April 2019 meeting minutes


 MINUTES
April 15, 2019

Meeting opened at 6:57 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Conway Bishop, Trustee Ian Feulner, David Hajczewski, Int. DPW Superintendent and Amy Herr, Clerk-Treasurer.  

Approval of the March minutes as members received in written form.  It was upon motion of Trustee Bishop, seconded by Trustee Feulner, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 
Checking Account

04/01/19 Balance
General

$109,756.19
Water

$21,247.57
Total Fund

$131,003.76
Trust & Agency

                 $791.95
Savings Accounts      

04/01/19 Balance
Water System Repair Reserve

$2,898.27
Cemetery Capital Reserve

$10,834.03
Unemployment Insurance Reserve

$2,640.01
Water Debt Service Reserve

$20,921.08
Parks & Recreation Reserve

$3,572.49
Sidewalk Repair & Replacement Res

$238.64
General Fund Savings

$25,009.59
                                               
Water
Taxes
Taxes Unpaid 3/1/19
Water Unpaid 3/1/19

$16,401.56
$0.00
Paid in March
$2,537.27
$0.00
Billed in March
$0.00
$0.00
Unpaid 4/1/19
$13,864.29
$0.00

It was upon motion of Trustee Bishop, seconded by Trustee Feulner, unanimously carried, to accept the report as given.

DPW

            Discussion held regarding streets to be paved this summer.  The plan is to pave both Church and Lancaster Streets.  Planting of new trees will be postponed until early fall or next spring.  There are stumps to be removed around the Village.  Contact will be made with Charlie Gaughan to remove the stumps.

ANNUAL WATER QUALITY REPORT

            The Annual Water Quality Report has been completed.  Copies were given to the Board.

BUDGET

            Motion made by Trustee Bishop, seconded by Trustee Feulner, unanimously carried
            RESOLVED to approve the 2019-2020 Budget as presented.

REQUEST FOR USE OF ALDEN FIELD

            Discussion held regarding the request from Ivan Young for use of Alden Field for a wedding.  More information is needed before approval will be given.  The charge to use the field will be a deposit of $250.00 of which $150.00 will be returned after the field is inspected to make sure it is cleaned and no damages done.


OTHER BUSINESS

            Amy Herr reported that the American Legion and the Firemen’s Auxiliary has agreed to pay for the military and fire department flags to be put on the poles this summer.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Feulner, seconded by Trustee Bishop, unanimously carried to make payment on bills and budget amendments and modifications as follows:

General Fund
Ch. #’s 13467-13512 & EFT #6
$16,076.59
Water Fund                                            
Ch. #’s 13467-13512 & EFT #6
$39,640.20
Total Fund
Ch. #’s 13467-13512 & EFT #6
$55,716.79
Trust and Agency Fund
Ch. #’s 1923-1925 & Auto deductions
$3,191.31

Budget Modifications
To                                                                    From                                                              
A1620.4                      $1500.00                     A1990             $1500.00
A5132.4                      $1200.00                     A5110.42        $1200.00
Budget Amendments
From                                       To                                                        To                                          
None

ADJOURNMENT

            The meeting adjourned at 7:35 PM upon motion of Trustee Bishop, seconded by Trustee Feulner, unanimously carried.

Respectfully Submitted,

Amy S. Herr, Clerk-Treasurer
April 17, 2019

Organizational meeting


ANNUAL ORGANIZATIONAL MEETING AND BUDGET HEARING
April 1, 2019

Meeting opened at 7:01 PM by Mayor Louis A. Guido with the Pledge to the Flag.  Mayor Louis A. Guido, Trustee Ian M. Feulner, Attorney E. Hyde Clarke and Clerk-Treasurer Amy S. Herr present.  Trustee Conway M. Bishop was excused due to illness.  Also present were Dennis Laughlin, JoAnn Guido, Lorraine Bosma, Kathleen Taylor and Gerry Woodworth.

Budget Hearing
Motion made by Trustee Feulner, seconded by Mayor Guido, unanimously carried to open the Budget Hearing at 7:02 PM.

Dennis Laughlin inquired about the $5000.00 for Highway Equipment.  Mayor Guido advised that it is for a snow blower and sweeper.  Dennis Laughlin reiterated his offer for voluntarily providing legal services to the Village.  The money that would be saved by the Village could be used for repairs to the Village Hall.

Regarding the offer by Dennis Laughlin to provide free legal services to the Village, Mayor Guido stated that Attorney Clarke has a large firm behind him that would continue to provide legal services to the Village if he were not available.  If the Village accepted the offer of free services and something happened to Dennis Laughlin the Village would then have to come up with the money to retain an attorney.  Dennis Laughlin stated that his law partner would be available to become the Village Attorney at no cost if something were to happen that he would not be available to serve.   Ed Harvey stated that Attorney Clarke has stepped up and served the Village this past year. 

Mayor Guido brought up possibly renegotiating the lease with Art Works for clarification on maintenance of the building.  Kathleen Taylor asked what would happen to the building if Art Works was not leasing it.  Mayor Guido advised that the building could be put up for sale if the Village decided to do that. 

Kathleen Taylor stated that it is nice to keep the Village tax dollars locally, such as getting flowers from Jackie Hull and having Dennis Laughlin as the attorney.  She supports the Village in working with Art Works.

Motion made by Trustee Feulner, seconded by Mayor Guido to close the budget hearing at 7:10 PM.  Motion carried.

Motion made by Trustee Feulner, seconded by Mayor Guido unanimously carried to open the Organization Meeting at 7:10 PM. 

Proposed - Appointments as of 4/1/2019 and Salaries as of 6/1/2019
Mayor – Louis Guido, elected to 4/21                                                                 $1925.00 annual
Trustee – Conway Bishop, elected to 4/21                                                           $1650.00 annual
Trustee – Ian Feulner, elected to 4/22                                                                 $1650.00 annual
Deputy Mayor – Conway Bishop, appointed to 4/20                                            $100.00 annual
Attorney – Hyde Clarke, attorney with the law firm Young/Sommer                     $4000.00 annual
Clerk-Treasurer, Records Keeper, Tax Collector - Amy Herr
Appointed to 4/21 – w/benefits, no health ins.                                                     $23,712.00 for
1248 hours annually
Registrar of Vital Statistics – Amy Herr, appointed to 4/21                                   $250.00
Deputy Clerk-Treasurer & Deputy Registrar - Eileen Kerzick
appointed to 4/21                                                                                               $15.00/hour
Interim DPW Superintendent – David Hajczewski,                                              $41,600.00 annually
app. annually w/benefits, inc. health ins. 
Maintenance Worker – Taylor Miles, w/benefits, no health ins.                            $14.50/hour     
Part-time Cemetery Worker – Joshua Ingles                                                        $12.00/ hour
Other Part-time laborers- hired as needed                                                            $12.00/hour
Election Inspectors – none needed                                                                     
Public Health Officer – Brenda Davies-Wait, DO appointed to 4/21                      $0.00
Historian – Susan Miller – Appointed annually                                                    $200.00
Building Inspector – Jeff Stiles- Appointed annually                                            $250.00

The above noted Appointments were made by Mayor Guido.  Motion made by Trustee Feulner, seconded by Mayor Guido, unanimously carried to approve the appointments and associated salaries as listed.

Proposed - POLICIES AND PROCEDURES
Official Bank – NBT Bank of Norwich, Cherry Valley Branch
Official Newspaper- Daily Star, Oneonta
Official Board Meeting- 3rd Monday of each month at 7:00 p.m.
Authorization for Clerk to pay utilities, gasoline, garbage contract, health insurance, postage, water bonds/ interest on water bonds and small items to run office or equipment as needed prior to board meeting approval
Interest Rate Charge- 5% first month, with 1% added each month thereafter.
Copies - $ .25 each
Classes/work related meetings to be reviewed as requested at a Regular Meeting of the Board.
Work related travel – Reimbursed at current IRS rate.
Meals- If not included with class/conference $45.00 per day.
Bounced check fee- $20.00
County Sales Tax receipts – 75% to General Fund. 25% to Water Fund
All Employees- Offered NYS Retirement (required for Full-time employees) & Deferred Compensation Plan
Policies – Investment, Procurement, Code of Ethics, Sexual Harassment, Drug Free Work Place, Meal Reimbursement, Emergency Preparedness Plan, Water Restriction During Drought Emergency, Hazardous Mitigation Plan, Limited English Proficiency Plan, Clerk/Deputy Clerk Segregation of Duties, DPW Guidelines.
Cemetery Charges & Rules
Water Charges/Rules

Motion made by Trustee Feulner, seconded by Mayor Guido, unanimously carried to accept and continue the above Policies and Procedures.

Other Business

Clerk-Treasurer Herr advised that a change will be made in the Board payroll in that the Board members will be paid on the fourth (4th) Friday of the month instead of the last day of the month.  This will allow for the banking that needs to be done with the payroll to be done on the regular office banking day.

Mayor Guido stated that the Village has worked hard to stay within its means this past year.  This resulted in no tax levy increase this year and he hopes to possibly be able to lower taxes next year.  There are plans to do work on Church and Lancaster Street this year. 

Lorraine Bosma asked about a sewer project for the downtown area.  It was discussed that the lack of a sewer system could have an effect on business growth in the area.  There are issues with the bedrock in the Village in being able to dig deep enough for a sewer system and the cost of a project that was last estimated at $12 million. 

Kathleen Taylor asked about the Walmart trucks coming through the Village.  Attorney Clarke explained about what has been done with the Walmart attorneys.  Mayor Guido brought up the possibility of trying to get Walmart to pay the Village for the trucks coming through.  The money could be used for items such as the sidewalks and curb cuts on Main Street.  Lorraine Bosma stated that the trucks are now going up Montgomery Street and Church Street rather than turning at the Main Street intersection.  The State DOT has been requested to do a traffic study in the Village.

Discussion held regarding a possible shared service with the Village of Richfield Springs for law enforcement.   Discussion on use of radar signs in the Village may be an alternative as the cost for law enforcement is an expensive solution to the speeding issues in the Village.  Radar signs on Main, Alden or Genesee Street would require approval from the State DOT or County Highway for placement.

Mayor Guido reported that Spectrum will be meeting with him this week about locations in the Village for WiFi.  A question was asked about the speed of the WiFi.  This has not been established yet.

Mayor Guido discussed that the Village will be applying for a grant from Otsego Soil and Water in the amount of $1000.00 to plant trees on lower Main Street.  Each tree will cost $130.00.

NYCOM conference will be at the Otesaga in May.  Trustee Feulner may be able to go.

Proposed Budget
Total                                        General                                    Water
Appropriations                          $398,013.00                              $273,278.00                              $124,735.00
Revenues Other than                  $177,902.00                              $  65,997.00                              $111,905.00
Real Property Taxes                       
Appropriated Cash Surplus         $          0.00                              $           0.00
Appropriated Reserve                $ 31,936.00                               $  21,106.00                              $  10,830.00
Balance to be raised by
Real Property Taxes                  $186,175.00                              $186,175.00
Total Revenue                           $398,013.00                              $273,278.00                              $124,735.00

Proposed Tax Rate 6.0211per thousand                                                   Proposed Water Rate $8.40 per thousand gallons
0.0154 per thousand increase                                                                                      $0.00 increase

Motion made by Trustee Feulner, seconded by Mayor Guido, unanimously carried to accept the above Budget.

Motion made by Trustee Feulner, seconded by Mayor Guido unanimously carried to schedule the next Organizational Meeting for the Village of Cherry Valley on Monday, April 6, 2020 at 7 PM at the Village Office.

Motion made by Trustee Feulner, seconded by Mayor Guido, unanimously carried to adjourn the meeting at 7:45 PM.

Respectfully submitted,


Amy S. Herr, Clerk-Treasurer
April 2, 2019

March 2019 minutes


 MINUTES
March 18, 2019

Meeting opened at 6:59 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Conway Bishop, Trustee Ian Feulner, Consultant Edward Harvey, Hyde Clarke, Attorney, David Hajczewski, Int. DPW Superintendent and Amy Herr, Clerk-Treasurer.  Also in attendance were Bryan and Jennifer Larrabee, Home Town Hauling, Adam Critti, Casella and Dennis Laughlin.

Approval of the February minutes as members received in written form.  It was upon motion of Trustee Feulner, seconded by Trustee Bishop, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 
Checking Account

03/01/19 Balance
General

$123,257.28
Water

$58,215.09
Total Fund

$181,472.37
Trust & Agency

                 $791.95
Savings Accounts      

03/01/19 Balance
Water System Repair Reserve

$2,898.22
Cemetery Capital Reserve

$10,833.85
Unemployment Insurance Reserve

$2,639.97
Water Debt Service Reserve

$20,920.72
Parks & Recreation Reserve

$3,572.43
Sidewalk Repair & Replacement Res

$238.63
General Fund Savings

$25,006.51
                                               
Water
Taxes
Taxes Unpaid 2/1/19
Water Unpaid 2/1/19

$21,546.94
$0.00
Paid in February
$5,145.38
$0.00
Billed in February
$0.00
$0.00
Unpaid 3/1/19
$16,401.56
$0.00

It was upon motion of Trustee Bishop, seconded by Trustee Feulner, unanimously carried, to accept the report as given.

OPENING OF BIDS FOR REMOVAL OF REFUSE AND RECYCLABLES

            Sealed bids were received from four companies.  The bids for two years of service were opened and were as follows:

                        Casella Waste Management               $133,240.00
                        Waste Recovery Enterprises              $112,736.00
                        Home Town Hauling                          $  96,400.00
                        On Time Waste                                   $  90,300.00

DPW

            Preliminary quotes for budgeting purposes were received from Suit-Kote for paving of Church and Lancaster Streets.  A decision will have to be made on which street to do this summer.  Discussion held on what sidewalks need to be done this summer, possibly Genesee and some patching on Alden Street.  If a resident wants to pay for the materials to have the sidewalk in front of their property repaired this can be arranged.

            Hydrants will be flushed on April 24th and 25th.  There was a water main leak on Campbell Road last week that has been repaired.

            Benchmarking report was given to the Board as required by the Benchmarking resolution.

WATER

            Dave Hajczewski reported that there was a leak at the Cornelia residence on Lancaster Street that has been repaired.  They will have to come to a Board meeting to request an adjustment to their bill due to the lost water.  Dave Hajczewski has advised Donald Desjarlais that he should keep his water running in the winter to keep his pipes and the water main from freezing.  This will be taken into account when the water bills are calculated in June. 

            The annual Water Withdrawal report is completed and submitted to the state.  The Water Quality report will be done and needs to be delivered to all residences.  The report will be on the website and delivered to the residences by hand.

VILLAGE PARKING LOT

            Discussion was held regarding some issues that have come up with the Village Parking Lot.  Discussion was held and residents who have parking on their own property will be asked to park in their own driveways so there is sufficient parking available in the lot for apartments that do not have parking available or individuals who are visiting the businesses in the area of the parking lot.

BUDGET REVIEW

            Changes that were requested to be made in the budget that was presented last month were made.  A new tentative budget was presented with no requests for changes at this time.

ANNUAL ORGANIZATIONAL MEETING AND BUDGET HEARING

            Motion made by Trustee Feulner, seconded by Trustee Bishop, unanimously carried to hold the Annual Organizational Meeting and the Public Hearing on the Budget on Monday, April 1, 2019 at 7 pm in the Village Office.  The Legal Notice is to be posted in The Daily Star, the Village Office and the Post Office. 

REFUSE BIDS

            The Refuse and Recycling Bids were reviewed.  Motion made by Trustee Bishop, seconded by Trustee Feulner, unanimously carried
            RESOLVED to award the bid to On-Time Waste as it was the lowest responsible bid received in the amount of $90,300 for two years.

OTHER BUSINESS

            Amy Herr reported that the Fiscal Stress report for the Village has been received from the State Comptroller’s Office.  The Village has no designation for Fiscal or Environmental Stress.  A copy of the report was given to the Board members.

            Mayor Guido reported that plans for solar panels at the well house are on hold at this time while other systems that would have a better return on the cost are evaluated.

            Attorney Clarke gave an update on the services he has provided in his year of service as the Village Attorney.  He is continuing to work with the County on 8 Lancaster Street, gave an update on 8 Genesee Street and the Zombie claim that was filed about the trees and recently reviewed the lease for the office with the CVCFC.

            The Sexual Harassment Policy has been provided to all Board members and employees.  A sheet is being signed by all who received it to acknowledge receipt of the policy.

            Dennis Laughlin requested that it be noted in the minutes that he has offered to provide legal services to the Village at no cost beginning in April 2019.  Mayor Guido asked why Dennis Laughlin would not offer this to the Town rather than the Village explaining the Village budget is not stressed and has stayed under the 2% tax cap annually. Whereas the Town has repeatedly passed a resolution to exceed the 2% cap. It would be more beneficial to make the offer to the Town instead of Village. Dennis Laughlin said he may consider that in the future.   The offer made by Dennis Laughlin will be discussed and a decision will be made on who will be appointed as the Village Attorney.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Feulner, seconded by Trustee Bishop, unanimously carried to make payment on bills and budget amendments and modifications as follows:

General Fund
Ch. #’s 13426-13466
$16,040.81
Water Fund                                            
Ch. #’s 13426-13466
$4,655.64
Total Fund
Ch. #’s 13426-13466
$20,696.45
Trust and Agency Fund
Auto deductions
$2,590.24

Budget Modifications
To                                                                    From                                                              
A1620.2                      $3600.00                     A1990             $3600.00
Budget Amendments
From                                       To                                                        To                                          
None

ADJOURNMENT

            The meeting adjourned at 8:40 PM upon motion of Trustee Bishop, seconded by Trustee Feulner, unanimously carried.

Respectfully Submitted,

Amy S. Herr, Clerk-Treasurer
March 20, 2019