June 16, 2014
The meeting was opened by Mayor Kevin J. Flint at 7 p.m. In attendance were Trustee Louis A. Guido, Jr., Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, Attorney Dennis B. Laughlin, and Interim DPW Superintendent David R. Hajczewski.
The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Guido, and unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.
Checking Account 6/1/14 Balance
Total Fund 42,170.74
Trust & Agency 749.09
Savings Accounts 6/1/14 Balance
Water System Repair Reserve $ 2,890.30
Cemetery Capital Reserve 11,141.63
Unemployment Insurance Reserve 5,171.54
Water Debt Service Reserve 22,499.48
Parks & Recreation Reserve 8,481.77
Sidewalk Repair & Replacement Reserve 233.41
Unpaid Water Billed 6/1 Taxes
Unpaid water on taxes 177,486.41
Total taxes billed 190,520.70
Budget Amendments from 2013-14 Budget to 2014-15 budget
Village General Balance $41,211.68
Expected surplus 10,000.00
Carryover Street repair s 7,500.00 - A5110.3
Carryover Equipment 5,000.00 - A8170.3
Amend Budget - A1990.4 $711.68
Park Bridge – A7111.3 9,000.00
Street Repair – A5110.3 9,000.00
Water Fund Balance $959.06
Amend Budget – F1990.4 $959.06
After discussion, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to accept the report as given and to make the above budget amendments to the new budget.
WATER LEAK REPAIR
Upon suggestion of Trustee Harvey it was decided to patch the pipe under the street near 31 Genesee Street and to fully repair pipes in the fall when property owners can be notified ahead of time and the road can be closed off for a while.
COMPLAINTS – Main Street
Trustee Harvey has left a message with the caretaker of 1 Main Street apartment building regarding pieces of wood, plants, etc overhanging and falling from the building.
FEMA – DEC Permit
Superintendent Hajczewski will meet with Federal Emergency Management Agency representative to complete further paperwork as required by the New York State Department of Conservation. Even though the permit is “waived” for the emergency work needed, there are still permission forms that need to be completed.
DPW - Equipment
After discussion, it was decided to have Mr. Hajczewski and Trustee Guido price a sweeper that will not have to be put on and off of a tractor, enabling the Department of Public Works to sweep the streets more during the year.
CEMETERY – Fence
Trustees Harvey and Guido are checking into replacing the wooden fence along the cemetery as many posts have rotted. They have offered to donate new posts for the fence.
Lots Sold, Deed signed to:
Allen and Wendy Whiteman
Three Grave Lot
B2, 129 d, e, & f.
RETIREMENT SYSTEM – Standard Work Day Resolution
After discussion, it was hereby resolved, that the Village of Cherry Valley, Location code 40156, hereby establishes the following as standard work days for elected and appointed officials and will report the following days worked to the New York State and Local Employees’ Retirement System based on the time keeping system records or the record of activities maintained and submitted by these officials to the clerk of this body:
Mayor …………………. 6 hour day…….. 3 days per month.
Clerk-Treasurer ……….. 6 hour day ……. 10 days per month
DPW Superintendent ….. 8 hour day ……. 20 days per month
On this 16th day of June 2014 I, Dorothy E. Johnson, Clerk of the Governing Board of the Village of Cherry Valley, of the State of New York, do hereby certify that I have on file as part of the minutes of such meeting, and that same is a true copy thereof and the whole of such original.
I further certify that the full board, consists of three members and that three such members were present at such meeting and that thereof such members voted in favor of the above resolution.
In Witness Whereof, I have hereunto set my hand and the seal of the Village of Cherry Valley.
LOCAL LAW – CONTROL OF ANIMALS
` Trustee Harvey inquired about the local law pertaining to the control of animals. The law states that certain animals are allowed in the village, though there are restrictions.
GARBAGE – Complaint
Superintendent Hajczewski reported there being quite a bit of scraps and garbage mixed in with the “greens/lawn, garden debris” at the florist shop. Attorney Laughlin will send Mrs. Hull a letter reminding her to separate the items.
ALDEN FIELD – Bridge
A discussion was held regarding the replacement of the culvert to access Alden Field. Plans are to reconstruct a bridge.
BASKETBALL COURT – James Wait Fund
The Clerk has received some money toward the basketball court, though a savings has not yet been started. A letter is needed for the bank to enable the Clerk to open the fund.
Donations to help offset the cost of flowers in the village have been received from:
Kathryn Lane …………. $100
A Rose is a Rose ……….. 35
Ed Harvey ……………… 50
Lou Guido ……………… 40
Dennis Laughlin ……….. 40
Kevin Flint …………….. 30
AUDIT OF CLAIMS
After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Guido, unanimously carried,
RESOLVED to make payment on bills, transfer appropriations, and budget amendment as follows:
General Fund Ch #’s 10683 - 10721 $14,190.26
Water Fund " 3,085.13
Total Fund $17,275.39
Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement Ch # 1811 - 1812 $259.00
Transfer of Appropriations 5/31/14
A1325.4 $ 160.55 A1430.1 $ 160.55
A1355.4 35.70 A1430.1 35.70
A1640.4 891.01 A5110.1 $ 891.01
A7111.4 392.96 A7140.4 392.96
A9060.8 495.10 A7550.4 495.10
F8310.4 19.80 F8310.1 19.80
F8320.4 980.91 ( F8310.1 235.20
( F8340.1 745.71
F8330.4 40.63 F8340.1 40.63
F8340.6 313.36 F8340.1 313.36
F9060.8 300.00 (F8340.1 116.65
From To To
Water Debt Savings $2,000.00 F2770 F8340.4
The meeting adjourned upon motion of Trustee Guido, seconded by Trustee Harvey at 8:25 pm.
Dorothy E. Johnson
June 20, 2014