December 20, 2010


The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Clerk-Treasurer Dorothy Johnson, Interim Superintendent David Hajczewski, Dennis Laughlin, Jane Sapinsky, Tim Horvath, and Dan McCamley.


MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT
Checking
Fund Account Balance
Village General Fund $117,291.29
Water Fund 15,580.91
Total Fund $132,872.20
Trust & Agency Fund 29,860.90


Fund Savings Account
Water System Repair Reserve $ 2,285.60
Cemetery Capital Reserve 12,959.38
Unemployment Insurance Reserve 4,862.29
Equipment Reserve 3,094.60
Capital Water Debt Service Reserve 39,440.68
Parks & Recreation Reserve 5,335.84
Sidewalk Repair/Replacement 732.32

Water Bills

Unpaid Nov. 1, 2010 $7,109.14
Paid in Nov. - 268.13
Billed in Nov. + 15.00
Unpaid 12/1/10 $6,856.01


ARTWORKS

Mrs. Sapinsky presented bills to date, for window replacement on the village hall totaling $10,170.92. Payment of bills was approved upon motion of Trustee Flint, seconded by Trustee Harvey. Funding for this project is from the New York Power Authority grant.


COMPREHENSIVE PLAN

After review of the draft Comprehensive Plan as revised by the Village Planning Board, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to hold a public hearing on the proposed plan to be held on January 17, 2011, hours 7 pm to 8 pm at the office of the Village Clerk, 2 Genesee Street, Cherry Valley, New York.
The Plan may be viewed by any interested person at the following locations:
Clerk’s Office, 2 Genesee Street
NBT, Main Street
Gates-Cole, Main Street
CV Library (one copy for review only)


CHURCH STREET HOME – Excessive (underground) lawn water

Mr. Horvath asked about piping water from the lawn of 6 Church Street into the street and across to the opposite ditch. Trustee Harvey said he sees no problem with it as the water is already entering the street (through a natural channel). Trustee Flint said that you cannot direct water from private property onto another property or the street. Board members agreed that they would look at the matter in the spring and possibly advise Mr. Horvath of a solution. Mayor Stiles stated that the village will not pay for anything, nor purposely direct water into the street, as there are already problems in this area.


CVCFC – Rent

Dan McCamley came to the meeting to request an increase in rent for the office space the village (and town) rent from the Cherry Valley Community Facilities Corporation. The lease agreement was unclear so Mayor Stiles asked Attorney Laughlin (as he was at the meeting) for advice on the matter. He felt that the increase was not to be at this time, per the contract. Therefore, the increase was denied.


CEMETERY

Bowen Stone

The Thomas and Debra Bowen stone has not been re-located to its proper placement, to be done in the spring per Mayor Stiles.

Bardwell Stone

The Bardwell military marker has not yet been raised up. It, too have to wait until spring to be completed.

Tree Removal

Nathan Waterfield, Timberworks Tree and Stone, has given estimates for removal/trimming of certain trees in the cemetery. After review of the estimates, it was decided that Mr. Hajczewski will speak with him further to do what is best for the trees/village.


DPW

Quonset Roof

The roof on the Quonset has been partially completed, to be finished in the spring. The ceiling and walls can now be done.


HEALTH INSURANCE

After review and discussion it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to renew insurance with CDPHP with a different medical plan # HMO – HA29S11.


PROPERTY/LIABILITY INSURANCE

After reviewing the proposed policy, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to accept the policy as presented by Michael Hutcherson of the SEFCU Insurance Agency.


COMPLAINTS

Montgomery Street

Several residents complained about the water running onto Montgomery Street and causing a possible hazard. The edge of the street was originally suppose to have a swail to keep the water off of the middle of the street, but the paving company’s machine was apparently too large to create this. DPW employees have since put in a temporary fix, which will have to do until warm weather.

Plowing Streets

Two residents complained that the Village DPW should not be plowing the village streets after the Town of Cherry Valley has plowed them. The employees have been told in the past that if they see areas on village streets that are in need of plowing - scraping slush off, intersections, widening areas, etc. they are to use the plow.


SNOWMOBILE TRAIL

Permission has been given to allow snowmobiles to travel on the land near the tank site, providing they stay well away from the fenced area. The snowmobile club is to provide a certificate of insurance to the village as well.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,
Resolved, to make payment on bills and transfer appropriations as follows:

General Fund Ch #’s 8693- 8744 & 8752 $14,647.40
Water Fund “ “ 4,244.19
Total Fund $18,891.59
Trust & Agency Fund Ch #’s 1623 – 1629 $11,675.33


Transfer of Appropriations

From To
A5110.4 $169.20 A3989.4 $169.20





ADJOURNMENT

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 8:55 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
December 29, 2010

November 2010 Minutes

November 15, 2010

The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Edward A. Harvey, Trustee Kevin J. Flint, Clerk-Treasurer Dorothy Johnson, Interim Superintendent David Hajczewski, Jane Sapinsky, Carolyn Lewis, Stacey Michael, Marybeth Flint, Patti Augur, Kelly Prime, and Kim Gustafson.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Flint, seconded by Trustee Harvey, and unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT
Checking
Fund Account Balance
Village General Fund $129,621.14
Water Fund 19,440.19
Total Fund $149,061.33
Trust & Agency Fund 29,641.62

Fund Savings Account
Water System Repair Reserve $ 2,285.43
Cemetery Capital Reserve 12,958.39
Unemployment Insurance Reserve 4,861.92
Equipment Reserve 3,094.36
Capital Water Debt Service Reserve 39,437.67
Parks & Recreation Reserve 4,868.45
Sidewalk Repair/Replacement 732.32

Taxes

Unpaid Oct. 1, 2010 $13,801.71
Paid in Sept. 4,160.69
Unpaid 11/1/10 $9,641.02
Paid in Nov. 861.04
Unpaid 11/04/10 $8,779.98 – Sent to county treasurer for collection; board members signed the certification.

Water

Unpaid Oct. 1, 2010 $7,547.89
Paid in Oct. - 506.25
Billed in Oct. + 67.50
Unpaid 11/1/10 $7,109.14




ARTWORKS

Mrs. Sapinsky gave an update on the work to be done to the former Village Hall. They are now in the process of awarding the bid to replace the windows, along with new storms for the theater section of the building. The low bid came in at about $30,000.00, leaving funds to go toward the furnace.
Mrs. Sapinsky asked if the village could let them know sooner in the future, when they are having a dinner during the weekend of their Kite Fest. Mayor Stiles apologized for the improper communication.
Mayor Stiles reminded Mrs. Sapinsky that garbage generated outside of the village is not to be brought into the village. On the evening of the Kite Fest, he and about 15 others witnessed the garbage being brought in by two different individuals. Mrs. Sapinsky said she knew nothing about that, but wondered why the village can’t do something for them, when the town does. She stated that the Town of Cherry Valley paves a section of their driveway that leads to the field where the Kite Fest is held each year. The Mayor said if they had asked, it may have been allowed.

FRIENDS OF ALDEN PARK

Mrs. Erway, Mrs. Prime, and Mrs. Gustafson brought $467.00 that they had raised to be put into an account for Alden Park for equipment, etc.
Mrs. Erway asked if there is presently a committee for this purpose and if not, could they form one. The board agreed to have a committee, Friends of Alden Field and appointed Mrs. Erway as Chair. The ladies are having a pie sale and have other fund raisers planned.

COMPREHENSIVE PLAN – Tabled to December meeting.

29 MAIN STREET - RESTORE NEW YORK PROJECT

Mayor Stiles said he has spoken to Neil McManus, Otsego County Code Enforcer regarding the property on 29 Main Street, being condemned and taken down, at county expense. The property owners will be billed for materials and labor for fencing the area off, for safety reasons. The Mayor also said that the village will have nothing more to do with this matter after tonight.

28 ELM STREET

Mrs. Sapinsky recently purchased the home on 28 Elm Street/Maple Lane. After she purchased the property, she was notified that the fence and trees would have to come down as they are in the village right of way and cause problems when plowing snow. The Clerk had previously notified the realtor who apparently had not notified the Sapinskys. She said she is willing to consider moving the fence back. The board accepted this compromise. Mr. Hajczewski will set up a meeting between Town Superintendent Ed VanDerwerker, Mrs. Sapinsky, and himself to work the problem out. Mr. Hajczewski suggested that the fence should be moved back about five feet to work best. Trustee Flint said the village right of way is 24 foot, 9 inches from the center of the road.


CEMETERY

Lot Sold Back to Village

Mr. & Mrs. Arthur Wannamaker are selling four of their cemetery lots back to the village, at the original cost they paid, $150.00. The lots are Section B2, Lot 135 a, b, c, & d.

Bowen Stone

The Thomas and Debra Bowen stone was place in the wrong spot quite a while ago. The stone was misplaced due to the newer cremation lot sizes, which makes the stones uneven. The person who installed the stone was trying to keep it in a straight line. Mrs. Bowen has asked several times to have the stone moved back as the stone is not actually on the lots that she and her husband will use, but on another family member’s lots. Board members agreed that this should be done immediately.

Park Benches

The Clerk questioned the storage of the park benches in the cemetery. She also mentioned that sometimes people want to donate a bench to the village cemetery, that she has one person interested at present. Board members agreed to review cemetery regulations and revise them in the spring to address this matter as well as others – burials in the old section in particular.

Bardwell Stone

The Bardwell military marker has not yet been raised up. It was positioned too low and must be changed. It will have to wait until spring to be completed now.

Markers

Mayor Stiles said he has some treated poles, as they could not get the granite, to use as markers in the cemetery.

Tree Removal

Mr. Hajczewski will contact Timberworks for prices to remove certain trees in the cemetery that are in danger of breaking and damaging stones or nearby homes. The Mayor has spoken to him already so he may have an estimate started.

DPW

Snow Removal

Mr. Hajczewski asked if he is to remove snow in the back parking lot by the daycare. Mayor Stiles told him that he is to use the tractor to do the best he can. The village will provide some salt/sand and a shovel, but will not be responsible for clearing the walking area.

Quonset Roof

The roof on the Quonset has been removed and will be replaced this week, whether permitting.

Lancaster Street

Lancaster Street sidewalk and curbing replacement has been completed, as well as entrances to driveways/sidewalk areas.

Compliment

Mayor Stiles again told Mr. Hajczewski that they are doing a stellar job and with no complaints from the public.

CORRESPONDENCE

A letter of appreciation was received from former resident, Mary Alpaugh “for making it safer and better for our local members and our guests” at the Rebekah Lodge, as the Department of Public Works was picking up leaves with the leaf sucker. She had just finished raking. Mrs. Alpaugh said it made her realize again what a great village she lived in for over 64 years. She also thanked the village for putting the American flags
out for national holidays.

CHRISTMAS

Santa & Mrs. Clause will be at the Village Park with goodies for all area children on Christmas Eve. Santa expects to arrive around 6:30 pm, with the help of the Cherry Valley Fire Department.

Permit/Proof of Insurance has been sent to National Grid for hanging the large decorations.

Four Small Decorations will be ordered from A Rose is A Rose, to be hung on the corners of Main Street be the traffic light.


AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried,
Resolved, to make payment on bills and amend the budget as follows:

General Fund Ch #’s 8652 - 8692 $17,427.31
Water Fund “ “ 4,634.38
Total Fund $22,061.69
Trust & Agency Fund Ch #’s 1615 - 1622 $ 3,366.08




Budget Amendments

From To To

Chinese Auction/Pork Roast
Dinner Donations A7550.4 $1,000.00 A2770 $1,000.00
Lawn Clean-Up on
28 Elm Street A1640.4 $ 80.00 A2770 $ 80.00





ADJOURNMENT

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 9:00 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
November 18, 2010

October 2010 Minutes

October 18, 2010

The meeting of the Cherry Valley Village Board opened at 6:58 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Clerk-Treasurer Dorothy Johnson, Interim Superintendent David Hajczewski, Shawn Clapper, Maureen Clapper, Jaden Clapper, Stacey Michael, Carolyn Lewis, Tim Horvath, Justin Thalheimer, and Dennis McLaughlin.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT
Checking
Fund Account Balance
Village General Fund $139,749.26
Water Fund 23,237.59
Total Fund $162,986.85
Trust & Agency Fund 30,321.75

Fund Savings Account
Water System Repair Reserve $ 2,285.22
Cemetery Capital Reserve 12,957.20
Unemployment Insurance Reserve 4,861.47
Equipment Reserve 3,094.08
Capital Water Debt Service Reserve 39,434.05
Parks & Recreation Reserve 4,868.00
Sidewalk Repair/Replacement 732.32

Taxes

Unpaid Sept. 1, 2010 $15,287.49
Paid in Sept. 1,485.78
Unpaid 10/1/10 $13,801.71

Water

Unpaid Sept. 1, 2010 $10,716.35
Paid in Sept. 3,168.46
Unpaid 10/1/10 $ 7,547.89

STUDENT – PARTICIPATION IN GOVERNMENT

Student, Jaden Clapper attended the meeting as part of a project for her Social Studies class. Miss Clapper was very interested and took several notes.

LEGION – VETERAN’S DAY 5K RUN/WALK

Justin Thalheimer attended the meeting to ask for the village’s support of the Veteran’s Weekend 5K Run/Walk that the Whiteman-Hull-Snyder Post 1360 Legion is sponsoring. Mayor Stiles and Trustees gave them their blessing. The flags will be put out on that day in honor of the veterans. The event will be held on November 13, 2010, beginning at 1 pm.

COMPREHENSIVE PLAN – Planning Board

Tim Horvath, Planning Board Chairman said the draft Comprehensive Plan will be wrapped up at their next meeting of October 25th, for the board’s review for the November meeting. The public hearing will most likely take place at the December meeting.

29 MAIN STREET - RESTORE NEW YORK PROJECT

Stacey Michael read a letter from the Campbell’s stating that they agreed that the building must be demolished. They thanked all of those involved for their help.
Carolyn Lewis said she would check to see if the county money that was allocated for this building may be used to demolish it. This funding is in the form of a loan. Board members agreed to support the building being demolished and further agreed that the village will not spend any money or time on this building or project.
Mayor Stiles thanked Carolyn, Stacey and others for their time and work they have put into this project.

ARTWORKS

Jane Sapinsky notified the Clerk that she is unable to attend tonight’s meeting, though will attend in November.

DPW

Dave Hajczewski reported everything going well with his department. The area on Wall Street by the Bell residence has been completed, to keep the street water out of their driveway. Lancaster Street sidewalks and curbing have been completed. The equipment is in good working order. The roof on the Department of Public Works building will be done next week.

Mr. Hajczewski will look for another lab. to test the water for the village, due to the passing of Mr. Whitbeck. The Clerk sent a letter of condolence to Mrs. Whitbeck.

28 ELM STREET

The home on 28 Elm Street is in the process of being sold. The Clerk is to notify the new owner, realtor and county code office that the fences are to come down and the trees pruned before winter, due to the hazard they pose.

NO ELECTION

As there are no vacant positions for the Village of Cherry Valley, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED there will be no village election for the official year beginning March 2011.

CEMETERY LOTS

A Discussion was held regarding the lots in the old section of the cemetery. Many are unmarked, the size needed for a burial is now much larger than when the cemetery was mapped, both of these causing problems.
The newer part of the cemetery needs to be remapped, due to various problems also. Mayor Stiles suggested using some sort of decorative, metal marker to have points to measure from.
Further discussion of both of these items will continue at the next meeting.

COMMUNITY SERVICE – STUDENT

Mayor Stiles will write a letter regarding the numerous hours of community service that Abby Brigham has donated to our village.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried,
Resolved, to make payment on bills and amend the budget as follows:

General Fund Ch #’s 8603 - 8651 $17,242.14
Water Fund “ “ 3,815.79
Total Fund $21,057.93
Trust & Agency Fund Ch #’s 1607 - 1614 $ 2,398.03

Budget Amendment

From To To
Chinese Auction
(donations) $1,000.00 A7550.4 $1,000.00 A2770 $1,000.00

ADJOURNMENT

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 8:20 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
October 21, 2010

September 2010 Minutes

September 20, 2010

The meeting of the Cherry Valley Village Board opened at 7 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Clerk-Treasurer Dorothy Johnson, Maintenance Worker Matthias VanDerwerker, Stacey Michael, Carolyn Lewis, and Dennis McLaughlin.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT
Checking
Fund Account Balance
Village General Fund $171,314.83
Water Fund 23,754.64
Total Fund $195,069.47
Trust & Agency Fund 462.06

Fund Savings Account
Water System Repair Reserve $ 2,284.94
Cemetery Capital Reserve 12,955.60
Unemployment Insurance Reserve 4,860.87
Equipment Reserve 3,093.70
Capital Water Debt Service Reserve 39,429.19
Parks & Recreation Reserve 4,867.40
Sidewalk Repair/Replacement 732.04

Taxes

Unpaid Aug. 1, 2010 $19,618.62
Paid in Aug. 4,331.13
Unpaid 9/1/10 $ 15,287.49

Water

Unpaid Aug. 1, 2010 $15,294.90
Paid in Aug. 4,578.55
Unpaid 9/1/10 $10,716.35


29 MAIN STREET - RESTORE NEW YORK PROJECT

Stacey Michael and Carolyn Lewis attended regarding the Restore New York grant for 29 Main Street. Ms. Michael gave an update stating that the Public Authority Control Board has approved the Grant Disbursement Agreement. Paperwork will be drawn up for the village to sign.
After the public hearing on September 8th, Ms. Michael, Ms. Lewis, and Lynn Bass met with the Campbell’s to discuss other possible options for the project: downsizing, getting outside investors, demolishing the building.
The board reminded them that something must be done by the next meeting or the place will be demolished.

COMPREHENSIVE PLAN – Planning Board

Dennis Laughlin said that the Comprehensive Plan is ready for board approval. Once the board approves, a public hearing will be held for public comment.

PORK ROAST DINNER/CHINESE AUCTION

Both events were successful, bringing in almost $2,000.00 to be spent on Christmas gifts for local children. Mayor Stiles thanked all who helped, the Clerk and her “sisters” for their work with the auction.

ARTWORKS – KITE FESTIVAL

Mayor Stiles asked the Clerk to invite members of Artworks to the next meeting to discuss clarification of certain matters.

FEMA –Emergency Services

The New York State Emergency Management and County Emergency Services will hold a workshop on October 6, 2010 regarding the disaster recovery process and importance of gathering timely disaster assessment before the next event. It was decided to have Dave Hajczewski attend on behalf of the village.
Butch Jones, County Coordinator notified the village, town, fire department, etc. to compile a list of expenditures caused by the recent rain storm (over 7 inches in a few days). All information will be sent on to the state, then federal government to determine if there is enough loss/cost to determine a disaster.
Leonard Perry had applied for funding to complete a project on Genesee Street (County Highway 54) when he was the Otsego County Highway Superintendent. He said the project would involve extensive curbing, gutters and drainage, as well as a concrete box culvert to handle the heavy rain and spring thaw. This was applied for in 2001 and Mr. Perry said it should be coming up soon. Trustee Flint, who is now the Deputy Otsego County Highway Superintendent said the state has taken the project off the list completely. This would have helped the village (financially and otherwise) greatly and not only on Genesee Street.

CEMETERY LOT SOLD, DEED SIGNED TO:

Warner Wales Kathleen Lemyre
One grave lot. One grave lot.
Section C. Section C.
Lot 75 a. Lot 75 b.

DPW

Matthias VanDerwerker attended the meeting on behalf of the Department of Public Works.
He said leaf pickup will begin on October 4th. Sidewalk and driveway repair/patching on Montgomery Street will be done when Dave comes back from his vacation.
Board members said the Lancaster Street work looks very good, though it still needs topsoil, a water shutoff repaired and a couple of driveway entries sloped and widened.
Mayor Stiles again thanked the DPW for doing a fantastic job.
The Mayor said the roof on the DPW Quonset building needs to be
replaced this fall. He said he will help the men put the roof back on.
He reminded them “No cell phones calls that are not village business”.
He also told the department that when doing a burial, it is their
Responsibility to collect the paperwork and money from the people, then to
bring it in to the office. This normally is not a problem.

28 ELM STREET

Jeff Bell again was hired to clean up grass, debris, limbs at 28 Elm
Street. Total bill, without interest to date that will be placed on the taxes for
this property is in the amount of $280.00. Mr. Laughlin said the planning
board is still working on a law pertaining to this matter (tall grass, etc.)

ANNUAL AUDIT OF BOOKS

The Board audited and approved the Clerk-Treasurer books for the
2009 – 2010 year.

CORRESPONDENCE

Thank you cards were received and appreciated from the following for
donations they received from the village:

CV Historical Association
CV Firemen’s Auxiliary
Silver & Gold Senior Club
Roseboom Area Senior Citizens
CV Fire Department
CV Emergency Squad

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried,
Resolved, to make payment on bills as follows:

General Fund Ch #’s 8550 - 8602 $50,460.49
Water Fund “ “ 5,345.65
Total Fund $55,806.14
Trust & Agency Fund Ch #’s 1507 - 1606 $ 2,022.71





ADJOURNMENT

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 9:17 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
September 22, 2010

June 2010 minutes

June 21, 2010

The meeting of the Cherry Valley Village Board opened at 7 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Clerk-Treasurer Dorothy Johnson, and DPW maintenance worker David R. Hajczewski.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT 6/1/10
Unpaid Checking
Fund Balance (5/31) Water on taxes Account Balance
Village General Fund $74,438.74 -9,524.43 = $64, 914.31
Water Fund 8,018.19 +9,524.43 = 17,542.62
Total Fund $82,456.93 $82,456.93
Trust & Agency Fund $ 529.90

Fund Savings Account
Water System Repair Reserve $ 1,265.98
Cemetery Capital Reserve 12,750.72
Unemployment Insurance Reserve 4,859.03
Equipment Reserve 2,881.07
Capital Water Debt Service Reserve 39,414.29
Parks & Recreation Reserve 4,865.56
Sidewalk Repair/Replacement 531.83

Taxes

Billed June 1, 2010 $166,693.84
Unpaid water + 9,524.43
Less Cablevision - 352.25
Total to be collected $175,866.02

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to accept the Treasurer’s report as read.

DPW

The wall/flower box in the village parking lot has been completed.
DPW Maintenance Foreman Dave said there are a lot of problems in the well house with wiring, timers, etc. It was upon motion of Trustee Flint, seconded by Trustee Harvey, to have Stark Electric replace/repair the timers and to give us an estimate of further work that is needed to get everything running properly.
He reminded the board that the State Board of Health must approve any sale of water, should the village sell to Gas Tem USA.
Mayor Stiles said that the paving of the areas on the streets adjacent to the sidewalks on Montgomery Street will be done in house this year to save money. It was therefore upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried, RESOLVED to purchase a hand roller at a cost of approximately $500 and some black top rakes to be able complete the work.
The men will be taking a tank maintenance class in the fall. It will then be determined if the water holding tank needs to be cleaned.
It was upon motion of Trustee Harvey, seconded by Trustee Flint to purchase four tickets to the Norwich Clambake.
After hours burials was discussed. The men normally get time and one-half off for these hours. After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, to pay one man $50 additional for a cremation burial, $100 for full sized burial (not dressed) but filled in the next regular work day. This pay will be in lieu of the time off. The men are to take turns doing the burials.

CEMETERY ROADWAY – Seal

After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED to advertise for someone to seal the driveway in the cemetery, to provide a bid bond, to bid it per square foot, and the work to be completed in September.
More information may be obtained from the Highway Maintenance crew @ (607) 264-9384. Bids will be publicly opened at the meeting of August 16, 2010 at 7 pm. The Board of Trustees reserves the right to reject any or all bids.

MAYOR STILES

Mayor Stiles said that he had previously stated that his goal was to make Cherry Valley a better place to live and he feels that we have achieved our goal. He said he cannot thank everyone enough.

CEMETERY – Tree Carving - Tabled

INSURANCE CLAIM

Damage was done to the guardrails on the corner of Montgomery Street and Campbell Road from an accident. The Clerk prepared an estimate for the insurance company, to cover replacement costs, and given it to the court.

FLOWER DONATIONS

Donations were received from the following:

Cherry Valley Memorials ………………….. $25.00
Cherry Valley Historical Association ……... 25.00
Mirabito ……………………………………. 25.00
Monucad …………………………………… 50.00
Margaret Yerdon …………………………… 25.00
Kathryn Lane ………………………………. 35.00
William Isaac ………………………………. 25.00
Jim Kosinski ……………………………….. 20.00
Ed Harvey ……………………….. A flower basket
A Rose is a Rose …… Flower basket &flowers at fountain.

Thank you to all who have donated and/or set out flowers on your own property.

RESTORE NEW YORK – 29 Main Street

A letter was received from Nefertiti Campbell, owner of 29 Main Street in response to a letter sent to her regarding the lack of progress on the building they own. Ms. Campbell feels the foundation has been stabilized, the walls stable, and the roof is okay as it did not collapse under the snow this past winter. She said they are under deep financial stress, though had recently been approved for a County loan and plan to further stabilize with a new roof and renovated façade. She also said that they will address the aesthetics of the building while doing structural work but the aesthetics is not a priority.
The village continues to receive complaints and concerns of the looks and safety of the building. The Village DPW crew has cleaned it up in the past as it is on Main Street and the owner will be billed. Also the board was originally told that the work had to begin by January 1st, now being told a later date. After all of this and the lack of progress, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, the village is pulling their support of this project. The Campbell’s will be notified of this.

PROPERTY COMPLAINT – Maple Lane

Complaints continue regarding the abandoned property on 29 Maple Lane. The Clerk has again written to the owner (per tax roll), the county code enforcement, and the bank which paid the tax bill.

LOCAL LAW – Lawn Maintenance

The board decided to check into a local law regarding the lack of lawn maintenance on properties in the village.

ROUTE SIGNS

The New York State Department of Transportation has contacted the village for their input on signs that the Chamber has requested be placed on Route 20 by the bi-pass in the Town of Cherry Valley. Mayor Stiles and board members agreed that they are in favor of the gas, food, and lodging signs that are of no cost.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried,
Resolved, to make payment on bills, transfer appropriations and amend the budget as follows:

General Fund Ch #’s 8426 – 8455 $13,348.77
Water Fund “ “ 2,010.95
Total Fund $15,359.72
Trust & Agency Fund Ch #’s 1578 - 1580 $ 96.00

Transfer of Appropriations

From To

A1990.4 $ 39.15 A1210.4 $ 38.15
A1990.4 34.93 A1325.4 34.93
A1990.4 73.16 A1355.4 73.16
A1990.4 91.38 A8510.4 91.38
A1990.4 618.88 A8810.4 618.88
A1990.4 265.68 A9030.8 265.68

F1990.4 33.45 F8310.4 33.45
F1990.4 231.03 F9030.8 231.03
Budget Amendments

From To To

2009 – 2010 Year
(8 hrs. more than budgeted) A1490.1 $ 58.00 A2770 $ 58.00
“ ” “ “ A5110.1 45.00 A2770 48.00
“ “ “ “ F8320.1 103.00 F2770 103.00
Contingent A1990.4 7,000.00 A2770 7,000.00
“ F1990.4 14,300.00 F2770 14,300.00

2009-2010 year To Savings
A9501.4 611.49 A2770 611.49
F9510.4 1,018.19 A2770 1,018.19





ADJOURNMENT

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 8:30 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
July 6, 2010

May 2010 Minutes

May 17, 2010

The meeting of the Cherry Valley Village Board opened at 6:30 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Clerk-Treasurer Dorothy Johnson, DPW maintenance worker David R. Hajczewski, Board members Tim Horvath, Tom Garretson, Jim Johnson, Town Clerk MaryBeth Flint, Town Highway Superintendent Ed VanDerwerker, Village Planning board member, Dennis Laughlin, representatives from some of the churches Karen Walker, Ruth Snyder, and Susan Ethington, and resident Jim Kosinski.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Flint, seconded by Mayor Stiles, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Fund Checking Account Balance
Village General Fund $86,446.41
Water Fund 18,551.48
Total Fund $104,997.89
Trust & Agency Fund -0-

Fund Savings Account
Water System Repair Reserve $ 1,265.82
Cemetery Capital Reserve 12,749.10
Unemployment Insurance Reserve 6,949.56
Equipment Reserve 2,880.70
Capital Water Debt Service Reserve 39,409.27
Parks & Recreation Reserve 4,864.94
Sidewalk Repair/Replacement 531.83

Unpaid Water

Unpaid 4/1/10 $13,102.20
Paid in Apr. 3,718.73
Unpaid 5/1/10 $ 9,383.47

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to accept the Treasurer’s report as read.

NATIVITY SCENE

Mrs. Walker, Snyder, and Ethington asked permission to have a
Crèche (Nativity Scene) in the village park in front of the Health Center,
beginning on the first Sunday of Advent (usually the last Sunday in
November) until January 6th. The structure will be built so it can be taken
apart to store.
They are looking for a commitment from the local churches to be
responsible for setting up and taking it down and for some of the funding.
Board members agreed that it can be lit with the Christmas tree, it would be
covered by village insurance, and can be stored in the DPW garage. They
also plan to have a fundraiser to help pay for the manger and figure, selling
memorial ornaments for the tree.

DPW

DPW Foreman Dave Hajczewski inquired about purchasing materials to build a dump trailer for use in the cemetery. It was decided to make this a winter project provided funding is available.
The DPW will erect a wall/flower box (out of 6x6 lumber), on the northern side of the village parking lot. This will protect the adjacent home as well as make the lot more attractive.

ALDEN FIELD

Mr. David Carpenter, Sr. has inquired about the Assembly of God Church and others using the ball field and to have a cookout on a Sunday in August. Board members agreed there will be no problem with this as we welcome to use the park.

SIDEWALKS

Sidewalk replacement is scheduled to begin in June. Montgomery Street sidewalk from the Catholic Church to the Young residence and from the Catholic Church to Kateri Hall on Church Street will be the first areas to be done. Also scheduled is a portion of Lancaster Street, from the Rose and Kettle to past the Lyman Johnson residence.

Mrs. Snyder asked when the sidewalk in front of her Main Street home would be done as she has concerns with it. Mayor Stiles said he would have the men check it over on the day after the meeting to determine if there are any defects in it and repair them immediately if so. It was again brought up that if the homeowner pays for the concrete, with the village doing the work, those sidewalks would be moved to the top of the list for replacement. It is estimated that about 25 foot can be done for about $100.

SALE OF WATER

Per request of Gas Tem USA, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously agreed,

WHEREAS, the Village of Cherry Valley owns and operates the village waterworks, and
WHEREAS, the village waterworks has a surplus supply of water and
WHEREAS, the village has been asked to sell water by Gas Tem USA, It is RESOLVED that the Village be authorized to sell up to 110,000 gallons of water on the following term and conditions;
1. That Gas Tem USA shall draw no more than 8,000 gallons of water on any day.
2. That Gas Tem USA shall only draw water between the hours of 7 am and 2 pm.
3. That Gas Tem USA shall not draw water on Saturday and Sunday.
4. That the access for drawing water shall be the hydrant behind the firehouse; not other hydrant shall be used.
5. That Gas Tem USA agrees to pay for the repair of any damage to lawns, street parking lot, fire hydrant or any other item caused by the acquisition of the water from the village.
6. That Gas Tem USA shall notify the Cherry Valley Village Department of Public Works 24 hours before any draw.
7. That all draws shall be metered at the hydrant.
8. That Gas Tem USA shall purchase the meter.
9. That Gas Tem USA shall pay the village $12.00 per thousand gallons up to 80,000 gallons; for all gallons above 80,000 the charge shall be $15.00 per thousand or portion thereof. Payment shall be made within 15 days of acquisition. Failure to pay on time shall incur a $2.00 per thousand gallon penalty per week.
10. That the Village of Cherry Valley shall have the right to rescind the privilege of drawing water at any time without any necessity to give reason.
11. The Village of Cherry Valley does not promise that any future agreements shall be made for sale of water.
12. That Gas Tem USA agrees to indemnify the Village of Cherry Valley for any damages or the defense of an action arising from the agreement to sell water to Gas Tem USA including but not limited top attorneys fees.
13. That this resolution shall take effect passage and signing of an agreement by Gas Tem USA agreeing to the terms herein.

CEMETERY – Tree Carving

Trustee Flint spoke to a person who does the wood carvings about
possibly carving into one of the trees in the cemetery. He said he would like
to come to see the tree to make sure it will last as with some trees the
carvings do not last. Mayor Stiles said since it was Mr. Perry’s idea that he
should decide what would be carved, if we do have it done.

NYPA – WELL HOUSE IMPROVEMENTS

Stark Electric has completed the work at the well house and paid with
funds from the New York Power Authority.

BRUSH PICKUP

It was decided that brush pickup will be on Mondays, beginning after
the Memorial Day weekend until September, unless special arrangements
are made or work load doesn’t permit.

KOSINSKI - Compliments DPW

Mr. Kosinski complimented the men saying they have been terrific
and are great to be around. He also complimented the village board on the
nice job they are doing.

THANK YOU’S

Mayor Stiles complimented the Clerk on the recent newsletter. The
Clerk has sent letters of appreciation to Dee Mahalick and Sarah Mancuso
for their help with folding and delivering.
The Fire Department for washing our streets at their recent drill are
also to be thanked.

TOWN/VILLAGE BUSINESS

Board members discussed the lease between the Village, Town, and
Cherry Valley Community Facilities Corporation of the gymnasium and
adjacent areas. Copies will be made for village board members to review.
Upkeep/maintenance of the parking lot and grounds were discussed. It was
decided to line the parking lot to create more parking spaces. The Town will
continue to do a section of paving each year.

Tim Horvath, Town Board member had previously brought up the
idea of the possibility of the town and village creating a septic system, with a
treatment plant on the outskirts of the village. This was again discussed. It
was explained that, though the village is still applying for grant money
(through the Environmental Facilities Corporation) it is not likely to have a
village or town-wide sewer system, but individual systems. Both boards
agreed that it is very unlikely that the residents can afford to fund such
system.

It was brought up to again bring up the plan of a path from the
Genesee Street parking lot to Alden Field. Former Trustee Lou Guido had
been working on this project. He will be asked to continue on with the
project.

Discussion was held regarding having a community board put in
Genesee Street parking lot. The Firemen’s Auxiliary plans to donate funds
toward this project, as well as others. Memorial Day weekend profits from
members of the village board, community center, and fire department
selling food may help out with this also.


AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried,
Resolved, to make payment on bills, transfer appropriations and amend the budget as follows:

General Fund Ch #’s 8350 - 8392 $13,902.93
Water Fund “ “ 10,989.36
Total Fund $24,892.29
Trust & Agency Fund Ch #’s 1562 - 1569 $ 2,131.85




Transfer of Appropriations

From To

A1990.4 $172.26 A1325.4 $172.26
A1990.4 12.86 A1450.4 12.86

F1990.4 93.17 F8310.4 93.17

Budget Amendments

From To To
Town of Cherry Valley A2770 $ 357.75 A1325.4 $ 357.75
Unemployment Savings A2770 2,091.24 A9050.8 2,091.24
New York Power Authority A2770 30,321.25 A1620.4 30,321.25
New York Power Authority F2770 1,978.75 F8340.4 1,990.75










ADJOURNMENT

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 8:55 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
May 29 2010

April 2010 minutes

April 19, 2010

The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Clerk-Treasurer Dorothy Johnson, DPW maintenance worker David R. Hajczewski and Planning Board members Tim Horvath and Dennis Laughlin.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Fund Checking Account Balance
Village General Fund $101,987.46
Water Fund 16,408.60
Total Fund $118,396.10
Trust & Agency Fund -0-

Fund Savings Account
Water System Repair Reserve $ 1,265.66
Cemetery Capital Reserve 12,747.53
Unemployment Insurance Reserve 6,948.70
Equipment Reserve 2,880.34
Capital Water Debt Service Reserve 39,404.41
Parks & Recreation Reserve 4,864.34
Sidewalk Repair/Replacement 531.83

Unpaid Water

Unpaid 3/1/10 $16,976.67
Paid in Mar. 3,874.47
Unpaid 4/1/10 $13,102.20

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to accept the Treasurer’s report as read.

PLANNING BOARD

Comprehensive Plan/Sewer System

Tim Horvath presented a revised draft comprehensive plan for board members to review, make changes, add to or whatever they feel is needed. He explained that the additions are based on resident surveys. One thing in particular residents would like, according to Mr. Horvath, is a village wide sewer system. He offered someone to apply for a grant for a system. Mayor Stiles explained that even with grant money there is no way the village could finance and maintain a system without “bankrupting” the village. (The village met earlier in the year with a representative from Lamont Engineer’s regarding the above.) Trustee Flint added that there is no grant money to get. Mr. Horvath suggested talking with the town board to see their thoughts on the town being involved. As there are other minor issues that village officials wish to discuss with the town board, it was decided to ask their members to attend the next regular meeting of the village board on May 17, 2010.

Outdoor Furnace Ordinance

Dennis Laughlin said he will be finishing up the draft outdoor furnace law, for further review by the board.

Board members thanked the planning board for their time and help. Mr. Horvath said if there is anything they want to delegate to them, to let the planning board know.

There was a concern that with Mr. Horvath serving on the town board that there may be a conflict with him being on the village planning board. Attorney Laughlin said he doesn’t feel there is a conflict.

DPW

Dave Hajczewski, Interim Foreman of the Department of Public Works, gave an update on equipment as well as the work they have been doing. He said he will be flushing hydrants on May 18th and 19th and asked to have the Clerk publicize it. Also, he asked to have the people bundle their leaves and to make sure their brush is put out so it can be easily handled – no longer than 8 to 10 feet long.

The Fire Department will be washing the streets on May 11th, as part of their drill. The Clerk will also have this put in the newspaper and notices around town.

Trustee Flint stated that their may again be a problem with the oil that was used on Maple Lane and Maiden Lane as it appears to have a lot of loose stone. It will be checked out better and if no problem is found, the DPW will go ahead and sweep the street. If it is determined that their is a problem with bad oil again, the company will be notified to come back to repair the streets.

Parking Lines – Trustee Flint said the state is willing to provide materials to paint parking spaces on Main and Alden Street. It approved by board members to do this.

CEMETERY – Lot Sold, Deed signed to:

Irwin and Audrey Dawson
2 Grave lot
Section B2, lot 96 b & 100 a.


AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried,
Resolved, to make payment on bills and transfer appropriations as follows:

General Fund Ch #’s 8294 - 8340 $19,563.29
Water Fund “ “ 5,219.68
Total Fund $24,782.97
Trust & Agency Fund Ch #’s 1550-1561 $ 2,452.37

Transfer of Appropriations

From To

A1990.4 $85.40 A1450.4 $85.40








ADJOURNMENT

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 8:40 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
May 6, 2010

ANNUAL MEETING/BUDGET HEARING

ANNUAL ORGANIZATIONAL MEETING/BUDGET HEARING
April 5, 2010

The annual re-organizational meeting and the budget hearing was opened and presided over by Mayor Jeffrey S. Stiles. Also in attendance were Trustees Edward A. Harvey and Kevin J. Flint, and Clerk-Treasurer Dorothy E. Johnson.

APPOINTMENTS & SALARIES

The following appointments were presented for Board review:

Mayor- Jeffrey S. Stiles, elected to 4/13 $ 1,750.00 annual
Trustee- Kevin J. Flint, elected to 4/13 $ 1,500.00 ”
Trustee- Edward A. Harvey, elected to 4/14 $ 1,500.00 “
Deputy Mayor –Kevin J. Flint app. to 4/11 $ 100.00 “
Attorney- Lynn Green – contracted $ 4,000.00 “
Clerk-Treasurer, Record’s Keeper, Tax Collector-
Dorothy E. Johnson – 2 yr. app. to 4/11 (w/benefits) $13,156.00 “
Registrar of Vital Statistics – D. Johnson, app. to 4/11 $ 125.00 “
Deputy Clerk-Treasurer & Deputy Registrar- Eileen D. Kerzick $ 9.75 per hr.
Interim Superintendent/Maintenance worker- David Hajczewski, $ 14.50 per
app. annually (without health insurance), if insurance added next yr,
$1.50 pr. hr. deducted.
Maintenance Worker – Mathias VanDerwerker – w/ benefits & water cert. $ 11.25 per hr.
Part time laborer – Leonard D. Perry $ 10.00 per hr.
Other Part time laborers – hired as needed $ 8.00 per hr.
Election Inspectors – Hired at time of need $ 7.50 per hr.
Public Health Officer-Brenda Davies-Wait app. to 4/11 -0-
Historian – Gary Thompson -0-

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED,
To accept the above appointments and salaries.

PLANNING BOARD

Present Planning Board Members are Tim Horvath, Dennis Laughlin, Stacey Michael,
Debby Friedman, Blake Hayes & Dorothy Rieberg, alternate. It was decided to hold on any re-appointment until further discussion as their may be some conflict.

POLICIES AND PROCEDURES

Policies and procedures were presented as follows:

Official Bank – NBT Bank of Norwich, Cherry Valley Branch
Official Newspaper- Daily Star, Oneonta
Official Board Meeting- 3rd Monday of each month at 7:00 p.m.
Authorization for Clerk to pay utilities, health insurance, postage, and small items to run office and equipment as needed, prior to board meeting approval
Interest Rate Charge- 5% first month, with 1% added each month thereafter.
Copies - $ .25 each
Classes/work related meetings
Work related travel - $ .54 per mile
Meals- If not included with class, as per policy of 10/92: $15.00 per day.
Bounced check fee- $20.00
County Sales Tax receipts – 75% to General Fund. 25% to Water Fund
Full time employee benefits –Sick days, Bereavement days, Vacation, Holidays, Hospital/Medical Insurance, Jury Duty pay (see policies)
All Employees- NYS Retirement & Deferred Compensation Plan
Policies – Investment, Procurement, Code of Ethics, Prohibition of Sexual Harassment, Drug Free Work Place, Meal Reimbursement, Emergency Preparedness Plan, Water Restriction During Drought Emergency, Clerk/Deputy Clerk Segregation of Duties, DPW Guidelines.
Water Rules and Regulations
Cemetery Rules and Regulations

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED,
to accept the above as presented.

TENTATIVE BUDGET

The budgets for the 2010-11 fiscal year were presented as follows:

__________________ General Fund Water Fund __
Appropriations $256,246.00 $106,900.00
Revenues inc. surplus 89,552.00 106,900.00
To Be Raised by Taxes $166,694.00 -0-

Tax Rate per thousand $16.9998 Water Rate per thousand gallons $6.75
3 % increase (78 cents) 2% Increase (.15 cents)


After discussion, with no public comment, a motion was made by Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to accept the budget as proposed, and it was
FURTHER RESOLVED, to close the public hearing at 7:45 pm.

TREE REMOVAL – Cemetery

A discussion was held regarding the damaged trees that need attention in the cemetery. Some need to be taken out, some possibly only trimmed. Cemetery Maintenance Worker, Leonard Perry suggested checking into having a statue of some sort made from the bottom of one of the very large trees; only removing the top. It was suggested that some organizations or individuals may want to help fund the venture. Board members liked the idea, providing there isn’t a large cost to the village. Trustee Flint will check with Scott Brady, who does this type of work to get an idea of cost.

NYS DOL – Prevailing Wage Schedule

The Mayor, Mr. Hajczewski, and the Clerk met with a representative of the New York State Department of Labor in March regarding prevailing wage schedules. They were told that any work done at the former Village Hall, being a publicly owned building, is covered under public works regulations. According the their representative, any work bid out by Artworks for the 44 Main Street building, a prevailing wage schedule must be applied for. The Clerk was asked to invite Mrs. Sapinsky to the next regular meeting to discuss the matter.

MEMORIAL DAY

Karen Nelson, Alden Street asked if the Cub Scouts could sell hotdogs on Memorial Day after or during the parade, from her home. Board members agreed there is no problem with this.







ADJOURNMENT

The meeting adjourned at 8:10 pm, upon motion of Trustee Harvey, seconded by Trustee Flint.


Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
April 8, 2010

March 2010 Minutes

March 15, 2010

The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Clerk-Treasurer Dorothy Johnson, DPW maintenance workers David R. Hajczewski and Mathias VanDerwerker and Mr. Rodney Earle.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Fund Checking Account Balance
Village General Fund $ 82,301.04
Water Fund 10,323.11
Total Fund $ 92,624.15
Trust & Agency Fund $ 364.56

Fund Savings Account
Water System Repair Reserve $ 1,265.50
Cemetery Capital Reserve 12,745.91
Unemployment Insurance Reserve 6,947.81
Equipment Reserve 2,879.97
Capital Water Debt Service Reserve 44,399.02
Parks & Recreation Reserve 4,545.14
Sidewalk Repair/Replacement 531.63

Unpaid Water

Unpaid 2/1/10 $24,474.84
Paid in Feb. 7,498.17
Unpaid 3/1/10 $16,976.67

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to accept the Treasurer’s report as read.

REFUSE REMOVAL - BID OPENING

Bids were received from the following:

Randy Weaver, Fort Plain ………………….. $51,000.00
Casella Waste, Oneonta …………………….. 61,792.00

After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to accept the low bid of Randy Weaver to remove waste from the village. The new contract will commence on June 1, 2010.

RECREATIONAL TRAIL SYSTEM – Rodney Earle

Mr. Earle spoke to the board about creating a recreational trail system. He noted that in Maine people have developed such trails for horseback riding, hiking and recreational vehicles. He would like to see land here that is not being utilized made into a trail system. He believes it would bring a lot of interest as well as income to the area once it is established. He has spoken to members of the Cherry Valley Fish & Game Club, but has not gone any further. It was upon suggestion of board members that Mr. Earle speak with local snowmobile club members, in particular Brian VanBuren, who has done extensive work and is knowledgeable about the (snowmobile) trail system already in place. It was also suggested that Mr. Earle try to get some form of club organized to back him. Board members asked to be kept informed as to any progress.


RESTORE NEW YORK PROJECT

Stacey Michael couldn’t make the meeting but left a message that she has little to report regarding the Restore New York Project at 29 Main Street. The Campbell’s are still waiting to hear from the County on their Economic Development grant application and a loan from the Preservation League of New York. NBT has declined financing the renovation until some of the necessary has been completed, when they will again review the situation.
Board members asked the Clerk to write to Ms. Michael regarding their concerns with the structural strength of the building. It has rotted with the front bowing out, roof caved in and is just another eyesore that is not being taken care of. The board would like to be reassured that the building is not going to fall down and hurt someone. They are also concerned about the lack of progress as it will be a year this summer since the start and little to nothing has been accomplished. The village’s involvement is for a two year period only they stated.

DEPARTMENT OF PUBLIC WORKS

Board members again commended the men on their excellent work performances, stating that they have heard nothing but good about them.

Tree Trimming

Mr. Hajczewski spoke with representatives National Grid about trimming the tree on village property, near the Alverson, Lancaster Street home.

Sidewalk Care

Plans were discussed to cut back the sod on the sidewalks, to begin clean up of the parking lot, sweep sidewalks and streets and other spring clean up. Mr. Hajczewski said brush and limbs can be put out for pickup anytime now.

Community Center Parking Lot

Mr. Hajczewski asked about the maintenance of the parking lot and the manhole cover near the Day care entrance as it has been pulled up this winter and left open. Mayor Stiles told him that the CV Facilities Corp. is in charge of these items, the Town of Cherry Valley for paving and the village to clear the lot. The Mayor is scheduled to meet with Sam Dubben regarding the responsibilities of the CVCFC for the building among other items.

ORGANIZATIONAL MEETING/BUDGET HEARING

After discussion, it was upon motion of Trustee Flint, seconded by
Trustee Harvey, unanimously carried,
RESOLVED to hold the annual re-organizational meeting on
Monday, April 5, 2010 beginning at 7 pm, and it was,
FURTHER RESOLVED to hold the hearing on tentative budgets at
the April 5th meeting also. Tentative budgets are as follows:

Village General Water
Appropriations $256,246.00 $106,900.00
Revenues (inc.
Surplus) 89,552.00 106,900.00
To be raised by
Taxes $166,694.00 -0-

Tax Rate 16.9998 per thousand Water Rate 6.75 per thousand gallon
Up 3% (.78 per thous.) Up 2% (.15 per thous.)

LEGISLATIVE LINE ITEM

The Clerk has applied for $10,000 for sidewalk replacement through
the State Senate Legislative Initiative.

NEW YORK STATE POWER AUTHORITY – Artworks

Attorney Green has reviewed the Artworks bid and suggested a few
minor changes.

HANGING BASKETS

Twenty hanging baskets have been ordered from A Rose is a Rose at a
cost of $25 per basket. Anyone wanting to sponsor a basket may do so by
sending a donation to the Village at PO Box 392. Donations in any amount
are accepted and welcome.

BASKETBALL BACKBOARDS

Trustee Flint said the BOCES students are willing to make our backboards and mount them on poles in the park area. The village will supply the materials and the students will come up to do the work.


AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried,
Resolved, to make payment on bills, transfer appropriations, and amend the budget as follows:

General Fund Ch #’s 8269 - 8293 $5,184.37
Water Fund “ “ 1,241.70
Total Fund $6,426.07
Trust & Agency Fund Ch #’s 1544 - 1549 $1,252.63

Transfer of Appropriations

From To

F9720.7 $359.08 F1990.4 $359.08

Amend Budget

From To To
Soda Machine $219.00 A7140.4 $219.00 A2655 $219.00
@ Community Center








ADJOURNMENT

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 9:25 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
March 23, 2010

February 2010 Minutes

February, 2010

The meeting of the Cherry Valley Village Board opened at 6:55 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Edward A. Harvey, Trustee Kevin R. Flint, Clerk-Treasurer Dorothy Johnson, DPW maintenance workers David R. Hajczewski and Mathias VanDerwerker.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
Trustee Flint said he would like to add to Restore New York that Stacey Michael has said not only does the project not have to be completed within two years, but it must be started within two years.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as amended.

TREASURER’S REPORT

Fund Checking Account Balance
Village General Fund $ 98,236.97
Water Fund 37,703.79
Total Fund $135,940.76
Trust & Agency Fund $ 182.28

Fund Savings Account
Water System Repair Reserve $ 1,265.35
Cemetery Capital Reserve 12,744.44
Unemployment Insurance Reserve 6,947.01
Equipment Reserve 2,879.64
Capital Water Debt Service Reserve 44,393.91
Parks & Recreation Reserve 3,844.68
Sidewalk Repair/Replacement 531.63

Unpaid Water

Billed Jan. 1, 2010 $52,684.96
Paid in Jan. 28,210.12
Unpaid 2/1/10 $24,474.84

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to accept the Treasurer’s report as read.


DEPARTMENT OF PUBLIC WORKS

Board members commended the men on their excellent work performances, stating that they have heard nothing but good about them.
Matthias VanDerwerker was congratulated by all for successfully passing his water operator certification course. He must continue to work under Mr. Hajczewski until April and will then be given a test by the New York State Department of Health.

Tree Trimming

A discussion was held regarding National Grid trimming trees in the village. Mr. Hajzcewksi will inquire about the tree near the Alverson, Lancaster Street home that is in bad condition.

Sidewalk Plow

A discussion was held regarding the possibility of replacing the vee
plow with a straight plow or a plow that could be used for both vee and
straight. The men feel this would work better clearing the sidewalks. Prices
will be obtained. Also, it was suggested speaking with Rodney Yerdon
about possible making one.

Sidewalks

Trustee Harvey inquired about the policy on replacement of
sidewalks. He would like to purchase the material for a section of sidewalk
on Alden Street if the village will provide the labor. Other board members
agreed that those who provide the material go to the top of the list.

Mower

A discussion was held about possibly purchasing a commercial zero
turn mower as Mayor Stiles got a price of $7,800 from Springfield Tractor &
Implement. Trustee Harvey felt that the cost should be shared by other
entities as the majority of the mowing would be done in the park with the
mower. As the park is owned by the village, Mayor Stiles feels it is our
responsibility for the upkeep and equipment to provide the maintenance.
This will be further discussed while working on the budget.

Thank you from School

Robert Miller, CV-S Central School Superintendent sent a letter to
thank the village for the assistance that has been provided with the water
testing during the last few weeks.

ELECTION

Election Notice

It was upon motion of Trustee Flint, seconded by Mayor Stiles,
unanimously carried,
RESOLVED, the Board of Trustees of the Village of Cherry Valley
on the 23rd day of February 2010, the particulars of the annual Village Election to be held on the 16th day of March 2010 are as follows:

1. The Village of Cherry Valley constitutes one election district for the purpose of village election and the polling place for such district shall be at the Village Clerk’s Office, 2 Genesee Street, Cherry Valley, New York.

2. The hours during which the polls shall be open for voting shall be 12:00 noon to 9:00 p.m.

The names of all those who have been duly nominated in accordance
with the provisions of the New York State Election Law for the Village Office whose certificate of nomination has been duly filed with the Village Clerk, and that the office for which they have been nominated are as follows:

Office of Trustee – Four-Year Term

Republican: Edward A. Harvey, 49 Lime Kiln Road, Cherry Valley, NY 13320
Independent: Edward A. Harvey, 49 Lime Kiln Road, Cherry Valley, NY 13320
No Democratic nominee.

REFUSE REMOVAL BID

As the current refuse removal contract will expire on May 31st, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, Sealed bids will be received by the Village of Cherry Valley for removal of garbage, solid waste, and recyclables for a one year, commencing on June 1, 2010 and ending May 31, 2011.
Specifications for the village are to provide door-to-door pickup at least once a week for regular garbage; at least once a month for recyclables and larger items – on a specified day. Larger items (furniture, appliances, metal, tires, etc.) will require a permit, purchased from the Clerk, money to be paid to the contractor at the end of each month.

For Further Specifications please contact:

Village Clerk
PO Box 392
2 Genesee Street
Cherry Valley, NY 13320
Phone: (607) 264-3791

Between the hours of 9:00 a.m. and 1:00 p.m., Monday through Friday.

All bids must be clearly marked “Refuse Removal Bid” and must be delivered to the Clerk at the above office no later than 7:00 p.m., March 15, 2010, at which time they will publicly opened and read.

The Village Board reserves the right to reject any or all bids.

Appliances Containing Refrigerant

Residents will be reminded that appliances containing refrigerant (refrigerators, freezers, etc.) cannot be picked up by the contractor. These items must be taken to someone who can safely remove the refrigerant prior to disposal. At this time, Don’s Electric in Canajoharie will pickup and dispose of refrigerators at a total cost of $70.20.

WAL*MART DONATION

A thank you was sent to Maureen Clapper for obtaining a $250
donation from Wal*Mart Distribution Center in Johnstown for the time she
has donated working at Community Center events.

ARTWORKS

A draft bid for the fabrication and installation of storm windows on
the former village hall building was given to members to review. It will be
sent on to Attorney Green to look over.

Members of Artworks have been trying to recruit members to help out with costs of renovation. To learn more about Artworks anyone may visit their website at www.cvartworks.org.

SILVER STAR BANNER DAY

Nancy Spoerke, Silver Star Banner Day Committee member has asked the village to pass a resolution honoring silver star families of America on May 1st. After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
WHEREAS, the Village of Cherry Valley has always honored the sacrifice of the men and women in the Armed Forces and WHEREAS, The Silver Star Families of America was formed to make sure we remember the blood sacrificed of our wounded and ill by designing and manufacturing a Silver Star (Service) Banner and Flag and WHEREAS, to date The Silver Star Families of America has freely given thousands of Silver Star(Service) Banners to the wounded and their families, and WHEREAS, the members of The Silver Star Families of America have worked tirelessly to provide the wounded of this Village and Country with Silver Star (Service) Banners, Flags and care packages, and WHEREAS, The Silver Star Families of America's sole mission is that every time someone sees a Silver Star (Service) Banner in a window or a Silver Star (Service) Flag flying, that people remember the (sacrificed) for this Village, State and Nation and WHEREAS, the people and Mayor of Cherry Valley wish that the sacrifice of so many in our Armed Forces never be forgotten NOW THEREFORE, I, Jeffrey S. Stiles, MAYOR OF THE VILLAGE OF Cherry Valley do hereby proclaim My appreciation of The Silver Star Families of America and honor their commitment to our wounded Armed Forces members. I hereby declare May 1st “SILVER STAR BANNER DAY” the permanent and official day to honor the wounded and ill Soldiers of the Village of Cherry Valley IN TESTIMONY WHEREOF, I have hereunto set my hand and caused to be affixed the Great Seal of the Village of Cherry Valley in the State of New York this month of 23rd day of February in the year of 2010.

Jeffrey S. Stiles, Mayor 2/23/10

HEALTH CENTER RECOGNITION DINNER

Mayor Stiles announced that the Town and Village will be hosting an
evening in appreciation of the local health center with a spaghetti dinner, Chinese auction, raffles, and bands. Several organizations have offered to participate. The event will be held at the Community Center on April 10, 2010.
It was erroneously reported a few months ago that the health center was not doing well financially and rumored that it may be closing. According to the Mayor, the health center is not going to be shut down. It is hopeful this event will bring some good publicity back to the center.


AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried,
Resolved, to make payment on bills and transfer appropriations as follows:
General Fund Ch #’s 8213 - 8268 $25,372.48
Water Fund “ “ 38,894.04
Total Fund $64,266.54
Trust & Agency Fund Ch #’s 1532 - 1533 $ 2,008.52

Transfer of Appropriations

From To

A1430.4 $520.00 A1990.4 $540.00
F8310.1 520.00 F1990.4 540.00







ADJOURNMENT

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 9:30 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
March 1, 2010

January 2010 Village Minutes

January 18, 2010

The meeting of the Cherry Valley Village Board opened at 6:55 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Edward A. Harvey, Trustee Kevin R. Flint, Clerk-Treasurer Dorothy Johnson, DPW maintenance workers David R. Hajczewski and Mathias VanDerwerker, CV-S School Superintendent Rob Miller, and Stacey Michaels.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Fund Checking Account Balance
Village General Fund $115,666.22
Water Fund 15,060.20
Total Fund $130,726.42
Trust & Agency Fund -0-

Fund Savings Account
Water System Repair Reserve $ 1,265.19
Cemetery Capital Reserve 12,742.82
Unemployment Insurance Reserve 6,946.12
Equipment Reserve 2,879.27
Capital Water Debt Service Reserve 44,388.25
Parks & Recreation Reserve 3,594.22
Sidewalk Repair/Replacement 531.63

Unpaid Water

Unpaid 12/1/09 $6,909.61
Paid in Dec. 332.76
Billed in Dec. 15.00
Unpaid 1/1/10 $6,591.85 to Jan. bills

Billed Jan. 1, 2010 $52,684.96

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to accept the Treasurer’s report as read.

CV-S SCHOOL WATER MONITORING

Mr. Rob Miller, Superintendent of the Cherry Valley-Springfield Central School attended the meeting regarding the village helping the school out for a short time with their water monitoring. They are in need of someone with a class C Water Operator’s license to help oversee and maintain chlorine levels. Mayor Stiles agreed this would be considered a shared (in-kind) service and is in favor of it as long as our maintenance employee, Dave Hajczewski is comfortable with it. It is his license and he will be the one signing the paperwork. Mr. Hajczewski said he would do it as long as certain measures were met. His number one issue is that the area must be secured and with limited access to the room where the water is treated. He will meet with school personnel and officials for further discussion.
The school will provide transportation for our other worker, Mathias VanDerwerker, who will be attending the water course at Morrisville College from February 16th to 19th, as they will also be having employees going to this class.

Winter Sidewalk Care

Mr. VanDerwerker asked to have notices made up for people who are placing their garbage cans on the sidewalks as they are in the way of the snowplowing.
He also asked to have a letter sent to a property owner on Montgomery Street regarding their dog defecating on the sidewalk.
The DPW has been working hard to keep the snowmobiles off of the sidewalks on Genesee Street. However, one resident on Genesee Street has been riding snowmobile over and over part of the new sidewalk. A letter will be sent to this person.

Complimentary Letter

A letter was received from Maggie Gage, local resident and business operator complimenting and thanking the village employees on the excellent care that is being taken of the sidewalks.

Shop

Remodeling is coming along good on the shop.

Well House

Mr. Hajczewski said he would like to do some needed repairs and painting to the well house after the work is completed on the pumping system.

Meters/Readers

The office staff will make up a list of readers and meters that need to be installed/replaced so the DPW can get them done when whether permits. A reminder will be sent with the next water bills to all residents that the meters and readers are not to be removed or damaged, along with the other water rules and regulations.

Water Hours

The hours paid for tending the water system on weekends was clarified. Each person gets 2 1/2 hours per Saturday or Sunday. If he works over the 2 and one half hours, the remainder of the time will be subject to time and one half off.

Equipment

A new heater has been installed in the tractor and the doors have been touched up.

Snowplowing

A complaint was received from the Town Supervisor about the village plowing Main and Genesee Streets, stating that it jeopardizes the Town’s contract with the state and county. Trustee Flint (Deputy Highway Superintendent for Otsego County) stated that it causes no problem for the county.

RESTORE NEW YORK

Stacy Michaels reported on the building which has been stabilized. They are waiting for the county façade grant to proceed. Ms. Michaels also said that she had read the contract wrong, that all of the work does not have to be completed in two year’s time, as previously stated.

NY POWER AUTHORITY – Grant

One estimate was received (in addition to the original one from Aqua Logics) in the amount of $10,178.75 including labor, from Stark Electric Motor, Inc., Herkimer, New York. It also includes bigger drives, which it has been determined is needed. It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to accept the bid estimate of $10,178.75 of Stark Electric, and it was
FURTHER, to pay Stark Electric $2,500.00 for beginning parts at this time, and it is,
FURTHER RESOLVED, to table discussion to a later date on a possible extended warrantee.

ELECTION

Inspectors have been appointed as follows:
Republican Democrat
Claudine Haig Santa Morris
Kathryn Lane Linda Franzese

Caucuses are scheduled for:

Republican Democrat
January 25, 2010 January 26, 2010
7 pm, Village Office 7 pm, Village Office

Registration Notice
Per motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, Registration for the Village of Cherry Valley will be held at the Village Clerk’s Office, 2 Genesee Street, Cherry Valley on Saturday, March 6, 2010, hours 12 noon to 5 pm.
No person is entitled to vote at a village election whose name does not appear on the village register.
Notice of this resolution will be posted in at least three public places within the Village, ten days prior to Registration.

CHANGE OF MEETING DATE
As the next regular meeting of the board is to be held on February 15th which is President’s Day and the office will be closed, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, the meeting will be changed to Tuesday, February 23, 2010, beginning at 7 pm.

REALITY CHECK

Board members signed the final Smoke Free Resolution. Mr. Parshall has sent a note of appreciation to the Board for taking their time to meet with him and for passing the resolution. He also asked to be notified in the spring so the group can attempt to make themselves available to assist in any spring clean-up.

CENSUS

The U. S. Census Bureau is in need of additional census takers in Otsego County for those who do not fill out their questionnaire. Prior to being hired, the person must pass a test and take a class. Anyone interested may contact their office in Utica at (315) 223-0100 or www.2020censusjobs.gov, where you will find a practice test.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,
Resolved, to make payment on bills as follows:
General Fund Ch #’s 8169 - 8212 $21,171.76
Water Fund “ “ 3,657.97
Total Fund $24,829.73
Trust & Agency Fund Ch #’s 1521 - 1531 $ 2,377.35

ADJOURNMENT

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 10:10 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
February 2, 2010