ANNUAL ORGANIZATIONAL MEETING
April 3, 2017

Meeting opened at 7 PM by Mayor Louis A. Guido with the Pledge to the Flag.  Mayor Louis A. Guido, Trustee Edward A. Harvey, Trustee Conway M. Bishop, Clerk-Treasurer Amy S. Herr, Interim DPW Superintendent David Hajczewski and Attorney Dennis Laughlin present.

Budget Hearing
Motion made by Trustee Harvey, seconded by Trustee Bishop, unanimously carried to open the Budget Hearing at 7:02 PM.

Proposed - Appointments and Salaries
Mayor – Louis Guido, elected to 4/21                                                           $1750.00 annual
Trustee – Edward Harvey, elected to 4/18                                                     $1500.00 annual
Trustee – Conway Bishop, elected to 4/21                                                    $1500.00 annual
Deputy Mayor – Edward Harvey, appointed to 4/18                                     $ 100.00 annual
Attorney – Dennis Laughlin – contracted                                                      $5000.00 annual
Clerk-Treasurer, Records Keeper, Tax Collector
Amy Herr – Appointed to 4/19 – w/benefits, no health ins.                         $21,318.00
1254 hours annually
Registrar of Vital Statistics – Amy Herr, appointed to 4/19                         $125.00
Deputy Clerk-Treasurer & Deputy Registrar                                                            $13.00/hour
Interim DPW Superintendent – David Hajczewski,                                      $16.50/hour
app. annually w/benefits, inc. health ins. 
Maintenance Worker – Cody Duncan, w/benefits, no health ins.                 $13.00/hour w/o water license
                                                                                                                        $14.00/hr w/water lic.
Part-time Cemetery Worker -                                                                        $12.00/ hour
Other Part-time laborers- hired as needed                                                     $10.00/hour
Election Inspectors – appointed as needed                                                    $11.00/hour
Public Health Officer – Brenda Davies-Wait, DO appointed to 4/19           $0.00
Historian – Leonard Perry – Appointed annually                                          $0.00
Park Maintenance – Kevin Flint                                                                    $100.00

Planning Board
Dennis Laughlin, Chair, 7 yr. term to 4/22

The above noted Appointments were made by Mayor Guido.  Motion made by Trustee Bishop, seconded by Trustee Harvey, unanimously carried to approve the appointments and associated salaries as listed.

Proposed - POLICIES AND PROCEDURES
Official Bank – NBT Bank of Norwich, Cherry Valley Branch
Official Newspaper- Daily Star, Oneonta
Official Board Meeting- 3rd Monday of each month at 7:00 p.m.
Authorization for Clerk to pay utilities, health insurance, postage, and small items to run office and equipment as needed, prior to board meeting approval
Interest Rate Charge- 5% first month, with 1% added each month thereafter.
Copies - $ .25 each
Classes/work related meetings to be reviewed as requested at a Regular Meeting of the Board.
Work related travel – Reimbursed at current IRS rate.
Meals- If not included with class/conference $45.00 per day.
Bounced check fee- $20.00
County Sales Tax receipts – 75% to General Fund. 25% to Water Fund
All Employees- Offered NYS Retirement (required for Full-time employees) & Deferred Compensation Plan
Policies – Investment, Procurement, Code of Ethics, Prohibition of Sexual Harassment, Drug Free Work Place, Meal Reimbursement, Emergency Preparedness Plan, Water Restriction During Drought Emergency, Hazardous Mitigation Plan, Clerk/Deputy Clerk Segregation of Duties, DPW Guidelines.
Cemetery Charges & Rules
Water Charges/Rules

Motion made by Trustee Harvey, seconded by Trustee Bishop, unanimously carried to accept and continue the above Policies and Procedures.

Motion made by Trustee Bishop, seconded by Trustee Harvey, unanimously carried to close the Budget Hearing at 8:00 PM.

Discussion held regarding billing for Water Services/Supply for 2017-2018 fiscal year.  Information provided on the water rate needed to have no minimum usage charge.  The water rate would have to be raised to over $11.00 per thousand gallons to meet the budgeted amount based on the previous year’s metered usage. 
Motion made by Trustee Harvey, seconded by Trustee Bishop, unanimously carried
RESOLVED to cancel the Water Forum that was scheduled for May 1, 2017, get prices for water meters with the plan to begin replacing those that are not currently working and set the water rate for the 2017-2018 fiscal year at $8.40 per 1000 gallons with a minimum charge for usage at 20,000 gallons or less for $168.00.

Proposed Budget
Total                                       General                                  Water
Appropriations                       $412,607.75                            $297,879.00                            $114,728.75
Revenues Other than              $174,541.00                            $  64,126.00                            $110,405.00
Real Property Taxes                    
Appropriated Cash Surplus    $  15,531.00                            $  15,531.00
Appropriated Reserve            $  39,860.75                            $  35,537.00                            $   4,323.75
Balance to be raised by
Real Property Taxes               $182,675.00                            $182,675.00
Total Revenue                        $412,607.75                            $297,879.00                            $114,728,75

Proposed Rate 5.8904 per thousand                            $8.40 per thousand gallons
0.0633 increase                                                           $0.40 increase

Motion made by Trustee Bishop, seconded by Trustee Harvey, unanimously carried to accept the above Budget.

Other Business

DPW Work Hours to be changed to 6 AM – 2:30 PM year round.

Request made to change the Vacation Days for Full Time Employees.  Motion made by Trustee Harvey, seconded by Trustee Bishop, unanimously carried
RESOLVED to change the Vacation Days to After 6 months of employment 3 days of vacation and After one year of employment 7 days of vacation.

Request made to give Deputy Clerk-Treasurer Eileen Kerzick 10 paid days off per year as she has worked for the Village for over 20 years.  Motion made by Trustee Harvey, seconded by Trustee Bishop, unanimously carried
RESOLVED to give Deputy Clerk-Treasurer Eileen Kerzick 10 paid days off per year, this will only apply specifically to Deputy Clerk-Treasurer Kerzick, not the position if filled by another individual in the future or any other Part-time employees.

The DPW will be flushing hydrants on April 27, 2017.  There are trees on Main Street that are being removed by National Grid.  There is a tree on Wall Street that needs to be checked on for possible removal. 

Motion made by Trustee Bishop, seconded by Trustee Harvey, unanimously carried
RESOLVED to schedule the next Organizational Meeting for the Village of Cherry Valley on Monday, April 2, 2018 at 7 PM.

Motion made by Trustee Harvey, seconded by Trustee Bishop, unanimously carried to adjourn the meeting at 8:40 PM.

Respectfully submitted,


Amy S. Herr, Clerk-Treasurer

April 4, 2017