ANNUAL ORGANIZATIONAL MEETING
April 3, 2017

Meeting opened at 7 PM by Mayor Louis A. Guido with the Pledge to the Flag.  Mayor Louis A. Guido, Trustee Edward A. Harvey, Trustee Conway M. Bishop, Clerk-Treasurer Amy S. Herr, Interim DPW Superintendent David Hajczewski and Attorney Dennis Laughlin present.

Budget Hearing
Motion made by Trustee Harvey, seconded by Trustee Bishop, unanimously carried to open the Budget Hearing at 7:02 PM.

Proposed - Appointments and Salaries
Mayor – Louis Guido, elected to 4/21                                                           $1750.00 annual
Trustee – Edward Harvey, elected to 4/18                                                     $1500.00 annual
Trustee – Conway Bishop, elected to 4/21                                                    $1500.00 annual
Deputy Mayor – Edward Harvey, appointed to 4/18                                     $ 100.00 annual
Attorney – Dennis Laughlin – contracted                                                      $5000.00 annual
Clerk-Treasurer, Records Keeper, Tax Collector
Amy Herr – Appointed to 4/19 – w/benefits, no health ins.                         $21,318.00
1254 hours annually
Registrar of Vital Statistics – Amy Herr, appointed to 4/19                         $125.00
Deputy Clerk-Treasurer & Deputy Registrar                                                            $13.00/hour
Interim DPW Superintendent – David Hajczewski,                                      $16.50/hour
app. annually w/benefits, inc. health ins. 
Maintenance Worker – Cody Duncan, w/benefits, no health ins.                 $13.00/hour w/o water license
                                                                                                                        $14.00/hr w/water lic.
Part-time Cemetery Worker -                                                                        $12.00/ hour
Other Part-time laborers- hired as needed                                                     $10.00/hour
Election Inspectors – appointed as needed                                                    $11.00/hour
Public Health Officer – Brenda Davies-Wait, DO appointed to 4/19           $0.00
Historian – Leonard Perry – Appointed annually                                          $0.00
Park Maintenance – Kevin Flint                                                                    $100.00

Planning Board
Dennis Laughlin, Chair, 7 yr. term to 4/22

The above noted Appointments were made by Mayor Guido.  Motion made by Trustee Bishop, seconded by Trustee Harvey, unanimously carried to approve the appointments and associated salaries as listed.

Proposed - POLICIES AND PROCEDURES
Official Bank – NBT Bank of Norwich, Cherry Valley Branch
Official Newspaper- Daily Star, Oneonta
Official Board Meeting- 3rd Monday of each month at 7:00 p.m.
Authorization for Clerk to pay utilities, health insurance, postage, and small items to run office and equipment as needed, prior to board meeting approval
Interest Rate Charge- 5% first month, with 1% added each month thereafter.
Copies - $ .25 each
Classes/work related meetings to be reviewed as requested at a Regular Meeting of the Board.
Work related travel – Reimbursed at current IRS rate.
Meals- If not included with class/conference $45.00 per day.
Bounced check fee- $20.00
County Sales Tax receipts – 75% to General Fund. 25% to Water Fund
All Employees- Offered NYS Retirement (required for Full-time employees) & Deferred Compensation Plan
Policies – Investment, Procurement, Code of Ethics, Prohibition of Sexual Harassment, Drug Free Work Place, Meal Reimbursement, Emergency Preparedness Plan, Water Restriction During Drought Emergency, Hazardous Mitigation Plan, Clerk/Deputy Clerk Segregation of Duties, DPW Guidelines.
Cemetery Charges & Rules
Water Charges/Rules

Motion made by Trustee Harvey, seconded by Trustee Bishop, unanimously carried to accept and continue the above Policies and Procedures.

Motion made by Trustee Bishop, seconded by Trustee Harvey, unanimously carried to close the Budget Hearing at 8:00 PM.

Discussion held regarding billing for Water Services/Supply for 2017-2018 fiscal year.  Information provided on the water rate needed to have no minimum usage charge.  The water rate would have to be raised to over $11.00 per thousand gallons to meet the budgeted amount based on the previous year’s metered usage. 
Motion made by Trustee Harvey, seconded by Trustee Bishop, unanimously carried
RESOLVED to cancel the Water Forum that was scheduled for May 1, 2017, get prices for water meters with the plan to begin replacing those that are not currently working and set the water rate for the 2017-2018 fiscal year at $8.40 per 1000 gallons with a minimum charge for usage at 20,000 gallons or less for $168.00.

Proposed Budget
Total                                       General                                  Water
Appropriations                       $412,607.75                            $297,879.00                            $114,728.75
Revenues Other than              $174,541.00                            $  64,126.00                            $110,405.00
Real Property Taxes                    
Appropriated Cash Surplus    $  15,531.00                            $  15,531.00
Appropriated Reserve            $  39,860.75                            $  35,537.00                            $   4,323.75
Balance to be raised by
Real Property Taxes               $182,675.00                            $182,675.00
Total Revenue                        $412,607.75                            $297,879.00                            $114,728,75

Proposed Rate 5.8904 per thousand                            $8.40 per thousand gallons
0.0633 increase                                                           $0.40 increase

Motion made by Trustee Bishop, seconded by Trustee Harvey, unanimously carried to accept the above Budget.

Other Business

DPW Work Hours to be changed to 6 AM – 2:30 PM year round.

Request made to change the Vacation Days for Full Time Employees.  Motion made by Trustee Harvey, seconded by Trustee Bishop, unanimously carried
RESOLVED to change the Vacation Days to After 6 months of employment 3 days of vacation and After one year of employment 7 days of vacation.

Request made to give Deputy Clerk-Treasurer Eileen Kerzick 10 paid days off per year as she has worked for the Village for over 20 years.  Motion made by Trustee Harvey, seconded by Trustee Bishop, unanimously carried
RESOLVED to give Deputy Clerk-Treasurer Eileen Kerzick 10 paid days off per year, this will only apply specifically to Deputy Clerk-Treasurer Kerzick, not the position if filled by another individual in the future or any other Part-time employees.

The DPW will be flushing hydrants on April 27, 2017.  There are trees on Main Street that are being removed by National Grid.  There is a tree on Wall Street that needs to be checked on for possible removal. 

Motion made by Trustee Bishop, seconded by Trustee Harvey, unanimously carried
RESOLVED to schedule the next Organizational Meeting for the Village of Cherry Valley on Monday, April 2, 2018 at 7 PM.

Motion made by Trustee Harvey, seconded by Trustee Bishop, unanimously carried to adjourn the meeting at 8:40 PM.

Respectfully submitted,


Amy S. Herr, Clerk-Treasurer

April 4, 2017

MINUTES
March 20, 2017

Meeting opened at 7:00 PM by Mayor Flint.  In attendance were Mayor Kevin J. Flint, Trustee Edward A. Harvey, Trustee Louis A. Guido, Jr., Clerk-Treasurer Amy Herr, Dave Hajczewski, Int. DPW Superintendent and Dennis Laughlin, Village Attorney.  Also in attendance were Bryan and Jennifer Larrabee, Home Town Hauling, Tamara And Zeb Weaver, Weaver Sanitation, Andy Minnig, Tamara Saba, Conway Bishop, Elizabeth Schula, Leah Carpenter, Rick Brockman, Pam Noonan, Pam Plymell and Alice Hurwitz, concerned citizens. 

Bids were opened for the Refuse Removal Contract for the 2017-2018 fiscal year.  The bids were all received in a timely manner as prescribed in the legal notice and were fully completed.  The bids were as follows:  Home Town Hauling $45,100.00 with pickup on Wednesday, On Time Waste $45,900.00 with pickup on Thursday and Weaver Sanitation $50,000.00 with pickup day to be determined.  Those bidders present were thanked for their bids and advised that they will be notified of the successful bidder after the board had an opportunity to finish reviewing the bids.
 
The first item on the agenda was approval of the February minutes as members received in written form and the March 7, 2017 Budget Workshop Meeting that were read at the meeting.  It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 

Checking Account

03/01/17 Balance
General

$138,051.78
Water

$57,412.90
Total Fund

$195,464.68
Trust & Agency

                 $567.07
Savings Accounts

03/01/17 Balance
Water System Repair Reserve

$ 2,897.04
Cemetery Capital Reserve

 10,829.55
Unemployment Insurance Reserve

2,639.01
Water Debt Service Reserve

20,912.32
Parks & Recreation Reserve

3,571.01
Sidewalk Repair & Replacement Res

238.55
James Wait Basketball Court Fund

0.86
                                       
Water
Taxes
Taxes Unpaid 2/1/17
Water Unpaid 2/1/17

$21,243.45

Billed in February
$53.34

Paid in February
$7,739.79

Unpaid 2/1/17
$13,557.00

It was upon motion of Trustee Guido, seconded by Trustee Harvey,
unanimously carried,
RESOLVED, to accept the report as given.


OPEN FLOOR

          Tammy Saba spoke to the board regarding her concerns with the plan to have a flat rate for water billing for single family homes in the village.  She stated that there would be no incentive for individuals to conserve water under this plan.  She also stated that it is unfair for those households who do not use as much water to subsidize the homes that use much more water.  She is opposed to any minimum charge for the water usage as everyone should pay for the amount they use.  She stated that everyone should have a meter that is working at their home so they are charged for the amount they use. 

          Other individuals present agreed that the water should continue to be metered and that they would be willing to pay for the cost of a new meter for their residence.  The consensus was that the meters should be a homeowner expense.

          Tammy Saba discussed some concerns she has with the Menento property on Lancaster Street since the fire at that property.  She is concerned about toxins going into the creek and that it smells bad.  It is believed that the family does not have the money to clean up the property.  Mayor Flint stated that he contacted NYCOM about this and was told that as a last resort the Village could clean up the property and assess the costs to be placed on the Property Tax Bill.  If the tax bill was not paid, it would then be sent to the County for collection.  Attorney Laughlin advised that the property can sit there without being cleaned up as long as the taxes are being paid.  If the taxes are not paid for three years, it would go up for sale at the Tax Auction in the fourth year.

          Pam Noonan discussed the problems with the feral cats in the village especially around Montgomery Street.  She was advised that there is nothing that the village can legally do as the feral cats are not considered to be a domestic animal under the New York State laws.

          Leah Carpenter asked about the status of snow removal on the sidewalks of the village.  DPW Superintendent Hajczewski advised that they are in the process of removing the snow as quickly as possible. 

DPW   

          DPW Superintendent Hajczewski reported that snow removal is being done around the village.  There is a tree that needs to be removed on Montgomery Street by the Plymell property.  DPW Superintendent Hajczewski has contacted Nate Waterman to evaluate it and have it taken care of.

ELECTION

It was upon motion of Trustee Guido, seconded by Trustee Harvey,
unanimously carried,
          RESOLVED to pay the Election Inspectors tomorrow following the election.



LEASE
         
It was upon motion of Trustee Harvey, seconded by Trustee Guido,
unanimously carried,
          RESOLVED to sign the new lease with the CVCFC for office space at the cost of $300.00 per month beginning on June 1, 2017.

 BENCHMARKING

          The resolution that was sent by Dan Sullivan, NYSERDA regarding Benchmarking was discussed.  It was given to Attorney Laughlin to review before a final decision is made on this.

WATER RATES

          Discussion was held on the water rates for the village.  It was decided to hold a Public Forum on Monday, May 1, 2017 in the Town Conference Room to receive further input from the community regarding continued metering of water or a flat rate for water.

REFUSE REMOVAL CONTRACT

It was upon motion of Trustee Harvey, seconded by Trustee Guido,
unanimously carried,
          RESOLVED to accept the bid of Home Town Hauling in the amount of $45,100.00 to provide Refuse Removal for the Village of Cherry Valley for the 2017-2018 fiscal year.

ANNUAL MEETING AND BUDGET HEARING

It was upon motion of Trustee Harvey , seconded by Trustee Guido,
unanimously carried,
          RESOLVED to hold the Annual Organizational Meeting and Budget Hearing for the Village of Cherry Valley on Monday, April 3, 2017 at 7PM at the Village Office.

CEMETERY

          The Village Cemetery will open on April 15, 2017, weather permitting.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried,
RESOLVED to make payment on bills and budget modifications as follows:

General Fund
Ch. #’s 12295-12332
$13,873.19
Water Fund                                     
"
$3,865.07
Total Fund

$17,738.26
Trust and Agency Fund
Ch. #’s 1894
& auto deductions- Social Security, Medicare, Federal, Retirement
$11.00
$2,008.39
$2,019.39


Budget Modifications
To                                                        From                                                   
A1450.4      $160.00                           A1450.1      $160.00


ADJOURNMENT

          The meeting adjourned at 9:35 PM upon motion of Trustee Harvey, seconded by Trustee Guido.

Respectfully Submitted,


Amy S. Herr
Clerk-Treasurer

March 24, 2017

MINUTES
February 20, 2017

Meeting opened at 7:00 PM by Mayor Flint.  In attendance were Mayor Kevin J. Flint, Trustee Louis A. Guido, Jr., Clerk-Treasurer Amy Herr, Dave Hajczewski, Int. DPW Superintendent and Dennis Laughlin, Village Attorney, Dan Sullivan, NYSERDA, Joann Guido and Alice Hurwitz, Village Residents.  Trustee Edward A. Harvey excused.
 
The first item on the agenda was approval of the minutes as members received in written form.  It was upon motion of Trustee Guido, seconded by Mayor Flint, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 

Checking Account

01/01/17 Balance
General

$150,448.12
Water

$55,129.17
Total Fund

$205,577.29
Trust & Agency

                 $314.17
Savings Accounts

01/01/17 Balance
Water System Repair Reserve

$ 2,897.00
Cemetery Capital Reserve

 10,829.38
Unemployment Insurance Reserve

2,638.97
Water Debt Service Reserve

20,912.00
Parks & Recreation Reserve

3,570.96
Sidewalk Repair & Replacement Res

238.55
James Wait Basketball Court Fund

0.86
                                       
Water
Taxes
Taxes Unpaid 1/1/17
Water Unpaid 1/1/17

Added to January bills

Billed in January (minus adjustment of $45.41 on a/c #900)
$28,951.35

Paid in January
$37,677.90

Unpaid 2/1/17
$21,243.45

It was upon motion of Trustee Guido, seconded by Mayor Flint,
unanimously carried,
RESOLVED, to accept the report as given.

DAN SULLIVAN, NYSERDA

          Dan Sullivan presented on the Clean Energies Community Program.  The program was launched in September 2016 and is a 3 year program. 
Cherry Valley is in the Mohawk Valley Region which has $1.6 million in grants available for projects in the region.  To become eligible for a grant the community must first ear the Clean Energy Communities designation by completing 4 out of 10 high-impact actions.  It was discussed that the Village would work on the following actions: Benchmarking, clean Energy Upgrades, Solarize and possibly Clean Fleets, which would involve the installation of an Electric Vehicle charging station on Village property.    Once the Village gets certification the Village would have 90 days to put in a grant proposal.  Dan Sullivan will send a model resolution that would have to be passed for the Benchmarking action.
ALICE HURWITZ

          Alice Hurwitz was present to discuss concerns about the remains of the fire at 8 Lancaster Street.  She wanted to know what the Village could do to make the property safe.  She also mentioned that there is a hole in the ground in the back of the property that keeps eroding away.  Dave Hajczewski advised her that he plans on clearing the area around the sidewalk this week and getting rid of the ice that was built up.  At this time it would be the home owner’s responsibility to clean up the debris.  The family will be given some time to get matters settled before anything further would be done.

DPW

          The fire hydrants worked well during the fire.  About 60,000 gallons of water was used.  Dave Hajczweski stated that he was checking the well house throughout the fire and there were no issues with the water in the Village.

          A letter was received from the State Department of Transportation in response to the concerns that were raised regarding the curve in the road on Upper Main Street.  They will be checking into the issues raised and will notify the Village of the results of the review.

FEMA FLOOD HAZARD/NATIONAL FLOOD INSURANCE ACT OF 1968

          The completed Local Law #1 of 2017 was sent to the Department of State for filing and sent to the Department of Environmental Conservation as required by FEMA.

CONTRACTS WITH HISTORICAL ASSOCIATION AND LIBRARY

          Contracts have been signed by Mayor Flint with the Historical Association by James Johnson and the Library by Kathleen Taylor to pay each $1000.00 per year for the services they are providing to Village residents.

ELECTION

          It was upon motion of Trustee Guido, seconded by Mayor Flint, unanimously carried
          RESOLVED that the candidates for offices to be voted on at the annual Village Election to be held on March 21, 2017 are as follows:

1.     Office of Mayor – Louis A. Guido, Republican and Kevin Flint, Independent
2.    Office of Trustee – Barbara J. Hall, Democratic and Conway Bishop, Republican

GARBAGE REMOVAL BIDS

          It was upon motion of Trustee Guido, seconded by Mayor Flint, unanimously carried
          RESOLVED to advertise for bids for Refuse and Recyclable removal in the Village of Cherry Valley with bids to be opened at 7 PM on Monday, March 20, 2017.  The Village reserves the right to reject any and all bids.
HISTORIAN

          A letter was received from Leonard Perry, Historian reporting on the activities that he has been working on this year and a request for the Village to pay for ½ of his Ancestry.com membership.  It was upon motion of Trustee Guido, seconded by Mayor Flint, unanimously carried
          RESOLVED to budget for the Ancestry.com membership in the 2017-2018 budget for the Historian.

BUILDING LEASE

          The CVCFC lease has expired and a new lease has been presented to the Board for leasing of the Village Office space at 2 Genesee Street, Cherry Valley, NY.  Attorney Laughlin expressed concerns about the lease as written and advised against signing the lease until some changes are made in it.  Mayor Flint is to contact Richard Saba, President of the CVCFC to discuss the needed changes in the lease for the Village to sign it.

FLOWER BASKETS

          Verbal quotes were solicited for the Flower Baskets for the Village for this summer.  The following were contacted and the results of the phone calls were as follows:

Melinda’s Gardens, Richfield Springs – 2 calls with messages left.  No return calls.

A Rose Is A Rose, Cherry Valley – Jackie Hull is not interested in doing a verbal quote at this time as her price cannot compete with the nurseries.

Sunnycrest Orchards, Sharon Springs – the cost would be $24.00 per basket and they would be delivered.

Let It Grow, Cherry Valley – No answer.

Sand Flats Orchard, Fonda -  Would need to know the size of the baskets.  He does 14” baskets at $28.00 per basket.  No reply to follow-up phone call.
         
          It was upon motion of Trustee Guido, seconded by Mayor Flint, unanimously carried
          RESOLVED to purchase flower baskets from Sunnycrest Orchards at a cost of $24.00 per basket.

WATER RATES

          A discussion was held regarding possibly changing to a flat water rate from a metered water rate for some of the residences in the Village.  It was upon motion of Trustee Guido, seconded by Mayor Flint, unanimously carried
          RESOLVED that single residences in the Village of Cherry Valley will be charged a flat rate for water, all other connections will continue to be metered, rates to be established in the 2017-2018 budget. 


2017-2018 BUDGET

          It was upon motion of Trustee Guido, seconded by Mayor Flint, unanimously carried
          RESOLVED that a budget workshop is scheduled for Tuesday, March 7 at 2 PM at the Village Office.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Guido, seconded by Mayor Flint, unanimously carried,
RESOLVED to make payment on bills and budget modifications as follows:

General Fund
Ch. #’s 12244-12294
$13,676.64
Water Fund                                     
"
6,179.89
Total Fund

$19,856.53
Trust and Agency Fund
Ch. #’s 1890
& auto deductions- Social Security, Medicare, Federal, Retirement
$340.40
$1,641.95
$1,982.35

Budget Modifications
To                                                        From                                                   
A7510.4      $25.00                             A1990.4      $25.00
F8310.4       $100.00                           F1990.4       $100.00                

ADJOURNMENT

          The meeting adjourned at 9:05 PM upon motion of Trustee Guido, seconded by Mayor Flint.

Respectfully Submitted,


Amy S. Herr
Clerk-Treasurer

February 18, 2017