November 2018 minutes

November 19, 2018

Meeting opened at 7:00 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Conway Bishop, Trustee Ian Feulner and Amy Herr, Clerk-Treasurer.  Also present was JoAnn Guido.

Approval of the October minutes as members received in written form.  It was upon motion of Trustee Bishop, seconded by Trustee Feulner, unanimously carried, to accept the minutes as written.

Checking Account

11/01/18 Balance


Total Fund

Trust & Agency

Savings Accounts

11/01/18 Balance
Water System Repair Reserve

Cemetery Capital Reserve

Unemployment Insurance Reserve

Water Debt Service Reserve

Parks & Recreation Reserve

Sidewalk Repair & Replacement Res

General Fund Savings

Taxes Unpaid 10/1/18
Water Unpaid 10/1/18

Paid in October
Billed in October
Overpayment applied to January bill

Unpaid 11/1/18

It was upon motion of Trustee Feulner, seconded by Trustee Bishop, unanimously carried, to accept the report as given.


          New water meters will be installed after the readings are done for the January bills.


          Paperwork has been submitted for reimbursement for CHIPs funding.  Payment expected in December.


          Discussion was held regarding a resolution to make the Village Parks smoke free.  It was decided to not institute a smoke free resolution at this time.

          National Grid will be notified about the Christmas Decorations being put up.  They will go up after Thanksgiving.


          The Village taxes that remain unpaid have been sent to the County for reassessment on the County Tax bill.  The Statement of Unpaid Village Taxes was signed by the Board and will be sent to the County.


          An insurance summary has been received from Mike Hutcherson, Rose and Kiernan Insurance Company for the Village for 2019-2020.  The policy will now also include Data Compromise and Cyber Liability coverage.  The village will not be including Terrorism coverage.  It was upon motion of Trustee Bishop, seconded by Trustee Feulner, unanimously carried,
          RESOLVED, to accept the Insurance Summary as presented for insurance coverage for the Village of Cherry Valley from January 8, 2019 to January 8, 2020.


          JoAnn Guido presented a draft of a Memorandum of Understanding (MOU) that the Greater Mohawk Valley Land Bank is requesting regarding 8 Lancaster Street.  Discussion was held regarding the MOU.  It was decided that it will be sent to Attorney Clarke for review before any further decision is made on the MOU.

          Trustee Feulner reported on the meeting he attended regarding the County Hazard Mitigation Plan.  It was recommended at the meeting to keep track of costs related to any hazards for possible funding.  The main hazard that has been identified for the county is flooding.  Mayor Guido would like contact made with Otsego Soil and Water to see if they can come to check on the streams in the Village for Flood Mitigation activities.

          An email from Attorney Clarke was received with updates on 8 Lancaster and 8 Genesee Street.  The thirty day notice period has expired on 8 Lancaster Street and the legal papers for finalizing obtaining title to the property will be completed.  A letter has been sent to Chase Bank that the property needs to be cleared of the dead trees. The bank has until the end of the month to respond.

          Clerk-Treasurer Herr presented copies of the new format for the Water Bills that will go out in January and July.  Appearance Tickets have been ordered from Race Printing and are available for pickup. 
          Clerk-Treasurer Herr reported that $685.00 has been received from Mathias VanDerwerker from the Cornhole Tournament that is to be used for the Little League Field.  The money has been deposited in the Trust and Agency Fund.

          Trustee Feulner reported that he received a complaint about the way the Boil Water Notices were issued.  A business owner stated that they did not receive the paper notice and learned of the notice on Facebook.  Discussion was held that notices were placed on doors and may have blown off.  Some residents also stated they did not find their notices as they were on their front door that they do not use.  The notice also stated that the order to lift the Boil Water Notice would be posted on the Village Website,, and at the Post Office.  Even though this procedure was followed as soon as possible after the Boil Water Notice was lifted, some residents were upset that they did not know it had been lifted.

          Trustee Feulner reported that he has received a complaint about the condition of Lancaster Street.  Discussion held regarding options for fixing Lancaster Street.  It is on the list of streets to be fixed and will be fixed in the order that had been previously determined.


After review by the board, it was upon motion of Trustee Bishop, seconded by Trustee Feulner, unanimously carried to make payment on bills and budget amendments and modifications as follows:

General Fund
Ch. #’s 13259-13312
Water Fund                                     
Ch. #’s 13259-13312
Total Fund
Ch. #’s 13259-13312
Trust and Agency Fund
Ch. # 1917 & auto deductions

Budget Modifications
To                                                        From                                                   
A7110.42              $2,000.00              A1990                   $2000.00
FX9010.8              $128.00                 FX1990                 $128.00

Budget Amendments
From                                To                                              To                                    
Bassett Grant                   A7110.42    $10,000.00            A2770   $10,000.00


          The meeting adjourned at 8:15 PM upon motion of Trustee Feulner, seconded by Trustee Bishop, unanimously carried.

Respectfully Submitted,

Amy S. Herr, Clerk-Treasurer
November 20, 2018

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