July 2020 Meeting Minutes

 

 MINUTES

July 13, 2020

 

Meeting opened at 7:00 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Ian Feulner, Trustee Edward Harvey, Amy Herr, Clerk-Treasurer and Taylor Miles, DPW Superintendent.  Also present was June Barwick.

Approval of the June minutes as members received in written form.  It was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written.

 

TREASURER’S REPORT 

 

Checking Account

 

07/01/20 Balance

General

 

$188,596.27

Water

 

$24,561.21

Total Fund

 

$213,157.48

Trust & Agency

 

                 $314.97

Savings Accounts      

 

07/01/20 Balance

Water System Repair Reserve

 

$2,899.02

Cemetery Capital Reserve

 

$10,836.72

Unemployment Insurance Reserve

 

$2,640.61

Water Debt Service Reserve

 

$20,926.33

Parks & Recreation Reserve

 

$3,573.39

Sidewalk Repair & Replacement Res

 

$238.69

General Fund Savings

 

$25,025.25

                                               

Water

Taxes

Taxes Unpaid 6/1/2020

Water Unpaid 6/1/2020

 

$0.00

$0.00

Paid in June

$0.00

$143,431.88

Billed in June

$0.00

$197,893.54

Unpaid 7/1/2020

$0.00

$54,461.66

It was upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried, to accept the report as given.

 

DPW

 

There are concerns about tractor trailer traffic on Church Street.  Contact will be made with Attorney Clarke to see what would need to be done to stop the trucks from using the back streets in the Village.  Discussion was held regarding purchasing a salter for the dump truck.  It was decided that this will not be purchased at this time.  DPW Superintendent Miles is to communicate with the Town Highway Superintendent about the snow removal on the streets this winter.  The dump truck is going to Williams Auto tomorrow for a problem with the rear end.  DPW Superintendent Miles is getting bids for Maple Lane resurfacing.  The cameras are to be put up on Alden Field.

 

Motion made by Trustee Harvey, seconded by Trustee Feulner, unanimously carried, to make DPW Superintendent Miles a salaried employee.

 

UNSAFE BUILDINGS

 

            A letter was received from the GMVLB about a new person working on Zombie Properties.  Mayor Guido will follow up on this.  Discussion held on Vacant Property Law.  Motion made by Trustee Feulner, seconded by Trustee Harvey, unanimously carried,

            RESOLVED to hold a public hearing on the Vacant Property Law on Monday, August 17, 2020 at 7PM in the Village Office.

 

RECORD RETENTION

 

            Motion made by Trustee Harvey, seconded by Trustee Feulner, unanimously carried,

RESOLVED, By the Board of Trustees of the Village of Cherry Valley that the Retention and Disposition Schedule for New York Local Government Records (LGS-1), issued pursuant to Article 57-A of the Arts and Cultural Affairs Law, and containing legal minimum retention periods for local government records, is hereby adopted for use by all officers in legally disposing of valueless records listed therein. FURTHER RESOLVED, that in accordance with Article 57-A: (a) only those records will be disposed of that are described in Retention and Disposition Schedule for New York Local Government Records (LGS-1), after they have met the minimum retention periods described therein; (b) only those records will be disposed of that do not have sufficient administrative, fiscal, legal, or historical value to merit retention beyond established legal minimum periods.

 

DEPUTY CLERK

 

            Linda Bouck will work in the Village Office in the role of Deputy Clerk for 10 hours a week and continue as Maintenance Worker for the DPW for 30 hours a week.

 

BANKING SIGNATURES

 

            Motion made by Trustee Feulner, seconded by Trustee Harvey, unanimously carried,

            RESOLVED to add Mayor Guido as a signatory on all bank accounts held by the Village of Cherry Valley at NBT Bank.

 

ELECTION

 

            Upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried,

            RESOLVED to abolish the Village Registration Day and to designate Tuesday, September 15, 2020 as the day of the Village Election, the polling place to be at the Village Office, 2 Genesee Street, Cherry Valley, NY and the hours the polls are open to be from 12:00 noon to 9:00 PM.

 

            Upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried,

            RESOLVED to appoint Kathryn Lane, Marilyn Mollen, Claire Ottman and Martha Sherwood as Election Inspectors for the Special Village Election to be held on September 15, 2020.

 

 

OTHER BUSINESS  

 

            June Barwick had issues with the water billing for her rented farmhouse.  Motion made by Trustee Harvey, seconded by Trustee Feulner, unanimously carried to adjust the water bill for July 2020 to $168.00.

 

            Deb Whiteman has requested to paint the lines on the outside basketball court.  The Board was in agreement to allow her to do this.

             

AUDIT OF CLAIMS

 

            After review by the board, it was upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried to make payment on bills and budget amendments and modifications as follows:

 

General Fund

Ch. #’s 14145-14187

$17,537.57

Water Fund                                            

Ch. #’s 14102-14126

$3,958.59

Total Fund

Ch. #’s 14102-14126

$21,496.16

Trust and Agency Fund

Ch. #’s 1950 & Auto deductions

$2,506.72

 

Budget Modifications

To                                                                    From                                                              

None

Budget Amendments

From                                       To                                            To                                             

None

 

ADJOURNMENT

 

            The meeting adjourned at 8:04 PM upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried.

 

Respectfully Submitted,

 

 

Amy S. Herr, Clerk-Treasurer

July 15, 2020