MINUTES July 18, 2016 The meeting was opened by Mayor Kevin J. Flint at 7:00 PM. In attendance were Mayor Kevin J. Flint, Trustee Edward A. Harvey, Trustee Louis A. Guido, Jr., Clerk-Treasurer Amy Herr, Interim DPW Superintendent David Hajczewski, Ben Whittenburg, George Jersey, Kathryn Lane and Emmi Frasca. MINUTES The first item on the agenda was approval of the minutes as members received in written form. It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written. TREASURER’S REPORT Checking Account 07/01/16 Balance General $200,597.17 Water $17,539.98 Total Fund $218,137.15 Trust & Agency $123.44 Savings Accounts 07/01/16 Balance Water System Repair Reserve $ 2,896.65 Cemetery Capital Reserve 10,828.12 Unemployment Insurance Reserve 2,638.69 Water Debt Service Reserve 20,909.52 Parks & Recreation Reserve 3,570.54 Sidewalk Repair & Replacement Res 238.53 James Wait Basketball Court Fund 7,613.22 Water Taxes Taxes Billed 6/1/15 Water $188,745.84 Adjusted $399.16 Paid in June $146,437.57 Unpaid 7/1/16 $41,909.11 It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED, to accept the report as given. WATER CONCERNS BY RESIDENTS Ben Whittenburg stated that he had his water turned off in his cellar last fall and did not turn it back on until June 2016. He was billed $160.00 for the minimum usage even though he used no water. He was advised that since he did not have the notify the Village Office to have the village shut off the water at the curb stop, he is being charged for the minimum usage as the service was connected to his home. If he had notified the Village Office that he wanted his water shut off he would have been charged the $15.00 shut off in the Fall and $15.00 to turn it back on in June along with the amount for usage when it was turned on. Mr. Whittenburg requested that he be able to pay the amount for the water to be turned off and on as if he had advised the Village that he was not in the home and had the water off. He was advised that there would be no change made in the amount of his bill and he was given a copy of the Water Rules and Regulations. Emmi Frasca stated that her Water Bill has been increasing steadily over the last few years. She had a plumber check her home and she has no leaks. She has talked to others in the area that also has only two people in the home and found out that their bills are much lower than her bill. She was advised that the meter can be sent out to be checked if she wants that. If after being tested it is found that the meter is working, then she will have to pay the cost, which is around $100.00, to have it checked. Dave Hajczewski told her that he will come to her home on July 19th to check the meter reading and see if it is running when all her water is shut off. CEMETERY George Jersey had contacted the Village Office about purchasing six cemetery lots. He had been advised that as a non-resident that the cost would be $6,000.00. He was concerned about this price as he had been a resident in the past and wanted to have a family burial plot in the Cherry Valley Cemetery. He suggested that a price be established for past residents that would be between the cost of a Town resident and a Non-resident. DONATIONS Kathryn Lane inquired about the decision to no longer give monetary donations to the Museum, Library, Senior Citizens and the Fire Department. She was advised that the Village had been told by an auditor from the State Comptroller’s Office and through information from the New York Conference of Mayors that the Village did not have authority to make monetary gifts to these types of organizations; therefore the donations will not be made this fiscal year. LAWNS IN NEED OF MOWING A letter and copy of the regulation regarding lawn maintenance was sent to William and Laurie Ashford about their residence on Church Street. The letter advised them to have the lawn mowed by July 18, 2016. As of this date it has not be mowed and no response has been received regarding the letter that was sent. COMPLAINT A verbal complaint was received by Dave Hajczewski from Dick Guernsey that his neighbor has placed a shed near the property line. Trustee Harvey will check into this. If the shed is too close to the property line a letter and copy of the ordinance will be sent to have it moved. DPW SIDEWALKS Work has begun on the sidewalk on Church Street. The sidewalk will be made accessible at the intersection of Church Street and Maple Avenue. There is a utility pole in the way of completing the project. Time Warner has moved their wires from the pole. National Grid has been contacted to move the pole. They have not removed it yet. STREET SIGNS Dave Hajczewski has contacted the sign company to obtain new street signs for Hamilton Avenue and Kilfoil Street. WATER DEPARTMENT METER TAMPERING Discussion was held that there needs to be a policy for anyone that is tampering with their water meter. Motion was made by Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED to table this discussion until the Village Attorney is present to advise on any policy being established. STREETS Suit Kote will be repaving Elm Street from Main Street to Maple Avenue and Kilfoil Street and part of Railroad Avenue from Montgomery Street to near the See residence for a total cost of $14, 837.00. This is to be paid with CHIPS and Pave NY monies. Discussion was held to pave the rest of Railroad Avenue if there is enough money. Mayor Flint to check on the cost for this. ALDEN FIELD WALKING PATH The mini-grant from Bassett Healthcare has been received for the benches on the walking path. There are pieces of sidewalk that will be used to put the benches on. Trustee Guido will check on prices for the mileage markers for the path. TRUCK Discussion was held regarding payment for the dump truck that bids were received for last month. Motion was made by Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED that a two (2) year bond will be obtained through NBT Bank to finance the dump truck. Village Attorney to write up a Bond Resolution to be voted on by the Board. A letter of commitment to be sent to Smith Ford regarding purchasing the truck as soon as financing is arranged. FLOOD PLAIN LETTER Letters were received from the New York State Department of Environmental Conservation regarding continued eligibility in the National Flood Insurance Program. A telephone discussion is required to be completed. Mayor Flint and Trustee Guido will follow-up on this letter. CEMETERY PRICES Discussion was held regarding the suggestion that another pricing level be added to the cemetery charges. Mayor Flint to notify George Jersey of the decision that was made based on his request. Upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, RESOLVED that no changes will be made in the cemetery rules at this time. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Guido, unanimously carried, RESOLVED to amend the budget, modify the budget and make payment on bills as follows: General Fund Ch #’s 11937 – 11977 $9,766.37 Water Fund " 3750.28 Total Fund $13,516.65 Trust and Agency Fund Ch #’s 1880-1882 & auto deductions- Social Security, Medicare, Federal, Retirement, State $174.58 $2251.97 Budget Amendments From To To James Wait Basketball A7111.4 $7613.22 A2770 $7613.22 Court Savings 2015-2016 Budget A1990.4 $35,529.44 A2770 $35,529.44 2015-2016 Budget F1990.4 $7,539.36 F2770 $7539.36 Bassett Healthcare A7111.4 $1,000.00 A2705a $1,000.00 Mini-Grant Budget Modifications To From A7111.4 $150.00 A6772.4 $150.00 A7111.4 $1,000.00 A7410.4 $1,000.00 A7111.4 $1,000.00 A7450.4 $1,000.00 A7111.4 $1,000.00 A8989.4 $1,000.00 END OF YEAR BALANCES Village General Balance 5/31/16 $76,319.44 Carry over 40,790.00 Amend to 2016-2017 $35,529.44 Water Balance 5/31/16 $11,392.17 Carry over 0.00 Adjustment to F2770 Leins on Tax Roll 3,852.81 Amend to 2016-2017 $7539.36 ADJOURNMENT The meeting adjourned at 8:47 PM upon motion of Trustee Guido, seconded by Trustee Harvey. Respectfully Submitted, Amy S. Herr Clerk-Treasurer July 20, 2016

MINUTES June 20, 2016 The meeting was opened by Mayor Kevin J. Flint at 7:05 PM. In attendance were Mayor Kevin J. Flint, Trustee Edward A. Harvey, Trustee Louis A. Guido, Jr., Clerk-Treasurer Amy Herr, Interim DPW Superintendent David Hajczewski. OPENING OF BIDS FOR TRUCK Four companies submitted bids for a One Ton Dump Truck. Bids were received from Smith Cooperstown, Inc in the amount of $46, 615 without a trade in and $29,114 with a trade in, Fucillo Ford of Nelliston, Inc. in the amount of $44,983 without a trade in and $32,983 with a trade in, West Herr New York in the amount of $43,533 without a trade and Carbone Fleet and Commercial Sales (4 separate vehicles) with bids ranging from $29,056 to $32,812 and an additional $5260 for a plow and $35,550 with a plow included and trade in on each bid. MINUTES The first item on the agenda was approval of the minutes as members received in written form. There was a typographical error in the notes to be corrected. It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written with the one correction. TREASURER’S REPORT Checking Account 06/01/16 Balance General $76,319.44 Water $11,392.17 Total Fund $87,711.61 Trust & Agency $889.92 Savings Accounts 06/01/16 Balance Water System Repair Reserve $ 2,896.60 Cemetery Capital Reserve 10,827.94 Unemployment Insurance Reserve 2,638.65 Water Debt Service Reserve 20,908.18 Parks & Recreation Reserve 3,570.48 Sidewalk Repair & Replacement Res 238.52 James Wait Basketball Court Fund 7,612.27 Water Taxes Taxes Water – Sent to County May, 2016 Adjusted Paid in Billed in Unpaid 6/1/16 Paid in It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED, to accept the report as given. TURN ONE, LLC A copy of the court order on the assessment for Turn One, LLC has been received by the Village. Following consultation with Village Attorney Dennis Laughlin, Esq., the Village Tax bill has been adjusted to reflect the new assessment. A corrected bill has been sent to Turn One, LLC reflecting the new amount due. TRAINING UPDATE AND REQUEST Clerk-Treasurer Herr gave an update on the recent training that was attended about Government Accounting. The training was attended by Board members from the area as well as accounting staff from government agencies across the area. A request was made for the Clerk-Treasurer and possibly a Board member to attend the second part of the training, Advanced Accounting School that is being offered in Utica, NY from October 18-20, 2016. It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, RESOLVED, to approve Clerk-Treasurer Herr to attend the training. VACATION AND HOLIDAY SCHEDULE Discussion was held about the possible need to clarify the language regarding vacation for employees in the current vacation schedule to be based on the number of days worked each week. The Board members stated that the language should remain the same and that 2 weeks would be considered 10 days of vacation. Discussion about the possibility of switching the Veterans Day holiday to have Columbus Day as a holiday was held. It was decided that the holidays that are currently provided to the employees would remain the same. NATIONAL GRID TREE PROGRAM A letter was received from National Grid about a program they offer for reimbursement for certain trees to be planted. Trustee Guido stated that he did not feel that this program would work for the Village. DONATIONS Information has been received from the Office of the State Comptroller and the New York Conference of Mayors regarding contributions to private organizations by Municipalities. From the information that has been received it is not appropriate for the Village to be making financial contributions to the organizations that have previously received contributions. A letter will be sent, following review by the Village Attorney, to the organizations who previously received contributions that they will not be receiving a contribution this year. Motion made by Trustee Guido, seconded by Trustee Harvey, unanimously carried RESOLVED that no contributions will be made to private organizations from the 2016-2017 budget. LETTER REGARDING WATER OUTSIDE VILLAGE LIMITS AND NEW OVERTIME RULES No discussion held on these topics as Village Attorney Laughlin was not present for the meeting. LAWNS NEEDING MOWING Discussion was held regarding lawns in the Village in need of mowing. Letters will be sent to individuals who are not mowing their lawns. DPW TRUCK Discussion was held regarding the bids received. The Board would like to pay for the truck with a bond through Ford Credit or NBT Bank, with financing for 2 -3 years. It was upon the motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried RESOLVED to accept the bid submitted by Smith Cooperstown, Inc. based on the available financing for the truck. SIDEWALKS Work will begin on Wednesday on the sidewalk on Church Street. The culvert by Kateri Hall is in need of replacement and a mailbox will have to be moved. Work will be done on the hillside on Maple Avenue. ALDEN FIELD BRIDGE This project is on hold at this time. STREET SIGNS Dolores Weeks reported that the sign for Hamilton Avenue on the Montgomery Street end is missing. Dave Hajczewski will check on this and see if there are other signs in the Village that need to be replaced. ALDEN FIELD WALKING PATH Benches for the walking path have been ordered. They will be $305.00 each. Sidewalk slabs will be placed under the benches. The slabs may be large enough to put a garbage pail next to the bench. A mini-grant has been written by the Strong Hearts New York study group to cover the cost of the bench portion of the project. Trustee Guido brought up concerns about the total cost of the walking path at this point. The bills are now over $10,000.00. There is $7612.27 in the James Wait savings account. A portion of that amount will be needed to seal the basketball court. Mayor Flint stated that the excavation costs were more than he expected. The stone that was used is also not hardening as the company now removes the lime from the stone before it is shipped out. Contact has been made with the State Department of Health (DOH) to find out about spreading calcium or lime on the path to assist in hardening the surface. The DOH discourages the use of calcium, but advises that lime is okay. Mayor Flint will get bags of lime and spread it on the path. Discussion was held about covering the remainder of the costs. It may be eligible for funding under the CHIPS program or by transfer from another budget area. WATER DEPARTMENT WATER METER READINGS Most of the water meters have been read for the upcoming billing cycle. A card or letter may be sent if the outside meter cannot be read to allow for an inside reading to be completed. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Guido, unanimously carried, RESOLVED to make payment on bills as follows: General Fund Ch #’s 11909 – 11936 $13,582.35 Water Fund " 2,421.74 Total Fund $16,004.09 Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement auto deductions New York State Tax Penalty $14.07 ADJOURNMENT The meeting adjourned at 8:42 PM upon motion of Trustee Guido, seconded by Trustee Harvey. Respectfully Submitted, Amy S. Herr Clerk-Treasurer June 30, 2016

MINUTES June 13, 2016 The meeting was opened by Mayor Kevin J. Flint at 7:06 PM. In attendance were Mayor Kevin J. Flint, Trustee Edward A. Harvey, Trustee Louis A. Guido, Jr., and Clerk-Treasurer Amy Herr. Purpose of meeting to conduct end of fiscal year business. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Guido, seconded Trustee Harvey, unanimously carried, RESOLVED to make payment on bills and Transfer Appropriations as follows: General Fund Ch #’s 11869- 11908 $16,119.09 Water Fund " 3,900.24 Total Fund $20,019.33 Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement 1879 & auto deductions $20.00 $3567.29 $3587.29 Transfer of Appropriations To From A1490.1 $124.00 A5110.1 $124.00 A1640.4 $825.00 A1990.4 $825.00 A5182.4 $1888.95 A1990.4 $1888.95 A8810.4 $500.00 A1990.4 $500.00 A1325.4 $550.00 A1990.4 $550.00 A7111.4 $134.77 A1990.4 $134.77 F8310.4 $40.00 F1990.4 $40.00 F8330.4 $21.15 F1990.4 $21.15 F8340.1 $123.00 F1990.4 $123.00 WATER TESTING Discussion was held regarding Microbac no longer providing water quality testing for the Village of Cherry Valley. CNA Environmental has provided a cost listing to perform the required tests. Request was made to contact the City of Oneonta Water Department to find out how much they would charge for the testing. VILLAGE COMMUNITY GARBAGE PAILS It has been noted that the garbage pails in the downtown area are full of garbage that has not been picked up by the new garbage collector. There are locks on them. The garbage pails need to be either put out or unlocked to allow the garbage to be collected on Thursday with the regular collections. ADJOURNMENT The meeting adjourned at 8:26 PM upon motion of Trustee Harvey, seconded by Trustee Guido. Respectfully Submitted, Amy S. Herr Deputy Clerk June 16, 2016

MINUTES May 16, 2016 The meeting was opened by Mayor Kevin J. Flint at 7:00 PM. In attendance were Mayor Kevin J. Flint, Trustee Edward A. Harvey, Trustee Louis A. Guido, Jr., Dennis Laughlin, Esq., Village Attorney, Clerk-Treasurer Dorothy E. Johnson, Deputy Clerk Amy Herr, Interim DPW Superintendent David Hajczewski. MINUTES The first item on the agenda was approval of the minutes as members received in written form. It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written. TREASURER’S REPORT Checking Account 05/01/16 Balance General $114,042.28 Water $16,041.80 Total Fund $98,000.48 Trust & Agency $372.56 Savings Accounts 05/01/16 Balance Water System Repair Reserve $ 2,896.55 Cemetery Capital Reserve 10,827.76 Unemployment Insurance Reserve 2,638.61 Water Debt Service Reserve 20,908.82 Parks & Recreation Reserve 3,570.42 Sidewalk Repair & Replacement Res 238.52 James Wait Basketball Court Fund 7,612.27 Water Taxes Taxes Water – Unpaid 4/1/16 $12,347.017 Adjusted $160.00 Paid in April Billed in April $3611.30 $0.00 Unpaid 5/1/16 $8575.71 Paid in May $1050.52 Sent to County for Taxes 5/6/16 $7525.19 It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED, to accept the report as given. Truck One bid for the truck was received by another entity in the Cherry Valley Community Facilities Corporation as delivered by UPS. It was not handed over to the Clerk’s Office until Tuesday, April 19, 2016. Due to this it has been decided to re-bid for the truck. Motion made by Trustee Guido, seconded by Trustee Harvey, unanimously carried RESOLVED, to re-advertise for bids for a dump truck for the Village DPW. Cherry Valley Community Facility Corporation (CVCFC) The CVCFC is trying to get money for a senior citizen residence in the old daycare section of the building. They are requesting a letter of support from the Village for the project. The resolution was signed by May Flint and Clerk – Treasurer Johnson. DPW Street repairs Discussion was held regarding which streets in the Village should be considered for repair this summer. A bid has been received from Gorman Group for work to be done on Elm Street, Maple Lane, Maple Avenue and finish Montgomery Street. A bid is expected to be submitted by Suit-Kote. Other streets that were brought up for consideration were Kilfoil Street, Wall Street and Railroad Avenue. Trustees Harvey and Guido suggested that the remainder of Montgomery Street should be left out at this time as other streets are more in need of repair at this time. Sidewalks A request has been made by the Session of the Presbyterian Church for replacement of the sidewalk from the Church to the Lithia Springs. Both sides of Alden Street to be measured to determine how much would need to be replaced. Discussion also held regarding the possibility of the need to evaluate the need to work on the sidewalks on Genesee Street on the end near 2 Genesee Street and the area by the bank on Main Street. Flower barrels Some of the flower barrels in the Village need to be replaced. Motion made by Trustee Guido, seconded by Trustee Harvey, unanimously carried RESOLVED to purchase new barrels for flowers for the barrels that need to be replaced. Lithia Springs The moss has been cleaned from the roof of the Lithia Springs. WATER DEPARTMENT Water Bond Trustee Guido reported that he has been in contact with a representative from NBT about refinancing the water project bond. He will continue to gather information regarding the possibility of refinancing at a lower interest rate to save money on the remainder owed. Water Outside Village Limits Discussion was held regarding capping off the water lines at the Village Line on Lancaster Street. Dennis Laughlin, Esq. to look into eliminating the hydrant that is outside the village limits and abandoning responsibility for the water line past the village limit. The village would have no responsibility for maintenance of any water lines that are outside of the village limits. This would be consistent with the practice that is already in place for other residences that are outside the village limits that have village water supplied to the residence. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Guido, seconded Trustee Harvey, unanimously carried, RESOLVED to make payment on bills and Transfer Appropriations as follows: General Fund Ch #’s 11821 – 11868 $15,177.01 Water Fund " 3,956.82 Total Fund $19,133.83 Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement 1878 & auto deductions $38.00 $2,200.13 $2,238.13 Transfer of Appropriations To From A8170.4 $279.65 A7140.4 $200.00 $ 79.65 A8810.4 $521.23 A8810.1 $521.23 F8330.4 $200.00 F1990.4 $200.00 ADJOURNMENT The meeting adjourned at 8:00 PM upon motion of Trustee Harvey, seconded by Trustee Guido. Respectfully Submitted, Amy S. Herr Deputy Clerk May 19, 2016