December 2009 Minutes

December 21, 2009

The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Edward A. Harvey, Trustee Kevin R. Flint, Clerk-Treasurer Dorothy E. Johnson, DPW maintenance workers David R. Hajczewski and Mathias VanDerwerker. The following attended to make a presentation: Frederick Parshall III, Becky Young, Stephanie Johnson, and Nicole Haugh.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Fund Checking Account Balance
Village General Fund $ 94,312.09
Water Fund 17,837.66
Total Fund $112,149.75
Trust & Agency Fund $ 532.64


Fund Savings Account
Water System Repair Reserve $ 1,265.03
Cemetery Capital Reserve 12,741.20
Unemployment Insurance Reserve 6,945.24
Equipment Reserve 2,878.90
Capital Water Debt Service Reserve 44,382.59
Parks & Recreation Reserve 3,553.76
Sidewalk Repair/Replacement 531.43

Unpaid Water

Unpaid 11/1/09 $7,593.61
Paid in Nov. 684.00
Unpaid 12/1/09 $6,909.61

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to accept the Treasurer’s report as read.

REALITY CHECK

Students Stephanie Johnson and Nicole Haugh gave a presentation regarding a program called Reality Check, which is a New York State Tobacco program where youth are working together trying to reduce fraudulent or deceptive marketing practices by big tobacco companies. They are in support of smoke-free play areas and would like the board to pass a smoking regulation for Alden Field and Monument Park, both village owned properties. After discussion of the matter, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to disallow the use of tobacco products on the village owned, Monument Park and Alden Field except for specified designated areas: northern corner of the field, near the electric transformer and gate and the southern corner near the pavilion by the pond, which will be designated smoking areas.

DPW

Mayor Stiles and the trustees reminded all employees that if they have differences of opinions, they are to air them privately, not publicly. They noted how pleased he has been with the work of the employees, stating that we have very good employees.

Christmas Decos.
Many compliments have been received from residents on the tree and other Christmas lights and the cooperation of the men while putting the lights up. It was decided to have a bench put out for Santa to sit on in the park. Santa will arrive on a fire truck at about 6 pm.

Winter Sidewalk Care
Mayor Stiles put Mathias VanDerwerker in charge of sidewalks and Dave Hajczewski will be in charge snow removal of the parking lots (including behind the former school), fire house property (with town), well house, tank site and any other village property. The men will help each other out when asked/needed. A new sander will be purchased. All sidewalks will be maintained by the village unless they are totally clear and not in need of attention. Downtown store areas, other businesses - Ottman Funeral Home (when expecting a funeral) and churches are to be cleared of snow first. The board reminded the men that no special treatment is to be given any resident – only public property is to be cleared of snow.

Shop
The maintenance workers have been working on cleaning the shop. Remodeling will be done to the parts area as well as the office in the future.

Bus Stop Building/Bulletin Boards
The Clerk noted that there are often notices posted inside the building and would like to have some bulletin boards put up for public use. The board agreed to have her get some to be placed there. The men said they could also use one or two in the shop. The Clerk will pick them up as well.

Salt/Sand Spreader
It was approved by all members of the board to purchase a fertilizer spreader from Tractor Supply at a cost of $459.99, to be modified to use to spread salt and sand.

NY POWER AUTHORITY – Grant

After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to advertise for bids to supply the village with well pump variable frequency drives to reduce the electrical consumption of the pumping system. Bids will accepted until January 18, 2010, at which time they will be opened publicly. All bids should be sent to the Village Clerk, P.O. Box 392, at 2 Genesee Street, Cherry Valley, New York.

ELECTION

Polling Place
It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED the polling place for Village Registration and voting will be held at the Village Clerk’s Office, 2 Genesee Street, Cherry Valley.

Party Letters
Letters have been prepared to send to party Chairmen regarding the dates pertaining to the upcoming election.

INSURANCE

One quote was received to provide the village with insurance, from SEFCU in the amount of $5,858.31. After review, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to accept the proposed insurance policy as prepared by Michael Hutcherson, SEFCU Insurance Agency.

CEMETERY

Lot sold and deed signed to:

Kelly J. Wright
Four (4) Grave Lot
Section C, Lot 73 b, c, d, & e.

WATER BILLS

The Clerk stated that the water bill reading went very well considering new employees. Board members discussed the matter of bills being adjusted, a rare practice, but sometimes there are circumstances that warrant it. The policy in the future will be that if a bill is adjusted, payment will be expected within 30 days. If it is not paid by then, the adjustment will be void and the entire (original) bill will be due.

UNEMPLOYMENT INSURANCE

Former employer Kelly Finch has applied for unemployment benefits. It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, if at any time help is needed, Mr. Finch will be contacted by certified letter of the fact, and it is
FURTHER RESOLVED, that he will be paid at a rate of $10.00 per hour, not exceeding 18 hours weekly, 6 hours daily on Monday, Wednesday, and Friday unless otherwise needed.
The Clerk was asked to contact the New York State Department of Labor for information if needed.


AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried,
Resolved, to make payment on bills and amend budget as follows:

General Fund Ch #’s 8124 - 8168 $13,500.75
Water Fund “ “ 4,259.68
Total Fund $17,760.43
Trust & Agency Fund Ch #’s 1511 - 1520 $ 1,583.63

Budget Amendment

From To To

NYS Dept. of State $11,020.83 A2770 A6969.4
Leg. Line Item (Rebekah Lodge)





ADJOURNMENT

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 10:15 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
December 29, 2009

October 2009 Minutes

October 19, 2009

The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Edward A. Harvey, Trustee Kevin R. Flint, Clerk-Treasurer Dorothy E. Johnson, DPW maintenance worker David R. Hajczewski, Jackie Hull and Kathryn Lane, Chamber members, Marty Field, Fire Chief, and Jane Sapinsky (later in the meeting), representing Artworks.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Fund Checking Account Balance
Village General Fund $123,123.03
Water Fund 23,261.13
Total Fund $146,384.16
Trust & Agency Fund $ -0-


Fund Savings Account
Water System Repair Reserve $ 1,264.71
Cemetery Capital Reserve 12,738.01
Unemployment Insurance Reserve 6,943.50
Equipment Reserve 2,878.18
Capital Water Debt Service Reserve 44,371.47
Parks & Recreation Reserve 3,092.90
Sidewalk Repair/Replacement 531.43

Unpaid Taxes

Unpaid 9/1/09 $17,005.30
Paid in Sept. 808.24
Unpaid 10/1/09 $16,197.06

Unpaid Water

Unpaid 9/1/09 $9,405.67
Billed in Sept. 89.76
Paid in Set. 735.24
Unpaid 10/1/09 $8,760.19

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to accept the Treasurer’s report as read.

DUMP TRUCK BIDS

Bids for the 2000 Chevrolet dump truck are as follows:

Paul Collison, Cherry Valley ……………. $ 444.00
Daniel Degener, Albany ……………….… $2,500.00

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED to accept the high bid of Mr. Degener at $2,500.00, sold as is.

DPW

Equipment

Mr. Hajczewski gave an update on the equipment: The truck, leafer, and tractors are running fine. However, the big tractor needs tires. He has priced them at Randall Implement at $100 each for 8 ply and at Springfield Tractor & Implement at $100 each for 6 ply. Board members agreed that he should purchase them from Randall Implement.
Mayor Stiles will get forms to the DPW to use for this report.

Flags – Nov. 7th

Mr. Hajczewski was asked to put the flags out on the streets on Saturday, November 7th, to honor the veterans. They are holding a run/walk on that day in observance of Veteran’s Day.

Garage

The heat has been turned on and Mayor Stiles will service the boiler. He also hopes to get the roof repaired before winter.

Montgomery Street Sidewalk/Street

A few minor jobs that are needed will be completed on this street and sidewalk before the end of the month.
Mayor Stiles complimented Mr. Hajzcewsjki and Mr. VanDerwerker on the job they did on Montgomery Street.

Railroad Avenue Paving

It was unanimously decided to pay Gifford Paving $2,000 to complete the work on the end of Railroad Avenue, a larger area than previously planned.

Lancaster Street

The ditching will be completed on Lancaster Street on Wednesday or Thursday of this week.

Main Street – Water Leak/Dip in Street

It was decided to hire Andy Lusk to help with the digging on Main Street near the Ashley Clements residence. There is a water leak that is most likely the cause of the dip in the street that will be repaired.

Tree Trimming/Removal

Mayor Stiles has gotten further quotes on tree removal and trimming in the village. He said the work will be done in about 3 weeks.

Snowplow

The snowplow frame has been taken off the old truck and is ready to have installed onto the new truck. Springers will do this work for about $1,300.00.

NY POWER AUTHORITY – Grant

The $8,200 funding for work to be done at the well house has been received. The Clerk will contact possible people for a bid to do the work for the village.

MEMORIAL DAY CELEBRATIONS

Mrs. Hull, Mrs. Lane, and Mr. Field attended the meeting to discuss possibilities for the next Memorial Day Weekend celebration. Along with village officials all agreed to try to bring back the spirit and make the celebration that will involve the entire community in a larger way. It was decided to form a committee to meet with the town and village boards. As the Legion is in charge of the Memorial Day parade, they will be asked for their input/thoughts on making the parade larger. The Chamber will get a carnival to run from Friday through Sunday. A committee will be formed after the beginning of January.
It was also brought up to have another re-enactment, possibly in 2012, when the village will be 200 years old.

CHIPS

The Clerk reported that after all bills to date are paid, there is $5,019.79 left in CHIPS funds. Mayor Stiles said there is a little more topsoil needed to complete the Montgomery Street project.

COMPLAINTS

Letters have been sent to the bank and attorneys for the property on 29 Elm Street, asking to have the area cleaned up.

A letter was received from the owners of 29 Main Street apologizing for the unsightly overgrowth and said this will be cleaned up soon.

Letters have been sent to two Maiden Lane properties regarding the several cats and the messes they are making in the Main Street area. If this doesn’t help or solve the problem the board of health will be contacted for help.

MOWER

It was agreed to get prices on a mower for use on the fields.

ARTWORKS

Mrs. Sapinsky gave an update on the municipal building. She also notified the Clerk that National Grid had changed the account over to them.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried,
Resolved, to make payment on bills and amend budget as follows:

General Fund Ch #’s 8020 - 8078 $43,360.18
Water Fund “ “ 3,395.20
Total Fund $46,755.38
Trust & Agency Fund Ch #’s 1492 - 1502 $ 3,122.28

Budget Amendments

From To To
NY Power Authority
Grant $8,200 F2770 $8,200 F8340.4 $8,200
Community Center
Soda Machine $35.85 A2655 $35.85 A7140.4 $35.85


CORRESPONDENCE

A thank you will be placed in the Pennysaver thanking all who helped make the recent Pork Roast dinner a success.


ADJOURNMENT

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 9:55 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
October 29, 2009

Minutes - September 2009

September 21, 2009

The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, DPW senior maintenance worker David R. Hajczewski, maintenance worker Mathias VanDerwerker, Stacy Michael and Dennis Laughlin.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Fund Checking Account Balance
Village General Fund $136,949.66
Water Fund 19,527.20
Total Fund $156,476.86
Trust & Agency Fund $ 442.46


Fund Savings Account
Water System Repair Reserve $ 1,264.52
Cemetery Capital Reserve 12,736.06
Unemployment Insurance Reserve 6,942.43
Equipment Reserve 2,877.74
Capital Water Debt Service Reserve 44,364.66
Parks & Recreation Reserve 3,092.43
Sidewalk Repair/Replacement 531.17

Unpaid Taxes

Unpaid 8/1/09 $17,339.30
Paid in August 334.00
Unpaid 9/1/09 $17,005.30

Unpaid Water

Unpaid 8/1/09 $13,062.33
Adjustment - 132.00
Paid in August 3,624.66
Unpaid 9/1/09 $ 9,405.67

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to accept the Treasurer’s report as read.

DUMP TRUCK BIDS

As there were no bids on the village 2000 Chevrolet dump truck, it was upon motion of Trustee Harvey, seconded by Trustee Flint,
RESOLVED to re-bid, sealed bids to be opened at 7pm on October 19, 2009 at the office of the clerk, 2 Genesee Street, Cherry Valley. The board reserves the right to reject any or all bids.

RESTORE NEW YORK GRANT- 29 Main Street

Mayor Stiles was notified by Governor Patterson’s office that the Village had been awarded the municipal grant through the Restore New York Communities Initiative. The grant is to restore the property on 29 Main Street. The funding is in the amount of $457,484.
Ms. Michael spoke regarding the grant and a loan the Campbell’s may be able to obtain through the Preservation League of New York, which should enable them to begin work at an earlier date.

Mayor Stiles told Ms. Michaels that a letter had been sent to the Campbell’s asking them to clean up the outside of the building. It is overgrown with weeds and has become an eyesore on Main Street. Nothing has been heard back from Mr. & Mrs. Campbell to date. Ms. Michael said she would contact them and suggest some people who may be able to do the work for them.

ST. THOMAS CHURCH – Ramp

Mr. Laughlin attended the meeting on behalf of the St. Thomas Catholic Church who will soon be remodeling. They are re-doing the entrance and building a ramp. Mr. Laughlin asked if the village could make sure there is access to the street from the ramp. Mayor Stiles assured him that something will be done, though temporarily with cold patch until spring. Then, concrete will be put down. He also reminded Mr. Laughlin that they will have to install a railing, which the village will not be liable for should it be hit while plowing snow.

DPW

Maintenance Workers

Rules and regulations were reviewed by the Mayor, Board and employees. It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, the employee working on Saturday and Sunday to check the water system, will be given a total of five hours, which is to be taken off during the pay period, and it was,
FURTHER RESOLVED, to continue paying Mr. Hajczewski for his overtime until Mr. VanDerwerker begins work on September 28, 2009.

DPW Clothing

Shirts have been ordered for the new worker. Neon jackets and sweatshirts will be ordered (one of each for each man) for the winter months.

Hydrants to be flushed

Mr. Hajczewski will begin flushing hydrants on or about October 14th and 15th.

Montgomery Street Sidewalk/Street

Mr. Hajczewski said he plans to finish work on the sidewalk on Montgomery Street this week and all preparation for the street paving will be done so the paving can be done during the first week of October, whether pending.

Upper Main St. Sidewalk

The DPW will repair the portion of sidewalk by the Triangle with cold patch, when time allows.

Railroad Avenue Paving

Mayor Stiles has gotten a price quote from Gifford Paving to pave a section of Railroad that adjoins Genesee Street, at $2,000. This is a 26’ by 36’ area with the ends winged out on the Genesee Street end an additional 10 feet total. After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to have Gifford do the paving without the winged out portions, if he will come down to $1,500.

Lancaster Street Drain

Mayor Stiles asked the DPW to repair a drain box near the Alverson, Lancaster Street property. It needs a screen placed on it, to replace the rotted plywood.

Tree Trimming/Removal

Trees in need of trimming or removal will be looked at by other contractors for prices. The Clerk will contact National Grid to look at the tree by the Lopez, Lancaster Street property to have them trim it as it is in the lines. Another tree in need of trimming is located near the Guido, Main Street property and for probable removal by the Shipway, Maple Avenue property. Former Superintendent Wright had gotten a quote on this work. Mayor Stiles will get further quotes.

VERIZON POLES

Mayor Stiles will be in contact again with Ben McCaffrey, Congressman Murphy’s office who is to speak to Verizon regarding the removal of these poles.

ARTWORKS

Artworks has not yet put the electric bill in their name. They have, however reimbursed the village for the present bill.
The appraisal has been completed by George Cade who has appraised the property at $75,000.00 as of August 9, 2009. Per agreement, Artworks will bill the village for half of Mr. Cade’s bill, which will be $150.00.

NY POWER AUTHORITY – Grant

The Clerk was notified that a check for $8,200 was on its way to do the work at the well house. Nothing has been received to date. The Clerk will contact the Authority again.

CEMETERY LOT SOLD, DEED SIGNED

John & Lynn Shipway
2 Grave Lot
Section D, Lot 56 a & b.

HALLOWEEN CELEBRATION

Trick or treating will be held in the village on Saturday, October 31st, hours 5:30 to 7:30 pm.


AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,
Resolved, to make payment on bills as follows:

General Fund Ch #’s 7958 - 8019 $20,400.79
Water Fund “ “ 6,878.37
Total Fund $27,279.16
Trust & Agency Fund Ch # 1482 - 1491 $ 1,661.47



ADJOURNMENT

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 8:45 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
September 30, 2009

Addition to 8/17/09 minutes

Addition to August 17th minutes – Omitted in error.

SALE OF DUMP TRUCK

It was upon resolution of Trustee Harvey, seconded by Trustee Flint,
RESOLVED, the 2000 Chevrolet Dump Truck is deemed as surplus and it was,
FURTHER RESOLVED, to accept bids to sell the truck; bids to be opened at 7 pm on September 21, 2009 at the regular meeting of the board.
The board reserves the right to accept or reject any or all bids.


Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
September 3, 2009

July 20, 2009

The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, DPW Superintendent Kelly J. Wright, Marty Field, Michael Fox, Jane Sapinsky, Patti Engel, and Peter Freehafer.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Fund Checking Account Balance
Village General Fund $145,242.25
Water Fund 8,618.81
Total Fund $153,861.06
Trust & Agency Fund $ -0-


Fund Savings Account
Water System Repair Reserve $ 1,264.10
Cemetery Capital Reserve 12,731.74
Unemployment Insurance Reserve 6,940.07
Equipment Reserve 2,876.76
Capital Water Debt Service Reserve 44,349.60
Parks & Recreation Reserve 3,091.37
Sidewalk Repair/Replacement 531.17

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to accept the Treasurer’s report as read.

CEMETERY
Lots Sold, Deeds signed:

Neil & Joann Bowen James Johnson/Armitstead Thomas & Debra Bowen
Two Cremation lots One Grave Lot Four Cremation lots
Sect B2, Lots 82a, d,e,f,g Sect. D, Lot 51d Sect. B2, Lots 82a, a&b
(Lot relocated)

Rules

Mike Fox spoke in regards to the removal of dirt at the grave site when performing burials. He had previously been asked for his opinion as there have been complaints about the ruts created by the dump truck going in and out of the cemetery while heavily loaded. Mr. Fox stated that it is his opinion that the dirt should be removed from the site and that 85 – 90% of the cemeteries he works with, remove the dirt from the area. He feels it is safer and much better on the family. He also noted that when he has a burial in the Cherry Valley Cemetery, the Department of Public Works always has the gravesite looking nice and clean and they work well with the vault people and himself.
The Cemetery Caretaker felt it would be better to cut down on the trips in and out. Board members agreed that fewer trips in and out of the cemetery would be better, while it does look better and is probably safer with the dirt removed. Mayor Stiles stated that he has a lot of respect for Bud Perry (caretaker) and his opinion. Several compliments were heard on Mr. Perry’s work in the cemetery and the pride he takes in his work. The Mayor also said he would also like to keep costs to a minimum. Board members talked about different options and ways to keep from getting such deep ruts.

WALL STREET PAVING

Peter Freehafer inquired about Wall Street being paved this summer. Board members said they do plan to pave this street and to create a swale in the street to help with drainage by the Bell residence.

ARTWORKS

Artworks has given the Clerk a copy of their liability insurance with the village being named additionally insured, to be added. It was noted by board members that they also need to insure their own contents when the time comes, that the village only insures the building.
The Clerk gave Mrs. Sapinsky a copy of the last National Grid bill so they can make arrangements to have the electricity changed over to their name.
Mrs. Sapinsky asked if it is agreeable to the village to have George Cade do an appraisal of the building. Board members agreed to this, the cost being split between the two entities.

FIRE DEPARTMENT – Celebrations

Fire Chief Martin Field spoke with board members in regards to including all organizations, as well as the village and town to work together to create a larger (possibly Memorial Day weekend) celebration. He stated that this fall, the Fire Department, village, and town will all be getting new trucks. In showing the public what their tax dollars are being used for perhaps some kind of “open house” could be held. Mayor Stiles is interested in getting the “traveling wall” to come to Cherry Valley for a Memorial Day celebration. It was decided to appoint a committee to this project. Mayor Stiles and Mr. Field have offered to be part of the committee.

LAND ACQUISITION – Adjacent to Quonset

Attorney Green has completed the paperwork for the purchase of land adjacent to the Department of Public Works building, 56 Main Street from Sandra Bridger. Ms. Bridger and the Mayor are to sign papers. The Clerk was authorized to send a payment of $289 to Green & Green to cover the closing costs.

NY POWER AUTHORITY – Grant

The Clerk applied for the funds to complete the work on the pumps in the amount of $8,200.00 but was notified that a letter acknowledging the changes that will be made to the project upon suggestion of SHPO is needed. The Authority now states that the grant cannot be turned over to another organization as the village still owns the (Village Hall) building.

LEGISLATIVE INITIATIVE

Rebekah Lodge – An extension was given to July 31, 2010 for these projects.

FLOWER DONATIONS

A donation was received from:

Cherry Valley Memorials ……………… $25

COMPLAINTS

Wheelock, Main Street – Septic

A letter was received from the New York State Department of Health regarding a complaint made by Loretta Herr that a possible health nuisance exists at 37 Church Street. The alleged condition is a failed sewage system located on 71 Main Street. Mayor Stiles asked the Clerk to notify the Health Department that the matter is being taken care of and is now in the court’s hands with the county code enforcement.

Noonan- Main Street Stream

Mr. Noonan is working to alleviate the problem with the stream behind his property.

Miller – Sidewalk Hazard

Everett Miller emailed a complaint regarding a section of sidewalk between “the northside of Main street, extending from m(i)dway of the Wolfgang Welter property westward to the Crain building “ having an extreme irregular surface. Superintendent Wright checked on the sidewalk and Mayor Stiles said he had recently walked in that area. Both felt it was uneven, though not a visible severe defect.

DPW

Superintendent Wright gave his equipment update report. There continues to be problems with the dump truck. It was discussed to possibly borrow (rent) a truck from someone until our new truck arrives. Work orders were reviewed. Board members noted an improvement in the work and attitude of the Superintendent since the last meeting.

CHIPS

Montgomery Street Sidewalk

Work has begun on the replacement of part of the sidewalk on Montgomery Street, using Consolidated Highway Improvement funds. The concrete is scheduled to be poured tomorrow. It was approved by board members to hire Mathias VanDerwerker to help with this project.

THANK YOU LETTERS

Letters of appreciation were received from the Silver and Gold Seniors and the Roseboom Area Seniors for donations given to them by the village and from the CV-S Galaxy Boys Travel Soccer for providing a safe, positive facility for the kids to play, along with a donation of $180.00.

ALDEN FIELD

Vandalism has again been reported at the field. Toilet paper was burned as well as other items broken. The Sheriff’s Department is investigating the matter. The Deputy told Mayor Stiles to put signs up saying the park closes at dusk and one that says violators will be prosecuted. The police will be patrolling the park more, also.

Path – Lou Guido is refurbishing the path that surrounds Alden Field, clearing all of the grass from the gravel. The men were asked to now mow the grass away from the path to help maintain its condition.

WATER BILL

A (one time) adjustment was made to the water bill of Annette Plows due to unforeseen circumstances, per board resolution.

MAIN STREET – Parking/Sidewalk Use

It was noted that included in the next newsletter, it should be mentioned that merchants and employees of downtown businesses be asked to use one of the parking lots instead of parking in front of their business as a courtesy to others. Also, sidewalks may be used as long as enough room is left for people to walk. At least 40 inches should remain unused by tables, signs, etc. to give pedestrians enough room to pass by.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,
Resolved, to make payment on bills and amend the budget as follows:

To June 15, 2009
General Fund Ch #’s 7731 - 7852 $6,710.07
Water Fund “ “ 1,766.03
Total Fund $8,476.10
Trust & Agency Fund Ch # 1465 $ 120.00

To July 20, 2009
General Fund Ch #’s 7853 – 7868 $8,537.84
Water Fund “ “ 1,252.31
Total Fund $9,790.15
Trust & Agency Fund Ch #’s 1466 – 1472 $2,073.90

Budget Amendments

From To To

2008-09 Budget (Less $10,000 due to error on 2009-10 budget revenues)

General $3,912.68 A1990.4 $2,985.68 A2770 $3,912.68
A5110.4 317.00
A7110.4 100.00 A8810.4 263.00
A8510.4 247.00

Water $2,529.44 F1990.4 $2,529.44 F2770 $2,529.44





ADJOURNMENT

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 9:48 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
July 29, 2009

June 15, 2009

The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Edward A. Harvey, Trustee Kevin Flint, Clerk-Treasurer Dorothy E. Johnson, DPW Superintendent Kelly J. Wright, and residents Lou and JoAnn Guido.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Fund Checking Account Balance
Village General Fund $33,347.69
Water Fund 2,529.44
Total Fund $36,442.12
Trust & Agency Fund $ 588.45

June 1st
VG Fund $33,347.69 less unpaid water on taxes -8,558.63= $25,354.05
Water Fund 2,529.44 plus unpaid water on taxes +8,558.63= $11,088.07
$36,442.12

Fund Savings Account
Water System Repair Reserve $ 1,263.89
Cemetery Capital Reserve 12,729.65
Unemployment Insurance Reserve 6,938.93
Equipment Reserve 2,876.29
Capital Water Debt Service Reserve 44,342.31
Parks & Recreation Reserve 2,910.89
Sidewalk Repair/Replacement 530.91

Water Bills – Are being figured at this time for the July 1, 2009 billing.

The two water users who had not paid their bills (and do not pay taxes) were paid in full prior to May 31st.

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to accept the Treasurer’s report as read.


DUMP TRUCK – Bid Opening

Bids were opened and publicly read as follows:

Smith-Cooperstown, Inc., Cooperstown, NY ………………. $26,222.00
Metro Ford Sales, Inc., Schenectady, NY …………………... 29,151.00
Don’s Ford Superstore, Utica, NY ………………………….. 28,975.00
Skinner & Damulis, Inc., Richfield Springs, NY …………… 30,513.83

After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to purchase a 2010 Ford F350 from Smith-Cooperstown at a cost of $26,322.00, and it was
FURTHER RESOLVED to have the power down hoist added at an additional $100.00, totaling $26,322.00, and it was
FURTHER RESOLVED, to fund the entire amount with a Statutory Installment bond through NBT Bank, Cherry Valley branch.

Board members agreed that when the new truck arrives, bids will be taken to sell the old dump truck.

COMPLAINTS – Lack of Accomplishments

JoAnn Guido read a letter from her and Lou regarding issues going unresolved even though being repeatedly addressed – lack of maintenance to sidewalks, lawns adjacent to the Genesee Street sidewalk, board members completing the work here by mulching the area, the large puddle at the Post Office end of the new sidewalk, the walking path in the park barely visible when it could have been avoided by mowing in the opposite direction, lack of maintenance on the dump truck and lack of maintenance in many other areas.
Board members thanked the Guido’s for their letter and said they would like a little time to digest the information before discussing it. Mayor Stiles did say that the board would be taking their annual walk through the village to better see what is needed.

ARTWORKS LEASE OF MUNICIPAL BUILDING

Lease is complete and signed. The Mayor asked to have the village owned items moved out of the building as soon as possible (rainy day) and taken to the Quonset building. The Clerk will go through the paperwork to see what can be gotten rid of. We will then get a truck here to shred them.

Mrs. Dubben asked the Mayor if he knew the whereabouts of the trophies that were in the village hall. The DPW will get these to the mayor. Artworks will be notified that the cub scouts had been using part of the building to store their recycled cans and bottles and they can decide whether to continue this or not. Also, the museum has items stored in the building that will need to be removed.

LAND ACQUISITION – Adjacent to Quonset

Attorney Green will have this finalized soon.

NY POWER AUTHORITY – Grant

Board members agreed to have the Clerk apply for the funds to complete the work on the pumps in the amount of $8,200.00, at this time. The Clerk will write a letter of request to have the grant turned over to Artworks, as they now lease the building.

LEGISLATIVE INITIATIVE

Rebekah Lodge – The Clerk will request an extension to the contact between the Department of State and the village for repairs on the Rebekah Lodge.

FLOWER DONATIONS

Donations were received from:

Margaret Yerdon ……………… $25
Historical Association ………….. 25
Kathryn Lane …………………... 25
MONUCAD …………………….50

George Alverson, Bates Hop House has offered 15 – 20 lilac trees to the village. Areas for planting were discussed. Mr. Alverson will show us how to prune the trees for the first couple of years.

SUPERINTENDENT CLAMBAKE

Board members approved the purchase of two tickets to the Superintendent’s Clambake at Norwich, one for the Kelly and one for Dave, if they wish to have them. Kelly said he would get back to the Clerk if either wishes to go.
Note – No tickets were purchased.

FIRE DEPARTMENT

Mayor wrote a very nice thank you to the members of the Cherry Valley Fire Department for washing the streets for the village on one of their practice nights.

DPW

Superintendent Wright gave his equipment update report. Trustee Harvey asked him to show the board paperwork on a small paver that he is interested in. The paver could be used for sidewalks, the basketball court and other smaller areas. This would be good if the board decided to have some of the sidewalks blacktop instead of concrete, which would be a lot less expense. The machine costs about $26,000.
Work orders were reviewed.
The barbed wire has been put back on the fence surrounding the water tank.
A sinkhole by the Limestone Mansion has been repaired. A horse stepped in it on Memorial Day.

Complaints- DPW

Trustee Flint expressed how discouraged he felt. He had promised residents during his campaign that things would get better and he hasn’t seen the improvement that he expected. He has asked numerous times to have certain jobs done and he stated that he is not seeing things done. He also said that his feeling is that the Superintendent should be given a 30 day probation period; “changes need to be made now”. Some of the items that he mentioned were that he had not swept the parking lot as asked, pot holes were fixed months later, ditches had not been tended to, Genesee Street sidewalk work incomplete, the truck box never got sandblasted and his refusal to wear the new (lime green) tee shirts. He asked Superintendent Wright if he keeps a regular agenda or schedule, which Mr. Wright said he does, by the week. Wright also said that he needs a pocket in his shirts and has the vest to wear if needed.

Mayor Stiles also expressed his disappointment with the lack of progress with the DPW. He has a list of several jobs that are not yet done, some several months old. He reminded the Superintendent that the Mayor and Board of Trustees (and tax payers) are the boss and he is to do what he is told to do. He further complained that things have been too stagnant, too long and things need to get done. He agreed that the Superintendent be given 30 days to improve his attitude as well as his quality and quantity of work.
Mayor Stiles also said that the board needs two weeks notice prior to employees taking vacation time (for planning and accountability purposes), not after the fact or the day prior.
He asked Superintendent Wright when he plans to begin sidewalk work. The Superintendent said he had no exact date, though sometime in July.
The mayor said he had heard that one of the pumps has not been properly working for quite some time and wanted to know why this has not been repaired. The Superintendent said he has ordered the parts.
Mayor Stiles and Trustee Flint completed/seeded the grassy area by the Genesee Street sidewalk. The mayor said he felt that this work should have been done long before this by the DPW.
He had received a very upsetting call from Mrs. Keller regarding the bench she had donated to the village cemetery not being put out this year. She told the Mayor that she would take it back if it was not going to be used. He stated that the benches are to be placed in the cemetery before the Memorial Day weekend celebration.
Wayde Clapper had asked to have the culvert at the bottom of Lancaster Street raised. The Mayor said he would like an answer for Mr. Clapper as to when it would be done.
Other jobs that were not completed when asked (on the mayor’s list) were: sod removed from the sidewalk by the Triangle, building cold mix and salt bins, painting the truck, topsoil to the cemetery, etc.
Board members agreed that the Superintendent would be given 30 days to improve on his work (quality and quantity) and his attitude.

COMPLAINTS

Rainstorm related

JoAnn Tompkins, 58 Main Street has asked if the village could do anything about the driveway that leads to the Quonset as it washes out constantly. The Mayor told her that it is not village owned, though the village does have a right of way and he would see what we could do to improve it.
Jeff Bell, Wall Street, said that water is going into his garage when there are heavy rains. Mayor Stiles said the sod needs to be taken up in certain areas, which he will spray paint, to have the DPW do as soon as possible.

Jim Kosinski, Lancaster Street complained about water coming down the street and taking out his sidewalk.

Board members agreed that Lancaster Street definitely needs work and they will take a good look at what can be done this summer.

Cats

Complaints have been received that cats are urinating on other people’s property – porch furniture in particular and digging in gardens. Most of the complaints are in the mid-Main Street/Maiden Lane area. The Clerk was asked to place a notice regarding the owner’s responsibility in the next news letter.

Roof/Balcony, Main Street

Work has begun on 1-3 Main Street where the roof and seconded floor porch are deteriorating. Board members will make sure the code office is involved as the roofing could cause snow and ice to fall off.

Noonan- Main Street Creek

A complaint from William Ryan, Church Street was acknowledged. Previously, the creek had been re-routed behind the Greg Noonan property. The culvert has since come up and is causing the water to overflow onto the properties of homeowners on Church Street. Mr. Ryan said he has had water in his cellar two days in the past week. This is also making a sinkhole by the box culvert on Church Street. Attorney Green has sent a letter to Mr. Noonan regarding the problem and board members will meet with him to further discuss how he can solve the problem.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,
Resolved, to make payment on bills and transfer appropriations as follows:

General Fund Ch #’s 7788 - 7830 $13,289.99
Water Fund “ “ 2,619.47
Total Fund $15,909.46
Trust & Agency Fund Ch #’s 1460 - 1464 $ 1,785.83

Transfer of Appropriations

To From
A1430.1 $ 56.12 A5110.1 $ 56.12
A1210.4 6.07 A1325.4 6.07
A1450.4 38.00 A1325.4 38.00
A5110.4’ 100.00 A1490.4’ 100.00
A7111.4 630.80 A7110.4 388.87
A7550.1 200.00
A8160.4’ 962.73
A1620.4 47.57 A1640.4 47.57
A5110.4 2,288.76 A5110.1 1,499.38
A5182.4 789.38
A8510.4 962.73 A1990.4 962.73

F8310.1 56.13 F8340.1 56.13
F8340.4 1,348.97 F1990.4 1,348.97









ADJOURNMENT

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 9:30 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
June 25, 2009

May Minutes

May 18, 2009

The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Edward A. Harvey, Trustee Kevin Flint, Clerk-Treasurer Dorothy E. Johnson, Nefertiti and Wesley Campbell and daughter, Victoria, Carolyn Lewis, County Economic Development, Stacey Michael, Lenny DiFranza, Debby Freidman, Jane Sapinsky, Time Horvath, Dorothy Reiberg, and Mike Fuelner.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Fund Checking Account Balance
Village General Fund $42,718.61
Water Fund 6,873.97
Total Fund $49,592.58
Trust & Agency Fund $ 184.48

Fund Savings Account
Water System Repair Reserve $ 1,263.68
Cemetery Capital Reserve 12,727.49
Unemployment Insurance Reserve 6,937.75
Equipment Reserve 2,875.80
Capital Water Debt Service Reserve 44,334.78
Parks & Recreation Reserve 2,910.40
Sidewalk Repair/Replacement 530.91

Unpaid Water
Unpaid 4/1/09 $13,079.16
Paid in April 4,369.32
Unpaid 5/1/09 $ 8,709.84
Paid in May 389.17
Unpaid $ 8,320.67

Unpaid water sent to the county (with interest) was in the amount of $8,558.63, other (refuse removal) $6.36, total sent to county to be added on taxes … $8,564.99.

Two water users who did not pay their bills and who do not have village taxes were sent letters of notification that if their account was not paid by May 31st, the end of the village fiscal year, their service would be shut off.
It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to accept the report as read.

PLANNING BOARD

Chairman Tim Horvath introduced the current Planning Board and requested the board set up regulations for them – what to incorporate into a planning review document. They will make a list of things they feel should be covered.
The Planning Board has made revisions on the Outdoor Furnace (draft) Law and this will be re-submitted to the Board.

RESTORE NEW YORK

Mr. and Mrs. Campbell, owners of 29 Main Street, attended the meeting upon request of the board. They thanked everyone for the support they have received in applying for the Restore New York grant funds. A discussion was held regarding the concerns of the community as well as how this would benefit all. Per the contract with Restore New York, all work is to be completed by January 2011.

ARTWORKS LEASE OF MUNICIPAL BUILDING

Details of the lease were finalized. After discussion, it was upon motion Trustee Flint, seconded by Trustee Harvey, unanimously carried, to authorize Mayor Stiles to sign said lease contingent upon approval of village attorney Lynn Green.

LAND “PURCHASE” – Adjacent to Quonset

Board members will complete the work on this tonight and submit it to Attorney Green.

NY POWER AUTHORITY – Grant

A letter has been sent to The New York State Historic Preservation Office regarding the proposed work on the village hall, with New York Power Authority grant funds.

DPW

Superintendent Wright gave his equipment update report.
Work orders were reviewed.
Upon request of Wright, the class on bicycle and pedestrian safety course was canceled so he would be available to attend a class of water on that date.
As employee Dave Hajczewski’s water operator certification course is complete (all but the certificate from the state) he will receive his raise effective on June 1st.
A Rose is a Rose has made up the hanging baskets and the owner has suggested that they be watered every day, even when it rains.
Lime green shirts and vests have been purchased for the DPW to wear while working for the village.
Board members reminded the Superintendent to complete/seed the grassy area by the Genesee Street sidewalk.


NEW DUMP TRUCK

After a considerable amount of breakdowns and several discussions, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED to bond money to purchase a new dump truck through NBT Bank, and it was
FURTHER RESOLVED, the Cherry Valley Village Board is accepting bids for a 2010 One Ton 4 Wheel Drive Dump Truck with the following:

White Cab, Black Box
8 Foot Box
5.4 Liter, V-8 Gasoline Engine
Automatic Transmission
Pintle Hitch
Amber Revolving Light
Back Up Alarm
Brake Controller for Trailer

For more information, please contact the Village Superintendent at (607) 264-9384 or the village office at 264-3791.
Bids will be accepted until 7 pm, June 15, 2009 at which time they will be publicly opened. Sealed bids must be clearly marked “ Bid for One Ton Dump Truck” and delivered to the Village Clerk’s Office, 2 Genesee Street, P.O. Box 392, Cherry Valley, New York 13320, Monday through Friday. The Board reserves the right to reject any or all bids.

LEGISLATIVE INITIATIVE

2008-09 – Grants funds have been received in the amount of $10,000.00 for the sidewalk replacement on Genesee Street.

2009-10 – Board members agreed to have the Clerk apply for funding this year for sidewalk replacement in the amount of $10,000.00.

Rebekah Lodge – The Clerk contacted the Department of State and was told that in order to continue with the Rebekah Lodge grant after July 2009, a letter must be sent to ask for an extension.

NYS DOT – Bridge Work

The New York State Department of Transportation has notified the village that they will be replacing the bridge on NYS Route 166 in the Village and Town of Cherry Valley. They are in the design phase currently, with construction scheduled to begin in the spring of 2012.

CEMETERY

Lot sold and deed signed to:

Lillian Bardwell
Two cremation lots
Section B2, Lot 112 e & f.

Driveway

Superintendent Wright had mentioned the driveway in the cemetery should be repaved. It was decided that this work will be done next year.

Fence

The Clerk reported one of the fence posts is lying on its side. Apparently it has rotted and needs to be replaced.

CHIPS

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, Consolidated Highway Improvement Program funds will be used to do road work, culverts and sidewalk replacement on Montgomery Street and the entire length of Maple Lane. Also, Mayor Stiles informed all that work done last year to Maiden Lane and part of Maple Lane will be redone as there was a problem with the oil and the pavement did not hold up. The village will pay half of the stone cost for the sections that are to be redone.

WATER TANK SITE – Vandalism/Fence

Two boys were found throwing stones at the light and sign at the tank site. When Mayor Stiles went to investigate he found the fence was down (apparently from the winter snow drifts). He asked Superintendent Wright to make sure the fence is repaired and a gate at the entrance is installed.

ANNUAL WATER REPORT

The annual (2008) water report has been completed and sent to the proper agencies as well as to residents in the newsletter and postings in the village.

SIGNS

Trustee Flint has completed a sign, Town Clerk, Town Assessor, and Village Clerk which has been placed on the outside of the building.
Superintendent Wright purchased Wall Street signs.

NEW TREES

The new trees in the boxes on Main Street will be watered by the Chamber. The Village helped with the cost of these.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried,
Resolved, to make payment on bills, amend the budget and transfer appropriations as follows:

General Fund Ch #’s 7749 7787 $15,633.33
Water Fund “ “ 3,556.61
Total Fund $19,189.94
Trust & Agency Fund Ch #’s 1453 - 1459 $ 1,358.21

Transfer of Appropriations
To From
A1010.4 $ 1.59 A1210.4 $ 1.59
A1450.4 23.15 A1450.1 23.15
A1620.4 461.43 A1640.4 461.43
A7111.4 49.91 A7110.4 49.91

Budget Amendment
From To To
NYS Dept. of State Legislative A5410.4 $10,000.00 A2770
Grant – sidewalk replacement







ADJOURNMENT

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 9:38 pm.

Respectfully Submitted,

Dorothy E. Johnson
Clerk-Treasurer
June 2, 2009

April 2009 Minutes

April 20, 2009

The meeting of the Cherry Valley Village Board opened at 6:30 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Edward A. Harvey, Trustee Kevin Flint, Clerk-Treasurer Dorothy E. Johnson, Village Attorney Lynn E. Green, Jr., Stacey Michael, Jane Sapinski, Patti Engel, Dennis Laughlin, Mike Feulner, Joann and Lou Guido, Leonard DeFranza, Mike Nelson, Liz Plymell, Gerald Woodworth, and Melanie Crawford.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Fund Checking Account Balance
Village General Fund $53,571.99
Water Fund 5,857.81
Total Fund $59,429.80
Trust & Agency Fund $ -0-

Fund Savings Account
Water System Repair Reserve $ 1,263.47
Cemetery Capital Reserve 12,725.40
Unemployment Insurance Reserve 6,936.61
Equipment Reserve 2,875.33
Capital Water Debt Service Reserve 44,327.49
Parks & Recreation Reserve 2,909.92
Sidewalk Repair/Replacement 530.91

Unpaid Water
Unpaid 3/1/09 $14,447.34
Paid in March 1,368.18
Unpaid 4/1/09 $13,079.16

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to accept the report as read.

MUNICIPAL BUILDING

Artworks – Village Attorney Green reviewed the draft lease that he had prepared with the village board and members of Artworks. A revised copy will be faxed to the Village Clerk tomorrow for Artworks to take to their attorney.

REMODELING/CONSTRUCTION – Permits

Mike Nelson inquired as to what permits are needed to be able to rebuild his garage or other buildings on his property. Mayor Stiles went over details of different permits required by Otsego County and the village.

BUDGET HEARING

Mayor Stiles opened the hearing on the proposed budgets at 7:00 pm for public comment.

LAND “PURCHASE” – Adjacent to Quonset

Trustee Harvey said he would work with Superintendent Wright to measure the land involved.

OUTDOOR FURNACE – Draft Law

Minor changes were made to the draft law, to be finalized at the next meeting of the planning board according to Dennis Laughlin.

LEGISLATIVE INITIATIVE

The Clerk spoke with Department of State officials who said the $10,000 reimbursement check should be mailed in three to four weeks.

BUDGET HEARING / RESTORE NEW YORK GRANT HEARING

It was upon motion of Trustee Harvey, seconded by Trustee Flint to close the hearing on the budgets and open the hearing on the Restore New York grant application at 7:30 pm. Stacey Michael explained the grant application process. She further explained that the village would be expected contribute 10% ($25,000), which could be in-kind. Comments and suggestions were heard from residents and board members. The board agreed that they would like to meet the owners of the property involved – Nefertiti & Wesley Campbell, this being a big step for the village to take, especially as it involves private property. None of the board members feel comfortable using village funds or labor for private property, even though it is a state funded grant that specifies it has to go through a municipality. Stacey explained that the village portion may be, in part, for the Clerk’s (extra) hours and may be reimbursed by the Campbell’s so it would not come out of village funds or time. Other areas of in-kind will be explored also. Ms. Michaels said that in order to meet the May 4, 2009 deadline for the application, the board needs to do a resolution of support soon. After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey so close the hearing at 8 pm.

NEW YORK POWER AUTHORITY GRANT

A letter was sent to the Historic Preservation with some pictures of the village hall. However, they will need pictures of the windows and pictures of what will be used to replace the windows and front door. Lou Guido is working on this and has gotten some help/advice from Kent and June Barwick.

CORRESPONDENCE

One employment application was received, to be kept on file.

A letter from the Census Bureau was sent to notify village officials that between April and July of 2009 U.S. Census employees will be visiting every housing unit in the village. In order to conduct the 2010 Census, the Bureau must know the address and physical location of each place where people live or stay. Their employees will wear official identification and carry hand-held computers to put capture physical addresses and their GPS coordinates.

DPW – Equipment Report – No report

The Clerk was asked to bring work orders to the monthly meetings.

Due to budget concerns, the board unanimously agreed that all employee classes are to now be approved by the board prior to committing to them.

ADOPT BUDGET

After discussion and with no objections from the public, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to adopt the 2009 – 2010 budgets as follows:

__________________ General Fund Water Fund
Appropriations $262,541.00 $104,380.00
Revenues 94,001.00 104,380.00
Surplus ) -0-
Reserve ) 20,000.00 -0-___
To Be Raised by Taxes $158,540.00 -0-

Tax Rate per thousand $16.2134 Water Rate per thousand gallons 6.60
No Increase No Increase

RESTORE NEW YORK

After discussion it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,

WHEREAS, the Village of Cherry Valley has a number of commercial buildings that need revitalization and the proposed project is consistent with the village’s desire to do this revitalization, and

WHEREAS, Nefertiti and Wesley Campbell own a certain building at 29 Main Street, Village of Cherry Valley in need of this revitalization, and

WHEREAS, there are grant funds available through Restore New York funding to rehabilitate buildings, the proposed financing being appropriate for the project, and

WHEREAS, the grant application requires the Village to agree in concept to the project, and

WHEREAS, the Village agrees the proposed financing is appropriate for the project and the Village needs to participate in the grant administration, and

WHEREAS, the Village feels that there are issues and unanswered questions to the method of Village in-kind contribution for the administration of the grant, and

WHEREAS, the project develops and enhances infrastructure and/or other facilities in a manner that will attract, create and sustain employment opportunities where applicable, it is therefore

RESOLVED that the Village of Cherry Valley supports the Campbell’s grant application in concept for Restore NY funding to rehabilitate 29 Main Street, and it is

FURTHER RESOLVED, that the Village reserves all its rights to withdraw from the administration of said grant upon complete review of the responsibilities of administration of said grant.

DRAFT AGREEMENT- Lamont Engineers

Mike Harrington, Lamont Engineers has submitted a draft agreement to the board in accordance to doing a study for a sewage system in the village. Board members agreed upon motion of Trustee Harvey, seconded by Trustee Flint, to table the study until a time when funding is available.

CEMETERY – Lots Sold & Deeds Signed to:

Dean Utter Sally Brockway
One Grave Lot One Cremation Lot
Section D, Lot 15f Section B2, 82e


WASHING OF STREETS – Fire Department

The Fire Department had offered to wash the main streets, but due to a miscommunication between the village and the department it had to be re-scheduled to Tuesday, May 12th. Mayor Stiles said to have Superintendent Wright flush the hydrants on May 11 and 12 to be prepared for this. Also, the Clerk was asked to place a notice in the Daily Star and in public places within the village.

TREES/PLANTERS

It was agreed to help the Chamber with a project putting large planters with trees on the wider section of Main Street. Four planters will be built by board members. The village will furnish the materials and the Chamber the trees.

DUMP TRUCK

As the truck is down again, Trustee Flint spoke to Marcy Hydrolics who said they will go through the truck again to see what the problem is. However, it is most likely going to cost $400 plus (Trustee Flint will check on) and board members don’t feel they should continue to spend money on the truck when they plan to replace it.

PICKUP TRUCK/PERSONAL VEHICLE

After discussion, as the village is in need of a vehicle to use for transportation/highway use as the board no longer wants the dump truck used for this purpose, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to purchase the used pickup truck formerly owned by Morris Brigham at a cost of $2,500.00, and it was
FURTHER RESOLVED, employees are to use their personal vehicles when attending to classes/dinners/meetings, with the village paying for the mileage.

ALDEN FIELD - Vandalism

Mayor Stiles said there is continued vandalism in Alden Park. Bathroom doors have been kicked in and the overhead door of the concession building damaged, as well as vehicles being seen on the field. There will be more lighting installed by the concession building and the dugouts and the gate will be locked at all times. No vehicles are to be on the field, unless authorized by village officials. Also, a security system will be put in place to be able to watch the field more closely.
The Mayor noted that the hydrant in the field is not locked. Superintendent Wright is to make sure there is a lock put on the hydrant.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried,
Resolved, to make payment on bills and transfer appropriations as follows:

General Fund Ch #’s 7688- 7748 $16,816.97
Water Fund “ “ 5,322.35
Total Fund $22,139.32
Trust & Agency Fund Ch #’s 1443 - 1452 $ 2,469.54

Transfer of Appropriations
To From
A7111.4 $ 66.64 A7110.4 $ 66.64
A8170.4 410.92 A8560.4 410.92

ADJOURNMENT
It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 10:15 pm.

Respectfully Submitted,

Dorothy E. Johnson
Clerk-Treasurer May 5, 2009

February 2009 Minutes

February 16, 2009

The meeting of the Cherry Valley Village Board opened at 7:00 p.m., Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Edward A. Harvey, Trustee Kevin Flint, Clerk-Treasurer Dorothy E. Johnson, Department of Public Works Superintendent Kelly J. Wright, Michael Harrington and Julie Barown of Lamont Engineers, Cobleskill and Justin Thalheimer, legion member.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Fund Checking Account Balance
Village General Fund $ 80,090.33
Water Fund 30,490.89
Total Fund $110,581.22
Trust & Agency Fund $ 179.48

Fund Savings Account
Water System Repair Reserve $ 1,262.76
Cemetery Capital Reserve 12,718.29
Unemployment Insurance Reserve 6,932.73
Equipment Reserve 2,873.73
Capital Water Debt Service Reserve 48,301.89
Parks & Recreation Reserve 1,908.63
Sidewalk Repair/Replacement 530.43

Unpaid Water
Billed 1/1/09 $54,468.40
Paid in Jan. 31,385.76
Unpaid 2/1/09 $23,082.64

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to accept the report as read.

SEWER SYSTEM STUDY

Mike Harrington and Julie Barown of Lamont Engineers spoke to the board regarding a potential wastewater project for the village. Their company had completed a study in 1997, but the village could not legally bond enough money at the time. The board decided not to pursue an updated study until such time as the public was well informed and in support of the matter and grant money is available.

MUNICIPAL BUILDING

Legion Lease – Legion members asked to have the bathroom next to their rooms included in their lease, which board members agreed to. It was also decided to build a doorway to enclose the legion leased portion of the building. Attorney Green will finalize the lease between the American Legion and the Village of Cherry Valley. It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously agreed to authorize Mayor Stiles to sign said lease.

Artworks – Artworks has asked if their lease could be extended from 15 to 20 or 25 years. Board members decided to keep it at 15, the same as the legion. It was also agreed that they could have the property appraised, but at their cost. A draft lease will be given to them to review.

VETERAN’S DAY FUNDRAISER – Legion

Justin Thalheimer attended the meeting to seek approval to have a 5 K run/walk on Veteran’s Day weekend. Board members have no objections to the run and offered suggestions and support.

MEMORIAL DAY WEEKEND – Fire Department

The Fire Department has requested to use the sidewalks and parking lot for their Memorial Day Weekend celebration. Board members approved.

INSURANCE CLAIM – M. Crandall
The Clerk has been notified that $2,000 was paid for bodily injury for Mark, Crandall and $1,154.04 was paid for expenses incurred to investigate the claim. The claim was closed on 2/2/09.

ELECTION – Registration & Election

The following legal notice will be placed in the Daily Star:

Please take notice that pursuant to a resolution adopted by the Board of Trustees of the Village of Cherry Valley on the 15th day of December 2008, the particulars of the annual Village Election to be held on the 18th day of March 2009 are as follows:

1. The Village of Cherry Valley constitutes one election district for the purpose of village election and the polling place for such district shall be at the Village Clerk’s Office, 2 Genesee Street, Cherry Valley, New York.
2. The hours during which the polls shall be open for voting shall be 12:00 noon to 9:00 p.m.

Per resolution of January 21, 2009, Village Registration shall be held on Saturday, March 7, 2009, hours 12 noon to 5 pm at the Village Clerk’s office, 2 Genesee Street, Cherry Valley, New York.

The names of all those who have been duly nominated in accordance with the provisions of the New York State Election Law for the Village Office whose certificate of nomination has been duly filed with the Village Clerk, and that the office for which they have been nominated are as follows:

Office of Trustee – Four-Year Term
Democrat: Frank Russo, 89 Montgomery Street, Cherry Valley, NY 13320
Republican: Kevin Flint, 44 Alden Street, Cherry Valley, NY 13320
Independent: Kevin Flint, 44 Alden Street, Cherry Valley, NY 13320

Office of Mayor – Four Year Term
Democrat: Debbie Friedman, 48 Maple Avenue, Cherry Valley, NY 13320
Republican: Jeffrey S. Stiles, 15 Lancaster St., Cherry Valley, NY 13320
Independent: Jeffrey S. Stiles, 15 Lancaster Street, Cherry Valley, NY 13320
Independent: Debbie Friedman, 48 Maple Avenue, Cherry Valley, NY 13320

Ballots – Have been ordered.

LAND “PURCHASE” – Adjacent to Quonset

Attorney Green said before he can proceed, to have the Superintendent measure and mark out the area to be transferred.

OUTDOOR FURNACE – Draft Law

The planning board has presented a draft law regarding outdoor furnaces to the board for review. The matter was tabled to a later time when there is more time.

REFUSE REMOVAL

Contract Bid

As the current contract to remove garbage and recyclables from the village is to expire on May 31st, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, sealed bids will be received by the Village of Cherry Valley for removal of garbage, solid waste, and recyclables for a one year, commencing on June 1, 2009 and ending May 31, 2010.
Specifications for the village are to provide door-to-door pickup at least once a week for regular garbage; at least once a month for recyclables and larger items – on a specified day. Larger items (furniture, appliances, metal, tires, etc.) will require a permit, purchased from the Clerk, money to be paid to the contractor at the end of each month.

For Further Specifications please contact:

Village Clerk
PO Box 392
2 Genesee Street
Cherry Valley, NY 13320
Phone: (607) 264-3791

Between the hours of 9:00 a.m. and 1:00 p.m., Monday through Friday.

All bids must be clearly marked “Refuse Removal Bid” and must be delivered to the Clerk at the above office no later than 7:00 p.m., March 16, 2009, at which time they will publicly opened and read.

The Village Board reserves the right to reject any or all bids.

Truck/Compactor Purchase

Mayor Stiles has gotten a few quotes on trucks with compactors. It was still not decided whether or not to purchase a truck to do self pickup or not. The Clerk has been in contact with MOSA and the county regarding the above as the county will subsidize the village’s cost as long as there is a contract in place. Attorney Green has prepared a resolution for a statutory installment bond so it is ready in the event money is to be borrowed to purchase equipment.

FUNDRAISERS

Make a Wish Foundation – Cody

The Clerk has been contacted by the Make a Wish Foundation, asking if the community would be willing to help with fundraisers to help a local boy, Cody VanBuren, who suffers from a life threatening illness. His wish is to meet Bear Grylls of the television show Man vs. Wild and $3,500 more is needed. Mayor Stiles said the Community Center will most likely help, possibly with a dinner in April or May.

Food Pantry – Phil Zenir

Phil Zenir contacted the Mayor about doing a benefit to help out the local food pantry. He plans to have 4 or 5 bands play in the gym as well as having food (hot dogs, hamburgers, etc.) sold. The event is to be held on March 29th.

WATER DEPARTMENT

Water Course

Employee Dave Hajczewski is taking his water operator course at Morrisville College this week. It was upon motion of Trustee Harvey, seconded by Trustee Flint to pay Mr. Hajczewski for mileage and lunch ($7.50 per ½ day) upon receipt of a signed voucher.

Water Debt

As the water debt payment is being paid with this month’s bills, it was agreed (per budget) to transfer $4,000 from the Water Debt Savings to the Water checking account at this time.

DPW/EQUIPMENT

The Mayor made up a form for the Superintendent to use to keep track of the equipment – updates, repairs. Other items discussed for possible future purchase are: gang mower, pickup truck, small tractor.

BUDGET

The Clerk gave the board a proposed budget to review, for more discussion at the March meeting.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded Mayor Stiles, unanimously carried,
Resolved, to make payment on bills and transfer appropriations as follows:

General Fund Ch #’s 7599 - 7640 $43,852.50
Water Fund “ “ 7,433.29
Total Fund $51,285.79
Trust & Agency Fund Ch #’s 1433 - 1437 $ 1,031.93

Transfer of Appropriations
To From
A8170.4 $1,316.24 A9040.8 $1,316.24
A1430.1 305.00 A7550.4 305.00
F8310.1 305.00 F1990.4 305.00






ADJOURNMENT
It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 10:25 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
February 24, 2009

January 2009 minutes

January 21, 2009

The meeting of the Cherry Valley Village Board opened at 7:00 p.m., Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, Department of Public Works Superintendent Kelly J. Wright, Michael Fuelner and Pattie Engel, Artworks, Dennis Laughlin, and Tim Parsons and Bob Carey of the Mang Insurance Agency.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Mayor Stiles, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Fund Checking Account Balance
Village General Fund $100,645.95
Water Fund 2,576.84
Total Fund $103,222.79
Trust & Agency Fund $ -0-

Fund Savings Account
Water System Repair Reserve $ 1,262.33
Cemetery Capital Reserve 12,713.97
Unemployment Insurance Reserve 6,930.38
Equipment Reserve 2,872.75
Capital Water Debt Service Reserve 48,285.48
Parks & Recreation Reserve 1,907.98
Sidewalk Repair/Replacement 530.43

Unpaid Water
Unpaid 12/1/08 $9,860.28
Paid in Dec. 2,084.06
Unpaid 1/1/09 $7,882.22 To January Bills

Billed Jan. 1st - $54,486.10

It was upon motion of Trustee Harvey, seconded by Mayor Stiles, unanimously carried to accept the report as read.

MANG INSURANCE AGENCY – Insurance Representative

Mr. Parsons and Carey explained their program as insurance representatives, at no cost to the village. After discussion, it was upon motion of Trustee Harvey, seconded by Mayor Stiles, unanimously carried,
RESOLVED, to appoint the Mang Insurance Agency as our sole insurance representative with respect of coverage provided by CDPHP or other health insurance.


MUNICIPAL BUILDING

Artworks – Mrs. Engel spoke for the Artworks group, asking the village for certain items they would like put into the lease. It was decided to remove part of the shed in the back to make room for the septic system. The group asked if the building were ever sold to another party, could they be compensated for any money they put into the building. Trustee Harvey said he thought that would be fair as long as the costs were pro-rated. The group would like to have a spring fund raiser in the building so people could actually see what is to be done. The proposed time for the lease is 15 years.
Other items as well were discussed, to be put in the lease agreement.

Legion Lease – Trustee Harvey reviewed a rough draft of a lease to be drawn up between the American Legion and the village. He will go back to legion members to finalize the draft prior to sending it to Attorney Green for preparation. Legion members are to obtain prices for a propane heater for the rooms. Mayor Stiles said he will donate the plumbing that is needed.

INSURANCE CLAIM – M. Crandall

All bills to date, ($1,803.99) have been sent to the insurance carrier.

STREET SIGNS

No signs completed.

ELECTION

Inspector Hired – Republican Democrat
Claudine Haig Santa Morris
Kathryn Lane Shirley Guanu
Alternate – Delores Weeks Alternate – Betty Lodinsky

Caucuses – To be held:
Democrat Republican
Sat., 1/24/09 @ 1am Sat., 1/24/09 @ 4pm
Village Office Village Office
2 Genesee Street, CV 2 Genesee Street, CV

Registration Day
Registration for village voters will be held at the Village Office, 2 Genesee Street, Cherry Valley on Saturday, March 7, 2009, hours 12 noon to 5 pm.

NY POWER AUTHORITY GRANT

The Clerk called as no word has been heard since the request to amend the contract was sent in. According to the authority all contracts are on hold and we should hear from them by the beginning of February.

TOWN OF CV – Shared Services

The meeting between the town and village was re-scheduled to March 16th, the next village meeting.

QUONSET BUILDING

Purchase of Adjacent Land – A letter from Kevin Yerdon, Regen Land Surveying sent a proposal for survey. The cost of the survey will be $1,060.00. After discussion, it was upon motion of Trustee Harvey, seconded by Mayor Stiles, the survey will not be done at this time. The Clerk will contact Attorney Green to have him go ahead with the transfer agreement.

NO CHANGE OF MEETING DATE

It was unanimously agreed to move the February meeting back to its original date of Monday, February 16th. The office will be closed during the day due to President’s Day.

REFUSE REMOVAL

Self-Pick-Up
A discussion was again held about the village purchasing a truck and hiring a part time person to pick up the garbage. The Clerk spoke with the insurance agent and was told that the price wouldn’t increase except for due to the increase in the budget. Also, she contacted NBT Bank regarding funding. Attorney Green is to be contacted to prepare the wording of a resolution to bond (Statutory Installment Bond) the money to purchase a truck. The Superintendent is to be looking for a truck. He found a compactor that we may possibly be able to purchase at a reasonable price (about $2,500). The compactor is to be placed online for bidding.

SNOW REMOVAL

Mr. Laughlin said he appreciated the snow removal done in front of his business. Mayor Stiles thanked the Superintendent for the good job he and Mr. Hajczewski have been doing. The Clerk also noted that the end of her street, which is dead-end was cleared very well and thanked the men.

DUMP TRUCK

The dump truck is still not repaired. There is a problem with the box going up and down.

SEWER SYSTEM STUDY

Mike Harrington, Lamont Engineers will be asked to attend the next meeting to discuss a proposal on a sewer study.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded Mayor Stiles, unanimously carried,
Resolved, to make payment on bills as follows:

General Fund Ch #’s 7551 - 7598 $23,021.35
Water Fund “ “ 3,764.58
Total Fund $26,785.93
Trust & Agency Fund Ch #’s 1428 -1433 $ 1,889.24




ADJOURNMENT
It was upon motion of Trustee Harvey, seconded by Mayor Stiles, unanimously carried to close the meeting at 8:50 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
February 4, 2009