April 2022 Meeting Minutes

 

 MINUTES

April 18, 2022

 

Meeting opened at 6:30 PM by Mayor Guido with the Pledge to the Flag. In attendance were Mayor Louis Guido, Trustee Ian Feulner, Linda Bouck, Clerk-Treasurer, and Taylor Miles, DPW Superintendent.

 

Approval of the March minutes as members received in written form. It was upon motion of Mayor Guido, seconded by Trustee Feulner, unanimously carried, to accept the minutes as written.

 

TREASURER’S REPORT 

 

Checking Account		04/01/22 Balance
General		$143,906.96
Water		$34,020.66
Total Fund		$177,927.62
Trust & Agency		$129.89
Savings Accounts		04/01/22 Balance
Water System Repair Reserve		$2,900.05
Cemetery Capital Reserve		$10,840.48
Unemployment Insurance Reserve		$2,641.45
Water Debt Service Reserve		$20,933.71
Parks & Recreation Reserve		$3,574.63
Sidewalk Repair & Replacement Res		$238.71
General Fund Savings		$25,045.67
	Water	Taxes
Taxes Unpaid 3/1/2022 Water Unpaid 3/1/2022	$14,618.32	$0.00
Paid in March	$1,817.10	$0.00
Billed in March	$0.00	$0.00
Adjusted in March	$0.00	$0.00
Unpaid 4/1/2022	$12,801.22	$0.00

 

It was upon motion of Trustee Feulner, seconded by Mayor Guido, unanimously carried, to accept the report as given.

 

DPW

 

            DPW Superintendent Miles discussed the sidewalks and streets, and presented the Board with quotes. Motion made by Mayor Guido, seconded by Trustee Feulner, unanimously carried to approve the quotes from John Quality to redo the sidewalks that were previously discussed, and Gorman to resurface the streets that were also previously discussed.

 

 

VILLAGE HALL

 

            Appraisal was done on the Village Hall on April 11^th as scheduled, and are awaiting the report.

 

BUDGET APPROVAL

           

            No further amendments to the budget were requested.  Motion made by Trustee Feulner, seconded by Mayor Guido, unanimously carried to approve the 2022-2023 budget as presented at the Budget Hearing.        

           

TAX REPORTS

 

The Constitutional Tax Cap and Tax Limit reports will be submitted as required.

 

AUDIT OF CLAIMS

 

            After review by the board, it was upon motion of Mayor Guido, seconded by Trustee Feulner, unanimously carried to make payment on bills and budget amendments and modifications as follows:

 

General Fund	Ch. #’s 15077-15090 & EFT’s	$9,423.62
Water Fund	Ch. #’s 15077-15090 & EFT’s	$38,712.88
Total Fund	Ch. #’s 15077-15090 & EFT’s	$48,136.50
Trust and Agency Fund	Ch. #’s 2020 & Auto deductions	$3,727.76

 

Budget Modifications 2021-2022

To                                                                    From                                                              

A1325.1       $2,100.00                                   A1990       $2,100.00

A1640.4       $2,000.00                                   A1990       $2,000.00

A8810.4       $2,500.00                                   A8810.1    $2,500.00

Budget Amendments 2021-2022

From                                       To                                            To                                             

 

ADJOURNMENT

 

The meeting adjourned at 7:20 PM upon motion of Trustee Feulner, seconded by Mayor Guido, unanimously carried.

 

Respectfully Submitted,

 

 

Linda Bouck, Dep. Clerk-Treasurer

April 19, 2022

 

ANNUAL ORGANIZATIONAL MEETING AND BUDGET HEARING

April 4, 2022

 

Meeting opened at 6:30 PM by Mayor Louis A. Guido with the Pledge to the Flag.  Mayor Louis A. Guido, Trustee Ian M. Feulner, Trustee Edward A. Harvey, Clerk-Treasurer Linda Bouck, DPW Superintendent Taylor B. Miles present.  

 

Budget Hearing

Motion made by Trustee Feulner, seconded by Trustee Harvey, unanimously carried to open the Budget Hearing at 6:31 PM.

 

Motion made by Trustee Feulner, seconded by Trustee Harvey to close the budget hearing at 6:51 PM.  Motion carried.

 

Proposed - Appointments as of 4/1/2022 and Salaries as of 6/1/2022

Mayor – Louis Guido, elected to 4/25                                                                 $1925.00 annual

Trustee – Edward Harvey, elected to 4/25                                                           $1650.00 annual

Trustee – Ian Feulner, elected to 4/26                                                                 $1650.00 annual

Deputy Mayor – Ian Feulner, appointed to 4/26                                                   $100.00 annual

Attorney – Hyde Clarke, attorney with the law firm Young/Sommer                    $4000.00 annual

Clerk-Treasurer, Records Keeper, Tax Collector – Linda Bouck

Appointed to 4/25 – w/benefits, no health ins.                                                     $28,188.00 for

1566 hours annually

Registrar of Vital Statistics – Linda Bouck, appointed to 4/25                              $250.00 annually

Deputy Registrar – Amy Herr                                                                            $ 50.00 annually

appointed to 4/25                                                                                              

DPW Superintendent – Taylor Miles      ,                                                           $21.50/hour

app. annually w/benefits, no health ins.                                                             $44,892.00 annually

Maintenance Worker – Wayne Valentine                                                           $18.50/hour           

Cemetery- Contracted- Aaron VanBuren                                                            $9,000.00/ seasonally

Other Part-time laborers- hired as needed                                                           up to $13.50/hour

Election Inspectors – none needed                                                                     

Public Health Officer – Maureen Kuhn, FNP Shared with Town                          $0.00

Historian – Susan Miller – Appointed annually                                                   $200.00

Building Inspector – Jeff Stiles- Appointed annually                                           $250.00

 

The above noted Appointments were made by Mayor Guido.  Motion made by Trustee Harvey, seconded by Trustee Feulner, unanimously carried to approve the appointments and associated salaries as listed.

 

Proposed - POLICIES AND PROCEDURES

Official Bank – NBT Bank of Norwich, Cherry Valley Branch

Official Newspaper- Daily Star, Oneonta

Official Board Meeting- 3^rd Monday of each month at 6:30 p.m.

Authorization for Clerk to pay utilities, gasoline, garbage contract, cemetery contract, room rent, insurances, postage, water bonds/ interest on water bonds, small items to run office and equipment as needed prior to board meeting approval

Interest Rate Charge- 5% first month, with 1% added each month thereafter.

Copies - $ .25 each

Classes/work related meetings to be reviewed as requested at a Regular Meeting of the Board.

Work related travel – Reimbursed at current IRS rate.

Meals- If not included with class/conference $45.00 per day.

Bounced check fee- $20.00

County Sales Tax receipts – 75% to General Fund. 25% to Water Fund

All Employees- Offered NYS Retirement (required for Full-time employees) & Deferred Compensation Plan

Policies – Investment, Procurement, Code of Ethics, Sexual Harassment, Drug Free Work Place, Meal Reimbursement, Emergency Preparedness Plan, Water Restriction During Drought Emergency, Hazardous Mitigation Plan, Limited English Proficiency Plan, Clerk/Deputy Clerk Segregation of Duties, DPW Guidelines, Public Health Emergency Operations Plan

Cemetery Charges & Rules

Water Charges/Rules

 

Motion made by Trustee Feulner, seconded by Trustee Harvey, unanimously carried to accept and continue the above Policies and Procedures.

 

Other Business

 

Clerk-Treasurer Bouck advised that payroll will continue to be done bi-weekly on Thursday for employees and for Board members on the fourth (4^th) Thursday of the month. 

 

 

Motion made by Trustee Feulner, seconded by Trustee Harvey to add Clerk-Treasurer Linda Bouck as a signatory on all bank accounts held at NBT Bank. Also to have Clerk-Treasurer Linda Bouck as main contact for the USPS.

 

Proposed Budget

Total                                        General                                   Water

Appropriations                          $439,689.94                              $291,722.94                              $147,967.00

Revenues Other than                 $198,206.00                              $  63,301.00                              $134,905.00

Real Property Taxes                        

Appropriated Fund Balance       $  34,907.00                              $  22,845.00                              $  12,062.00

Transfer from Savings               $  10,798.94                              $    9,798.94                              $    1,000.00

Balance to be raised by

Real Property Taxes                  $195,778.00                              $195,778.00

Total Revenue                          $439,689.94                              $291,722.94                              $147,967.00

 

Proposed Tax Rate 6.3201per thousand                                         Proposed Water Rate $8.40 per thousand gallons

0.1560 per thousand increase                                                                                     $0.00 increase

 

Motion made by Trustee Feulner, seconded by Trustee Harvey unanimously carried to schedule the next Organizational Meeting for the Village of Cherry Valley on Monday, April 3, 2023 at 6:30 PM at the Village Office.

 

Motion made by Trustee Feulner, seconded by Trustee Harvey, unanimously carried to adjourn the meeting at 7:13 PM.

 

Respectfully submitted,

 

 

Linda Bouck, Clerk-Treasurer

April 5, 2022