MINUTES
August 21, 2017

Meeting opened at 7:08 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Edward A. Harvey, Clerk-Treasurer Amy Herr and Dennis Laughlin, Village Attorney.  Trustee Conway M. Bishop was excused.  Also in attendance was Martin Field.

A moment of silence was held in memory of prior Trustee John Hurley who passed away on August 19, 2017.

The first item on the agenda was approval of the July minutes as members received in written form.  It was upon motion of Trustee Harvey, seconded by Mayor Guido, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 

Checking Account

07/01/17 Balance
General

$216,364.41
Water

$39,585.03
Total Fund

$255,949.44
Trust & Agency

                 $354.91
Savings Accounts

07/01/17 Balance
Water System Repair Reserve

$ 2,897.29
Cemetery Capital Reserve

 10,830.45
Unemployment Insurance Reserve

2,639.21
Water Debt Service Reserve

20,914.08
Parks & Recreation Reserve

3,571.31
Sidewalk Repair & Replacement Res

238.57
James Wait Basketball Court Fund

0.86
                                       
Water
Taxes
Taxes Unpaid 7/1/17
Water Unpaid 7/1/17

$0.00
$50,105.21
Billed in July
$52,296.32

Water adjustments
388.08

Paid in July
23,500.55
$22,589.49
Unpaid 8/1/17
$28,407.69
$27,515.72
It was upon motion of Trustee Harvey, seconded by Mayor Guido,
unanimously carried,
RESOLVED, to accept the report as given.

PRIVILEGE OF THE FLOOR

Martin Field, Cherry Valley Fire Chief was present to discuss a drill the Fire Department will be hosting on September 30, 2017 from 9am-12 noon.  The department will be focusing on the downtown area.  Several area departments will be involved to include Cooperstown and Cobleskill with their aerial trucks.  In preparation for the drill the department is working to determine which homes in the Village are in need of power for medical reasons.  The power will not be shut off for the drill, but would need to be in the event of an actual fire in that area of the Village.  Information about the drill will be put in the Village Fall Newsletter.  The fire department is in need of information on the water supply in the Village.  Mayor Guido will get this information for them.

Martin Field also brought up concerns about parking on the corner of Church and Montgomery Street while church services are going on.  He has addressed this will the Catholic Church and they are addressing it with the congregation.

DPW   

          Cody Duncan will be in contact with Suit Kote to set a date to get the paving done on Maple Avenue.  The bridge to Alden Field will have repairs started in mid-September.  The Town is not able to do it as their equipment is currently in need of repair.  The work will be done by Steven Gridley at a cost of around $2000.00-$3000.00.

          There is a problem with the generator at the pump house.  Trustee Harvey and Mayor Guido will look into what needs to be done to resolve this issue.

HISTORIAN

          There are currently no individuals who have agreed to become the Village Historian.  Mayor Guido is continuing to work to locate someone who would be willing to serve in this capacity.

SHORT-TERM RENTALS

          Further discussion regarding policies for short-term rentals in the Village will be tabled until November.  Information about the possibility of a permit system will be put in the Fall Newsletter.

UNSAFE BUILDING AND COLLAPSED STRUCTURES

         Motion made by Trustee Harvey, seconded by Mayor Guido, unanimously carried
         RESOLVED to appoint Jeffrey Stiles as the Building Inspector per Local Law Number 1 of the year 1981 at an annual stipend of $250.00. 

CREDIT CARD

          Motion made by Trustee Harvey, seconded by Mayor Guido, unanimously carried
          RESOLVED to apply for a credit card through NBT Bank to be held by the Mayor for purchases that require a credit card.

SPECTRUM

          Discussion held regarding a request made by a family in the village to look into changing the cable to come from the Cooperstown area rather than the Albany area.  This would possibly require everyone with email through Spectrum to change their email addresses.  The contract for the cable franchise will need to be reviewed to see if this change would affect the franchise.  It was decided to see if other people in the village would be interested in this change before any contact is made with Spectrum.

RETIREMENT SYSTEM SEMINAR

          A Seminar will be held in Albany in September to provide information on the new Retirement On-line system that is being put in place.  Motion made by Trustee Harvey, seconded by Mayor Guido, unanimously carried
          RESOLVED to allow one individual from the Clerk’s Office to attend the training being provided by the State Comptroller’s Office regarding the new Retirement Reporting system.

RETIREMENT RESOLUTION

          Standard work day and reporting resolution for elected officials was discussed regarding Trustee Bishop.  The record of activities has not been received at this time.  The resolution will need to be passed by the 1st meeting following 180 days of the new term; therefore the resolution will be prepared for the September meeting to allow time for the record of activities to be submitted.

OTHER BUSINESS

          Trustee Harvey has spoken to an individual at the SSPCA about the cat problem in the village.  The SSPCA selects areas where they will pick up the cats, spay or neuter them and give them their initial shots.  They are then returned to where they were picked up.  The village will be notified if it is selected to be the village to have this done.

          Trustee Harvey reported that the cemetery fence will be completed within a month.  A dedication may be scheduled after the fence is completed.

EXECUTIVE SESSION

          The Board of Trustees went into Executive Session to discuss a personnel matter at 8:17 pm.  The Board of Trustees came out of Executive Session at 8:38 pm.  The Board of Trustees authorized the Mayor to handle the personnel issue as he deemed appropriate.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded by Mayor Guido, unanimously carried,
RESOLVED to make payment on bills and budget amendments as follows:
General Fund
Ch. #’s 12543-12587
$25,268.30
Water Fund                                     
"
$5,099.15
Total Fund

$30,367.45
Trust and Agency Fund
Ch # 1990 & auto deductions
$2177.60

Budget Modifications
To                                                        From                                                   
A1620.4                $1600.00               A1990         $1600.00
A1640.4                $2400.00               A1990         $2400.00

ADJOURNMENT

          The meeting adjourned at 8:38 PM upon motion of Trustee Harvey, seconded by Mayor Guido.

Respectfully Submitted,

Amy S. Herr
Clerk-Treasurer

August 24, 2017