October 2012 Minutes


October 15, 2012

The meeting was opened at 7:00 p.m. by Mayor Jeffrey S. Stiles. Also in attendance were Trustee Edward A. Harvey, Trustee Kevin J. Flint, Village Attorney Dennis B. Laughlin, Clerk-Treasurer Dorothy E. Johnson, Interim Department of Public Works Superintendent David Hajczewski, employee Todd E. Hull and resident Susan Miller.


The first item on the agenda was the approval of the minutes, as sent to all board members in written form.

It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.


Checking Account 10/1/12 Balance

General $139,728.87

Water 20,102.79

Total Fund $159,831.66

Trust & Agency $ 3,015.76

Savings Accounts 10/1/12 Balance

Water System Repair Reserve $ 2,888.66

Cemetery Capital Reserve 11,134.22

Unemployment Insurance Reserve 5,168.54

Equipment Reserve .14

Water Debt Service Reserve 29,484.04

Parks & Recreation Reserve 6,139.36

Sidewalk Repair & Replacement Reserve 233.28

Unpaid Taxes Unpaid Water

Unpaid 9/1/12 ….. $19,307.27 Unpaid 9/1/12….. $7,955.72

Paid in Sept. 4,918.27 Paid in Sept. 411.95

Unpaid 10/1/12 $14,389.00 Billed in Sept. 81.95

Unpaid 10/1/12 $7,625.72

After discussion, it was upon motion of Trustee Flint seconded by Trustee Harvey, unanimously carried,

RESOLVED, to accept the report as given.


After discussion, it was decided to have Trustee Flint get a cabinet for the community sign when he gets the letters and other materials. The cabinet will keep moisture and mildew out. This may run up to $1,200.00. Mayor Stiles said there is still money left from a fund raiser that was held for this project, by the fire department and village. The Firemen’s Auxiliary will be asked if they would like to donate more toward the remainder as they had originally planned paying more.


Street Work

Lancaster Street and sidewalk have been completed, using CHIPS funds.

No Parking

The parking problem has gotten better, since the no parking signs have been placed on several vehicles.

Vandalism in the park has let up. The cameras have detected people, though not vandalizing.

Broom Bristles

Mr. Hajczewski will order new bristles for the broom after checking with Handy’s, Randall Implement, and Whites.


Reflective jackets/sweatshirts are to be purchased for the DPW.

Thank you from Mrs. Miller for the good job the department of public works employees have been doing.


Lot Sold

Deed signed to: Shearon Lusk

Two Grave Lot

Section E, Lot 22 a & b.


Trustee Flint reported that there has been some damage reported on a grave lot. He believes it was done by accident, but if so it should have been reported.


Mrs. Miller attended the meeting to discuss an event that she is taking part in at the Community Center on April 13, 2013. Mrs. Miller explained that the event will have several aspects including psychics, readers, healers, reicki, massage, chiropractic, reflexology, and more. Mrs. Miller asked if the village/community center would like to be a part of it in selling some kind of refreshments. Other groups have been or will be asked as well. Mayor Stiles will speak with Don Brigham, Community Center regarding this.


A National Grid representative told the Clerk that as the village already has an agreement with attachments on their poles (Christmas Decorations) it is okay for them to place flags or banners on them also. After discussion, it was decided to ask the Chamber if they would provide the flag or banner and the village will provide the brackets. Mayor Stiles will speak with a chamber representative to see if the prefer the flag or banner. These should be ready for hanging in the spring of 2013.


The demolition of the building at 29 Main Street has been awarded and is slated to be torn down in November, according to county officials.

ELECTION – Offices to be filled

As Mayor Stiles and Trustee Flint’s position will expire on the first Monday of April, 2013, it was,

HEREBY RESOLVED that the Board of Trustees designates the following offices vacant at the end of the official year, March 31, 2013, without primary election:

Trustee – Four Year Term

Mayor – Four Year Term

The polling place for the Village Election is at the Clerk’s Office, 2 Genesee Street, Cherry Valley, N.Y. and will be held on March 19, 2013, hours 12 noon to 9 pm.


Pork Roast Dinner

$877.00 raised from the pork roast dinner, funds to be used for the Cherry Valley Children’s Christmas.

Spaghetti Dinner/Dance

A spaghetti dinner will be held on November 3rd at the Community Center, beginning at 5 pm, followed by the band MaxViolet to raise funds for the Children’s Christmas fund as well.

Minnie Marsh White Children’s Fund – Key Bank

Maureen Clapper applied for and received a commitment from the Minnie March White Christmas Fund that they will be sending the village $500.00 contribution toward the Cherry Valley Children’s Christmas program.


After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,

Resolved, to make payment on bills and transfer appropriations as follows:

General Fund Ch #’s 9802 - 9847 $18,845.22

Water Fund “ “ 16,862.33

Total Fund $35,707.55

Trust & Agency Fund Ch #’s 1749-1750 $ 2,414.55

Including deductions – Social Security, Medicare, Federal, Retirement

Transfer of Appropriations

To From

A7140.4 $370.00 A7111.4 $370.00


It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 8:25pm.

Respectfully Submitted,

Dorothy E. Johnson

October 22, 2012