April 15, 2013
The meeting was opened at 7:00 p.m. by Mayor Kevin J. Flint. Also in attendance were Trustee Louis A. Guido, Jr., Trustee Edward A. Harvey, Village Attorney Dennis B. Laughlin, Clerk-Treasurer Dorothy E. Johnson, Interim DPW Superintendent David R. Hajczewski, Mrs. Alice Hurwitz and Mrs. Tammy Saba, both of Lancaster Street.
PUBLIC HEARING – BUDGET
It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried,
To open the Public Hearing on the proposed budget for June 1, 2013 to May 31, 2014.
No comments were made regarding the budget.
After motion by Trustee Guido, seconded by Trustee Harvey, it was resolved to close the public hearing at 7:30 pm and accept the budget as proposed
The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Guido, and unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.
Checking Account 4/1/13 Balance
Total Fund $68,721.21
Trust & Agency $ 393.16
Savings Accounts 4/1/13 Balance
Water System Repair Reserve $ 2,889.25
Cemetery Capital Reserve 11,136.78
Unemployment Insurance Reserve 5,169.73
Water Debt Service Reserve 29,490.85
Parks & Recreation Reserve 8,559.82
Sidewalk Repair & Replacement Reserve 233.33
Unpaid 3/1/13 $14,046.50
Paid in March 1,970.83
Billed in March 70.88
Unpaid 4/1/13 $12,146.55
After discussion, it was upon motion of Trustee Guido seconded by Trustee Harvey, unanimously carried,
RESOLVED, to accept the report as given.
Mrs. Saba and Mrs. Hurwitz attended the meeting to question what can be done to make our streets safer (from dogs) with spring and summer coming. Mrs. Saba asked the board to take some initiative to get dog owners to control their dogs better. She explained that her dog had been attacked in Cooperstown (later said it was Hartwick Seminary) and the dog actually lives in Cherry Valley. She did not want the dog muzzled or the owner arrested as he paid her veterinarian bill, etc. But, now She said she is afraid to walk on certain streets within the village as there are certain dogs (that one in particular), some of which are confined within the homes, that may be able to get out and run after her and her small dog. She had contacted the Town of Cherry Valley Dog Control Officer who has met with her and the dog owner and explained to her that if there is not a problem in Cherry Valley he could not do anything about it, to contact the DCO in that area.
Trustee Guido offered to walk with Mrs. Saba as she walks her dog to see what problems she may incur.
The Clerk will again post the rules of the dog ordinance.
Mayor Flint explained that he has spoken to the Sheriff’s Department regarding the problem and they have no better solutions. If there is not a problem, nothing can be done about it. She stated that she is not satisfied with the way this is being handled.
Attorney Laughlin stated the only sure way to solve this problem is to outlaw walking on the sidewalks or to do away with all of the dogs in the village, neither of which is going to happen. Mrs. Saba said she has no problems in Cooperstown with dogs. The attorney said he will check with them to see what their dog control law entails.
Superintendant Hajczewski reported that he had patched a small section of sidewalk in front of the Assembly of God Church on Alden Street as a small defect was reported to him. It was decided to replace an 8 foot section in front of the church when weather allows.
Wayde Clapper notified the village that he is willing to remove his stone wall if the village wants to continue on with the new sidewalk replacement in front of his Lancaster Street home. This will be checked on for consideration.
Board members will take their annual walk around the village to determine other areas for sidewalk replacement and other work that may be needed.
It was decided to accept a donation of 12 Flower Baskets as well as ordering 12 from A Rose is A Rose. The Clerk will order these from Jackie, to cost around $25 each.
Keith MacGregor is to give the Superintendant an estimate on cost to install meters inside of trailers. It is yet to be determined whether to use the outside boxes for these or do the plumbing inside.
Ryan Brazie is scheduled to begin working in the cemetery as soon as weather permits. The gates have been opened, but it is to be determined if it is too wet to do any full sized burials yet. The Superintendant will check further on this. As of now he feels May 10th will be the earliest to open for burials.
Hydrants have been flushed.
COMMUNITY BEAUTIFUL REWARD PROGRAM
Money has been again been donated to the village for this program for the second year. A panel of five individuals will decide on a first and second place winner in both resident and business categories with first prize of $800 in each category and second prize of $200 for runner up, in each category for properties that are well-kept, spruced up, cleaned up, beautified…. The panel will observe properties, no applications, no rules, just a reward for trying to spruce up the village. This is for Village of Cherry Valley properties only. Awards will be made by the end of July.
ENERGY EFFICIENT GRANTS
Trustee Guido has been looking into grants for energy efficiency street lighting. The National Grid grant that he applied for is for non-profit groups only. He will continue to pursue this.
AUDIT OF CLAIMS
After review by the board, it was upon motion of Trustee Guido, seconded Trustee Harvey, unanimously carried,
Resolved, to make payment on bills, transfer appropriations and budget amendments as follows:
General Fund Ch #’s10087 - 10107 $9,985.10
Water Fund “ “ 1,587.07
Total Fund $11,572.17
Trust & Agency Fund Ch # 1763 – 1764 $ 2,830.46
Including deductions – Social Security, Medicare, Federal, Retirement
From To To
Sale of Soda $94.50 A2705 $94.50 A7140.4 $94.50
Transfer of Appropriations
A1450.1 $ 87.50 A1450.4 $199.95
A1990.4 476.09 A1640.4 476.09
It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried to close the meeting at 8:30 pm.
Dorothy E. Johnson
April 23, 2013
ANNUAL ORGANIZATIONAL MEETING April 1, 2013 Mayor Kevin J. Flint and Trustee Louis A. Guido, Jr. were sworn into office by the Clerk. Also in attendance were Trustee Edward Harvey, Interim DPW Superintendant David Hajczewski, Maintenance Worker Todd Hull, Randy and Max Weaver, Weaver’s Sanitation, Scott Moxham, On Time Waste Removal, and a representative from Casella Waste Systems. Mayor Flint opened the meeting at 7 pm, with the following: APPOINTMENTS & SALARIES Mayor- Kevin J. Flint elected to 4/17 $ 1,750.00 annual Trustee- Edward A. Harvey, elected to 4/14 $ 1,500.00 ” Trustee- Louis A. Guido, elected to 4/17 $ 1,500.00 “ Deputy Mayor –Edward A. Harvey, appointed to 4/14 $ 100.00 “ Attorney- Dennis Laughlin – contracted $ 4,000.00 “ Clerk-Treasurer, Record’s Keeper, Tax Collector- Dorothy E. Johnson – 2 yr. app. to 4/15 (w/benefits, inc. health ins) $13,156.00 “ Registrar of Vital Statistics – D. Johnson, app. to 4/15 $ 125.00 “ Deputy Clerk-Treasurer & Deputy Registrar- Eileen D. Kerzick $10.00 per hr. Interim Superintendent/Maintenance worker- David Hajczewski, $14.50 per app. annually w/ benefits, inc. health ins. Maintenance Worker – Todd E. Hull – w/ benefits $13.00 per hr. Part time Cemetery Maintenance Worker- Ryan L. Brazie $10.00 per hr. Other Part time laborers – hired as needed $10.00 per hr. Election Inspectors – Hired at time of need $8.50 per hr. Public Health Officer-Brenda Davies-Wait app. to 4/15 -0- Historian – Gary Thompson -0- Park Maintenance – K. Don Brigham ……………………………………....$100.00 annual PLANNING BOARD Dennis Laughlin, Chair, 7 yr. term to 4/2015 Blake Hayes, 7 yr. term to 4/2017 Howard Young, 2 year period to 4/2014 Dorothy Reiberg 7 year term, to 4/2016 Dennis reported they are working on an ordinance of policies and procedures at this time. POLICIES AND PROCEDURES Official Bank – NBT Bank of Norwich, Cherry Valley Branch Official Newspaper- Daily Star, Oneonta Official Board Meeting- 3rd Monday of each month at 7:00 p.m. Authorization for Clerk to pay utilities, health insurance, postage, and small items to run office and equipment as needed, prior to board meeting approval Interest Rate Charge- 5% first month, with 1% added each month thereafter. Copies - $ .25 each Classes/work related meetings Work related travel - $ .54 per mile Meals- If not included with class, as per policy of 10/92: $15.00 per day. Bounced check fee- $20.00 County Sales Tax receipts – 75% to General Fund. 25% to Water Fund All Employees- Offered NYS Retirement & Deferred Compensation Plan Policies – Investment, Procurement, Code of Ethics, Prohibition of Sexual Harassment, Drug Free Work Place, Meal Reimbursement, Emergency Preparedness Plan, Water Restriction During Drought Emergency, Hazardous Mitigation Plan, Clerk/Deputy Clerk Segregation of Duties, DPW Guidelines. Water Rules and Regulations - Rate increased by $1.00 to $7.75 per 1000 gallons effective with next (July 2013) billing. Cemetery Rules and Regulations - Cost of lots increased by 25% effective June 1st. REFUSE REMOVAL BIDS Bids were received and publicly opened from: Weaver’s Sanitation, Fort Plain, NY ……………………….$52,500.00 annually On Time Waste, Sprakers, NY ……………………………. $50,700.00 annually Casella Waste Systems, Oneonta, NY ……………………..$54,240.00 annually After discussion, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, RESOLVED to accept the lowest bid of $50,700.00 from On Time Waste. Refuse removal day will remain on Thursdays, but recyclable pickup will be every Thursday beginning June 6, 2013. One area of concern that Mr. Moxham mentioned is that all boxes must be crushed and tied together, not placed into another box for removal. BUDGET The proposed budget was reviewed. It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED, a public hearing will be held on proposed budgets for the Village of Cherry Valley on Monday, April 15, 2013, beginning at 7 pm at the office of the Clerk, 2 Genesee Street, Cherry Valley. Any person interested in viewing the proposed budgets may do so at the Clerk’s Office Monday through Friday, hours 9 am to 1 pm. Proposed Budgets are as follows: General Fund Water Fund Appropriations $251,921.00 Appropriations $110,750.00 Revenues (inc. reserves) 77,459.00 Revenue 110,750.00 To be raised by taxes $174,462.00 -0- Rate: $5.6020 per thousand Rate: $7.75 per thousand gallons .12 increase $1. increase, minimum bill $155.00 STREET LIGHTING Trustee Guido said he would like to address street lighting issues in the near future. DOG CONTROL Mrs. Tammy Saba complained about other (causing problems) dogs as she walks her dog by. A discussion was in agreement that if the dog is on “his” own property, nothing can be done. Mrs. Saba asked to by put on the agenda for the next regular meeting to fully discuss the issue. ADJOURNMENT It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, RESOLVED to adjourn the meeting at 7:50 pm. Respectfully Submitted, Dorothy E. Johnson Clerk-Treasurer April 8, 2013
MINUTES March 18, 2013 The meeting was opened at 7:00 p.m. by Mayor Jeffrey S. Stiles. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Village Attorney Dennis B. Laughlin, Clerk-Treasurer Dorothy E. Johnson, Interim DPW Superintendent David R. Hajczewski, Louis and JoAnn Guido, and Susan Miller. MINUTES The first item on the agenda was the approval of the minutes, as sent to all board members in written form. It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried, RESOLVED, to dispense with the reading of the minutes and approve as written. TREASURER’S REPORT Checking Account 3/1/13 Balance General $81,396.37 Water 38,830.09 Total Fund $120,226.46 Trust & Agency $ 903.00 Savings Accounts 3/1/13 Balance Water System Repair Reserve $ 2,889.25 Cemetery Capital Reserve 11,136.50 Unemployment Insurance Reserve 5,169.60 Water Debt Service Reserve 29,490.10 Parks & Recreation Reserve 8,559.60 Sidewalk Repair & Replacement Reserve 233.31 Unpaid Water Unpaid 2/1/13 $22,121.73 Adjustment .50 Paid in February 8,074.73 Unpaid 3/1/13 $14,046.50 After discussion, it was upon motion of Trustee Flint seconded by Trustee Harvey, unanimously carried, RESOLVED, to accept the report as given. PSYCHIC FAIR Susan Miller spike in regards to the upcoming Psychic Fair, in which she is co-sponsoring, set for Saturday April 14th. ANNUAL ORGANIZATIONAL MEETING The annual re-organizational meeting of the village board will be held on Monday, April 1, 2013, beginning at 7 pm. GARBAGE REMOVAL After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, Sealed bids will be received by the Village of Cherry Valley for removal of garbage, solid waste, and recyclables for a one year, commencing on June 1, 2013 and ending May 31, 2014. BIDDING Pursuant to General Municipal Law, sealed bids will be received by the Clerk of said Village for the removal of garbage, solid waste, and recyclables for a one year period commencing on June 1, 2013. The summary of the specifications for the Village are to provide door-to-door (curbside) pickup at least once a week for regular garbage; at least once a month for recyclables and larger items – on a specified day. Larger items (furniture, appliances, metal, tires, etc.) will require a permit, purchased from the Clerk, money to be paid to the contractor at the end of each month. For the full Specifications please contact: Village Clerk PO Box 392 2 Genesee Street Cherry Valley, NY 13320 Phone: (607) 264-3791 Between the hours of 9:00 a.m. and 1:00 p.m., Monday through Friday. All bids must be clearly marked “Refuse Removal Bid” and must be delivered to the Clerk at the above office no later than 7:00 p.m., April 1, 2013, at which time they will be publicly opened and read. The Village Board reserves the right to reject any or all bids. SPRING FLING All is set for the Spring Fling, which will be held during the weekend of April 5 and 6. Basketball and dodge ball tournaments will be held as well as food to be sold all day by local organizations. A dance will be held on Saturday evening. Proceeds are to go to the Children’s Christmas Fund, Community Center, and Alden Field. DPW Mr. Hajczewski reported that all is going well in his department. He stated that Mr. Hull has done an amazing job on the shop renovations. Mayor Stiles said he is very pleased with the DPW. Hydrants will be flushed on Tuesday and Wednesday, April 9th & 10th. Signs will be placed at the entrances of the village to notify residents of this. Brackets for the (Chamber’s) banners have been completed by DPW personnel. Prices to enclose/install outside meters are being obtained as there are still some places without meters. Prices from McQuade and Bannigan on a new jackhammer in the amount of $1,500.00. Prices on used (rental) jackhammers were presented: One for $1,050.00, one for $950.00. These are both with full warrantee. After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, RESOLVED, to purchase the jackhammer for $950.00 unless the difference is noticeably better on the other and it was FURTHER RESOLVED, to purchase a good (10 gauge) 50-100 foot lead cord from McQuade and Bannigan to use with the jackhammer. Kubota Tractor A discussion was held regarding the possible replacement of the small Kubota Tractor. It was decided to hold on this for now as it would cost around $17,000 with a trade in for a new tractor. Dump Truck It was discussed to possibly pay off the dump truck this year, which would be a year early, if funds allow. This will be discussed at a later date. BUDGET Proposed budget items were reviewed, to be finalized after the refuse removal contract is accepted. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried, Resolved, to make payment on bills, transfer appropriations and budget amendments as follows: General Fund Ch #’s10042 - 10086 $14,145.93 Water Fund “ “ 37,038.62 Total Fund $51,184.55 Trust & Agency Fund Ch # 1760 – 1762 $ 1,487.13 Including deductions – Social Security, Medicare, Federal, Retirement ADJOURNMENT It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 9 pm. Respectfully Submitted, Dorothy E. Johnson April 4, 2013