MINUTES
October 16, 2017

Meeting opened at 7:05 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Edward Harvey, Trustee Conway M. Bishop, Clerk-Treasurer Amy Herr and Dennis Laughlin, Village Attorney.  Also in attendance prior to the meeting were Dick Guernsey, Todd Hull and Mark Hayes.

Prior to the meeting a discussion was held regarding code enforcement, building setbacks and fence regulations. 

The first item on the agenda was approval of the September minutes as members received in written form.  It was upon motion of Trustee Harvey, seconded by Trustee Bishop, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 
Checking Account

10/01/17 Balance
General

$190,211.43
Water

$42,055.10
Total Fund

$232,266.53
Trust & Agency

                 $106.95
Savings Accounts

10/01/17 Balance
Water System Repair Reserve

$ 2,897.39
Cemetery Capital Reserve

 10,830.81
Unemployment Insurance Reserve

2,639.29
Water Debt Service Reserve

20,914.78
Parks & Recreation Reserve

3,571.43
Sidewalk Repair & Replacement Res

238.58
James Wait Basketball Court Fund

0.86
                                       
Water
Taxes
Taxes Unpaid 9/1/17
Water Unpaid 9/1/17

$8,596.44
$20,240.68
Billed in September
$0.00

Paid in September
$2,119.04
$1,605.45
Unpaid 10/1/17
$6,477.40
$18,635.23
It was upon motion of Trustee Bishop, seconded by Trustee Harvey,
unanimously carried,
RESOLVED, to accept the report as given.

DPW   

          The daily reports of the activities of the DPW produced by Dave Hajczewski, Int. DPW Superintendent were reviewed.  Dave Hajczewski has been in contact with AquaLogics about the generator at the Well House.  He is expecting to hear from them later this week. 

          Discussion about the Christmas decorations was held.  No new decorations will be purchased at this time.

BRIDGE REPLACEMENT

          Mike Swatling is beginning the work on the Alden Field bridge this week.  Dave Hajczewski and Mayor Guido are getting quotes for chain link fencing on the bridge area when Mike Swatling is done with his work.
CEMETERY

          Motion made by Trustee Bishop, seconded by Trustee Harvey, unanimously carried
RESOLVED that the cemetery will be closed as of November 15, 2017.  Burials after that date will require approval of the Interim DPW Superintendent and the Mayor or a Trustee.

          Discussion held regarding cemetery lots.  The Board will not approve selling large groups of lots at a time due to the lack of space in the current cemetery.  Trustee Harvey has been approached by an individual to see if the Village would take over a piece of land next to the cemetery if he purchased it for his own burial space.  Additional property for a cemetery will be needed in the near future.  A letter will be written to the Cannon family to see if they would be willing to enter into a discussion about a piece of their property near the Alden Monument.

          The company that is making the new cemetery fence has been contacted.  They reported that part of the fence is almost complete and should be installed by the end of the month.  The remainder of the fence is still being fabricated.  The pillars in the cemetery have been pointed up by the DPW.

HISTORIAN

          Motion made by Trustee Harvey, seconded by Trustee Bishop, unanimously carried
          RESOLVED to appoint Susan Murray-Miller as Village of Cherry Valley Historian.

CREDIT CARD

          The application for a credit card has been started.  To complete a copy of the Articles of Incorporation is needed.  The Articles of Incorporation should be at the County Clerk’s Office.  When the clerk gets to Cooperstown to the County Office Building they will be picked up and then the application can be completed.

ELECTION

          As Trustee Harvey’s terms will expire on the first Monday of April, 2018, it was upon motion of Trustee Bishop, seconded by Trustee Harvey, unanimously carried
          RESOLVED that the Board of Trustees designated the following office vacant at the end of the official year, March 31, 2018 without primary election:

Trustee – four year term

          The polling place for the Village Election is at the Clerk’s Office, 2 Genesee Street, Cherry Valley, NY and will be held on Tuesday, March 20, 2018, hours 12 noon to 9 PM.

CEMETERY DEEDS

          Cemetery deeds for plots sold to Bertram D. Smith & Nancy Smith and Steven & Amy Stalzer were presented to the Board.  Both deeds were signed by the Mayor and Trustees.

OTHER BUSINESS

          The Department of Environment Conservation has begun work at 8 Lancaster Street to remove an oil tank from the basement.  They contacted Annette Jusino and were told that she does not own the property.  Discussion held about options to have the property taken over by the County or Village.  No further action will be taken at this time.

          Damage was done at Alden Field by five pre-teens.  All of the parents have been contacted and are willing to share in the cost of the repairs and completion of some Community Service.  Letters will be sent to all of the families involved once the repair bill is received by the Village with the final costs for each individual and any further requirements. 

          Mayor Guido has contacted Jeff Stiles about having the committee that is responsible for running the community Center to also be responsible for running the concession stand.  The Village would get 20% of the net profits from the stand.  Jeff Stiles will be following up with the committee about this.

          Mayor Guido has found information in the Agriculture and Markets Law Section 373 regarding seizure of animals lost, strayed, homeless, abandoned or improperly confined or kept. 

          A culvert was put in on Montgomery Street at the Plymell property.  The Town of Cherry Valley will be billing the Village for the culvert.  The cost of the culvert is to be billed to the Plymell’s when the bill is received.

          Mayor Guido requested a comparison of the current year’s monthly expenses to the prior year expenses as part of the Clerk-Treasurer’s report.

          Mayor Guido is purchasing Hitching Posts and will be donating them to the Village for placement in the Village parking lot and near the library.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded by Trustee Bishop, unanimously carried,
RESOLVED to make payment on bills and budget modifications as follows:
General Fund
Ch. #’s 12633-12682
$24,585.98
Water Fund                                     
"
$14,940.58
Total Fund

$39,526.56
Trust and Agency Fund
Ch # 1902 & auto deductions
$3562.83
Budget Modifications
To                                                        From                                                   
A1325.4                $1500.00               A1990         $1500.00
FX8310.4              $1000.00               FX1990       $1000.00

ADJOURNMENT

          The meeting adjourned at 8:14 PM upon motion of Trustee Bishop, seconded by Trustee Harvey.

Respectfully Submitted,

Amy S. Herr, Clerk-Treasurer

October 17, 2017

MINUTES
September 18, 2017

Meeting opened at 7:00 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Conway M. Bishop, Clerk-Treasurer Amy Herr and Dennis Laughlin, Village Attorney. Trustee Edward A. Harvey was excused.  Also in attendance from at 7:21 pm to 7:30 pm was Jim Pendleton.

The first item on the agenda was approval of the July minutes as members received in written form.  It was upon motion of Trustee Bishop, seconded by Mayor Guido, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 

Checking Account

07/01/17 Balance
General

$200,147.71
Water

$55,115.51
Total Fund

$255,263.22
Trust & Agency

                 $634.37
Savings Accounts

07/01/17 Balance
Water System Repair Reserve

$ 2,897.34
Cemetery Capital Reserve

 10,830.63
Unemployment Insurance Reserve

2,639.25
Water Debt Service Reserve

20,914.44
Parks & Recreation Reserve

3,571.37
Sidewalk Repair & Replacement Res

238.57
James Wait Basketball Court Fund

0.86
                                       
Water
Taxes
Taxes Unpaid 8/1/17
Water Unpaid 8/1/17

$28,407.69
$27,515.72
Billed in August
$164.95

Paid in August
$19,976.20
$7,275.04
Unpaid 9/1/17
$8,596.44
$20,240.68

It was upon motion of Trustee Bishop, seconded by Mayor Guido,
unanimously carried,
RESOLVED, to accept the report as given.

DPW   

          Dave Hajczewski, Int. DPW Superintendent is doing daily reports of the activities of the DPW.  The reports will be kept on file in the Village Office.  Discussion held on wood bark chips for the playground on Alden Field.  It was suggested that contact be made with Nate Waterfield to see if he would have wood bark chips available.  The light on the water tank on Main Street needs to be replaced with an LED light.

DPW WORK HOURS

          The time clock will only be used by Cody Duncan at this time.  Dave Hajczewski will be working on a salary basis.
BRIDGE REPLACEMENT

          Mike Swatling will be completing installation of two 3 foot tubes along the side of the bridge to assist in alleviating flooding on Alden Field.  The cost to have the work done will be $2000.00.

FALL NOTICES

1.     Leaf pickup will begin at the beginning of October until mid-November.
2.    Hydrant flushing will be done on October 11 and 12, 2017.
3.    No All Night Parking on the streets within the Village will be from October 1, 2017 until May 1, 2018.
4.    Trick or Treating for Halloween will be held on October 31, 2017 from 5:30 pm to 7:30 pm.
5.    Unpaid taxes remaining after November 1, 2017 will be sent to Otsego County for collection.
6.    Unpaid water remaining after December 15, 2017 will be added to the January water bills.

HISTORIAN

          Mayor Guido is continuing to work to locate someone who would be willing to serve in this capacity.  There is one individual who is considering it at this time.

PRIVILEGE OF THE FLOOR

          Jim Pendleton expressed concerns about one of his cats missing.  He wanted to know if his neighbor had complained about his cats.  Mayor Guido informed him that his neighbor hadn’t complained. The only complaint was about cats in general that had left excrement on a porch on Main Street that the Mayor had previously spoken to Jim Pendleton about.  Jim Pendleton stated that he is trying to keep his cats in a night and at home more often.

CREDIT CARD

          Motion made by Trustee Bishop, seconded by Mayor Guido, unanimously carried
          RESOLVED to apply for a credit card through NBT Bank with a credit limit of $1000.00. 

RETIREMENT RESOLUTION

          Motion made by Trustee Bishop, seconded by Mayor Guido, unanimously carried,
          RESOLVED , that the Standard Work Day Resolution for Employees and the Standard Work Day and Reporting Resolution for Elected and Appointed Officials is approved.  The original Resolutions to be posted as required and on file in the Village Clerks Office, 2 Genesee Street, Cherry Valley, New York.

OTHER BUSINESS

          National Grid has been paid for the new LED lighting for the street lights in the village.  Lights planned to be installed in early October.

AUDIT OF TREASURER’S BOOKS

          Board members audited the Clerk-Treasurer’s books and the annual report as the report has been completed.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Bishop, seconded by Mayor Guido, unanimously carried,
RESOLVED to make payment on bills and budget amendments as follows:
General Fund
Ch. #’s 12588-12632
$34,195.82
Water Fund                                     
"
$5010.06
Total Fund

$39,205.88
Trust and Agency Fund
Ch # 1901 & auto deductions
$2,467.40

Budget Modifications
To                                                        From                                                   
A1490.1                $3104.40               A1990         $3104.40
FX8340.1              $1671.60               FX1990       $1671.60

EXECUTIVE SESSION

          The Board of Trustees went into Executive Session to discuss human resource issues at 7:52 pm.  The Board of Trustees came out of Executive Session at 8:05 pm. 

ADJOURNMENT

          The meeting adjourned at 8:06 PM upon motion of Trustee Bishop, seconded by Mayor Guido.

Respectfully Submitted,

Amy S. Herr
Clerk-Treasurer

September 20, 2017