August 2018 minutes


 MINUTES
August 20,2018

Meeting opened at 7:00 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Conway Bishop, Edward Harvey, Consultant, and Amy Herr, Clerk-Treasurer.  Trustee Ian Feulner was excused.  Also present was Mary Beth Flint.

Approval of the July minutes as members received in written form.  It was upon motion of Trustee Bishop, seconded by Mayor Guido, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 
Checking Account

8/01/18 Balance
General

$187,103.98
Water

$59,913.08
Total Fund

$247,017.06
Trust & Agency

                 $106.95
Savings Accounts

8/01/18 Balance
Water System Repair Reserve

$2,897.88
Cemetery Capital Reserve

$10,832.60
Unemployment Insurance Reserve

$2,639.69
Water Debt Service Reserve

$20,918.28
Parks & Recreation Reserve

$3,572.02
Sidewalk Repair & Replacement Res

$238.61
General Fund Savings

$25,000.86
                                       
Water
Taxes
Taxes Unpaid 7/1/18
Water Unpaid 7/1/18

$0.00
$63,552.37
Billed in July
$50,752.22
$0.00
Water adjustment
-$0.09

Paid in July
$37,685.42
$38,341.10
Unpaid 8/1/18
$13,066.71
$25,211.27

It was upon motion of Trustee Bishop, seconded by Mayor Guido,
unanimously carried,
RESOLVED, to accept the report as given.

DPW

          A written report was received from DPW Interim Superintendent Hajczewski.  Discussion held regarding trees that may need to be removed.  An estimate of $7000.00 was received for all of the trees that may need to be removed.  It was decided that a second opinion was needed before any trees are removed and that some of them may be able to be removed by the DPW.

ANNUAL WATER QUALITY REPORT

          The Annual Water Quality Report was completed in April 2018 and distributed to the residents in the Village with the Village Newsletter.  The legal notice has been posted in The Daily Star.

STREAM MAINTENANCE RESOLUTION

It was upon motion of Trustee Bishop, seconded by Mayor Guido,
unanimously carried, that

A RESOLUTION OF THE VILLAGE BOARD, OF THE VILLAGE OF CHERRY VALLEY APPROVING THE FINANCIAL SUPPORT OF $1000.00 A YEAR FOR FIVE YEARS FOR A TOTAL OF $5000.00 FOR THE OTSEGO COUNTY STREAM MAINTENANCE PROGRAM.

WHEREAS, the Village of Cherry Valley agrees to participate in the Otsego County Stream Maintenance Program partnering with Otsego County and Otsego County Soil & Water Conservation District.

WHEREAS, the terms of the Otsego County Stream Maintenance Program outline in the Inter-municipal Agreement between the Village of Cherry Valley, Otsego County and Otsego County Soil & Water Conservation District are effective January 1, 2019 through December 31st, 2023.

WHEREAS, the Village Mayor is hereby authorized to execute the Agreement and to take such actions and execute such other documents as necessary to effect the Agreement and the intent of this resolution.
Passed and adopted the 20th day of August, 2018 by the following vote:
AYES: 2
NOES:  0
ABSENT:  1

CEMETERY DEED

               A cemetery deed has been sold to Stephen and Barbara Parshall for 4 lots in Section B2, lot 84 e & f and lot 85 a & b.  Deed signed at the meeting by Mayor Guido and Trustee Bishop and by Trustee Feulner at a different time.                                
                                                                                   
OTHER BUSINESS

          Trustee Bishop inquired about the part-time worker that has been hired for the DPW.  Mayor Guido reported that he had been volunteering and was subsequently hired on a temporary basis to assist when needed.

          Discussion about weekend funerals, especially late Saturday and Sunday, was held.  It was decided that no changes will be made in the rules or charges about weekend funerals. 

          Mary Beth Flint asked about the Electric Vehicle Chargers that have been installed in the parking lot.  The NYSERDA grant process was explained and that as soon as we have met the four requirements that the Village will receive some funding and would be in line for future grants from NYSERDA.  Mary Beth Flint also asked about parking for the Senior Housing as she is responsible for activities at the Community Center and there are issues at times with parking.  It was explained that there may be designated parking spaces for the residents of the Senior Housing that will be marked as reserved spaces.

          A Notice of Abandonment has been posted at 8 Lancaster Street.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Bishop, seconded by Mayor Guido, unanimously carried,
RESOLVED to make payment on bills, budget modifications and budget amendments as follows:

General Fund
Ch. #’s 13114-13165
$37,533.03
Water Fund                                     
Ch. #’s 13114-13165
$4,729.21
Total Fund
Ch. #’s 13114-13165
$42,262.24
Trust and Agency Fund
Ch. # 1914 & auto deductions
$2,940.65

Budget Modifications
To                                                        From                                                   
A1490.1                $967.20                 A5110.1                $967.20
A5112.4                $12,000.00            A1990                   $12,000.00

Budget Amendments
From                                To                                    To                                   
Pave New York               A5112.4      $3,375.23    A3501         $3,375.23
EWR                                A5112.4      $2,712.85    A3501         $2,712.85

ADJOURNMENT

          The meeting adjourned at 7:40 PM upon motion of Trustee Bishop, seconded by Mayor Guido, unanimously approved.

Respectfully Submitted,


Amy S. Herr, Clerk-Treasurer
August 21, 2018

July 2018 Village Minutes


MINUTES
July 16, 2018

Meeting opened at 7:00 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Conway Bishop, Trustee Ian Feulner, Edward Harvey, Consultant, Amy Herr, Clerk-Treasurer and David Hajczewski, Interim DPW Superintendent.  Also present were JoAnn Guido, Jeff Stiles, Jennifer Bishop, Carl Waldman and Jordan Clements, Otsego Soil and Water Conservation District.

Approval of the June minutes as members received in written form.  It was upon motion of Trustee Bishop, seconded by Trustee Feulner, unanimously carried, to accept the minutes as written with one correction.

TREASURER’S REPORT 
Checking Account

7/01/18 Balance
General

$199,438.42
Water

$28,427.63
Total Fund

$227,866.05
Trust & Agency

                 $886.39
Savings Accounts

7/01/18 Balance
Water System Repair Reserve

$2,897.83
Cemetery Capital Reserve

$10,832.42
Unemployment Insurance Reserve

$2,639.65
Water Debt Service Reserve

$20,917.94
Parks & Recreation Reserve

$3,571.96
Sidewalk Repair & Replacement Res

$238.61
James Wait Basketball Court Fund

$0.86
                                       
Water
Taxes
Taxes
Water Unpaid 6/1/18

$140.00

Billed in June
$168.00
$194,834.92
Tax Warrant adjustment

-$193.96
Paid in June
$308.00
$131,088.59
Unpaid 7/1/18
$0.00
$63,552.37
It was upon motion of Trustee Feulner, seconded by Trustee Bishop,
unanimously carried,
RESOLVED, to accept the report as given.

OTSEGO SOIL AND WATER CONSERVATION DISTRICT

          Jordan Clements, District Manager presented information on a program they have for hydro-seeding.  This is a free service to Towns and Villages.  The Village would have to provide a truck and 2 men to be trained.  If there is a breakdown in the equipment, then the Village would be responsible for the repairs.  He also presented information on Urban forestry grants that are available for removal and replacement of trees in the Village

          Jordan Clements provided information on an Inter-Municipal Agreement that is being developed between Otsego Soil and Water Conservation District, Otsego County and the local Towns and Villages and the City of Oneonta.  The purpose of the agreement would be to develop a Countywide Stream Maintenance Program.  The agreement would be for five years with an annual contribution to be made by the Village in an amount proportionate to the population of the Village.  The share for the Village of Cherry Valley would be $1000.00 per year. 

FOLK FEST FOR FOOD

          Jeff Stiles requested permission to use the Village Parking Lot for the purpose of the Folk Fest for Food on Thursday, August 9th, August 16th and August 23rd.  Motion made by Trustee Bishop, seconded by Trustee Feulner, unanimously carried,
          RESOLVED that the Village Parking Lot will be reserved for the Folk Fest for Food on the above dates.

DPW  

          Dave Hajczewski reported that the sidewalk near 109 Main Street has been completed.  Other sidewalk work will begin soon.  Once done the areas that were disturbed will be paved and seeded.  Work has been done on the Fire Hydrant in front of 2 Genesee Street and will be finished up.  Work to be done on a culvert on Lancaster Street to stop water runoff from going into one of the houses on the upper end of the street.  Trustee Bishop requested that work be done on Lancaster Street to take care of a part of the street that is uneven.

BRAKING AIDS RIDE

          Notification has been received from the Braking Aids Ride of an event that will be taking place on Friday, September 14, 2018 through the Village of Cherry Valley.  Approval of the event going through the village is granted and Mayor Guido will be the contact on the day of the event.

TRAININGS

          Taylor Miles has been registered to attend the Grade “C” Water Operator’s Certification Course on September 10-13, 2018 at a cost of $525.00.  Clerk-Treasurer Herr requested permission to attend a training held by the Otsego County Personnel Department entitled Civil Service 101.  Approval given by Board for Taylor Miles and Amy Herr to attend their respective trainings.

OTHER BUSINESS

          Jeff Stiles asked about the status of 8 Lancaster Street as another individual who lives in the area had asked about it.  Attorney Clarke advised that he is working with the County, the homeowner and the Land Bank about this with little progress.

          Discussion about the Greater Mohawk Valley Land Bank has been in contact with Martha Sherwood about her property on Genesee Street.  They also want to acquire 20 Lancaster Street, which is on the County Tax Auction for August and 8 Genesee Street.

          Carl Waldman, CVCFC gave an update on the Senior Housing.  They have the contract for the grant and are meeting tomorrow with Tim Peters from ORHA to finish filling it out and sending back to the state.  They are hoping for construction to begin around November.

          The Cherry Valley Chamber of Commerce has maintained the property owned by the Wingate’s on Main Street.  They are no longer financially able to maintain this and were looking for the Village to take over the lease.  Attorney Clarke has reviewed the lease agreement.  Motion made by Trustee Feulner, seconded by Trustee Bishop, unanimously carried,
          RESOLVED to enter into a lease agreement with Patricia Wingate for her property at 3 Main Street for $1.00 per year.

          Attorney Clarke has reviewed the Settlement Agreement that was sent by National Grid for the overpayments that have been made on the LED lights.  The agreement and confidentiality agreement can be signed as long as the Village Board agrees with the amount of the settlement.  Mayor Guido requested that Clerk-Treasurer Herr contact National Grid to confirm information of the Facility Charges on the monthly bills and then the Settlement Agreement will be signed.

          Attorney Clarke reported that he has been in contact with the attorney’s for Walmart.  Walmart will be working on signage and pamphlets for the drivers to try to divert the trucks away from Cherry Valley.  There is no agreement at this time to stop the trucks from driving through the village.

          Discussion was held on the problems of cars speeding in the village.  Mayor Guido has tried contacting Dave Bliss, County Representative about what the county does with their old Sheriff’s cars.  He requested that a call be made to follow up on this.  

          Information presented that had been received from The Historic US Route 20 (New York) Scenic Byway.  Motion made by Trustee Feulner, seconded by Trustee Bishop, unanimously carried the following;

Resolution of  Village of Cherry Valley, New York - Declaring Support and Intent of the Placement of Historic Route 20 Signage on the Town/Village/City/County/State Maintained Road

WHEREAS, U.S. Highway Route 20 was created in 1926 from Boston, MA to Yellowstone National Park, WY; and
WHEREAS, By 1943, U.S. Highway Route 20 was extended to Newport, OR – a distance of 3,365 miles; and
WHEREAS, U.S. Highway Route 20 extended 374  miles between New Lebanon and Ripley, New York; and
WHEREAS, U.S. Highway Route 6 was decommissioned in most of California in 1964, making U.S. Highway Route 20 the longest highway in the country; and
WHEREAS, Over the years, U.S. Highway Route 20 has conveyed commerce and pleasure travelers whose needs were met by nearby cities and counties; and
WHEREAS, Though largely supplanted by the four lane New York State Thruway (I 90), the original alignments of U.S. Highway Route 20 remain, some are no longer identified as such; and
WHEREAS,  U.S. Highway Route 20 served as the main street of many New York cities and towns along its length, these segments represent both state and local historic significance; and
WHEREAS, the Historic US Route 20 Association, Inc., is a nonprofit 501 (c)3 organization aimed to promote tourism and economic development along the original 1926 alignment of US Route 20; and
WHEREAS, The Historic Route 20 Association, Inc., provides historic route markers to act as a wayfinding tool to guide tourists and travelers on the 1926 alignment to a local agency; and
WHEREAS, Designation of a Historic Route also referred to as a NYS Scenic Byway and the permission of placement of historic markers on State Public Highways must come from the New York State Department of Transportation; and
WHEREAS, Without formal designation, the history and contribution of these segments of U.S. Highway Route 20 to the development of the state would remain less known; and
WHEREAS, Recognition of these segments will foster the economic health and cultural preservation of small communities and towns located along the highway; and
WHEREAS, It is fitting that a means to designate these historic sections U.S. Highway Route 20 be established; now, therefore, be it
RESOLVED by the Village of Cherry Valley, New York, hereby recognizes the original 1926 segment of former U.S. Highway Route 20 in the Village of Cherry Valley ,New York as Historic Route 20 (New York) for its historical significance and importance in the development of New York; and be it further
RESOLVED, Village of Cherry Valley, New York commits to the permitting and placement of Historic Route 20 Markers within its borders, including the State DOT Highway; and be it further
RESOLVED, That the New York State Department of Transportation, upon receipt of this resolution by all interested local agencies along the original segment of U.S. Highway Route 20, to designate that section of highway as Historic Route 20 (New York); and be it further
RESOLVED, That the Village of Cherry Valley is responsible for the costs and placement of historic route markers on their sections or portions of former U.S. Highway Route 20 – unless stipulated by the New York State Department of Transportation to the local agency, and be it further
RESOLVED the Clerk of Village of Cherry Valley, New York transmit copies of this resolution to the Historic US Route 20 Association and the requesting local agency.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE Village Board of the Village of Cherry Valley, NEW YORK that we are in support of the recognition and designation of Historic Route 20 and the placement of Historic Route 20 Markers.

         Discussion regarding the Intermunicipal Agreement with Otsego Soil and Water Conservation District.  Motion made by Trustee Bishop, seconded by Trustee Feulner, unanimously carried
          RESOLVED to enter into an Inter-Municipal Agreement which purpose is to develop a Countywide Stream Maintenance Program.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Bishop, seconded by Trustee Feulner, unanimously carried,
RESOLVED to make payment on bills, budget modifications and budget amendments as follows:

General Fund
Ch. #’s 13069-13113 & EFT #4
$35,652.09
Water Fund                                     
Ch. #’s 13069-13113 & EFT #4
$7,074.53
Total Fund
Ch. #’s 13069-13113 & EFT #4
$42,726.62
Trust and Agency Fund
Ch. # 1913 & auto deductions
$3,474.99

Budget Modifications

To                                                        From                                                   
None

ADJOURNMENT

          The meeting adjourned at 8:30 PM upon motion of Trustee Feulner, seconded by Trustee Bishop.

Respectfully Submitted,


Amy S. Herr, Clerk-Treasurer
July 19, 2018