECTRIC VEHICLE CHARGERS

          Mayor Guido reported that two (2) electric vehicle chargers have been ordered and delivery is expected on Thursday.  They will be installed on the wall by the Town Offices.  DPW Superintendent Hajczewski will be in contact with an electrician to have them hooked up.

CEMETERY

          Clerk-Treasurer Herr reported that the Presbyterian Church will have to present their request to donate land to the Village to the Presbytery in Utica before they can donate the land.  This will be done in the near future.

OTHER BUSINESS

          A letter was received from the Otsego County Planning Department regarding an update to the Hazard Mitigation Plan.  This was last done five (5) years ago.  Clerk-Treasurer Herr will contact the Planning Department to find out what needs to be done and see if there is a copy from the last plan to review.

          Trustee Feulner brought up reviewing the Community Development Grant application to begin planning to possibly filing for it next year if it is still available.   It could possibly be broken down into sections for different individuals to work on a piece of the grant.

          A $15,000.00 grant has been offered to the Village of Cherry Valley for improvements to the walking path on Alden Field.  A motion was made by Trustee Bishop, seconded by Trustee Feulner, unanimously carried
            RESOLVED to apply for the Grant from Rural Health Education Network of Schoharie, Otsego and Montgomery Counties, Research Institute, Center for Rural Community Health in the amount of $15,000.00.  Clerk-Treasurer Herr to contact Kristin Pullyblank tomorrow to begin the process for applying for the grant.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Bishop, seconded by Trustee Feulner, unanimously carried,
RESOLVED to make payment on bills, budget modifications and budget amendments as follows:

General Fund
Ch. #’s 13009-13045
$17,324.16
Water Fund                                     
Ch. #’s 13009-13045
$2,488.90
Total Fund
Ch. #’s 13009-13045
$19,813.06
Trust and Agency Fund
Ch. # 1911 & auto deductions (Ch #1912 replaces ch # 1908)
$3912.39

General Fund
Ch. #’s 13047-13068
$8,756.41
Water Fund                                     
Ch. #’s 13047-13068
$2,014.73
Total Fund
Ch. #’s 13047-13068
$10,771.14

Budget Modifications for 2017-2018 Budget
To                                                        From                                                   
A1640.4                $225.66                 A1990                   $225.66
A5132.4                $758.22                 A1990                   $758.22


Budget Amendments for 2018-2019 Budget
From                                To                                    To                                   
2017-2018 Budget           Savings account     $25,000.00
2017-2018 Budget           A5410.4      $7800.00     A2770         $7800.00
2017-2018 Budget           A1990         $23,043.76  A2770         $23,043.76
2017-2018 Budget           FX8340.42  $10,000.00  FX2770       $10,000.00
2017-2018 Budget           FX 1990      $7,101.93    FX2770       $7,101.93

End Of Year Balances
Village General
Balance 5/31/18                         $86,592.54
Appropriated Reserves              $29,998.78
Carry Over (bridge repairs)       $     750.00
Amend to 2018-2019 Budget    $55,843.76 
Water
Balance 5/31/18                         $22,322.52
Appropriated Reserves              $  5,220.59
Amend to 2018-2019 Budget    $ 17,101.93

ADJOURNMENT

          The meeting adjourned at 8:31 PM upon motion of Trustee Bishop, seconded by Trustee Feulner.

Respectfully Submitted,


Amy S. Herr, Clerk-Treasurer
June 21, 2018