MINUTES
July 17, 2017

Meeting opened at 7:00 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Edward A. Harvey, Trustee Conway Bishop, Clerk-Treasurer Amy Herr, Dave Hajczewski, Int. DPW Superintendent and Dennis Laughlin, Village Attorney.  Also in attendance was JoAnn Guido.

The first item on the agenda was approval of the June minutes as members received in written form.  It was upon motion of Trustee Harvey, seconded by Trustee Bishop, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 

Checking Account

07/01/17 Balance
General

$218,123.54
Water

$21,486.96
Total Fund

$239,610.50
Trust & Agency

                 $106.94
Savings Accounts

07/01/17 Balance
Water System Repair Reserve

$ 2,897.24
Cemetery Capital Reserve

 10,830.27
Unemployment Insurance Reserve

2,639.17
Water Debt Service Reserve

20,913.72
Parks & Recreation Reserve

3,571.25
Sidewalk Repair & Replacement Res

238.57
James Wait Basketball Court Fund

0.86
                                       
Water
Taxes
Taxes Unpaid 6/1/17
Water Unpaid 6/1/17

$0.00
$0.00
Billed in June

$192,942.75
Warrant adjustment

$210.60
Paid in June

$142,626.94
Unpaid 7/1/17
$0.00
$50,105.21
It was upon motion of Trustee Bishop, seconded by Trustee Harvey,
unanimously carried,
RESOLVED, to accept the report as given.

DPW   

          Trees need to be taken down on Montgomery Street and State Highway 166.  Dave Hajczewski will contact National Grid to see if they will remove the trees.  If not he will contact Nate Waterfield to have them removed.
         
          Repairs are planned to be made on various streets in the Village.  Some sidewalks have been replaced at the owner’s expense for the materials.  One individual has expressed interest in an item that was declared surplus.  Dave will try to get the other items working and put outside so they are available for viewing by interested individuals.

          The property at 83 Montgomery Street needs to be mowed.  A letter will be sent to the bank notifying them of this.  If it is not mowed it will be done by the village and assessed on the taxes.
Written quotes were received for the resurfacing of Maple Avenue, Maiden Lane and Maple Lane.  The quotes were received from Suit-Kote with a total cost of $25,485.13, Gorman Group with a total cost of $27,685.93 and Cobleskill Stone Products, Inc. with a total cost of $33,850.08.  Motion made by Trustee Harvey, seconded by Trustee Bishop, unanimously carried, 
          RESOLVED to accept the written quote from Suit-Kote in the amount of $25,485.13 for resurfacing of Maple Avenue, Maiden Lane and Maple Lane.

ALDEN FIELD BRIDGE

          Discussion was held regarding options for replacing the Alden Field Bridge.  Town Highway Superintendent Ed VanDerwerker will be contacted for suggestions on what can be done to stop the flooding in the area.  Mayor Guido will contact Town Supervisor Tom Garretson to see if the Town could assist with any work that needs to be done to resolve the flooding issue.

STREET LIGHTS

          No information from National Grid on timeframe for replacement of the street lights.

TIME CLOCK

           A time clock has been installed at the Village Shop for use by the DPW.  Time cards were provided to Interim DPW Superintendent Dave Hajczewski to begin using the time clock.

HISTORIAN

          There have been some individuals who have expressed an interest in serving as the Village Historian.  Need to see if there is a job description available for the position and if there are records from previous historians available for a new historian to review.

SHORT-TERM RENTALS

          Discussion was held regarding implementing a permitting requirement for short-term rentals in the Village and a requirement that adequate off street parking is provided.  Concerns about how this would be implemented and enforced were raised.

CEMETERY FOUNDATION CHARGES 

          Pricing for cemetery foundations will be based on the price per square foot that is charged by HJ Berry Stone.  Motion made by Trustee Harvey, seconded by Trustee Bishop, unanimously carried
RESOLVED to charge the individual purchasing a foundation for a gravestone twice the cost of the foundation charged to the Village by HJ Berry Stone.

UNSAFE BUILDING AND COLLAPSED STRUCTURES

         Motion made by Trustee Harvey, seconded by Trustee Bishop, unanimously carried
         RESOLVED to appoint David R. Hajczewski as the Building Inspector per Local Law Number 1 of the year 1981 at an annual stipend of $250.00. 
CEMETERY SOFTWARE

          Discussion held regarding purchasing software to map the cemetery showing the owners of the plots, who is buried in the plots and available plots.  It was decided to wait on this to see if the same thing can be done with an Excel spreadsheet.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded by Trustee Bishop, unanimously carried,
RESOLVED to make payment on bills and budget amendments as follows:
General Fund
Ch. #’s 12497-12542
$30,201.49
Water Fund                                     
"
$6,185.84
Total Fund

$36,387.33
Trust and Agency Fund

$3,442.92

Budget Amendments
From                                To                                    To                                   
2016-2017 Budget           A1990         $19,995.64  A2770         $19,996.64
                                        A3620.1      $     250.00  A2770         $     250.00
                                        A3620.4      $     100.00  A2770         $     100.00
                                        A5110.42    $  1,500.00  A2770         $  1,500.00
                                        A5112.4      $10,000.00  A2770         $10,000.00
                                        A5182.4      $  6,600.00  A2770         $  6,600.00
                                        A5410.4      $  5,000.00  A2770         $  5,000.00
                                        A8560.4      $  1,000.00  A2770         $  1,000.00
Pave NY                          A5112.4      $  3,383.00  A3501         $  3,383.00
EWR                                A5112.4      $  2,712.00  A3501         $  2,712.00
2016-2017 Budget           F1990                    $  9,734.36  F2770                    $  9,734.36

End Of Year Balances
Village General
Balance 5/31/17                         $89,905.64
Appropriated Reserves              $29,929.00
Carry Over (bridge repairs)       $15,531.00
Amend to 2017-2018 Budget    $44,445.64 
Water
Balance 5/31/17                         $14,058.11
Appropriated Reserves              $  4,323.75
Amend to 2017-2018 Budget    $  9,734.36

ADJOURNMENT

          The meeting adjourned at 8:25 PM upon motion of Trustee Bishop, seconded by Trustee Harvey.

Respectfully Submitted,


Amy S. Herr
Clerk-Treasurer

July 19, 2017