September 19, 2016

          The meeting was opened by Mayor Kevin J. Flint at 7:06 PM.  In attendance were Mayor Kevin J. Flint, Trustee Edward A. Harvey, Trustee Louis A. Guido, Jr., Clerk-Treasurer Amy Herr and Interim DPW Superintendent David Hajczewski.  Dennis Laughlin, Village Attorney arrived later.

The first item on the agenda was approval of the minutes as members received in written form.  It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written.


Checking Account

09/01/16 Balance


Total Fund

Trust & Agency

Savings Accounts

09/01/16 Balance
Water System Repair Reserve

$ 2,896.75
Cemetery Capital Reserve

Unemployment Insurance Reserve

Water Debt Service Reserve

Parks & Recreation Reserve

Sidewalk Repair & Replacement Res

James Wait Basketball Court Fund

Taxes Unpaid  8/1/16
Water Unpaid 8/1/16


Paid in August
Unpaid 9/1/16

It was upon motion of Trustee Harvey, seconded by Trustee Guido,
unanimously carried,
RESOLVED, to accept the report as given.


          Information has been received from Jane Sapinsky to start completing the application for the Dormitory Authority Grant.  There are some questions that may require assistance from Dennis Laughlin to complete.


          Dan McCamley from Art Works has questioned why they are being billed for water usage during the time that they are closed and the American Legion is still having meetings.  It was discussed and decided that since they knew that the American Legion was in the building when they started renting the building that they will be billed for any months that the water is turned on in the building.  Art Works needs to notify the Village when the building is closed for the winter and again when it is reopened in the spring to allow for accurate water billing to be done.



          The sidewalk railing on Church Street is becoming unstable.  Dave Hajczewski will check on it and get prices to fix the railing. 


          The benches and mileage markers for Alden Field are now installed.


          Discussion regarding chip sealing of the roads that were paved was held.  There is approximately $3700.00 remaining in the budget line for street repairs.  Mayor Flint to check on the cost to do the chip sealing now for all of the roads that were paved or the cost to do part of the project so that it does not exceed the amount remaining in the budget.


          There is a tree on Hamilton Street that the homeowner has inquired about the Village taking down as some branches are dead.  There is a question as to whether the tree is the responsibility of the Village or the resident due to the location of the tree.  The DPW will measure the distance to the tree to determine if it is in the right of way or not.
          There is a tree on Elm Street that is wrapped around wires and near the road.  Dave Hajczewski to check with National Grid to see about having it removed as it is in the wires.


          The DPW staff will be responsible for winterizing the concession stand on Alden Field this fall. 


          The new Dump Truck has been received from Smith Cooperstown.  Dave Hajczewski to check on the price for seat covers for the truck to help protect the seats.


          Trustee Guido asked Dave Hajczewski if they get receipts from Mirabito’s when they get gas and does it identify the vehicle on the receipt.  Dave Hajczweksi stated that they do get the receipt and it has the mileage of the vehicle on it.  Trustee Guido asked that these receipts be attached to the bill from Mirabito to be able to more accurately track the usage for the vehicles or pieces of equipment the gas is being purchased for.



          A new meter is needed to be installed at the Frasca residence.  Dave Hajczewski has contacted Ferguson water company and been advised that it will be 4-6 weeks before one is available.  The new meter will cost $150.00 per meter and the pad for reading the meter.  The cost for the remote meter reader is $750.00.  This does not have to be purchased at this time as the meter can be read manually.
          The Frasca’s have decided that they do not want to have their previous meter sent out for testing, therefore their previous bill will remain the same as billed.  Once the new meter is installed it will be read in a month to determine an average usage for this current billing period (July 2016 – December 2016).

          Motion was made by Trustee Guido, seconded by Trustee Harvey, unanimously carried,
          RESOLVED to purchase 4 new meters from Ferguson Water Company.


          Discussion held regarding where the responsibility for water lines will end for the Village and begin for residents or businesses that are not within the boundaries of the Village of Cherry Valley.  Motion was made by Trustee Harvey, seconded by Trustee Guido, unanimously carried
          RESOLVED to hold a public hearing on Monday, October 17, 2016 at 7 PM on a resolution to amend the Village of Cherry Valley Water Rules and Regulations that the homeowner or business owner will be responsible for the water line from the last tap or corporation, residential or commercial, within the Village limits.                                                       


          Amy Herr provided information that has been received regarding computerizing the water billing for the Village Office.  It was decided that the Village will not be purchasing municipal software for accounting or water billing at this time.  Trustee Guido requested that Amy Herr contact Chris Barone about the possibility of the use of Quickbooks software for both water billing and accounting for the village.


          Leaf Pickup – The Village of Cherry Valley Department of Public Works will begin picking up leaves near the beginning of October until mid- November throughout the village.  Leaves must be raked to the curb, not in the ditch and with no other brush included.  Leaves may be bagged if the homeowner wishes to bag them.  Other brush, garden and lawn debris will be picked up separately.

          No All Night Parking – Parking is prohibited on all streets within the Village of Cherry Valley from October 1st through May 1st, between the hours of 2:00 AM to 7:00 AM.  Parking in the village lots is available during the evening hours, though not for winter storage.

          Hydrant flushing – Hydrants will be flushed on October 12th and 13th.  Water may be discolored and pressure disrupted during this time.

          Halloween Celebrations – Trick or Treating will be held on Saturday, October 31st in the Village of Cherry Valley between the hours of 5:30 PM – 7:30 PM. 

          Unpaid Taxes – All village taxes remaining unpaid after November 1st will be sent to Otsego County for Collection.  Any tax payment received without interest will be returned to the property owner.


          Information has been received from Gene Nescot, Senior Account Executive with the New York State Deferred Compensation Plan which administers the Deferred Compensation program for the Village of Cherry Valley.  The information packets that he had provided were shared with the board and have been shared with the Village employees.


          Discussion was held regarding the need to consider a location for expansion of the Cherry Valley Cemetery as there are not a lot of lots available to sell at this time. 

          The front columns of the cemetery need to be pointed up before winter.  This work to be done by the DPW.


          Trustee Guido is going to be in touch with Solar City to inquire about installation of solar panels to assist with the cost of electricity for the Village.


          Board members audited the Clerk-Treasurer’s books and the annual report as the report has been completed.


After review by the board, it was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried,
RESOLVED to amend the budget and make payment on bills as follows:

General Fund
Ch #’s 12023 - 12074
Water Fund                                     
Total Fund

Trust and Agency Fund
Ch #’s 1883
& auto deductions- Social Security, Medicare, Federal, Retirement

Budget Amendments
From                                          To                                  To                           
Truck Bond-NBT Bank             A5197.2    $29,114.00   A5720   $29,114.00


          The meeting adjourned at 8:36 PM upon motion of Trustee Guido, seconded by Trustee Harvey.

Respectfully Submitted,

Amy S. Herr

September 22, 2016