MINUTES May 16, 2016 The meeting was opened by Mayor Kevin J. Flint at 7:00 PM. In attendance were Mayor Kevin J. Flint, Trustee Edward A. Harvey, Trustee Louis A. Guido, Jr., Dennis Laughlin, Esq., Village Attorney, Clerk-Treasurer Dorothy E. Johnson, Deputy Clerk Amy Herr, Interim DPW Superintendent David Hajczewski. MINUTES The first item on the agenda was approval of the minutes as members received in written form. It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written. TREASURER’S REPORT Checking Account 05/01/16 Balance General $114,042.28 Water $16,041.80 Total Fund $98,000.48 Trust & Agency $372.56 Savings Accounts 05/01/16 Balance Water System Repair Reserve $ 2,896.55 Cemetery Capital Reserve 10,827.76 Unemployment Insurance Reserve 2,638.61 Water Debt Service Reserve 20,908.82 Parks & Recreation Reserve 3,570.42 Sidewalk Repair & Replacement Res 238.52 James Wait Basketball Court Fund 7,612.27 Water Taxes Taxes Water – Unpaid 4/1/16 $12,347.017 Adjusted $160.00 Paid in April Billed in April $3611.30 $0.00 Unpaid 5/1/16 $8575.71 Paid in May $1050.52 Sent to County for Taxes 5/6/16 $7525.19 It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED, to accept the report as given. Truck One bid for the truck was received by another entity in the Cherry Valley Community Facilities Corporation as delivered by UPS. It was not handed over to the Clerk’s Office until Tuesday, April 19, 2016. Due to this it has been decided to re-bid for the truck. Motion made by Trustee Guido, seconded by Trustee Harvey, unanimously carried RESOLVED, to re-advertise for bids for a dump truck for the Village DPW. Cherry Valley Community Facility Corporation (CVCFC) The CVCFC is trying to get money for a senior citizen residence in the old daycare section of the building. They are requesting a letter of support from the Village for the project. The resolution was signed by May Flint and Clerk – Treasurer Johnson. DPW Street repairs Discussion was held regarding which streets in the Village should be considered for repair this summer. A bid has been received from Gorman Group for work to be done on Elm Street, Maple Lane, Maple Avenue and finish Montgomery Street. A bid is expected to be submitted by Suit-Kote. Other streets that were brought up for consideration were Kilfoil Street, Wall Street and Railroad Avenue. Trustees Harvey and Guido suggested that the remainder of Montgomery Street should be left out at this time as other streets are more in need of repair at this time. Sidewalks A request has been made by the Session of the Presbyterian Church for replacement of the sidewalk from the Church to the Lithia Springs. Both sides of Alden Street to be measured to determine how much would need to be replaced. Discussion also held regarding the possibility of the need to evaluate the need to work on the sidewalks on Genesee Street on the end near 2 Genesee Street and the area by the bank on Main Street. Flower barrels Some of the flower barrels in the Village need to be replaced. Motion made by Trustee Guido, seconded by Trustee Harvey, unanimously carried RESOLVED to purchase new barrels for flowers for the barrels that need to be replaced. Lithia Springs The moss has been cleaned from the roof of the Lithia Springs. WATER DEPARTMENT Water Bond Trustee Guido reported that he has been in contact with a representative from NBT about refinancing the water project bond. He will continue to gather information regarding the possibility of refinancing at a lower interest rate to save money on the remainder owed. Water Outside Village Limits Discussion was held regarding capping off the water lines at the Village Line on Lancaster Street. Dennis Laughlin, Esq. to look into eliminating the hydrant that is outside the village limits and abandoning responsibility for the water line past the village limit. The village would have no responsibility for maintenance of any water lines that are outside of the village limits. This would be consistent with the practice that is already in place for other residences that are outside the village limits that have village water supplied to the residence. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Guido, seconded Trustee Harvey, unanimously carried, RESOLVED to make payment on bills and Transfer Appropriations as follows: General Fund Ch #’s 11821 – 11868 $15,177.01 Water Fund " 3,956.82 Total Fund $19,133.83 Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement 1878 & auto deductions $38.00 $2,200.13 $2,238.13 Transfer of Appropriations To From A8170.4 $279.65 A7140.4 $200.00 $ 79.65 A8810.4 $521.23 A8810.1 $521.23 F8330.4 $200.00 F1990.4 $200.00 ADJOURNMENT The meeting adjourned at 8:00 PM upon motion of Trustee Harvey, seconded by Trustee Guido. Respectfully Submitted, Amy S. Herr Deputy Clerk May 19, 2016