December 2013 Minutes

MINUTES


December 16, 2013



The meeting was opened by Mayor Flint at 7 p.m. In attendance was Trustee Louis Guido, Trustee Edward Harvey, Clerk-Treasurer Dorothy Johnson, Attorney Dennis Laughlin, Interim DPW Superintendent David Hajczewski, Michael Hutcherson, SEFCU Insurance Representative, and village residents K. Don Brigham and Conway Bishop.



MINUTES



The first item on the agenda was the approval of the minutes, as sent to all board members in written form.

It was upon motion of Trustee Harvey, seconded by Trustee Guido, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.



TREASURER’S REPORT



Checking Account 12/1/13 Balance

General $123,522.54

Water 10,103.74

Total Fund 133,626.28

Trust & Agency 2,503.41



Savings Accounts 12/1/13 Balance

Water System Repair Reserve $ 2,889.88

Cemetery Capital Reserve 11,139.98

Unemployment Insurance Reserve 5,170.77

Water Debt Service Reserve 24,495.93

Parks & Recreation Reserve 8,480.48

Sidewalk Repair & Replacement Reserve 233.37



Unpaid Water Unpaid Taxes

Unpaid 11/1/13 $ 8,561.47 Returned to

Paid in November 310.00 County for

Billed in November 155.00 Collection

Unpaid 12/1/13 $8,406.47

To Jan. 2014 bill



After discussion, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried,

RESOLVED, to accept the report as given.



INSURANCE REVIEW



Mr. Hutcherson reviewed the village’s current insurance coverage and revisions to this year’s as well as price changes.

Board members agreed to accept Mr. Hutcherson’s proposal to insure the village for another year.



COMMUNITY SIGN



Don Brigham attended on behalf of members of the community who helped raise money for the community sign that stands by the (gym) entrance of the Community Center. Most of the sign was paid for by the Firemen’s Auxiliary, the remainder by the community group (through the fire department). Several people have questioned the use of the sign and how this may be used. Presently Mayor Flint and Trustee Guido are the only people to have access to the lettering of the sign. Mr. Brigham offered to help with the lettering and feels that the sign should be more accessible, that as the Auxiliary paid for most of the sign they may want to have a key. After discussion, it was decided that one key will be kept at the village office and the other maybe at the fire department or with the community group. Mr. Brigham will speak to the Auxiliary President, Kim Yerdon regarding the placement.

The Clerk said she thinks that many people may be unaware of the sign, that it is for community events, or who to contact. She will make up a notice to go out with the water bills.



MAINTENANCE WORKER – Applicant



Mr. Conway Bishop attended the meeting as he is interested in the vacant position of a maintenance worker. Todd Hull quit his position on Sunday according to the Clerk. Board members have not yet discussed the matter but will inform Mr. Bishop when decisions are made.



Later in the meeting the board discussed the vacant position and decided to advertise for help after Christmas, after they have time to review the matter more carefully.



Moody Bill – Water Fund



Trustee Guido had notified Moody & Associates regarding the large overage on their recent bills for work on the wells. The initial quote was $10,906.00. The bill came in at $13,709.08, which was covered by insurance except the $1,000 deductible. Then a second bill came in the amount of $6,750.33.

A response and explanation was received with Moody offering to reduce the bill by $1,690.00 and to offer a 25% discount on mobilization/demobilization for next service work, if we use them. It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried,

RESOLVED to pay the remaining bill to Moody and Associates in the amount of $5,060.33, and it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried,

RESOLVED in the future, any big estimates that come in, if they come in over 10%, need board approval before having the work completed.



CHRISTMAS



Santa will be at the Village Christmas Tree on December 24th @ 6:30.

Oranges and Candy bars have been ordered.

Lights are up; four small baskets have been hung at the intersection.

Permit for hanging lights on National Grid poles has been submitted.



DPW

Tree Removal



Mr. Hajczewski will get a price on having a tree removed in front of the Rebekah Lodge, Alden Street. Mayor Flint reported the tree is split and should be taken down.



OUTSIDE REFUSE



The Garbage collector brought mail in that he found in the village trash can by the health center belonging to Mary Ashwood, 282 Gage School House Road, Cherry Valley. Ms. Ashwood will be sent a letter of notification of the illegal dumping.



AUDIT OF CLAIMS



After review by the board, it was upon motion of Trustee Guido, seconded Trustee Harvey, unanimously carried,

RESOLVED to make payment on bills and transfer appropriations as follows:



General Fund Ch #’s10465 - 10509 $13,972.43

Water Fund " 9,893.69

Total Fund $23,866.12



Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement Ch #’s 1797 - 1798 $1,842.81



Transfer of Appropriations

To From

A7989.4 $ 5.00 A1990.4 $ 5.00

A9010.8 29.00 A1990.4 29.00











ADJOURNMENT



The meeting adjourned upon motion of Trustee Harvey, seconded by Trustee Guido at 9:05 pm.



Respectfully Submitted,





Dorothy E. Johnson

Clerk-Treasurer

December 19, 2013

November 2013 Minutes

MINUTES

November 18, 2013



The meeting was opened by Mayor Flint at 7 p.m. In attendance was Trustee Louis Guido, Trustee Edward Harvey, Clerk-Treasurer Dorothy Johnson, Attorney Dennis Laughlin, Interim DPW Superintendent David Hajczewski, employee Todd Hull, JoAnn & Jessica Guido, Susan Miller, Andy & Judith Carson, Mr. Dana Dawson, IMT President and several of his employees.



MINUTES



The first item on the agenda was the approval of the minutes, as sent to all board members in written form.

It was upon motion of Trustee Harvey, seconded by Trustee Guido, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.



TREASURER’S REPORT



Checking Account 11/1/13 Balance

General $ 142,969.69

Water 16,270.99

Total Fund 159,240.68

Trust & Agency 270.90



Savings Accounts 11/1/13 Balance

Water System Repair Reserve $ 2,889.81

Cemetery Capital Reserve 11,139.71

Unemployment Insurance Reserve 5,170.64

Water Debt Service Reserve 24,495.33

Parks & Recreation Reserve 8,873.19

Sidewalk Repair & Replacement Reserve 233.37



Unpaid Water Unpaid Taxes

Unpaid 10/1/13 $ 8,893.95 $ 20,111.78

Paid in October 413.31 3,856.43

Billed in October 80.83 -0-

Unpaid 11/1/13 $8,561.47 $16,255.35



After discussion, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried,

RESOLVED, to accept the report as given.



Board members signed an affidavit of returned taxes to the county, amount to be returned $16,255.35.



Moody Bill – Water Fund



The Clerk presented a bill from Moody and Associates, Inc. which she questioned. The village already paid the company $13,079.08, which was $2,173.08 over estimate (but covered by our insurance in the amount of $9,960.00). This new bill is in the amount of $6,750.33 and appears to be double billing on some items besides way over estimate.

After discussion, it was decided that the bill will not be paid at this time. Trustee Lou Guido will contact the Moody Association regarding this unexpected bill.



CEMETERY – Bench Foundation



Mrs. Carson explained that she will be purchasing a bench in the spring, to be used as a headstone on their cemetery lot. She would like to have the foundation (with bench) placed on her property when it is completed, then re-locate the foundation and bench when the time comes. The bench has spaces in each ends for cremation urns. Board members agreed the foundation may be used at the Carson property, and then they may have it moved to the village cemetery at such time as needed. Mrs. Carson will contact the Clerk in the spring with the size and any other details as needed.



HISTORICAL SIGNS - Sue Miller



Mrs. Miller told the board that she has applied for a grant to the Pomeroy Association to purchase two (blue) state historical signs to be placed in the village. One would go near the gazebo, which is the end of the turnpike and the other by the cemetery, near the site of Fort Alden.



PSYCHIC FAIR



Mrs. Miller informed the board that there will be a psychic fair held on April 12, 2014 at the Community Center.



INTEGRATED MEDICAL TECHNOLOGIES



Mr. Dana Dawson, President of Integrated Medical Technologies (IMT) gave a presentation of what his company is all about. Mr. Dawson brought several of his employees as well as many items that they make to further explain his business, which will be moving into Cherry Valley, construction expected to begin in June 2014. He has purchased the Alverson, Lancaster Street property.



TALL GRASS & WEED ORDINANCE



Further discussion was held regarding the proposed law regulating tall grass and weeds. After discussion, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried,

RESOLVED to pass Local Law #1, 2013, a Local Law regulating the height of tall grass, weeds, poisonous or harmful vegetation.

The Clerk will send the law to the Department of State and it will become effective 30 days from that time.



DPW - Tractor Quotes



Interim Superintendent Hajczewski brought two quotes to the board to review. The quotes are for tractors to replace the 1999 Kubota B2400 Tractor. Prices ranged from $8,000.00 to 12,270.00.

After discussion, board members decided to table the matter to a later date.



CEMETERY/PARK SIGNS



Trustee Guido is working on wording for the signs. Mayor Flint will get a foam board for the signs.



SITE PLAN REVIEW – DRAFT



Attorney Laughlin (Planning Board Chairman) explained the Site Plan is about half done and they want to make sure this is the way the board wants to go with the plan. Board members agreed to this draft.







AUDIT OF CLAIMS



After review by the board, it was upon motion of Trustee Guido, seconded Trustee Harvey, unanimously carried,

Resolved, to make payment on bills as follows:



General Fund Ch #’s10421 - 10464 $24,214.44

Water Fund " 6,600.95

Total Fund $30,875.39



Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement Ch #’s 1795 - 1796 $2,105.98





ADJOURNMENT



It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried to close the meeting at 9:20 pm.



Respectfully Submitted,





Dorothy E. Johnson,

Clerk-Treasurer

November 27, 2013

September 2013 Minutes

MINUTES September 16, 2013 Public Hearing on proposed local law #1, 2013 “A Local Law Regulating the Height of Tall Grass and Weeds” The public hearing was opened at 7:00 p.m. by Mayor Kevin J. Flint. In attendance were Trustee Edward A. Harvey, Trustee Louis A. Guido, Jr., Clerk-Treasurer Dorothy E. Johnson, Interim Department of Public Works Superintendent David R. Hajczewski, Maintenance Worker Todd Hull, Philip Moore, Pamela Ryan, Barbara Hall, Gary Lozier, Jeff Wait, Albert Wait, and James Wait. Mr. Moore had several questions and suggestions regarding the proposed law. Mayor Flint explained that the law was proposed a year ago and was not passed due to several residents attending the meeting against the passing. The board has been monitoring the situation for the past year and the problem is getting worse. More and more lawns, especially on those properties owned by banks are not being cared for. Mr. Moore felt some of the wording of the law should be changed Trustee Harvey said the law was modeled after the Village of Fonda’s local law. With no further public input, the hearing was closed at 7:15pm Board members reserved voting on the proposed law until further discussion and conferring with Attorney Laughlin. MINUTES The next item on the agenda was the approval of the minutes, as sent to all board members in written form. It was upon motion of Trustee Guido, seconded by Trustee Harvey, and unanimously carried, RESOLVED, to dispense with the reading of the minutes and approve as written. TREASURER’S REPORT Checking Account 9/1/13 Balance General $147,367.35 Water 40,615.93 Total Fund $187,983.28 Trust & Agency $ 568.05 Savings Accounts 9/1/13 Balance Water System Repair Reserve $ 2,889.67 Cemetery Capital Reserve 11,139.16 Unemployment Insurance Reserve 5,170.38 Water Debt Service Reserve 24,494.11 Parks & Recreation Reserve 8,872.74 Sidewalk Repair & Replacement Reserve 233.35 Unpaid Water Unpaid Taxes Unpaid 8/1/13 $13,395.72 $30,277.49 Paid in August - 3,747.69 - 4,339.82 Billed in August + 27.90 -0- Unpaid 9/1/13 $ 9,675.93 $25,937.67 After discussion, it was upon motion of Trustee Harvey seconded by Trustee Guido, unanimously carried, RESOLVED, to accept the report as given. Alden Field/Cemetery – NO Dogs Mrs. Ryan asked why dogs are no longer allowed in the park. She asked the board to re-approach the matter and possibly consider a designated area as she feels most dog owners are not irresponsible and do clean up after their dogs. She stated that others shouldn’t be punished for what a few are doing. Board members, understanding her stand on the issue, explained that children have gotten into the feces while playing ball on the fields, that some people just do not clean up after their pets. The matter will be discussed again by the board. EAGLE SCOUT PROJECTS Albert Wait said he would like to do his Eagle Scout project on creating/freshening up handicap parking areas in the village. Village officials encouraged Mr. Wait to pursue his project and help with contact numbers for state. He will also contact the churches and others involved. James Wait would like to finish creating the basketball court at Alden Field. Some suggestions were given to Mr. Wait as well as encouragement on his proposed project. COMPLAINTS – Upper Main Street Several complaints have been received from Main Street residents as well as other residents regarding the truck repair business on Main Street. Large trucks are often in the road blocking traffic, driveways and the fire hydrant, loud noise very late at night and early morning, loud profane language, loud fights, and ashes being dumped into the storm drain. The Sheriff’s Department has been called with no results. Mayor Flint said he will talk with the owner and hopefully resolved some of the issues. If this does not help, he will call the authorities to help. INSURANCE CLAIM – Water Pump One of the water pumps was struck by lightning in a recent storm. A quote from Moody and Associates for furnishing and installing a new submersible pump motor in Well # 2 is in the amount of $10,906.00. The Clerk reported that the insurance will pay all but the $1,000.00 deductible. Water System As the water tank level indicator was not working properly a representative from Aqua Logic went through the entire system. He repaired the radio system, chart recorder, corrected wiring, control panel and several other items to repair the system. ALDEN FIELD – Flood Damage Alden Field suffered damage again from flooding on June 13th and 28th. FEMA officials are working with the Mayor and Superintendent to help obtain funding to possibly build a new bridge where the culvert presently allows the water to run into the field. TIME WARNER CABLE – Franchise Renewal The Clerk invited representatives from Time Warner to a village meeting but has not heard back from them. FALL NOTICES/INFORMATION Leaf Pickup The Village of Cherry Valley Department of Public Works will begin picking up leaves at the beginning of October, until mid-November throughout the village. Leaves must be raked to the curb, not in the ditch and with no other brush included. Other brush, garden and lawn debris will be picked separately on Mondays. No All Night Parking Parking is prohibited on all streets within the Village of Cherry Valley from October 1st through May 1st, between the hours 2:00 a.m. to 7:00 a.m. Parking in the village parking lots - Main Street and Genesee Street - is available during the evening hours, though not for winter storage. Hydrant Flushing Hydrants will be flushed on Wednesday and Thursday, October 16th & 17th. Water may be discolored and pressure disrupted during this time. Halloween Trick or Treating will be held on Thursday, October 31st in the Village of Cherry Valley, hours 5:30 to 7:30 pm. Unpaid Taxes All village taxes remaining unpaid after November 1st will be sent to Otsego County for collection. Christmas Celebration Santa will be at the tree in the Village Park on Christmas Eve with gifts and goodies for all area children. Cherry Valley Softball Tournament Thank you to all who participated in the recent Softball Tournament. Proceeds were donated to the Cherry Valley Historical Association for help paying for their building repair. A special thank you to BJ & Debby Whiteman, Scott Flint, and Maureen Clapper for organizing the event. Folk Fest for Food Thanks again to all of our musicians, volunteers and community members who helped make the Folk Fest for Food a success this year. Funds from these events are donated to the Daily Bread Food Pantry, Cherry Valley. A special thank you to Phil Zenir for organizing the event and to Dee Mahalick for all of the work she does for the Community and food pantry. Village Board Meetings Upcoming board meetings beginning at 7 pm, held at the Clerk’s office, 2 Genesee Street: October 21st November 18th December 16th CAT PROBLEMS Complaints are being received from residents in the Maiden Lane area of 20 – 30 cats at two separate homes spraying and leaving feces throughout the neighborhood. Unfortunately the village has no control over the cats. ANNUAL AUDIT Board members reviewed/audited the Clerk’s books and annual report. SIDEWALK Rick Collins requested the sidewalk on Hamilton Avenue be replaced, where his children walk each morning to the bus stop. Board members will address the matter, though not before 2014. CEMETERY It was decided to hire someone part time to work in the cemetery for two hours a day, Monday through Thursday at $10 per hour, while Ryan Brazie is attending college, to the end of October. Mr. Brazie will continue to work on Fridays and weekends. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Guido, unanimously carried, Resolved, to make payment on bills as follows: General Fund Ch #’s10333 - 10374 $15,325.94 Water Fund “ “6,899.93 Total Fund $22,225.87 Trust & Agency Fund Ch # 1792 $ 2,648.54 Including deductions – Social Security, Medicare, Federal, Retirement ADJOURNMENT It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried to close the meeting at 8:45 pm. Respectfully Submitted, Dorothy E. Johnson, Clerk-Treasurer September 17, 2013

MINUTES August 19, 2013 The meeting was opened at 7:00 p.m. by Mayor Kevin J. Flint. Also in attendance were Trustee Louis A. Guido, Jr., Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, and Interim Department of Public Works Superintendent David R. Hajczewski. MINUTES The first item on the agenda was the approval of the minutes, as sent to all board members in written form. It was upon motion of Trustee Guido, seconded by Trustee Harvey, and unanimously carried, RESOLVED, to dispense with the reading of the minutes and approve as written. TREASURER’S REPORT Checking Account 8/1/13 Balance General $161,988.82 Water 41,816.83 Total Fund $203,805.65 Trust & Agency $ 2,225.90 Savings Accounts 8/1/13 Balance Water System Repair Reserve $2,889.60 Cemetery Capital Reserve 11,138.88 Unemployment Insurance Reserve 5,170.25 Water Debt Service Reserve 24,493.49 Parks & Recreation Reserve 8,872.51 Sidewalk Repair/Replacement Reserve 233.35 Unpaid Taxes Unpaid 7/1/13 $55,078.86 Paid in July -34,041.05 Unpaid 8/1/13 $13,395.72 After discussion, it was upon motion of Trustee Guido seconded by Trustee Harvey, unanimously carried, RESOLVED, to accept the report as given. COMMUNITY CRÈCHE - Location Board members agreed the crèche should be placed back in the area by NBT Bank again this winter as they feel it is the most visible and well lit location. Fence at Cade, Genesee Street Approval was given to Mr. Mrs. Cade, Genesee Street to leave the fence as is at their Genesee Street property. DPW Vacation The Superintendent will take vacation from August 9th to Sept. 9th. Cemetery Mr. Hajczewski said there are frequent problems with dog feces in the cemetery. After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED to amend the cemetery rules as follows: No dogs are allowed in the village cemetery except service dogs. Signs will be placed at the entrances of the cemetery. The Clerk said she has seen children playing by the very old stones. Children are not allowed in the cemetery without adult supervision, she reminded all. Alden Field Dog problems in Alden Field were also discussed as there are repeated problems with dogs in Alden Field. It was been reported that children have gotten dog feces on them as well as being frightened by dogs. Board members resolved, there will be NO dogs allowed in Alden Field unless they are service dogs. Signs will be bought and placed at the entrances of the field. Unsightly/Unhealthy Properties Superintendent Hajczewski asked what is to be done with the several properties where the lawns are not being maintained. After discussion, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, To re-introduce a proposed ordinance, “Regulating the Height of Tall Grass, Weeds, Poisonous or Harmful Vegetation” and it was FURTHER RESOLVED a public hearing will be held on Monday, September 16, 2013 beginning at 7 pm to consider and to hear comments on Proposed Law # 1, 2013, A Law Regulating the Height of Tall Grass & Weeds. Water System The Superintendent reported that the water tank level indicator is not working properly. He has contacted a representative from Aqua Logic to check out the system. It was decided by board members to have a maintenance check-up on the entire system annually. Tree Removal Superintendant will check on a price to remove a dead tree on Montgomery Street near the Episcopal Church/Plymell properties. TIME WARNER CABLE – Franchise Renewal The Clerk has not yet invited representatives from Time Warner to a village meeting. A letter will be sent out this week. CEMETERY LOTS SOLD, DEEDS SIGNED TO: Jaird W. Johnson Gerald & Orva Wilmot 2 grave Lot 4 Grave Lot Sect. C, Lot 43 e & f. Sect. B2, Lot 78 a & b. Sect. B2, Lot 79 q & b. NYS RETIREMENT SYSTEM RESOLUTION As there were discrepancies in the last resolution that was passed by the board and sent to the retirement system regarding elected and appointed officials Standard Work Day and Reporting, it was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED, that the Village of Cherry Valley, Location Code 40156, hereby established the following as standard work days for elected and appointed officials and will report the following days worked to the New York State and Local Employees’ Retirement System based on the time keeping system records of the record of activities maintained and submitted by these officials to the clerk of this body: (see original for more detailed information) Mayor - Average 3 days per month, no participation in time keeping system Clerk-Treasurer – Ave. 10 days per month, participates in time keeping. Interim DPW Supt- Ave. 20 days per month, participates in time keeping On this 19th day of August , 2013, Dorothy E. Johnson (signed) Date Enacted 8/19/13. I, Dorothy E. Johnson, Clerk of the Governing Board of the Village of Cherry Valley of the State of New York, do hereby certify that I have compared the forgoing with the original resolution passed by such board, at a legally convened meeting held on the 19th day of August, 2013 on file as part of the minutes of such meeting, and that same is a true copy thereof and the whole of such original. I further certify that the full board, consists of 3 members and that the 3 of such members were present at such meeting and that 3 of such members voted in favor of the above resolution. IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the Village of Cherry Valley. This document consists of one page. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Guido, seconded Trustee Harvey, unanimously carried, Resolved, to make payment on bills and amend the budget as follows: General Fund Ch #’s101278 - 101332 $26,671.06 Water Fund “ 5,324.08 Total $31,995.14 Trust & Agency Fund Ch # 1788– 1791 $3,801.50 Including deductions – Social Security, Medicare, Federal, Retirement ADJOURNMENT It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried to close the meeting at 8:08pm. Respectfully Submitted, Dorothy E. Johnson, Clerk-Treasurer August 29, 2013

July 2013 Minutes

MINUTES

July 15, 2013
The meeting was opened at 7:00 p.m. by Mayor Kevin J. Flint. Also in attendance were Trustee Louis A. Guido, Jr., Trustee Edward A. Harvey, Village Attorney Dennis B. Laughlin, Clerk-Treasurer Dorothy E. Johnson, and Interim Department of Public Works Superintendent David R. Hajczewsk.
MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Guido, seconded by Trustee Harvey, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Checking Account 7/1/13 Balance – Unpaid water on taxes - Balance

General $160,875.31 -$11,250.08 = $149,625.23
Water           -756.49 + 11,250.08 = 10,493.59
Total Fund $160,118.82                    160,118.82
Trust & Agency $ 0.00
Savings Accounts 7/1/13 Balance
Water System Repair Reserve $ 2,889.53
Cemetery Capital Reserve 11,137.60
Unemployment Insurance Reserve 5,170.12
Water Debt Service Reserve 24,492.87
Parks & Recreation Reserve 8,872.28
Sidewalk Repair & Replacement Reserve 233.35

Unpaid Taxes

Total to be collected $185,428.69
Paid in June -              130,349.83
Unpaid 7/1/13           $ 55,078.86

After discussion, it was upon motion of Trustee Harvey seconded by Trustee Guido, unanimously carried,

RESOLVED, to accept the report as given.

COMMUNITY CRÈCHE Location
No report from Board.

DPW

Interim Superintendent Hajczewski reported that he has begun work on Main Street sidewalk replacement.

He said all is well (”perfect”) with the cemetery/cemetery maintenance worker.

Alden Field

Again, due to the recent heavy rains and some flooding, the fields need clay, stone dust, mulch for the playground, and sand for the sandbox.

The DPW has cleaned the building and it is ready to go.

The culvert area has been washed away again also and has been closed to the public for safety issues. Mayor Flint said he would like to wait to try and get federal funding to replace the culvert with a bridge. However, it may be some time and it is in the interest of all to open the park to the public as soon as possible. It was therefore decided to have the DPW repair the culvert again so it is able to withstand vehicle and pedestrian traffic allowing use of the field again.

COMMUNITY CENTER
Annual Inspection
No violations were reported.

Chairs/Tables
Mayor Flint noted that several chairs and tables are missing from the gymnasium. Also some of the tables appear to have been switched with older ones.TIME WARNER CABLE – Franchise Renewal
Notification was received from Time Warner that the present franchise between the village and Time Warner will expire on March 28, 2016. Time Warner Cable is hereby fiving notice that it seeks renewal of its cable television franchise pursuant to the provisions of 47 U.S.C. 546 and requests commencement of renewal proceedings pursuant to 47 U.S.C 546 (a).

After discussion, it was decided to invite John Mucha, Director of Government Relations for attend a village meeting in the near future to discuss the franchise.
CORRESPONDENCE

Thank you cards were received from the Sharon Springs and Roseboom Senior Groups for donations.

A Sympathy card will be sent to the family of Lynn E. Green, Jr., former attorney to the village on his unexpected passing.
AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Guido, seconded Trustee Harvey, unanimously carried,

Resolved, to make payment on bills and amend the budget as follows:
General Fund Ch #’s101234 - 10277 $15,207.23
Water Fund “ “                                       3,833.64
            Total Fund                              $19,040.87

Trust & Agency Fund Ch # 1782– 1786 $ 2,507.29

Including deductions – Social Security, Medicare, Federal, Retirement
Budget Amendments

From                                To                                           To

CHIPS                           A5112.2 $4,217.21                   A3501 $4,217.21
(More than
Budgeted)
2012-13 Budget Year   A7110.4 $ 18.99                       A2770 $ 18.99
                                    A8810.4 1,300.00                     A2770 1,300.00
                                    A5110.4 69.28                          A2770 69.28
                                    A1640.4 119.23                        A2770 119.23
                                    A5110.4 15,000.00                   A2770 15,000.00
                                   A8170.2 10,000.00                    A2770 10,000.00
                                   A1990.4 2,974.88                      A2770 2,974.88

2012-13 Budget year   F1990.4 689.09                         F2770 690.09

ADJOURNMENT

It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried to close the meeting at 7:45 pm.
Respectfully Submitted,

Dorothy E. Johnson,
Clerk-Treasurer
July 17, 2013

May 2013 Minutes

MINUTES


May 20, 2013



The meeting was opened at 7:00 p.m. by Mayor Kevin J. Flint. Also in attendance were Trustee Louis A. Guido, Jr., Trustee Edward A. Harvey, Village Attorney Dennis B. Laughlin, Clerk-Treasurer Dorothy E. Johnson, Interim DPW Superintendent David R. Hajczewski, Maintenance Worker Todd Hull, Village Historian Gary Thompson, and residents Mrs. Alice Hurwitz, Susan Miller, & Craig Wilson.



MINUTES



The first item on the agenda was the approval of the minutes, as sent to all board members in written form.

It was upon motion of Trustee Harvey, seconded by Trustee Guido, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.



TREASURER’S REPORT



Checking Account 5/1/13 Balance

General $57,216.57

Water 565.55

Total Fund $57,782.12

Trust & Agency $ 521.50



Savings Accounts 5/1/13 Balance

Water System Repair Reserve $ 2,889.39

Cemetery Capital Reserve 11,137.05

Unemployment Insurance Reserve 5,169.86

Water Debt Service Reserve 29,491.58

Parks & Recreation Reserve 8,871.83

Sidewalk Repair & Replacement Reserve 233.33



Unpaid Water

Unpaid 4/1/13 $12,146.55

Paid in April 1,756.64

Unpaid 5/1/13 $10,389.91



Including interest, $11, 250.08 was sent to the county to be placed as liens on the tax roll.

The Clerk reported that total funds from the Spring Fling were in the amount of $2,392.80.

After discussion, it was upon motion of Trustee Harvey seconded by Trustee Guido, unanimously carried,

RESOLVED, to accept the report as given.



COMPLAINT – Craig Wilson



Mr. Wilson, who lives at 35 Maple Lane complained that the trees at the intersections and on Elm Street are in need of trimming and that he was told by the Village Attorney previously that nothing would be done and that he was only to talk to him about the matter. Attorney Laughlin was not in attendance at the meeting until after this discussion was in progress. (See letter of December, 2011). The letter, which the Clerk gave the Attorney to review at this time, was in reference to Mr. Wilson using profane language to someone about the Clerk regarding the above matter. Due to this he asked Mr. Wilson to turn any complaint forms, (which are normally turned in to the Clerk) to him instead.

Again, the board said they would assess the situation and see if anything needs to be done. If anything is to be done, it will be done after Memorial Day.

Mr. Wilson went on to cite laws on tree height, etc. and to say that he had damage done to a truck (semi) that he previously drove, from the limbs.



HISTORIANS - Gary Thompson & Sue Miller.



Gary Thompson, Village Historian and Susan Miller, Town Historian attended the meeting in part to discuss a project they would like to do in the village similar to the one in Sharon Springs. There are certain historic properties that have a glass enclosed sign in front of them describing the property’s history. They are hoping to obtain a grant to fund this. Trustee Guido suggested having a brochure made up to go along with it. Board members agreed to the project so long as the home owners are in agreement and if they would be in charge of a committee.

Mr. Thompson thanked the village again for providing military markers for the very old gravesites. He said he is still in the process of cataloging sites and has done quite a bit of genealogy work.

Mrs. Miller thanked the board for their support with the recent Psychic Fair, with brought in about 285 plus people. The board agreed with Mrs. Miller’s suggestion to host another next year.



PROPERTY UPKEEP



Mr. Thompson also complained about neighboring property that has not been mowed or kept up due to vacant owners. He said that he has been cleaning up garbage and lawn debris from the property as it is an eyesore and unhealthy to his own home. The property is owned by Michael and Breath Hand and according to Mr. Thompson, it now has a for sale sign on it. The Clerk will try to contact the owners to maintain the property.



STREET SIGNS



Mrs. Hurwitz mentioned the “No Parking Between Signs” on Lancaster Street being confusing and also the signs that are tipped to one side. DPW will repair the sign posts



CEMETERY LOTS SOLD, Deeds signed to:



Graham & Beth Humes John & Lorrie Hershey

6 Grave Lot 6 Grave Lot

Section B2, Lot 114 a- f. Section B2, Lot 110 a – f.



Lisa & Dan Heinrich Robbie & Carol McGovern

6 Grave Lot 4 Grave Lot

Section B2, Lot 106 a – f. Section D, Lot41 a, b, g, & h.



Cemetery Rules



After discussion, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried,

RESOLVED to amend the Rules and Regulations of the village cemetery to include: There is a limit to two burials per day, one in the morning and one in the afternoon.



DPW



Culvert



Mr. Hajczewski suggested changing the Jicha, Lancaster Street driveway from the wooden to a plastic culvert, which should work and last much better.



Lawn Tractor



The lawn tractor that is used in the cemetery is in need of replacement. It is smoking, then quitting. Mr. Hajczewski will get some prices and see if he can find something with a 38 inch mower deck. It was decided to trade in two of the present mowers if possible.



DOG CONTROL



Attorney Laughlin has gotten a copy of a dog law from the Town of Otsego to compare with Cherry Valley’s. Upon recommendation of Attorney Laughlin, it was determined by the board that no changes are necessary.

Trustee Guido said he had walked with Mrs. Saba two times and several times on his own and had no problems with dogs.

Mayor Flint said he had walked around the village with no dog problems as well.

It was decided to continue monitoring the situation.



GARBAGE/RECYCLABLE PICKUP – Outside Users



Trustee Harvey reported someone seeing garbage being brought into the village and left for the village hauler to pick up. The Clerk said she has a list of incidents. After discussion, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried,

Notices will be sent to the property owners where it has been reported that garbage / recyclables have been dropped by non-Village residing residents asking them to not allow this practice to continue. If the dropping of garbage / recyclables continues after the notice has been given to the property owner, refuse removal from that property may be suspended by the Village Board.



COMPLAINT – Sidewalk



Trustee Harvey also has received a complaint that the sidewalk above the Tryon, Main Street needs to be swept, being very dirty. This will be taken care of.



MEMORIAL DAY PARADE



Mayor Flint reminded everyone of the Memorial Day Parade, to be held on Monday, May 27, 2013. Board members will ride in the parade.



AUDIT OF CLAIMS



After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Guido, unanimously carried,

Resolved, to make payment on bills, transfer appropriations and budget amendments as follows:



General Fund Ch #’s10135 - 10177 $14,417.96

Water Fund “ “ 3,538.66

Total Fund $17,956.62

Trust & Agency Fund Ch # 1768 – 1777 $ 2,415.60

Including deductions – Social Security, Medicare, Federal, Retirement



Budget Amendments



From To To

Spring Fling - Auxiliary - A2705 $381.00 A7111.4 $381.00

Donation to Alden Field A2705 45.00 A7111.4 45.00



Transfer of Appropriations



From To

A1450.4 $ 52.20 A1325.4 $ 52.20

A1640.4 2,681.48 A1990.4 2,681.58



F8320.4 1,340.65 F1990.4 1,340.65











ADJOURNMENT



It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried to close the meeting at 8:40 pm.



Respectfully Submitted,





Dorothy E. Johnson

May 28, 2013

MINUTES


April 15, 2013
The meeting was opened at 7:00 p.m. by Mayor Kevin J. Flint. Also in attendance were Trustee Louis A. Guido, Jr., Trustee Edward A. Harvey, Village Attorney Dennis B. Laughlin, Clerk-Treasurer Dorothy E. Johnson, Interim DPW Superintendent David R. Hajczewski, Mrs. Alice Hurwitz and Mrs. Tammy Saba, both of Lancaster Street.
PUBLIC HEARING – BUDGET
It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried,

To open the Public Hearing on the proposed budget for June 1, 2013 to May 31, 2014.

No comments were made regarding the budget.

After motion by Trustee Guido, seconded by Trustee Harvey, it was resolved to close the public hearing at 7:30 pm and accept the budget as proposed

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.

It was upon motion of Trustee Harvey, seconded by Trustee Guido, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT
Checking Account 4/1/13 Balance
General $65,421.30
Water 3,299.91
Total Fund $68,721.21
Trust & Agency $ 393.16

Savings Accounts 4/1/13 Balance
Water System Repair Reserve $ 2,889.25
Cemetery Capital Reserve 11,136.78
Unemployment Insurance Reserve 5,169.73
Water Debt Service Reserve 29,490.85
Parks & Recreation Reserve 8,559.82
Sidewalk Repair & Replacement Reserve 233.33

Unpaid Water
Unpaid 3/1/13 $14,046.50
Paid in March 1,970.83
Billed in March 70.88
Unpaid 4/1/13 $12,146.55

After discussion, it was upon motion of Trustee Guido seconded by Trustee Harvey, unanimously carried,

RESOLVED, to accept the report as given.

DOG COMPLAINTS
Mrs. Saba and Mrs. Hurwitz attended the meeting to question what can be done to make our streets safer (from dogs) with spring and summer coming. Mrs. Saba asked the board to take some initiative to get dog owners to control their dogs better. She explained that her dog had been attacked in Cooperstown (later said it was Hartwick Seminary) and the dog actually lives in Cherry Valley. She did not want the dog muzzled or the owner arrested as he paid her veterinarian bill, etc. But, now She said she is afraid to walk on certain streets within the village as there are certain dogs (that one in particular), some of which are confined within the homes, that may be able to get out and run after her and her small dog. She had contacted the Town of Cherry Valley Dog Control Officer who has met with her and the dog owner and explained to her that if there is not a problem in Cherry Valley he could not do anything about it, to contact the DCO in that area.

Trustee Guido offered to walk with Mrs. Saba as she walks her dog to see what problems she may incur.

The Clerk will again post the rules of the dog ordinance.

Mayor Flint explained that he has spoken to the Sheriff’s Department regarding the problem and they have no better solutions. If there is not a problem, nothing can be done about it. She stated that she is not satisfied with the way this is being handled.

Attorney Laughlin stated the only sure way to solve this problem is to outlaw walking on the sidewalks or to do away with all of the dogs in the village, neither of which is going to happen. Mrs. Saba said she has no problems in Cooperstown with dogs. The attorney said he will check with them to see what their dog control law entails.

DPW
Sidewalk Repair/Replacement
Superintendant Hajczewski reported that he had patched a small section of sidewalk in front of the Assembly of God Church on Alden Street as a small defect was reported to him. It was decided to replace an 8 foot section in front of the church when weather allows.

Wayde Clapper notified the village that he is willing to remove his stone wall if the village wants to continue on with the new sidewalk replacement in front of his Lancaster Street home. This will be checked on for consideration.

Board members will take their annual walk around the village to determine other areas for sidewalk replacement and other work that may be needed.

Flower Baskets
It was decided to accept a donation of 12 Flower Baskets as well as ordering 12 from A Rose is A Rose. The Clerk will order these from Jackie, to cost around $25 each.

Water Meters/Boxes
Keith MacGregor is to give the Superintendant an estimate on cost to install meters inside of trailers. It is yet to be determined whether to use the outside boxes for these or do the plumbing inside.

Cemetery
Ryan Brazie is scheduled to begin working in the cemetery as soon as weather permits. The gates have been opened, but it is to be determined if it is too wet to do any full sized burials yet. The Superintendant will check further on this. As of now he feels May 10th will be the earliest to open for burials.

Hydrants
Hydrants have been flushed.

COMMUNITY BEAUTIFUL REWARD PROGRAM
Money has been again been donated to the village for this program for the second year. A panel of five individuals will decide on a first and second place winner in both resident and business categories with first prize of $800 in each category and second prize of $200 for runner up, in each category for properties that are well-kept, spruced up, cleaned up, beautified…. The panel will observe properties, no applications, no rules, just a reward for trying to spruce up the village. This is for Village of Cherry Valley properties only. Awards will be made by the end of July.

ENERGY EFFICIENT GRANTS
Trustee Guido has been looking into grants for energy efficiency street lighting. The National Grid grant that he applied for is for non-profit groups only. He will continue to pursue this.

AUDIT OF CLAIMS
After review by the board, it was upon motion of Trustee Guido, seconded Trustee Harvey, unanimously carried,

Resolved, to make payment on bills, transfer appropriations and budget amendments as follows:
General Fund Ch #’s10087 - 10107 $9,985.10
Water Fund “ “ 1,587.07
Total Fund $11,572.17
Trust & Agency Fund Ch # 1763 – 1764 $ 2,830.46
Including deductions – Social Security, Medicare, Federal, Retirement

Budget Amendments
From To To

Sale of Soda $94.50 A2705 $94.50 A7140.4 $94.50

Transfer of Appropriations

From To
A1450.1 $ 87.50 A1450.4 $199.95
A1990.4 112.45
A1990.4 476.09 A1640.4 476.09


ADJOURNMENT
It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried to close the meeting at 8:30 pm.

Respectfully Submitted,

Dorothy E. Johnson

April 23, 2013

ANNUAL ORGANIZATIONAL MEETING April 1, 2013 Mayor Kevin J. Flint and Trustee Louis A. Guido, Jr. were sworn into office by the Clerk. Also in attendance were Trustee Edward Harvey, Interim DPW Superintendant David Hajczewski, Maintenance Worker Todd Hull, Randy and Max Weaver, Weaver’s Sanitation, Scott Moxham, On Time Waste Removal, and a representative from Casella Waste Systems. Mayor Flint opened the meeting at 7 pm, with the following: APPOINTMENTS & SALARIES Mayor- Kevin J. Flint elected to 4/17 $ 1,750.00 annual Trustee- Edward A. Harvey, elected to 4/14 $ 1,500.00 ” Trustee- Louis A. Guido, elected to 4/17 $ 1,500.00 “ Deputy Mayor –Edward A. Harvey, appointed to 4/14 $ 100.00 “ Attorney- Dennis Laughlin – contracted $ 4,000.00 “ Clerk-Treasurer, Record’s Keeper, Tax Collector- Dorothy E. Johnson – 2 yr. app. to 4/15 (w/benefits, inc. health ins) $13,156.00 “ Registrar of Vital Statistics – D. Johnson, app. to 4/15 $ 125.00 “ Deputy Clerk-Treasurer & Deputy Registrar- Eileen D. Kerzick $10.00 per hr. Interim Superintendent/Maintenance worker- David Hajczewski, $14.50 per app. annually w/ benefits, inc. health ins. Maintenance Worker – Todd E. Hull – w/ benefits $13.00 per hr. Part time Cemetery Maintenance Worker- Ryan L. Brazie $10.00 per hr. Other Part time laborers – hired as needed $10.00 per hr. Election Inspectors – Hired at time of need $8.50 per hr. Public Health Officer-Brenda Davies-Wait app. to 4/15 -0- Historian – Gary Thompson -0- Park Maintenance – K. Don Brigham ……………………………………....$100.00 annual PLANNING BOARD Dennis Laughlin, Chair, 7 yr. term to 4/2015 Blake Hayes, 7 yr. term to 4/2017 Howard Young, 2 year period to 4/2014 Dorothy Reiberg 7 year term, to 4/2016 Dennis reported they are working on an ordinance of policies and procedures at this time. POLICIES AND PROCEDURES Official Bank – NBT Bank of Norwich, Cherry Valley Branch Official Newspaper- Daily Star, Oneonta Official Board Meeting- 3rd Monday of each month at 7:00 p.m. Authorization for Clerk to pay utilities, health insurance, postage, and small items to run office and equipment as needed, prior to board meeting approval Interest Rate Charge- 5% first month, with 1% added each month thereafter. Copies - $ .25 each Classes/work related meetings Work related travel - $ .54 per mile Meals- If not included with class, as per policy of 10/92: $15.00 per day. Bounced check fee- $20.00 County Sales Tax receipts – 75% to General Fund. 25% to Water Fund All Employees- Offered NYS Retirement & Deferred Compensation Plan Policies – Investment, Procurement, Code of Ethics, Prohibition of Sexual Harassment, Drug Free Work Place, Meal Reimbursement, Emergency Preparedness Plan, Water Restriction During Drought Emergency, Hazardous Mitigation Plan, Clerk/Deputy Clerk Segregation of Duties, DPW Guidelines. Water Rules and Regulations - Rate increased by $1.00 to $7.75 per 1000 gallons effective with next (July 2013) billing. Cemetery Rules and Regulations - Cost of lots increased by 25% effective June 1st. REFUSE REMOVAL BIDS Bids were received and publicly opened from: Weaver’s Sanitation, Fort Plain, NY ……………………….$52,500.00 annually On Time Waste, Sprakers, NY ……………………………. $50,700.00 annually Casella Waste Systems, Oneonta, NY ……………………..$54,240.00 annually After discussion, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, RESOLVED to accept the lowest bid of $50,700.00 from On Time Waste. Refuse removal day will remain on Thursdays, but recyclable pickup will be every Thursday beginning June 6, 2013. One area of concern that Mr. Moxham mentioned is that all boxes must be crushed and tied together, not placed into another box for removal. BUDGET The proposed budget was reviewed. It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED, a public hearing will be held on proposed budgets for the Village of Cherry Valley on Monday, April 15, 2013, beginning at 7 pm at the office of the Clerk, 2 Genesee Street, Cherry Valley. Any person interested in viewing the proposed budgets may do so at the Clerk’s Office Monday through Friday, hours 9 am to 1 pm. Proposed Budgets are as follows: General Fund Water Fund Appropriations $251,921.00 Appropriations $110,750.00 Revenues (inc. reserves) 77,459.00 Revenue 110,750.00 To be raised by taxes $174,462.00 -0- Rate: $5.6020 per thousand Rate: $7.75 per thousand gallons .12 increase $1. increase, minimum bill $155.00 STREET LIGHTING Trustee Guido said he would like to address street lighting issues in the near future. DOG CONTROL Mrs. Tammy Saba complained about other (causing problems) dogs as she walks her dog by. A discussion was in agreement that if the dog is on “his” own property, nothing can be done. Mrs. Saba asked to by put on the agenda for the next regular meeting to fully discuss the issue. ADJOURNMENT It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, RESOLVED to adjourn the meeting at 7:50 pm. Respectfully Submitted, Dorothy E. Johnson Clerk-Treasurer April 8, 2013

MINUTES March 18, 2013 The meeting was opened at 7:00 p.m. by Mayor Jeffrey S. Stiles. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Village Attorney Dennis B. Laughlin, Clerk-Treasurer Dorothy E. Johnson, Interim DPW Superintendent David R. Hajczewski, Louis and JoAnn Guido, and Susan Miller. MINUTES The first item on the agenda was the approval of the minutes, as sent to all board members in written form. It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried, RESOLVED, to dispense with the reading of the minutes and approve as written. TREASURER’S REPORT Checking Account 3/1/13 Balance General $81,396.37 Water 38,830.09 Total Fund $120,226.46 Trust & Agency $ 903.00 Savings Accounts 3/1/13 Balance Water System Repair Reserve $ 2,889.25 Cemetery Capital Reserve 11,136.50 Unemployment Insurance Reserve 5,169.60 Water Debt Service Reserve 29,490.10 Parks & Recreation Reserve 8,559.60 Sidewalk Repair & Replacement Reserve 233.31 Unpaid Water Unpaid 2/1/13 $22,121.73 Adjustment .50 Paid in February 8,074.73 Unpaid 3/1/13 $14,046.50 After discussion, it was upon motion of Trustee Flint seconded by Trustee Harvey, unanimously carried, RESOLVED, to accept the report as given. PSYCHIC FAIR Susan Miller spike in regards to the upcoming Psychic Fair, in which she is co-sponsoring, set for Saturday April 14th. ANNUAL ORGANIZATIONAL MEETING The annual re-organizational meeting of the village board will be held on Monday, April 1, 2013, beginning at 7 pm. GARBAGE REMOVAL After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, Sealed bids will be received by the Village of Cherry Valley for removal of garbage, solid waste, and recyclables for a one year, commencing on June 1, 2013 and ending May 31, 2014. BIDDING Pursuant to General Municipal Law, sealed bids will be received by the Clerk of said Village for the removal of garbage, solid waste, and recyclables for a one year period commencing on June 1, 2013. The summary of the specifications for the Village are to provide door-to-door (curbside) pickup at least once a week for regular garbage; at least once a month for recyclables and larger items – on a specified day. Larger items (furniture, appliances, metal, tires, etc.) will require a permit, purchased from the Clerk, money to be paid to the contractor at the end of each month. For the full Specifications please contact: Village Clerk PO Box 392 2 Genesee Street Cherry Valley, NY 13320 Phone: (607) 264-3791 Between the hours of 9:00 a.m. and 1:00 p.m., Monday through Friday. All bids must be clearly marked “Refuse Removal Bid” and must be delivered to the Clerk at the above office no later than 7:00 p.m., April 1, 2013, at which time they will be publicly opened and read. The Village Board reserves the right to reject any or all bids. SPRING FLING All is set for the Spring Fling, which will be held during the weekend of April 5 and 6. Basketball and dodge ball tournaments will be held as well as food to be sold all day by local organizations. A dance will be held on Saturday evening. Proceeds are to go to the Children’s Christmas Fund, Community Center, and Alden Field. DPW Mr. Hajczewski reported that all is going well in his department. He stated that Mr. Hull has done an amazing job on the shop renovations. Mayor Stiles said he is very pleased with the DPW. Hydrants will be flushed on Tuesday and Wednesday, April 9th & 10th. Signs will be placed at the entrances of the village to notify residents of this. Brackets for the (Chamber’s) banners have been completed by DPW personnel. Prices to enclose/install outside meters are being obtained as there are still some places without meters. Prices from McQuade and Bannigan on a new jackhammer in the amount of $1,500.00. Prices on used (rental) jackhammers were presented: One for $1,050.00, one for $950.00. These are both with full warrantee. After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, RESOLVED, to purchase the jackhammer for $950.00 unless the difference is noticeably better on the other and it was FURTHER RESOLVED, to purchase a good (10 gauge) 50-100 foot lead cord from McQuade and Bannigan to use with the jackhammer. Kubota Tractor A discussion was held regarding the possible replacement of the small Kubota Tractor. It was decided to hold on this for now as it would cost around $17,000 with a trade in for a new tractor. Dump Truck It was discussed to possibly pay off the dump truck this year, which would be a year early, if funds allow. This will be discussed at a later date. BUDGET Proposed budget items were reviewed, to be finalized after the refuse removal contract is accepted. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried, Resolved, to make payment on bills, transfer appropriations and budget amendments as follows: General Fund Ch #’s10042 - 10086 $14,145.93 Water Fund “ “ 37,038.62 Total Fund $51,184.55 Trust & Agency Fund Ch # 1760 – 1762 $ 1,487.13 Including deductions – Social Security, Medicare, Federal, Retirement ADJOURNMENT It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 9 pm. Respectfully Submitted, Dorothy E. Johnson April 4, 2013

February 2013 Minutes

MINUTES February 18, 2013 The meeting was opened at 7:00 p.m. by Mayor Jeffrey S. Stiles. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Village Attorney Dennis B. Laughlin, Clerk-Treasurer Dorothy E. Johnson, and Interim DPW Superintendent David R. Hajczewski. MINUTES The first item on the agenda was the approval of the minutes, as sent to all board members in written form. It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried, RESOLVED, to dispense with the reading of the minutes and approve as written. TREASURER’S REPORT Checking Account 2/1/13 Balance General $92,032.67 Water 34,992.17 Total Fund $127,024.84 Trust & Agency $ 2,681.26 Savings Accounts 2/1/13 Balance Water System Repair Reserve $ 2,889.14 Cemetery Capital Reserve 11,136.09 Unemployment Insurance Reserve 5,169.41 Water Debt Service Reserve 29,489.00 Parks & Recreation Reserve 8,559.28 Sidewalk Repair & Replacement Reserve 233.31 Unpaid Water Water Billed 1/1/13 $54,084.41 Paid in January 32,816.56 Unpaid 2/1/13 $22,121.73 After discussion, it was upon motion of Trustee Flint seconded by Trustee Harvey, unanimously carried, RESOLVED, to accept the report as given. COMPLAINTS – T. George, Main Street Several complaints have been received regarding Mr. Thomas George, Main Street, mostly the blocking of the lanes on State Highway 166 with tractor/trailers he is working on. The Clerk was asked to write Mr. George a letter to remind him of the hazard these vehicles are posing. GARBAGE REMOVAL The garbage removal contract was reviewed, as it is normally bid out in March. Attorney Laughlin will make some changes and get it back to the clerk by the end of the week. After Attorney Laughlin makes said changes, the Clerk will advertise for bids. If the contract is not prepared for advertising to accept bids by March 18th, it was agreed by Board members that it may be moved to April 1, 2013, at which time the annual meeting will be held. One item discussed was the regulation that the garbage collector does not have to pick up any receptacle weighing in excess of 100 lbs. We have never had a problem with this, though the residents should be aware of the rule. ELECTION Inspectors have been hired as follows: Kathryn Lane, Republican Santa Morris, Democrat Linda Franzese, Democrat Carol Page, Republican Delores Weeks, Republican Alternate Election Resolution After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, Please take notice that pursuant to a resolution adopted by the Board of Trustees of the Village of Cherry Valley on the 18th day of February 2013, the particulars of the annual Village Election to be held on the 19th day of March 2013 are as follows: 1. The Village of Cherry Valley constitutes one election district for the purpose of village election and the polling place for such district shall be at the Village Clerk’s Office, 2 Genesee Street, Cherry Valley, New York. 2. The hours during which the polls shall be open for voting shall be 12:00 noon to 9:00 p.m. 3. Registration will be held on Saturday, March 9th, hours 12 noon to 5 pm also at the office of the Village Clerk. The names of all those who have been duly nominated in accordance with the provisions of the New York State Election Law for the Village Office whose certificate of nomination has been duly filed with the Village Clerk, and that the office for which they have been nominated are as follows: Office of Mayor– Four-Year Term Republican: Kevin J. Flint, 44 Alden Street, Cherry Valley, NY 13320 Office of Trustee – Four-Year Term Republican: Louis A. Guido, Jr., 207 Main Street, Cherry Valley, NY 13320 PSYCHIC FAIR – April . Mayor Stiles said he and his group will provide food for the Fair. Other organizations will be asked as well. SPRING FLING A fund raiser for the Community Center and Children’s Christmas Fund will be held on April 5th & 6th.. The weekend will include an alumni basketball game, a dodge ball tournament and food sales. ANNUAL WATER QUALITY REPORT The Annual quality report has been completed and may be viewed by any interested person at the Clerk’s office or by contacting the clerk to have one mailed to them. DPW Mr. Hajczewski reported one leak has been found and repaired on Maiden Lane. He has installed meters in the Town Barn and the Firehouse, to meter the larger lines in those buildings, in trying to account for usage. Todd Hull passed his water course and will meet with the New York State Health Department officials at the well house to complete the test. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried, Resolved, to make payment on bills, transfer appropriations and budget amendments as follows: General Fund Ch #’s10001 - 10041 $14,346.75 Water Fund “ “ 4,938.47 Total Fund $19,285.22 Trust & Agency Fund Ch # 1757 – 1759 $ 3,657.03 Including deductions – Social Security, Medicare, Federal, Retirement ADJOURNMENT It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 8:30 pm. Respectfully Submitted, Dorothy E. Johnson February 28, 2013

January 2013 Minutes

.MINUTES


January 21, 2013



The meeting was opened at 7:00 p.m. by Mayor Jeffrey S. Stiles. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Village Attorney Dennis B. Laughlin, Clerk-Treasurer Dorothy E. Johnson, Interim DPW Superintendent David R. Hajczewski, Garbage hauler, Scott Moxham, and property owners Jacqueline Hull and Susan Miller.



MINUTES



The first item on the agenda was the approval of the minutes, as sent to all board members in written form.

It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.



TREASURER’S REPORT



Checking Account 1/1/13 Balance

General $114,866.81

Water 6,201.82

Total Fund $121,068.63



Trust & Agency $ 3,138.55



In the Trust and Agency Fund, $2,464.53 is the remainder of funds raised for the Village Bi-Centennial Celebration of June 9, 2012. After discussion, it was resolved to donate $2,000.00 to the Cherry Valley Volunteer Fire Department to help out with their Bi-Centennial/County Convention Celebration to be held this coming June 8th. The remaining $464.53 will be used toward miscellaneous expenses incurred by the village for this celebration.



Savings Accounts 1/1/13 Balance

Water System Repair Reserve $ 2,889.02

Cemetery Capital Reserve 11,135.62

Unemployment Insurance Reserve 5,169.19

Equipment Reserve -0-

Water Debt Service Reserve 29,487.75

Parks & Recreation Reserve 8,308.93

Sidewalk Repair & Replacement Reserve 233.31



Unpaid Water



Water Billed 1/1/13 $54,084.41



After discussion, it was upon motion of Trustee Flint seconded by Trustee Harvey, unanimously carried,

RESOLVED, to accept the report as given.





GARBAGE REMOVAL



Mrs. Hull and Mr. Moxham attended the meeting in regards to a disagreement of disposal of green waste in the garbage. Mrs. Hull said that she has very little actual garbage, but small pieces of ribbon, tags, and other waste get mixed in with the greens. Mr. Moxham said he did pick up some of this until others began complaining about it. He is not supposed to be picking up the greens (garden debris). After a discussion, Mayor Stiles requested that all parties try a bit harder, stick with the refuse rules as best as they can, try to keep the ribbon to a minimum, and the Village Department of Public Works will pick up the green waste as they normally do at all places within the village.



PSYCHIC FAIR – April



Mrs. Miller attended to ask board members if they are planning to sell food at the psychic fair that she is planning in April 2013 in Cherry Valley. She said they expect about 200 to 250 to attend. Mayor Stiles said he would have some of the people who have helped in the past and get back to Mrs. Miller.



BANNERS/BRACKETS



Mrs. Hull has spoken to the place where they will order the banners. They are willing to lend the village a bracket, to use to make our own.



ELECTION



Caucus Dates are as follows:



Monday, January 28, 2013 @ 7 pm, Village Office – Republican Caucus

Tuesday, January 29, 2013 @ 7 pm, Village Office – Democratic Caucus



Registration Day will be held on Saturday, March 9, 2013, beginning at 12 noon and ending at 5 pm at the Village Office, 2 Genesee Street, Cherry Valley.



Inspectors were contacted, to be finalized at the February meeting.



DPW



Mr. Hajczewski reported one leak has been found and repaired on Maiden Lane. He has installed meters in the Town Barn and the Firehouse, to meter the larger lines in those buildings, in trying to account for usage.



DONATIONS



A donation is coming from Wal-Mart on behalf of Maureen Clapper for the parks and recreation fund. It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,

RESOLVED to deposit this check for $250 into the Parks and Recreation Savings account until which time it is needed.

A donation is also coming from Wal-Mart in the amount of $250 on behalf of Jacqueline Flint to be remitted to the Daily Bread Food Pantry.



FIRE DEPARTMENT BI-CENTENNIAL/FIREMEN’S CONVENTION



As the Cherry Valley Volunteer Fire Department will be celebrating its bi-centennial as well as hosting the Otsego County Firemen’s Convention this coming June, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,

RESOLVED to continue on with the previous plans made to co-sponsor the event with the Fire Department, as they did with the 2012 Village Bi-Centennial celebration. This includes, but is not limited to, insuring the use of fields, buildings, and fireworks, co-sponsoring the parade, and applying for permits.



AUDIT OF CLAIMS



After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried,

Resolved, to make payment on bills, transfer appropriations and budget amendments as follows:





General Fund Ch #’s 9944 - 10000 $18,960.02

Water Fund “ “ 3,880.36

Total Fund $22,840.38

Trust & Agency Fund Ch # 1754 – 1756 $ 2,318.98

Including deductions – Social Security, Medicare, Federal, Retirement















ADJOURNMENT



It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 8:30 pm.



Respectfully Submitted,





Dorothy E. Johnson

January 29, 2013



December 2012 Minutes

MINUTES


December 17, 2012



The meeting was opened at 7:00 p.m. by Mayor Jeffrey S. Stiles. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Village Attorney Dennis B. Laughlin, Clerk-Treasurer Dorothy E. Johnson, DPW Maintenance worker Todd E. Hull, and SEFCU Insurance Agent Michael Hutcherson.



MINUTES



The first item on the agenda was the approval of the minutes, as sent to all board members in written form.

It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.



TREASURER’S REPORT



Checking Account 12/1/12 Balance

General $111,848.71

Water 10.340.70

Total Fund $122,189.41

Trust & Agency $ 2,910.81



Savings Accounts 12/1/12 Balance

Water System Repair Reserve $ 2,888.90

Cemetery Capital Reserve 11,135.15

Unemployment Insurance Reserve 5,168.97

Equipment Reserve -0

Water Debt Service Reserve 29,486.50

Parks & Recreation Reserve 8,308.58

Sidewalk Repair & Replacement Reserve 233.28



Unpaid Water



Unpaid 11/1/12….. $7,105.07

Paid in Nov. 405.00

Billed in Nov. 60.08

Unpaid 12/1/12 $6,760.15 To January bills.



After discussion, it was upon motion of Trustee Flint seconded by Trustee Harvey, unanimously carried,

RESOLVED, to accept the report as given.



LIABILITY/PROPERTY INSURANCE



Mr. Hutcherson reviewed his proposal as well as the current insurance policy. He noted where premiums could be lowered on property coverage. After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,

RESOLVED, to accept Mr. Hutcherson’s proposed policy as written.



COMMUNITY SIGN



Trustee Flint and Mayor Stiles will complete the sign after Christmas.



DPW



Water Meters – The board discussed using the present water meters but to build a new, proper box to house the meters that need to be located outside to save the village and the homeowner money. All places are to be metered by April 2013.



ELECTION



The clerk has prepared letters with election dates and information for party chairmen.



NYS RETIREMENT SYSTEM



The New York State Retirement System has again requested a resolution and proof of posting regarding the hours of appointed and elected officials. After review and discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,

RESOLVED , that the Village of Cherry Valley, location code 40156 hereby establishes the following as standard work days for elected appointed officials and will report the following days worked to the New York State and Local Employees’ Retirement System based on the time keeping system records or record of activities maintained and submitted by these officials to the clerk of this body:



Trustee Kevin Flint - xxx-xx-8xxx 6 hrs/day term 4/2009 – 4/2013

Clerk-Treasurer - xxx-xx-8xxx 6 hrs/day term 4/2011 – 4/2013



On this 17th day of December 2012, (date enacted December 17, 2012.) I, Dorothy E. Johnson, Clerk of the governing board of the Village of Cherry Valley, of the State of New York, do hereby certify that I have compared the foregoing with the original resolution passed by such board, at a legally convened meeting held on the 17th day of December 2012on file as part of the minutes of such meeting, and that same is a true copy thereof and the whole of such original.

I further certify that the full board, consists of 3 members, and that 3 of such members were present at such meeting and that 3 of such members voted in favor of the above resolution.

IN WITNESS WHEREOF, I have hereunto Set my hand and the seal of the Village of Cherry Valley.



AUDIT OF CLAIMS



After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried,

Resolved, to make payment on bills, transfer appropriations and budget amendments as follows:





General Fund Ch #’s 9905 - 9943 $13,998.52

Water Fund “ “ 4,958.35

Total Fund $18,956.87

Trust & Agency Fund Ch # 1752 - 1753 $ 1,519.30

Including deductions – Social Security, Medicare, Federal, Retirement





Transfer of Appropriations

To From

A8170.4 841.54 A1990.4 841.54

A9010.8 495.00 A8810.1 495.00













ADJOURNMENT



It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 8:25 pm.



Respectfully Submitted,





Dorothy E. Johnson

January 9, 2013