October 2009 Minutes

October 19, 2009

The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Edward A. Harvey, Trustee Kevin R. Flint, Clerk-Treasurer Dorothy E. Johnson, DPW maintenance worker David R. Hajczewski, Jackie Hull and Kathryn Lane, Chamber members, Marty Field, Fire Chief, and Jane Sapinsky (later in the meeting), representing Artworks.


The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.


Fund Checking Account Balance
Village General Fund $123,123.03
Water Fund 23,261.13
Total Fund $146,384.16
Trust & Agency Fund $ -0-

Fund Savings Account
Water System Repair Reserve $ 1,264.71
Cemetery Capital Reserve 12,738.01
Unemployment Insurance Reserve 6,943.50
Equipment Reserve 2,878.18
Capital Water Debt Service Reserve 44,371.47
Parks & Recreation Reserve 3,092.90
Sidewalk Repair/Replacement 531.43

Unpaid Taxes

Unpaid 9/1/09 $17,005.30
Paid in Sept. 808.24
Unpaid 10/1/09 $16,197.06

Unpaid Water

Unpaid 9/1/09 $9,405.67
Billed in Sept. 89.76
Paid in Set. 735.24
Unpaid 10/1/09 $8,760.19

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to accept the Treasurer’s report as read.


Bids for the 2000 Chevrolet dump truck are as follows:

Paul Collison, Cherry Valley ……………. $ 444.00
Daniel Degener, Albany ……………….… $2,500.00

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED to accept the high bid of Mr. Degener at $2,500.00, sold as is.



Mr. Hajczewski gave an update on the equipment: The truck, leafer, and tractors are running fine. However, the big tractor needs tires. He has priced them at Randall Implement at $100 each for 8 ply and at Springfield Tractor & Implement at $100 each for 6 ply. Board members agreed that he should purchase them from Randall Implement.
Mayor Stiles will get forms to the DPW to use for this report.

Flags – Nov. 7th

Mr. Hajczewski was asked to put the flags out on the streets on Saturday, November 7th, to honor the veterans. They are holding a run/walk on that day in observance of Veteran’s Day.


The heat has been turned on and Mayor Stiles will service the boiler. He also hopes to get the roof repaired before winter.

Montgomery Street Sidewalk/Street

A few minor jobs that are needed will be completed on this street and sidewalk before the end of the month.
Mayor Stiles complimented Mr. Hajzcewsjki and Mr. VanDerwerker on the job they did on Montgomery Street.

Railroad Avenue Paving

It was unanimously decided to pay Gifford Paving $2,000 to complete the work on the end of Railroad Avenue, a larger area than previously planned.

Lancaster Street

The ditching will be completed on Lancaster Street on Wednesday or Thursday of this week.

Main Street – Water Leak/Dip in Street

It was decided to hire Andy Lusk to help with the digging on Main Street near the Ashley Clements residence. There is a water leak that is most likely the cause of the dip in the street that will be repaired.

Tree Trimming/Removal

Mayor Stiles has gotten further quotes on tree removal and trimming in the village. He said the work will be done in about 3 weeks.


The snowplow frame has been taken off the old truck and is ready to have installed onto the new truck. Springers will do this work for about $1,300.00.


The $8,200 funding for work to be done at the well house has been received. The Clerk will contact possible people for a bid to do the work for the village.


Mrs. Hull, Mrs. Lane, and Mr. Field attended the meeting to discuss possibilities for the next Memorial Day Weekend celebration. Along with village officials all agreed to try to bring back the spirit and make the celebration that will involve the entire community in a larger way. It was decided to form a committee to meet with the town and village boards. As the Legion is in charge of the Memorial Day parade, they will be asked for their input/thoughts on making the parade larger. The Chamber will get a carnival to run from Friday through Sunday. A committee will be formed after the beginning of January.
It was also brought up to have another re-enactment, possibly in 2012, when the village will be 200 years old.


The Clerk reported that after all bills to date are paid, there is $5,019.79 left in CHIPS funds. Mayor Stiles said there is a little more topsoil needed to complete the Montgomery Street project.


Letters have been sent to the bank and attorneys for the property on 29 Elm Street, asking to have the area cleaned up.

A letter was received from the owners of 29 Main Street apologizing for the unsightly overgrowth and said this will be cleaned up soon.

Letters have been sent to two Maiden Lane properties regarding the several cats and the messes they are making in the Main Street area. If this doesn’t help or solve the problem the board of health will be contacted for help.


It was agreed to get prices on a mower for use on the fields.


Mrs. Sapinsky gave an update on the municipal building. She also notified the Clerk that National Grid had changed the account over to them.


After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried,
Resolved, to make payment on bills and amend budget as follows:

General Fund Ch #’s 8020 - 8078 $43,360.18
Water Fund “ “ 3,395.20
Total Fund $46,755.38
Trust & Agency Fund Ch #’s 1492 - 1502 $ 3,122.28

Budget Amendments

From To To
NY Power Authority
Grant $8,200 F2770 $8,200 F8340.4 $8,200
Community Center
Soda Machine $35.85 A2655 $35.85 A7140.4 $35.85


A thank you will be placed in the Pennysaver thanking all who helped make the recent Pork Roast dinner a success.


It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 9:55 pm.

Respectfully Submitted,

Dorothy E. Johnson
October 29, 2009