December Minutes

December 15, 2008

The meeting of the Cherry Valley Village Board was opened at 7:00 p.m., Mayor Jeffrey S. Stiles presiding. In attendance were Trustees Edward A. Harvey and Kevin J. Flint, Clerk-Treasurer Dorothy E. Johnson, Department of Public Works Superintendent Kelly J. Wright, and Maggie Gage, Gates-Cole Insurance agent.


The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.


Fund Checking Account Balance
Village General Fund $ 98,624.63
Water Fund 4,826.44
Total Fund $103,451.07
Trust & Agency Fund $ 461.16

Fund Savings Account
Water System Repair Reserve $ 1,261.70
Cemetery Capital Reserve 12,707.58
Unemployment Insurance Reserve 6,926.90
Equipment Reserve 2,871.31
Capital Water Debt Service Reserve 48,261.21
Parks & Recreation Reserve 1,907.02
Sidewalk Repair/Replacement 529.35

Unpaid Water
Unpaid 11/1/08 $10,777.68
Paid in Nov. 917.40
Unpaid 12/1/08 $ 9,860.28

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to accept the report as read.


Artworks – The board had planned on meeting with Artworks representative Jane Sapinksy, though she was not in attendance.

Legion Lease – Trustee Harvey will further speak with legion members to get a draft lease started for the January 2009 meeting.


Maggie Gage, agent for Gates-Cole Insurance Agency asked the board to consider her company as agent for the village. She explained that she couldn’t get a quote from our existing company, Trident, as the Colonial Agency (now SEFCU) has already obtained a quote from them. She added that she did get a quote from another company, though they were too high.


No report.


No signs completed. Materials are in.


Letters have been written to Chair People of the Democratic and Republican parties with pertinent dates and the Clerk has gotten a list of inspectors from the county. The Clerk noted that December 30th is the first day that independent nominations can be signed. Also, that caucus can be held between Jan. 20th and Jan. 27th.


The Clerk wrote a letter to ask for an amendment to the agreement between the New York Power and the Village to include the following:

Furnace replacement at the Village Hall.
Front door at the Village Hall.
Windows at the Village Hall.
Water Pump controls at the well house.

If funds remain – energy efficient panels for the windows at the Quonset building.

The Clerk has not heard back from the authority yet.


Mayor Stiles spoke with former Mayor Brigham and was assured that we are not committed in any way to continue with the Shared Municipal Services contract. It was felt by board members that with the town and village already sharing services and with plans to share more in the future, it would be a waste of taxpayer’s money to spend in excess of $20,000 to continue with a study regarding possible dissolution of the village. It was therefore upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,

RESOLVED, to have the Clerk write a letter to the New York State Department of State to inform them that we are not interested at this time to continue on with the project, that we may in the future want to re-visit the matter, when the economy is better.

TOWN OF CV – Shared Services

Mayor Stiles has again spoken with Town Supervisor Tom Garretson regarding sharing of services between the town and village. The Clerk was asked to invite the town board and highway superintendent to the next village meeting to further discuss working together.


Mayor Stiles said the town is willing to help the village with the snow removal. Trustee Flint said the county is willing to supply trucks for this purpose so the village does not have to hire it done. Trustee Flint also asked the Superintendent if he had put the snowplow on the truck yet, that he feels it would benefit him with moving snow. Superintendent Wright said he doesn’t feel it is necessary, does not have the time with removing snow from the parking lots and other places and that he feels the he can do a better job with the tractor and bucket. Trustee Flint said he still feels a better, quicker job could be done with the truck and plow. Mayor Stiles added that he too, would like the plow put on (as previously asked). The Superintendent said he will put the plow on if he has time, though he feels it is not necessary.


Purchase of Adjacent Land – The Clerk has gotten all of the paperwork to Kevin Yerdon, surveyor, so he can do a search on the property.

Window Panels – Mayor Stiles has gotten a price of approximately $68 per (4 ft. square) window and there are 9 windows. It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously agreed to purchase the panels for the windows.


As the meeting in January falls on Martin Luther King Day, it was upon motion of Trustee Flint, seconded by Trustee Harvey to change the next meeting date from Monday, January 19th to Wednesday, January 21, 2009, and it was
FURTHER RESOLVED, to tentatively change the meeting of February, which falls on President’s Day from Monday, February 16th to Wednesday, February 21, 2009.


It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, to close the village office on Friday, December 26, 2008, the day after Christmas.


Complaints have been received from the county regarding the garbage taken from the village to the MOSA facility, that we do not have enough tonnage going to the facility. The Clerk and the hauler, Randy Weaver, have both confirmed that our garbage is being taken there and it is credited to the village. The Clerk will write a letter of apology to Mr. Weaver for all of the harassment he has taken over this matter.

A discussion was held about the village purchasing a truck and hiring a part time person to pick up the garbage instead of contracting it out next year. The Superintendent will check on prices of a truck and compactor.

Water Course – David Hajczewski, Department of Public Works laborer, has been signed up to take the Small Water Systems Course at Morrisville College in February, 2009.

After discussion, Trustee Harvey was fro having Gates-Cole as our insurance agent, Trustee Flint for SEFCU. Mayor Stiles broke the tie, voting for SEFCU.


After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,
Resolved, to make payment on bills and transfer of appropriations as follows:

General Fund Ch #’s 7512 - 7550 $14,056.29
Water Fund “ “ 5,293.03
Total Fund $19,349.32
Trust & Agency Fund Ch #’s 1424 -1427 $ 969.26

Transfer of Appropriations

From To
A7111.4 $500.00 A7110.4 $500.00
A7140.4 $200.00 A9010.8 $200.00

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 8:50 pm.

Respectfully Submitted,

Dorothy E. Johnson
December 23, 2008