Minutes - September 2009

September 21, 2009

The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, DPW senior maintenance worker David R. Hajczewski, maintenance worker Mathias VanDerwerker, Stacy Michael and Dennis Laughlin.


The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.


Fund Checking Account Balance
Village General Fund $136,949.66
Water Fund 19,527.20
Total Fund $156,476.86
Trust & Agency Fund $ 442.46

Fund Savings Account
Water System Repair Reserve $ 1,264.52
Cemetery Capital Reserve 12,736.06
Unemployment Insurance Reserve 6,942.43
Equipment Reserve 2,877.74
Capital Water Debt Service Reserve 44,364.66
Parks & Recreation Reserve 3,092.43
Sidewalk Repair/Replacement 531.17

Unpaid Taxes

Unpaid 8/1/09 $17,339.30
Paid in August 334.00
Unpaid 9/1/09 $17,005.30

Unpaid Water

Unpaid 8/1/09 $13,062.33
Adjustment - 132.00
Paid in August 3,624.66
Unpaid 9/1/09 $ 9,405.67

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to accept the Treasurer’s report as read.


As there were no bids on the village 2000 Chevrolet dump truck, it was upon motion of Trustee Harvey, seconded by Trustee Flint,
RESOLVED to re-bid, sealed bids to be opened at 7pm on October 19, 2009 at the office of the clerk, 2 Genesee Street, Cherry Valley. The board reserves the right to reject any or all bids.


Mayor Stiles was notified by Governor Patterson’s office that the Village had been awarded the municipal grant through the Restore New York Communities Initiative. The grant is to restore the property on 29 Main Street. The funding is in the amount of $457,484.
Ms. Michael spoke regarding the grant and a loan the Campbell’s may be able to obtain through the Preservation League of New York, which should enable them to begin work at an earlier date.

Mayor Stiles told Ms. Michaels that a letter had been sent to the Campbell’s asking them to clean up the outside of the building. It is overgrown with weeds and has become an eyesore on Main Street. Nothing has been heard back from Mr. & Mrs. Campbell to date. Ms. Michael said she would contact them and suggest some people who may be able to do the work for them.


Mr. Laughlin attended the meeting on behalf of the St. Thomas Catholic Church who will soon be remodeling. They are re-doing the entrance and building a ramp. Mr. Laughlin asked if the village could make sure there is access to the street from the ramp. Mayor Stiles assured him that something will be done, though temporarily with cold patch until spring. Then, concrete will be put down. He also reminded Mr. Laughlin that they will have to install a railing, which the village will not be liable for should it be hit while plowing snow.


Maintenance Workers

Rules and regulations were reviewed by the Mayor, Board and employees. It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, the employee working on Saturday and Sunday to check the water system, will be given a total of five hours, which is to be taken off during the pay period, and it was,
FURTHER RESOLVED, to continue paying Mr. Hajczewski for his overtime until Mr. VanDerwerker begins work on September 28, 2009.

DPW Clothing

Shirts have been ordered for the new worker. Neon jackets and sweatshirts will be ordered (one of each for each man) for the winter months.

Hydrants to be flushed

Mr. Hajczewski will begin flushing hydrants on or about October 14th and 15th.

Montgomery Street Sidewalk/Street

Mr. Hajczewski said he plans to finish work on the sidewalk on Montgomery Street this week and all preparation for the street paving will be done so the paving can be done during the first week of October, whether pending.

Upper Main St. Sidewalk

The DPW will repair the portion of sidewalk by the Triangle with cold patch, when time allows.

Railroad Avenue Paving

Mayor Stiles has gotten a price quote from Gifford Paving to pave a section of Railroad that adjoins Genesee Street, at $2,000. This is a 26’ by 36’ area with the ends winged out on the Genesee Street end an additional 10 feet total. After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to have Gifford do the paving without the winged out portions, if he will come down to $1,500.

Lancaster Street Drain

Mayor Stiles asked the DPW to repair a drain box near the Alverson, Lancaster Street property. It needs a screen placed on it, to replace the rotted plywood.

Tree Trimming/Removal

Trees in need of trimming or removal will be looked at by other contractors for prices. The Clerk will contact National Grid to look at the tree by the Lopez, Lancaster Street property to have them trim it as it is in the lines. Another tree in need of trimming is located near the Guido, Main Street property and for probable removal by the Shipway, Maple Avenue property. Former Superintendent Wright had gotten a quote on this work. Mayor Stiles will get further quotes.


Mayor Stiles will be in contact again with Ben McCaffrey, Congressman Murphy’s office who is to speak to Verizon regarding the removal of these poles.


Artworks has not yet put the electric bill in their name. They have, however reimbursed the village for the present bill.
The appraisal has been completed by George Cade who has appraised the property at $75,000.00 as of August 9, 2009. Per agreement, Artworks will bill the village for half of Mr. Cade’s bill, which will be $150.00.


The Clerk was notified that a check for $8,200 was on its way to do the work at the well house. Nothing has been received to date. The Clerk will contact the Authority again.


John & Lynn Shipway
2 Grave Lot
Section D, Lot 56 a & b.


Trick or treating will be held in the village on Saturday, October 31st, hours 5:30 to 7:30 pm.


After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,
Resolved, to make payment on bills as follows:

General Fund Ch #’s 7958 - 8019 $20,400.79
Water Fund “ “ 6,878.37
Total Fund $27,279.16
Trust & Agency Fund Ch # 1482 - 1491 $ 1,661.47


It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 8:45 pm.

Respectfully Submitted,

Dorothy E. Johnson
September 30, 2009

Addition to 8/17/09 minutes

Addition to August 17th minutes – Omitted in error.


It was upon resolution of Trustee Harvey, seconded by Trustee Flint,
RESOLVED, the 2000 Chevrolet Dump Truck is deemed as surplus and it was,
FURTHER RESOLVED, to accept bids to sell the truck; bids to be opened at 7 pm on September 21, 2009 at the regular meeting of the board.
The board reserves the right to accept or reject any or all bids.

Respectfully Submitted,

Dorothy E. Johnson
September 3, 2009