MINUTES
July 17, 2017

Meeting opened at 7:00 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Edward A. Harvey, Trustee Conway Bishop, Clerk-Treasurer Amy Herr, Dave Hajczewski, Int. DPW Superintendent and Dennis Laughlin, Village Attorney.  Also in attendance was JoAnn Guido.

The first item on the agenda was approval of the June minutes as members received in written form.  It was upon motion of Trustee Harvey, seconded by Trustee Bishop, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 

Checking Account

07/01/17 Balance
General

$218,123.54
Water

$21,486.96
Total Fund

$239,610.50
Trust & Agency

                 $106.94
Savings Accounts

07/01/17 Balance
Water System Repair Reserve

$ 2,897.24
Cemetery Capital Reserve

 10,830.27
Unemployment Insurance Reserve

2,639.17
Water Debt Service Reserve

20,913.72
Parks & Recreation Reserve

3,571.25
Sidewalk Repair & Replacement Res

238.57
James Wait Basketball Court Fund

0.86
                                       
Water
Taxes
Taxes Unpaid 6/1/17
Water Unpaid 6/1/17

$0.00
$0.00
Billed in June

$192,942.75
Warrant adjustment

$210.60
Paid in June

$142,626.94
Unpaid 7/1/17
$0.00
$50,105.21
It was upon motion of Trustee Bishop, seconded by Trustee Harvey,
unanimously carried,
RESOLVED, to accept the report as given.

DPW   

          Trees need to be taken down on Montgomery Street and State Highway 166.  Dave Hajczewski will contact National Grid to see if they will remove the trees.  If not he will contact Nate Waterfield to have them removed.
         
          Repairs are planned to be made on various streets in the Village.  Some sidewalks have been replaced at the owner’s expense for the materials.  One individual has expressed interest in an item that was declared surplus.  Dave will try to get the other items working and put outside so they are available for viewing by interested individuals.

          The property at 83 Montgomery Street needs to be mowed.  A letter will be sent to the bank notifying them of this.  If it is not mowed it will be done by the village and assessed on the taxes.
Written quotes were received for the resurfacing of Maple Avenue, Maiden Lane and Maple Lane.  The quotes were received from Suit-Kote with a total cost of $25,485.13, Gorman Group with a total cost of $27,685.93 and Cobleskill Stone Products, Inc. with a total cost of $33,850.08.  Motion made by Trustee Harvey, seconded by Trustee Bishop, unanimously carried, 
          RESOLVED to accept the written quote from Suit-Kote in the amount of $25,485.13 for resurfacing of Maple Avenue, Maiden Lane and Maple Lane.

ALDEN FIELD BRIDGE

          Discussion was held regarding options for replacing the Alden Field Bridge.  Town Highway Superintendent Ed VanDerwerker will be contacted for suggestions on what can be done to stop the flooding in the area.  Mayor Guido will contact Town Supervisor Tom Garretson to see if the Town could assist with any work that needs to be done to resolve the flooding issue.

STREET LIGHTS

          No information from National Grid on timeframe for replacement of the street lights.

TIME CLOCK

           A time clock has been installed at the Village Shop for use by the DPW.  Time cards were provided to Interim DPW Superintendent Dave Hajczewski to begin using the time clock.

HISTORIAN

          There have been some individuals who have expressed an interest in serving as the Village Historian.  Need to see if there is a job description available for the position and if there are records from previous historians available for a new historian to review.

SHORT-TERM RENTALS

          Discussion was held regarding implementing a permitting requirement for short-term rentals in the Village and a requirement that adequate off street parking is provided.  Concerns about how this would be implemented and enforced were raised.

CEMETERY FOUNDATION CHARGES 

          Pricing for cemetery foundations will be based on the price per square foot that is charged by HJ Berry Stone.  Motion made by Trustee Harvey, seconded by Trustee Bishop, unanimously carried
RESOLVED to charge the individual purchasing a foundation for a gravestone twice the cost of the foundation charged to the Village by HJ Berry Stone.

UNSAFE BUILDING AND COLLAPSED STRUCTURES

         Motion made by Trustee Harvey, seconded by Trustee Bishop, unanimously carried
         RESOLVED to appoint David R. Hajczewski as the Building Inspector per Local Law Number 1 of the year 1981 at an annual stipend of $250.00. 
CEMETERY SOFTWARE

          Discussion held regarding purchasing software to map the cemetery showing the owners of the plots, who is buried in the plots and available plots.  It was decided to wait on this to see if the same thing can be done with an Excel spreadsheet.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded by Trustee Bishop, unanimously carried,
RESOLVED to make payment on bills and budget amendments as follows:
General Fund
Ch. #’s 12497-12542
$30,201.49
Water Fund                                     
"
$6,185.84
Total Fund

$36,387.33
Trust and Agency Fund

$3,442.92

Budget Amendments
From                                To                                    To                                   
2016-2017 Budget           A1990         $19,995.64  A2770         $19,996.64
                                        A3620.1      $     250.00  A2770         $     250.00
                                        A3620.4      $     100.00  A2770         $     100.00
                                        A5110.42    $  1,500.00  A2770         $  1,500.00
                                        A5112.4      $10,000.00  A2770         $10,000.00
                                        A5182.4      $  6,600.00  A2770         $  6,600.00
                                        A5410.4      $  5,000.00  A2770         $  5,000.00
                                        A8560.4      $  1,000.00  A2770         $  1,000.00
Pave NY                          A5112.4      $  3,383.00  A3501         $  3,383.00
EWR                                A5112.4      $  2,712.00  A3501         $  2,712.00
2016-2017 Budget           F1990                    $  9,734.36  F2770                    $  9,734.36

End Of Year Balances
Village General
Balance 5/31/17                         $89,905.64
Appropriated Reserves              $29,929.00
Carry Over (bridge repairs)       $15,531.00
Amend to 2017-2018 Budget    $44,445.64 
Water
Balance 5/31/17                         $14,058.11
Appropriated Reserves              $  4,323.75
Amend to 2017-2018 Budget    $  9,734.36

ADJOURNMENT

          The meeting adjourned at 8:25 PM upon motion of Trustee Bishop, seconded by Trustee Harvey.

Respectfully Submitted,


Amy S. Herr
Clerk-Treasurer

July 19, 2017

MINUTES
June 19, 2017

Meeting opened at 7:03 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Edward A. Harvey, Trustee Conway Bishop, Clerk-Treasurer Amy Herr, Dave Hajczewski, Int. DPW Superintendent and Dennis Laughlin, Village Attorney.  Also in attendance was Beverly Putnam.

The first item on the agenda was approval of the May minutes as members received in written form.  It was upon motion of Trustee Bishop, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 

Checking Account

06/01/17 Balance
General

$79,637.79
Water

$24,325.96
Total Fund

$103,963.75
Trust & Agency

                 $895.60
Savings Accounts

06/01/17 Balance
Water System Repair Reserve

$ 2,897.19
Cemetery Capital Reserve

 10,830.09
Unemployment Insurance Reserve

2,639.13
Water Debt Service Reserve

20,913.38
Parks & Recreation Reserve

3,571.19
Sidewalk Repair & Replacement Res

238.56
James Wait Basketball Court Fund

0.86
                                       
Water
Taxes
Taxes Unpaid 5/1/17
Water Unpaid 4/1/17

$9,556.73

Billed in May


Paid in May
All unpaid as of  5/1/17 was returned to Otsego County for addition to Taxes on  5/4/17

Unpaid 6/1/17
$0.00

It was upon motion of Trustee Harvey, seconded by Trustee Bishop,
unanimously carried,
RESOLVED, to accept the report as given.

WATER ISSUE

          Beverly Putnam is having a problem with water on her property that is currently being pumped out with a hose.  Dave Hajczewski has spoken to Mike Stocking for suggestions on how to resolve the issue as it is ground water, not water from the Village water system. Mike Stocking has suggested that a line be dug to bury a drain line into the drains in the parking lot.  This would then drain it into the creek. There was a creek that ran along the hedge line on Beverly Putnam’s property many years ago.  Dave Hajczewski will contact Mike Stocking for Beverly Putnam to have him see her about having the work completed.

          Beverly Putnam also asked about eliminating curbs that are along the sidewalk in front of her house as they make it difficult for her to get into the front of her house due to her disabilities.  The DPW will look into this.

DPW   

          Jake Wikoff, Suit-Kote has submitted a quote to the Village to for the streets that will be repaired this summer.  Quotes have not been received yet from Gorman or Cobleskill Stone. 

          The DPW will be repairing the damage that was done to Margaret Wickwire’s drive next week.  The water line at the Triangle Tavern needs to be repaired.  Any work that is done past the curb stop will be charged to the Triangle Tavern.  The turnaround at the end of Quarry Street is going to be filled in with some crusher run.

          There will not be a Scrap Metal Day held at this time as Richard Herron has taken a job out of the area and is not available to do the pickup of the scrap metal.

          The bridge over the creek to Alden Field may be worked on this summer.  There are no final plans at this time as to how to fix the bridge and resolve the flooding issues on the field in the Spring when there are heavy rains and snow melt run off. 

          Mayor Guido and Dave Hajczewski met with Bill Bagley from the New York State Department of Transportation last week.  They discussed and observed issues regarding Alden and Main Streets, such as drainage, street conditions and crosswalks.

          Dave Hajczewski requested that some equipment be declared as surplus.  Motion was made Trustee Harvey, seconded by Trustee Bishop, unanimously carried,
RESOLVED to declare the following as Village of Cherry Valley Surplus equipment to be sold:
Case 480 E backhoe 2900 hours
Weedeater rear engine  ride on 28" cut mower
Haban sickle bar cutter 3 point hitch
Cub Cadet 32 cubic foot leaf vacuum.


TRAFFIC ISSUES         

          Discussion was held regarding speeding in the Village and drivers not stopping at the stop sign at the intersection of County Highway 54 and State Highway 166.  Complaints have been made by residents in the area to the State Police.  Complaints may need to be made to the County Sheriff to try to get a Deputy to patrol the area at various times of the day.  Mayor Guido requested that a letter be sent to the Otsego County Highway Department to ask that the signs in the area on County Highway 54 be replaced with signs with LED lights on them. 

          There have been complaints received from the school and a resident on Maple Avenue that the individuals from the Opera that are residing at a home on Maple Avenue are parking on both sides of the street.  The school bus was not able to make it up the street one day.  Motion was made by Trustee Bishop, seconded by Trustee Harvey, unanimously carried,
          RESOLVED to place No Parking sides on the northern side of Maple Avenue.
STREET LIGHTS

          Information has been received from National Grid regarding the costs to acquire the street lights in the Village versus requesting that National Grid replace the current lights with LED lights while National Grid retains ownership of the lights.  Acquisition costs would be $48,471.00 with an additional $15,700.00 Disconnect Device Security cost.  LED conversion costs would be $66.02 per unit for 94 units for a total cost of $6202.04.  Motion made by Trustee Bishop, seconded by Trustee Harvey, unanimously carried to have National Grid replace the current street lights with LED lights with National Grid retaining ownership of the street lights.

END OF YEAR MEETING

          The End of the Year meeting was canceled for Monday, June 12, 2017.

CREDIT CARD PAYMENTS FOR TAXES

          So far one individual has made the payment for their property taxes with a credit card.

FUEL PROVIDERS

          Verbal price quotes have been obtained from providers of Diesel, Fuel Oil and Propane.  Current prices were obtained from Parsons, Mirabito, Little Falls Fuel and Harbor Point Energy Products.  The prices obtained were as follows:  Parsons – Diesel & Fuel Oil, $1.749 and Propane $1.499, Mirabito – Diesel & Fuel Oil, $2.079, Little Falls Fuel - Diesel & Fuel Oil,  $2.09 &$2.14, Harbor Point - Diesel & Fuel Oil – $1.81 & $1.76 and Propane $1.40 (contract until March 31, 2018 required).  Motion made by Trustee Harvey, seconded by Trustee Bishop, unanimously carried
RESOLVED to change from Suburban Propane to Parsons for supply of Diesel, Fuel Oil and Propane.

SIDEWALKS

          Discussion was held regarding resident requests for replacement of the sidewalk in front of their property.  Motion made by Trustee Bishop, seconded by Trustee Harvey, unanimously carried
RESOLVED that a resident will go to the top of the sidewalk replacement list if they pay for the materials with the Village suppling the labor to replace the sidewalk, otherwise the sidewalk replacement will wait until the Village plans to replace the sidewalk. 

OTHER BUSINESS

          Lighting studies have been completed at the Village Shop (Quonset Hut) and the Well House.  The estimates were for replacement of the lights with motion detecting LED lights.  No changes will be made at this time.

          Dave Hajczewski and Cody Duncan went to the training in Sidney, NY for the Southeastern New York Water Works Conference.  Joe Zippi had information at the meeting about grants for water meters.  Contact will be made with Joe Zippi to see what may be available to replace the water meters in the village.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded by Trustee Bishop, unanimously carried,
RESOLVED to make payment on end of year bills as follows:

General Fund
Ch. #’s 12420-12467
$18,142.78
Water Fund                                     
"
$3,078.89
Total Fund

$21,221.67
Trust and Agency Fund
Ch. #’s 1897
& auto deductions- Social Security, Medicare, Federal, Retirement
$24.00
$3,402.69
$3,426.69


RESOLVED to make payment on bills and budget amendments as follows:

General Fund
Ch. #’s 12473-12496
$5225.52
Water Fund                                     
"
$2343.90
Total Fund

$7569.42
Trust and Agency Fund

$0.00

Budget Amendments
From                                To                                    To                                   
Eugene Thaw                   A8810.4      $20,000       A2705         $20,000

ADJOURNMENT

          The meeting adjourned at 8:20 PM upon motion of Trustee Bishop, seconded by Trustee Harvey.

Respectfully Submitted,


Amy S. Herr
Clerk-Treasurer

June 26, 2017