December 2014 Minutes

MINUTES December 15, 2014 The meeting was opened by Mayor Kevin J. Flint at 7 p.m. In attendance were Trustee Louis A. Guido, Jr., Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, Attorney Dennis B. and Laughlin, and Interim DPW Superintendent David R. Hajczewski. MINUTES The first item on the agenda was the approval of the minutes, as sent to all board members in written form. It was upon motion of Trustee Harvey, seconded by Trustee Guido, and unanimously carried, RESOLVED, to dispense with the reading of the minutes and approve as written. TREASURER’S REPORT Checking Account 12/1/14 Balance General $132,295.04 Water 19,795.36 Total Fund $152,090.40 Trust & Agency $979.08 Savings Accounts 12/1/14 Balance Water System Repair Reserve $ 2,895.71 Cemetery Capital Reserve 10,824.72 Unemployment Insurance Reserve 5,173.30 Water Debt Service Reserve 22,502.77 Parks & Recreation Reserve 8,483.03 Sidewalk Repair & Replacement Res 238.45 James Wait Basketball Court Fund $5,175.19 Water Taxes Unpaid Taxes 11/1/14 Unpaid Water 11/1/14 9,720.28 Paid in November 192.80 Billed in November Unpaid 12/1/14 9,527.48 After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED, to accept the report as given. CEMETERY Lot Sold, Deed Signed to Jeffery & Barbara Bell – Two grave lot, B2, Lot 129 a& b. ALDEN FIELD Bleachers – Tabled to spring LIABILITY INSURANCE Michael Hutcherson, SEFCU Agency presented a renewal of the village’s insurance coverage. After discussion and further research, it was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED, to accept the policy from SEFCU with minor changes. Certificate of Insurance – Artworks will be reminded that they are to provide the village with a certificate of additionally insured on the 44 Main Street property. The American Legion automatically sends their certificate annually. DPW Health Insurance - Employee Conway Bishop, at the time of hire was offered an additional $1.00 per hour if he declined the health insurance provided by the village (not to exceed $599.99). Mr. Bishop has now decided he would like to waive his option to receive a health insurance credit effective December 31, 2014. After discussion, it was agreed by board members that he shall receive $1.00 per hour more in his pay, effective with the first pay in January 2015. Attorney Laughlin will prepare an agreement for the Mayor and Mr. Bishop to sign. Health Insurance – Employee David Hajczewski has elected to get health insurance on his own. Board members agreed to pay this premium monthly as it is under the $599.99 cap. Fire Hydrants – Mayor Flint reminded the Superintendent Hajczewski to clear (wide) around the fire hydrants as soon as possible after a snow storm. Complaint re: snow removal –Trustee Harvey received a complaint that the snow was not cleared sufficiently in front of the Rury Food Store, Main Street as some has been left between the sidewalk and the street. After board discussion, Mayor Flint asked the DPW employees to completely clear the snow from the entire sidewalk in the “business district”, from Gates-Cole to the health center and from Artworks to the Cantina de Salsa. ALDEN FIELD – Electric Bill As the electric bill at the park is always very high, it was suggested by Trustee Guido, to change the lights over to LED. He asked Mr. Hajczewski to check on the wattage and see what is needed. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Guido, seconded Trustee Harvey, unanimously carried, RESOLVED to make payment on bills as follows: General Fund Ch #’s 11008 - 11048 $14,440.26 Water Fund " 3,513.66 Total Fund $17,953.92 Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement Ch # 1827 - 1830 $472.00 2,051.72 $2,523.72 ADJOURNMENT The meeting adjourned upon motion of Trustee Harvey, seconded by Trustee Guido at 8:15 pm. Respectfully Submitted, Dorothy E. Johnson, Clerk-Treasurer December 24, 2014

November 2014 Minutes

MINUTES November 17, 2014 The meeting was opened by Mayor Kevin J. Flint at 7 p.m. In attendance were Trustee Louis A. Guido, Jr., Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, Attorney Dennis B. and Laughlin, Interim DPW Superintendent David R. Hajczewski. MINUTES The first item on the agenda was the approval of the minutes, as sent to all board members in written form. It was upon motion of Trustee Guido, seconded by Trustee Harvey, and unanimously carried, RESOLVED, to dispense with the reading of the minutes and approve as written. TREASURER’S REPORT Checking Account 11/1/14 Balance General $156,784.84 Water 25,582.42 Total Fund $182,367.26 Trust & Agency $504.68 Savings Accounts 11/1/14 Balance Water System Repair Reserve $ 2,895.65 Cemetery Capital Reserve 10,824.49 Unemployment Insurance Reserve 5,173.19 Water Debt Service Reserve 22,502.29 Parks & Recreation Reserve 8,482.85 Sidewalk Repair & Replacement Res 233.45 James Wait Basketball Court Fund $3,675.19 Water Taxes Unpaid Taxes 10/1/14 Water billed 10/1/14 10,681.08 21,241.26 Paid in October 150.40 3,508.45 Billed in October Unpaid 11/1/14 9,720.28 17,732.81 Returned to County Board members signed the affidavit of uncollected taxes to go back to Otsego County for collection. After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED, to accept the report as given. CEMETERY Tree Removal Attorney Laughlin has notified the Cannon family that they may have the trees taken down as long as they have proof of liability insurance, they take responsibility for any damage to the grounds of stones, the trees are not dropped into the cemetery, and the trees are cleared out of the cemetery after they are removed. Nothing has been heard back from the Cannon’s to date. Lot Sold, Deed Signed to Donna James – One grave lot, C, 70 a. Price List Review Board members reviewed the present price list for lots and burials and decided to increase some of the prices at the annual meeting in April. A discussion was held regarding the non-resident status. In the past anyone living in the village or a tax payer of the village was considered a resident. The person was considered a non-resident after he was absent from the village (no longer paying taxes) for a period of 12 months or longer. Trustee Harvey motioned that this be changed to residents being anyone registered to vote within the municipality (Village or Town). Attorney Laughlin suggested waiting until the April meeting to make any changes. CHRISTMAS Large Decorations – Permits have been sent in to National Grid; DPW is working on putting more lights on the large decorations. Baskets – The Clerk will order 4 from A Rose is a Rose. Oranges & Candy Bars have been ordered for Santa to hand out. Village Christmas Tree – Donated by Dave & Sharon Yerdon will be brought to the village park. Santa will be at the tree via fire truck on Christmas Eve. Trustee Guido will see Gary Lozier for help with Santa. Mayor Flint and Attorney Laughlin will arrange to have Fire Chief Marty Field bring the truck out to transport Santa. ALDEN FIELD Bleachers Fern Whiteman has raised over $460.00 in the past two summers to go toward the purchase of bleachers for the soccer/ball fields selling refreshments. The Clerk presented some ideas to the board for review. Other places will be contacted for pricing also. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Guido, seconded Trustee Harvey, unanimously carried, RESOLVED to make payment on bills as follows: General Fund Ch #’s 10965 - 11007 $27,679.02 Water Fund " 7,831.11 Total Fund $35,510.13 Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement Ch # 1825 - 1826 $2,388.30 ADJOURNMENT The meeting adjourned upon motion of Trustee Harvey, seconded by Trustee Guido at 8:17 pm. Respectfully Submitted, Dorothy E. Johnson, Clerk-Treasurer November 19, 2014

October 2014 Minutes

MINUTES


October 20, 2014

The meeting was opened by Mayor Kevin J. Flint at 7 p.m. In attendance were Trustee Louis A. Guido, Jr., Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, Attorney Dennis B. Laughlin, Interim DPW Superintendent David R. Hajczewski, and resident Wayde Clapper.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.

It was upon motion of Trustee Guido, seconded by Trustee Harvey, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Checking Account 10/1/14 Balance

General $156,606.83
Water 28,970.34
Total Fund $185,577.17

Trust & Agency $262.98
Savings Accounts 10/1/14 Balance

Water System Repair Reserve $ 2,890.58
Cemetery Capital Reserve 11,142.73
Unemployment Insurance Reserve 5,173.06
Water Debt Service Reserve 22,501.72
Parks & Recreation Reserve 8,482.63
Sidewalk Repair & Replacement Res 233.45
James Wait Basketball Court Fund $3,675.19

Water /Taxes                                  Unpaid Taxes 9/1/14

Water billed 9/1/14 11,525.88           21,818.42

Paid in September 844.80                       577.16
Unpaid 10/1/14 10,681.08                 21,241.26
After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried,

RESOLVED, to accept the report as given.
COMPLAINT
Wayde Clapper, Lancaster Street complained that the Interim Superintendent David Hajczewski gives him a hard time and has ignored the leaves that he has put out for pickup. Mr. Hajczewski denied the allegations.

After discussion the matter was resolved.
CEMETERY
Tree Removal – Permission was requested to remove the trees on top of the Cannon vault in the village cemetery. Attorney Laughlin will notify the Cannon family that they may have the trees taken down as long as they have proof of liability insurance, they take responsibility for any damage to the grounds of stones, the trees are not dropped into the cemetery, and the trees are cleared out of the cemetery after they are removed.
Mayor Flint also mentioned a Maple tree by the Lodinsky residence in the cemetery that is in need of attention again. It has been trimmed in the past but is split. The Superintendent will contact Mr. Waterfield, Timberworks to check on the tree again.
Roof Repairs – It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, to transfer $318.52 from the Cemetery Reserve Savings to the checking, to pay for the materials for the new roof on the storage building in the cemetery.
OLD COMPLAINTS
Gray Water – Draining onto street

Both homeowners have taken care of the problem.
Dogs

There does not appear to be as many dog problems as previously reported. The town board met with the Dog Control Officer as well as Mrs. Saba to again discuss the matter.
Ashford Driveway

Mr. William Ashford, Church Street has again asked to have his driveway sluice repaired. According to Trustee Guido, the Ashfords have been parking two wide in the driveway, apparently driving over the edges and causing them to crush down. The board therefore decided that they will do nothing with the culvert at this time.
DPW

After discussion, it was decided to keep part time Cemetery Maintenance worker on until November 15, at which time the cemetery is closed.

Mayor Flint asked the Superintendent to get stocked up on water meters and other supplies he may need. Dave said he is meeting with a representative from Ferguson soon to check on meters. The meters we have are no longer sold.

Superintendent Hajczewski suggested putting a no parking notice in the Pennysaver. This has been done in the past and may help. He has put several notices on vehicles regarding no parking on streets during the winter months. Eventually the vehicles will be towed if the owners do not comply.
A discussion was held regarding possible replacement of the truck.
Mayor Flint said he definitely wants to have Montgomery Street paved next year.
Trustee Guido inquired about the status of the bridge that needs to be rebuilt (leading to Alden Field). The mayor said we still need to get the blocks to build the header.
TAXES

The Clerk mentioned the possibility of adding a surcharge to utility bills, which has been suggested by the Conference of Mayors in the past, to help raise money toward taxes. This will be discussed at a later date.

ELECTION

As there are no vacancies coming up, there is no election in 2015.

COPIER

The copier which is ten years old has been in need of a lot of repairs.

Therefore, the Clerk has gotten quotes on the purchase of a new Xerox copier as follows:

Apex Document Services ……………… $899.00
Hummels Office Plus ………………….. 1,057.00

Board members upon motion of Trustee Guido, seconded by Trustee Harvey, resolved the Clerk may purchase the copier from Apex when it is needed.
AUDIT OF CLAIMS
After review by the board, it was upon motion of Trustee Guido, seconded Trustee Harvey, unanimously carried,

RESOLVED to make payment on bills as follows:

General Fund Ch #’s 10919 - 10964 $17,470.80

Water Fund " 16,136.85

Total Fund $33,607.65
Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement Ch # 1823 - 1825 .... $3,328.26
ADJOURNMENT
The meeting adjourned upon motion of Trustee Harvey, seconded by Trustee Guido at 8:25 pm.

Respectfully Submitted,


Dorothy E. Johnson,
Clerk-Treasurer - 10/27/14


MINUTES

September 15, 2014



The meeting was opened by Mayor Kevin J. Flint at 7 p.m. In attendance were Trustee Louis A. Guido, Jr., Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, Attorney Dennis B. Laughlin, Interim DPW Superintendent David R. Hajczewski, and residents Dan Yerdon, Laurie Dornburgh, Janet Yerdon, Tammy Saba, Dorothy Reiberg, William Isaac, and Audrey Shield. Sue Miller attended the very end of the meeting.



MINUTES



The first item on the agenda was the approval of the minutes, as sent to all board members in written form.

It was upon motion of Trustee Guido, seconded by Trustee Harvey, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.



TREASURER’S REPORT



Checking Account 9/1/14 Balance

General $160,789.64

Water 43,724.83

Total Fund $204,514.47

Trust & Agency $854.48



Savings Accounts 9/1/14 Balance

Water System Repair Reserve $ 2,890.51

Cemetery Capital Reserve 11,142.46

Unemployment Insurance Reserve 5,172.93

Water Debt Service Reserve 22,501.17

Parks & Recreation Reserve 8,482.42

Sidewalk Repair & Replacement Reserve 233.43



Water Taxes

Unpaid Taxes 8/1/14

Water billed 8/1/14 17,034.68 24,422.90

Paid in August 5,533.60 5,604.48

Billed in August 24.80

Unpaid 9/1/14 11,525.88 21,818.42





After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried,



RESOLVED, to accept the report as given.



SET-BACK LAW – Portable Garage



Dan Yerdon, Elm Street attended the meeting as he plans to put up a portable storage building. Mr. Yerdon will bring in a sketch of the plan prior to putting the building up to make sure it complies with the set-back law.





ANIMAL CONTROL - Dogs



Tammy Saba spoke regarding dogs within the village and how she feels the problems are escalating. She feels it has become a health and safety issue and the public needs to be informed of their liability for their dog(s). It was noted that the Clerk normally puts a notice out annually, sometimes in with water bills. The town clerk may be asked to hand out information when she issues dog licenses as well.

It was decided to ask the Town Dog Control Officer to copy the village with a report when he gives one to the town board so the board can see what kind of problems are reported in the village. It was also suggested having a dog census completed.





COMPLAINTS



Gray Water – Draining onto street



Two homeowners on Montgomery Street have been given 30 days to comply with not draining their laundry (gray) water into the street. Trustee Harvey said it appears one has complied, though the other has not. They have until September 19th. It they have not re-directed the drainage by that date, the village will plug the pipe.



Outside Garbage



Garbage (mail) belonging to Giacomelli’s, County Highway 33 was found in garbage at 20 Genesee Street. The Clerk sent a letter as well as the mail to the owner.



The Clerk is to notify the Glimmerglass Opera of the tenants that resided at Mediatore’s, Main Street residence of the garbage rules as they have been putting the garbage in black bags and tossing them off the porch, sometimes breaking.





CHILDREN AT PLAY – Sign Request



Wendy Johnson, 35 Maple Lane has requested a “Children at Play” sign be put up on Maple Lane as she has young children as well as many pedestrians on the street (with no sidewalk). She mentioned the sign that was put up on Main Street by the VanGelder residence.

Board members said that Ms. Johnson can put up a sign herself but they do not purchase Children at Play signs unless it is for a public playground. Mrs. VanGelder had purchased the sign near her property herself.





FALL NOTICES



No Parking on streets within the village October 1st to May 1st, 2 – 7 am.

Halloween – Trick or Treat in village, October 31st, hours 5:30 - 7:30 pm.

Leaf Pickup – Raked to curb, no tarps, no bags, no brush included.

Hydrant Flushing – Tuesday & Wednesday, October 7th & 8th.

No taxes collected after Nov. 1st, sent to county for collection.



DPW



It was noted the Clerk and Board members that Conway Bishop, who was in charge in the absence of Dave Hajczewski while he was on vacation, did a wonderful job and kept everything running smoothly.



Mr. Hajczewski said he plans to repair the water main across Genesee Street in the near future. As the street will have to be closed during the repair, he will begin as soon as the last school bus has gone through.



CHRISTMAS TREE – Donated



This year the Christmas tree for the village park will be donated by David and Sharon Yerdon, County Highway 33, Cherry Valley.



MONTGOMERY STREET – Tree Trimming



A request has been made to have the locust trees on Montgomery Street trimmed as they are interfering with tractors traveling on the street. The DPW will do this trimming.



LITHIA SPRINGS



Mrs. Miller said she had spoken to someone from the New York Times regarding the Lithia springs. The Clerk said someone had also contacted her in regards to the spring being operational in the future. The Clerk said not her knowledge due to health reasons.



AUDIT OF CLAIMS



After review by the board, it was upon motion of Trustee Guido, seconded Trustee Harvey, unanimously carried,

RESOLVED to make payment on bills as follows:



General Fund Ch #’s 10873 - 10918 $17,801.34

Water Fund " 4,060.68

Total Fund $21,862.02





Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement Ch # 1822 $3,206.97











ADJOURNMENT



The meeting adjourned upon motion of Trustee Harvey, seconded by Trustee Guido at 8:45 pm.



Respectfully Submitted,





Dorothy E. Johnson

Clerk-Treasurer



September 17, 2014

August 2014 Minutes



MINUTES
August 18, 2014

The meeting was opened by Mayor Kevin J. Flint at 7 p.m. In attendance were Trustee Louis A. Guido, Jr., Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, Attorney Dennis B. Laughlin, and Interim DPW Superintendent David R. Hajczewski.
MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Guido, seconded by Trustee Harvey, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.
TREASURER’S REPORT
Checking Account 8/1/14 Balance
General $168,938.82
Water 43,052.16
Total Fund 211,990.98
Trust & Agency 502.68
Savings Accounts 8/1/14 Balance
Water System Repair Reserve $ 2,890.44
Cemetery Capital Reserve 11,142.18
Unemployment Insurance Reserve 5,172.80
Water Debt Service Reserve 22,500.60
Parks & Recreation Reserve 8,482.20
Sidewalk Repair & Replacement Reserve 233.43
Water Taxes
Unpaid Taxes 7/1/14
Water billed 7/1/14 52,569.05 40,598.56
Paid in July 34,727.29 12,908.91
Adjustments -807.08
Unpaid 8/1/14 17,034.68 27,689.65
After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried,
RESOLVED, to accept the report as given.
ANIMAL CONTROL
A discussion was held regarding the many skunks in the village. All members, upon approval of Attorney Laughlin agreed that the village employees or someone hired by the village may trap the skunks on village property only. Private properties are the responsibility of the property owner. It was upon motion of Trustee Guido, seconded by Trustee Harvey, to hire Ernie Mosher to trap for the village at a cost of $35.00 per skunk not to exceed 8 skunks. Board members feel this should be more han sufficient as several have already been trapped and gotten rid of by residents and village personnel.
COMPLAINTS – Main Street Apartment Building
Trustee Harvey reported some of the items at the Main Street apartment have been taken care of.
Long Grass
The Clerk was asked to notify another resident that is in violation of Local Law # 1, 2013, A Local Law regulating the height of tall grass, weeds, poisonous or harmful vegetation. Those who received letters have since mowed.
Garbage – Use of Trash Cans
Several complaints regarding animals in the village are from the garbage being strewn over the streets. The Village does have a regulation that all garbage is suppose to be place in cans with a cover, for this reason.
Gray Water – Draining onto street
Several complaints have been made regarding the “gray water” with suds coming out of drains onto Montgomery Street at two properties. Letters will be sent to those involved and they will be given thirty days to correct the drainage by re-directing it into their septic system.
SIDEWALKS
DPW have completed Church Street sidewalks. The driveway entrances will be completed by the end of the week.
MONTGOMERY STREET
Mayor Flint presented his estimate from Gorman to do half of Montgomery Street. The Clerk suggested doing the entire street as there is most likely enough funding available if the CHIPS money is included. After discussion, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously agreed to advertise for bids in the spring of 2015 to pave Montgomery Street. Also, plans are to have the parking lot sealed at the same time.
ANNUAL AUDIT
The Board reviewed and approved the Clerk’s financial records for the 2013-14 fiscal year.
CEMETERY
Lot Sold, Deed signed to:

Bruce VanEvera

2 Grave Lot & 2 Grave Lot

Section D, Lot 47 a & b. Sect. D, Lot 47 d & e.

WEAVER VS. VILLAGE
As the Refuse Removal Bid was awarded to On Time Waste and he was not the lowest bidder, Mr. Randy Weaver petitioned the Otsego County Supreme Court. Judge Michael Coccoma found the petitioner’s arguments without merit and ordered the case dismissed with costs.

Mr. Weaver’s attorney has since filed a Notice of Appeal with the court.

BASKETBALL COURT SAVINGS
It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, to have Mayor Flint sign a letter authorizing the Clerk to open the James Wait Basketball Court Savings account. Funds have been coming in for Mr. Wait’s Eagle Scout Project and the savings will accrue a small amount of interest waiting for the work to begin.
AUDIT OF CLAIMS
After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Guido, unanimously carried,

RESOLVED to make payment on bills as follows:

General Fund Ch #’s 10826 - 10872 $15,614.27

Water Fund " 4,318.49

Total Fund $19,932.76
Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement Ch # 1813 – 1821 $2,143.09
ADJOURNMENT

The meeting adjourned upon motion of Trustee Harvey, seconded by Trustee Guido at 8:20 pm.
Respectfully Submitted,


Dorothy E. Johnson

Clerk-Treasurer

July 2014 Minutes

MINUTES

July 21, 2014



The meeting was opened by Deputy Mayor Edward E. Harvey, in the absence of Mayor Flint at 7 p.m. In attendance were Trustee Louis A. Guido, Jr., Clerk-Treasurer Dorothy E. Johnson, Attorney Dennis B. Laughlin, Interim DPW Superintendent David R. Hajczewski and residents Justin Carley and son.



MINUTES



The first item on the agenda was the approval of the minutes, as sent to all board members in written form.

It was upon motion of Trustee Guido, seconded by Trustee Harvey, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.



TREASURER’S REPORT



Checking Account 7/1/14 Balance

General $178,287.32

Water 12,090.25

Total Fund 190,377.57

Trust & Agency 2,864.95



Savings Accounts 7/1/14 Balance

Water System Repair Reserve $ 2,890.37

Cemetery Capital Reserve 11,141.90

Unemployment Insurance Reserve 5,172.67

Water Debt Service Reserve 22,500.03

Parks & Recreation Reserve 8,481.98

Sidewalk Repair & Replacement Reserve 233.43



Water Taxes

Taxes billed 6/1/14

Water billed 7/1/14 52,569.05 190,520.70

Paid in June 149,922.56



Unpaid 7/1/14 40,598.56





After discussion, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried,

RESOLVED, to accept the report as given.



LOCAL LAW - Re: Animal Control



Tabled to a meeting with the full board in attendance.

COMPLAINTS – Main Street Apartment Building



Trustee Harvey said the caretaker at 1 Main Street has not returned his phone calls regarding the complaints regarding the hazards on this building. Otsego County Code Enforcement will be notified to check on the matter.



Long Grass



The Clerk was asked to notify those residents that are in violation of Local Law # 1, 2013, A Local Law regulating the height of tall grass, weeds, poisonous or harmful vegetation.



Garbage Left



The Clerk will notify homeowners who have garbage left by the contractor that it needs a sticker or to be re-bagged, or whatever the case may be.



Skunks



Tammy Saba asked if there is anything the village can do to help her get rid of skunks on her property. Unfortunately there is nothing the village can do and there are a lot skunks in the village at this time.



SIDEWALKS



Mr. Carley requested having the broken sidewalk/blacktop taken off of the front of his property on Maiden Lane. Board members decided this will be removed and replaced by top soil, which was agreed upon by Mr; Carley.



DPW have completed the portion of sidewalk on Lancaster Street and are now working on Church Street sidewalks.



BEAUTIFICATION AWARDS



Congratulations to the recipients of this year’s beautification awards:



Commercial – First Place - The Rose & Kettle

Runner up – Coyotes CafĂ©

Residential – First Place – Amy Bressett

Runner up – Stan & Rhonda King



The Clerk said several residents have asked what the criteria is of this award. Board members said that sometimes it is upkeep, some improvements. As the money is donated anonymously, it is basically up to the donor. Prior to the next award (July 2015) the Clerk will notify residents of the award with a notice in with their January water bills. It was discussed perhaps to have more awards, but less money in each category.



MONTGOMERY STREET



Mayor Flint has gotten a quote from Gorman Paving to repave, shim, etc. Montgomery Street. Total cost would be approximately $37,000.00. Different options were discussed and will be further discussed after more quotes are obtained.



WATER BILL – Gates-Cole



A request was received from Eugene Cole for an adjustment to his water bill at the former Firehouse Pizza. The bill was in the amount of $1,608.16, which was for 201,020 gallons. The place has been vacant and they have shut the water off inside. They have looked for leaks and found none. The meter has been re-read twice since the initial reading and no water was metered. After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, to adjust the bill (a one time deal) to the amount of $804.08. It was also decided that Mr. Hajczewski will remove the meter from the premises to make sure there is no water used.





AUDIT OF CLAIMS



After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Guido, unanimously carried,

RESOLVED to make payment on bills as follows:



General Fund Ch #’s 10771 - 10825 $34,552.78

Water Fund " 5,594.24

Total Fund $37,142.02





Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement Ch # 1813 – 1820 $4,470.31











ADJOURNMENT

The meeting adjourned upon motion of Trustee Guido, seconded by Trustee Harvey at 8:00 pm.



Respectfully Submitted,





Dorothy E. Johnson

Clerk-Treasurer



July 24, 2014

June 2014 Minutes

MINUTES

June 16, 2014



The meeting was opened by Mayor Kevin J. Flint at 7 p.m. In attendance were Trustee Louis A. Guido, Jr., Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, Attorney Dennis B. Laughlin, and Interim DPW Superintendent David R. Hajczewski.



MINUTES



The first item on the agenda was the approval of the minutes, as sent to all board members in written form.

It was upon motion of Trustee Harvey, seconded by Trustee Guido, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.



TREASURER’S REPORT



Checking Account 6/1/14 Balance

General $41,211.68

Water 959.06

Total Fund 42,170.74

Trust & Agency 749.09



Savings Accounts 6/1/14 Balance

Water System Repair Reserve $ 2,890.30

Cemetery Capital Reserve 11,141.63

Unemployment Insurance Reserve 5,171.54

Water Debt Service Reserve 22,499.48

Parks & Recreation Reserve 8,481.77

Sidewalk Repair & Replacement Reserve 233.41



Unpaid Water Billed 6/1 Taxes



Unpaid water on taxes 177,486.41

13,034.70

Paid in



Total taxes billed 190,520.70



Budget Amendments from 2013-14 Budget to 2014-15 budget



Village General Balance $41,211.68

Expected surplus 10,000.00

Carryover Street repair s 7,500.00 - A5110.3

Carryover Equipment 5,000.00 - A8170.3

$18,711.68



Amend Budget - A1990.4 $711.68

Park Bridge – A7111.3 9,000.00

Street Repair – A5110.3 9,000.00



Water Fund Balance $959.06



Amend Budget – F1990.4 $959.06



After discussion, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried,

RESOLVED, to accept the report as given and to make the above budget amendments to the new budget.



WATER LEAK REPAIR



Upon suggestion of Trustee Harvey it was decided to patch the pipe under the street near 31 Genesee Street and to fully repair pipes in the fall when property owners can be notified ahead of time and the road can be closed off for a while.



COMPLAINTS – Main Street



Trustee Harvey has left a message with the caretaker of 1 Main Street apartment building regarding pieces of wood, plants, etc overhanging and falling from the building.



FEMA – DEC Permit



Superintendent Hajczewski will meet with Federal Emergency Management Agency representative to complete further paperwork as required by the New York State Department of Conservation. Even though the permit is “waived” for the emergency work needed, there are still permission forms that need to be completed.



DPW - Equipment



After discussion, it was decided to have Mr. Hajczewski and Trustee Guido price a sweeper that will not have to be put on and off of a tractor, enabling the Department of Public Works to sweep the streets more during the year.



CEMETERY – Fence



Trustees Harvey and Guido are checking into replacing the wooden fence along the cemetery as many posts have rotted. They have offered to donate new posts for the fence.



Lots Sold, Deed signed to:



Allen and Wendy Whiteman

Three Grave Lot

B2, 129 d, e, & f.



RETIREMENT SYSTEM – Standard Work Day Resolution



After discussion, it was hereby resolved, that the Village of Cherry Valley, Location code 40156, hereby establishes the following as standard work days for elected and appointed officials and will report the following days worked to the New York State and Local Employees’ Retirement System based on the time keeping system records or the record of activities maintained and submitted by these officials to the clerk of this body:

Mayor …………………. 6 hour day…….. 3 days per month.

Clerk-Treasurer ……….. 6 hour day ……. 10 days per month

DPW Superintendent ….. 8 hour day ……. 20 days per month



On this 16th day of June 2014 I, Dorothy E. Johnson, Clerk of the Governing Board of the Village of Cherry Valley, of the State of New York, do hereby certify that I have on file as part of the minutes of such meeting, and that same is a true copy thereof and the whole of such original.

I further certify that the full board, consists of three members and that three such members were present at such meeting and that thereof such members voted in favor of the above resolution.

In Witness Whereof, I have hereunto set my hand and the seal of the Village of Cherry Valley.



LOCAL LAW – CONTROL OF ANIMALS



` Trustee Harvey inquired about the local law pertaining to the control of animals. The law states that certain animals are allowed in the village, though there are restrictions.



GARBAGE – Complaint



Superintendent Hajczewski reported there being quite a bit of scraps and garbage mixed in with the “greens/lawn, garden debris” at the florist shop. Attorney Laughlin will send Mrs. Hull a letter reminding her to separate the items.



ALDEN FIELD – Bridge



A discussion was held regarding the replacement of the culvert to access Alden Field. Plans are to reconstruct a bridge.



BASKETBALL COURT – James Wait Fund



The Clerk has received some money toward the basketball court, though a savings has not yet been started. A letter is needed for the bank to enable the Clerk to open the fund.



FLOWER DONATIONS



Donations to help offset the cost of flowers in the village have been received from:



Kathryn Lane …………. $100

A Rose is a Rose ……….. 35

Ed Harvey ……………… 50

Lou Guido ……………… 40

Dennis Laughlin ……….. 40

Kevin Flint …………….. 30



AUDIT OF CLAIMS



After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Guido, unanimously carried,

RESOLVED to make payment on bills, transfer appropriations, and budget amendment as follows:



General Fund Ch #’s 10683 - 10721 $14,190.26

Water Fund " 3,085.13

Total Fund $17,275.39





Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement Ch # 1811 - 1812 $259.00



$1,764.69





Transfer of Appropriations 5/31/14

To From

A1325.4 $ 160.55 A1430.1 $ 160.55

A1355.4 35.70 A1430.1 35.70

A1640.4 891.01 A5110.1 $ 891.01

A7111.4 392.96 A7140.4 392.96

A9060.8 495.10 A7550.4 495.10



F8310.4 19.80 F8310.1 19.80

F8320.4 980.91 ( F8310.1 235.20

( F8340.1 745.71

F8330.4 40.63 F8340.1 40.63

F8340.6 313.36 F8340.1 313.36

F9060.8 300.00 (F8340.1 116.65

(F9030.8 183.35



Budget Amendment

From To To



Water Debt Savings $2,000.00 F2770 F8340.4





ADJOURNMENT

The meeting adjourned upon motion of Trustee Guido, seconded by Trustee Harvey at 8:25 pm.



Respectfully Submitted,





Dorothy E. Johnson

Clerk-Treasurer

June 20, 2014



May 2014 Minutes

MINUTES

May 19, 2014

The meeting was opened by Mayor Kevin J. Flint at 7 p.m. In attendance were Trustee Louis A. Guido, Jr., Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, Attorney Dennis B. Laughlin, Interim DPW Superintendent David R. Hajczewski, and Mr. & Mrs. Justin Carley & family, Debbie Ellis, Alice Hurwitz, David Cadwalader, & Jim Pendleton.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.

It was upon motion of Trustee Guido, seconded by Trustee Harvey, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Checking Account 5/1/14 Balance

General $57,747.36

Water 2,215.52

Total Fund 59,962.88

Trust & Agency 577.03
Savings Accounts 5/1/14 Balance

Water System Repair Reserve $ 2,890.23

Cemetery Capital Reserve 11,141.35

Unemployment Insurance Reserve 5,171.41

Water Debt Service Reserve 24,498.95

Parks & Recreation Reserve 8,481.55

Sidewalk Repair & Replacement Reserve 233.41
Unpaid Water Unpaid Taxes
Unpaid 4/1/14 15,883.27
Paid in April 3,845.07
Unpaid 5/1/14 12,038.20
After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried,

RESOLVED, to accept the report as given.\
CAT PROBLEMS
Another discussion was held regarding the unhealthy, over abundant population of cats on Maiden Lane which extends onto Main Street. Several more pictures of the cats, some with six in one small area and some with very sickly looking cats were presented to the board.

Mayor Flint said he has tried getting help from various agencies with no success. It is obvious that one of the owners (Mrs. Dibble) of the cats is doing nothing to rid of the situation and the matter must be taken care of. After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried,

RESOLVED, the village will hire a trapper to catch the cats and re-located them. The owner will be charged for expenses.
In response to a letter from Attorney Laughlin, Mr. Pendleton attended the meeting to show that his cats are vaccinated and neutered. He said he presently has six cats. He will put collars on his cats so they are recognizable and not taken by the trapper.
Board members agreed that a cat regulation law may be needed for the village. Guidelines will be worked on for said regulation.
NATIONAL GRID
Trustee Guido reported that he has not been successful in getting lower rates and that National Grid owns the light poles so only their lights would be allowed on those poles.
SIDEWALK REPLACEMENT
It was decided to replace the sidewalk in front of the Clapper, Lancaster residence, continuing on up the street. Mr. Collins, Hamilton had requested a new sidewalk on his street. Board members said this will be taken care of in the future. Superintendent Hajczewski said he plans to begin sidewalk work at the beginning of June.

CEMETERY – Lot Sold, Deed Signed to:

Jeanne Faliveno – 18 Grave Lot, Section b2, Lots 123 a-f, 124 a-f, 127 c & d, 128 c-f.

USDA CIVIL RIGHTS COMPLIANCE

The Clerk met with a representative from the Rural Development, Schoharie office, certifying the village is in compliance of the civil rights law due to the water project loan/grant requirements on May 15, 2014. This is required every three years.

NYS ENVIRONMENTAL FACILITIES CORPORATION – Sewer System

The Clerk has submitted the update application to the New York State Environmental Facilities Corporation in order to keep the village on the project list, should it be wanted/needed in the future.


MONTGOMERY STREET

Mayor Flint will get prices to pave Montgomery Street.
AUDIT OF CLAIMS
After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Guido, unanimously carried,

RESOLVED to make payment on bills and transfer appropriations as follows:
General Fund Ch #’s 10683 - 10721 $14,190.26

Water Fund " 3,085.13

Total Fund $17,275.39


Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement Ch # 1811 - 1812 $259
Transfer of Appropriations

To From
A1640.4 $ 798.22 A1990.4 $ 798.22

A7111.4 1,731.47 A1990.4 1,731.47

F8320.4 79.19 F1990.4 79.19

F8330.4 126.36 F1990.4 126.36F8340.4 4,116.68 F1990.4 1,400.11
F8310.1 100.00
F8340.6 60.00
F9720.7 .92
F8340.1 2,455.65
EXECUTIVE SESSION
Upon advice of Attorney Laughlin, it was upon motion of Trustee Guido, seconded by Trustee Harvey, to go into executive session to discuss possible litigation and employment issues.
Adjourn Executive Session
It was upon motion of Trustee Harvey, seconded by Trustee Guido, agreed to close the Executive Session at 8:50 pm
ADJOURNMENT
The meeting adjourned upon motion of Trustee Harvey, seconded by Trustee Guido at 8:55 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
May 28, 2014

April 2014 Minutes

MINUTES

April 21, 2014



The meeting was opened by Mayor Kevin J. Flint at 7 p.m. In attendance were Trustee Louis A. Guido, Jr., Clerk-Treasurer Dorothy E. Johnson, Attorney Dennis B. Laughlin, Interim DPW Superintendent David R. Hajczewski, Larry Thompson, Part Time Cemetery Maintenance Worker, Jeff Wait, Albert Wait, Debbie Ellis, and Shannon Carley.



MINUTES



The first item on the agenda was the approval of the minutes, as sent to all board members in written form.

It was upon motion of Trustee Guido, seconded by Mayor Flint, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.



TREASURER’S REPORT



Checking Account 4/1/14 Balance

General $69,115.77

Water 1,980.79

Total Fund 71,096.56

Trust & Agency 456.23



Savings Accounts 4/1/14 Balance

Water System Repair Reserve $ 2,890.16

Cemetery Capital Reserve 11,141.08

Unemployment Insurance Reserve 5,171.28

Water Debt Service Reserve 24,498.35

Parks & Recreation Reserve 8,481.34

Sidewalk Repair & Replacement Reserve 233.4144



Unpaid Water Unpaid Taxes

Unpaid 3/1/14 17,127.92

Paid in Mar. 1,415.15



Unpaid 4/1/14 15,883.27





After discussion, it was upon motion of Trustee Guido, seconded by Mayor Flint, unanimously carried,

RESOLVED, to accept the report as given.



BOYSCOUT EAGLE PROJECT



Jeff and Albert Wait gave a progress report on Albert’s Eagle Scout Project – redoing and/or creating handicap parking places within the village. They have verbal approval from the New York State Department of Transportation, though are waiting for a permit from the Binghamton office. The Boy Scouts have given their permission for the project as well. Mr. Wait said he will pay for the signs and posts, but would appreciate help from the village DPW with cutting the sidewalks, etc. Board members agreed to help with the project.



Mr. Wait also reported that James Wait’s project – paving/creating the basketball court on Alden Field has also been approved. He said this year will be for collecting funds for the project, with the actual work expected to be completed next year. Funds will come into the village office, which the Clerk will set up a separate fund for this project. She will then notify Mr. Wait of each donation.



CAT PROBLEMS



Mrs. Ellis and Mrs. Carley had previously requested help with a problem on their property caused by 30+ neighborhood cats. Mayor Flint said he had seen about 45 cats in this area while he was there for about 15 minutes. A lot of the cats looked unhealthy and he feels this is definitely a health hazard especially for the children. He has spoken to the State Health Department and will continue investigating what can be done to make the neighborhood a safe place to live. Trustee Guido said he will also pursue the matter.

Attorney Laughlin will write letters to the parties involved. A discussion regarding the cats being vaccinated was also held and possible laws that may be adopted.



BEAUTIFICATION PROGRAM



Again this year awards will be given by an anonymous donor, through the Village of Cherry Valley for two commercial and two residential properties within the village for general upkeep, sprucing up/beautifying their property. Recipients will be presented with a plaque and a monetary prize.

Prizes will be awarded in July.



DPW



FLUSHING HYDRANTS



Superintendent Hajczewski said that hydrants will be flushed on Wednesday and Thursday of this week. He has placed signs out regarding the above at entrances of the village.



WATER COURSE



Conway Bishop has been registered for the Class C Water Operator Course with Morrisville State College, to attend in August, the first available opening.



STREET SWEEPING



Mr. Hajczewski reported all streets within the village have been swept. However, as noted by Mayor Flint, they may have to be gone over again due to the heavy winter and considerable use of sand on them. It was also noted that the crosswalks will be shoveled.

Mayor Flint said he is pretty certain that the Fire Department will again hose the streets during one of their drills, possibly in May.



SIDEWALKS



Mr. Hajczewski said he would like to have all new sidewalks in place before August.

Board members set a tentative date Tuesday, May 29th for their walk to make further plans on work needed.



REPLACE SIGNS



The Board will also make a list of signs that need to be removed/replaced within the village during their walk.



NATIONAL GRID



Trustee Guido reported that he is still trying to get information from National Grid regarding the increasing electric bills. He Senator’s Chief of Staff, Duncan Davie is looking possible funding/low interest loans through NYSERDA to help lower bills.



NYS DEPARTMENT OF TRANSPORTATION



In response to Trustee Guido’s letter he received a letter stating that the broken curbs within the village are under maintenance jurisdiction of the village and there are no such projects planned by DOT in the foreseeable future. He was assured, however that the Department of Transportation will re-stripe the cross walks as weather allows. Also, after asphalt plants reopen they will perform more aggressive patching of Route 166 in the village.



ALDEN FIELD



Superintendent Hajczewski said the one soccer field in the park is in very rough condition with deep ditches and hills caused from the winter weather.

The Clerk said people had inquired about donating time at Alden Field during the ball games. Some of the parents/grandparents had asked about selling concessions, which has been approved by the village. However, the mowing and use of machinery will be left to village employees.



CEMETERY MAINTENANCE



It was decided upon motion of Trustee Guido, seconded by Mayor Flint, unanimously carried,

Mr. Larry Thompson, Cemetery Maintenance Worker will work part time, not to exceed 32 hours weekly.

Mr. Thompson asked if he could work 8 – 10 hours a week during the winter months. Board members will discuss this at a later date.



REFUSE REMOVAL CONTRACT



Attorney Laughlin reported that in regards to the awarding of the refuse removal bid, a freedom of information request had been received from the Ayer’s Law Firm, representing Mr. Randy Weaver. Attorney Laughlin said his response had been postponed due to the minutes not being approved yet. The Clerk was authorized to send the information on.





AUDIT OF CLAIMS



After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Guido, unanimously carried,

RESOLVED to make payment on bills as follows:



General Fund Ch #’s10598 - 10634 $33,076.35

Water Fund " 3,891.11

Total Fund $36,967.56



Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement Ch # 1802 - 1806 $2,197.50









ADJOURNMENT



The meeting adjourned upon motion of Trustee Guido, seconded by Mayor Flint at 8:30 pm.



Respectfully Submitted,





Dorothy E. Johnson

Clerk-Treasurer

April 25, 2014

March 2014 Minutes

MINUTES

March 17, 2014



The meeting was opened by Mayor Kevin J. Flint at 7 p.m. In attendance were Trustee Louis A. Guido, Jr. Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, Attorney Dennis B. Laughlin, and Interim DPW Superintendent David R. Hajczewski, Mrs. Susan Miller, and garbage contractors Scott Moxham, On Time Waste, Randy & Tammy Weaver, Weaver Sanitation and Carrie from Casella Waste.



Garbage Removal Contract Bid Opening



The bid envelopes from Casella, On Time Waste, and Weaver Sanitation were opened at 07:00 pm.

A summary of the each bid was read:

Casella Waste … $49,900.00…weekly pickup on Fridays, recyclables picked up monthly.

On Time Waste …. $50,304.00… weekly pickup on Thursdays, recyclables picked up weekly.

Weaver Sanitation …. 49,500.00.



The Village Board, on motion of Trustee Harvey and seconded by Trustee Guido tabled the discussion of the bids to be addressed later in the monthly meeting of the Village of Cherry Valley Board.



MINUTES



The next item on the agenda was the approval of the minutes, as sent to all board members in written form.

It was upon motion of Trustee Harvey, seconded by Trustee Guido, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.



TREASURER’S REPORT



Checking Account 3/1/14 Balance

General $102,611.39

Water 36,527.64

Total Fund 139,139.03

Trust & Agency 869.38



Savings Accounts 3/1/14 Balance

Water System Repair Reserve $ 2,890.09

Cemetery Capital Reserve 11,140.80

Unemployment Insurance Reserve 5,171.15

Water Debt Service Reserve 24,497.73

Parks & Recreation Reserve 8,481.12

Sidewalk Repair & Replacement Reserve 233.39



Unpaid Water Unpaid Taxes

Unpaid 2/1/14 21,837.38

Paid in Feb. 4,709.46



Unpaid 3/1/14 17,127.92





After discussion, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried,

RESOLVED, to accept the report as given.



GIRL SCOUT CERTIFICATES



Mayor Flint signed certificates for the following area girl scouts:

Gold Award – Sarah Mancuso

Bronze Awards – Cierra Reynolds, Hope Lowry, and Cynthia Viscosi.



ANNUAL WATER WITHDRAWAL REPORT



The annual water withdrawal report as submitted to the New York State Department of Environmental Conservation was prepared by Interim DPW Superintendent Dave Hajczewski.



DPW



COMPLAINTS



Two people asked to have their ditches cleaned due to the icy buildup which is causing the water to backup onto their lawns/sidewalk. The DPW will check on these ditches (Laymon, 31 Genesee Street & Ashford, 35 Church Street) to be cleared of debris.



WATER COURSE



A water certification course will be held at Morrisville college in April, which employee Conway Bishop will attend.



STREET REPAIR



A discussion was held regarding the disrepair of our village streets, how drainage is needed to help keep the water from continually damaging them, what are the best options for repair and financing for repair. The matter will be discussed at a better time (after the frost has gone out of the ground) when they can be better inspected.



NATIONAL GRID



A discussion was held regarding the increasing cost of electric through National Grid. Mr. Hajczewski suggested we speak with National Grid regarding their lack of upkeep on the street lights. Trustee Guido may contact someone from the company.



NYS DEPARTMENT OF TRANSPORTATION



Trustee Guido has written a letter to the New York State Department of Transportation asking for repair by them to the state owned streets and crosswalks in our village. There are potholes that are getting increasingly larger, broken curbs, as well as painting that is needed.



CEMETERY MAINTENANCE



A discussion was held regarding the upkeep of the cemetery, possibly contracting out for the job. No decisions were made at this time.



ANNUAL ORGANIZATIONAL MEETING

BUDGET HEARING



It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried,

The public hearing on proposed budgets of the Village of Cherry Valley will be held on April 7, 2014, beginning at 7:00 p.m. at the Village Clerk’s Office, 2 Genesee Street, Cherry Valley, New York. Anyone interested in viewing the proposed budget may do so at the above address during the hours of 9 am to 1 pm, Monday through Friday.



Proposed Budgets are as follows:

General Fund Water Fund

Appropriations $259,945.00 Appropriations $114,870.00

Revenues (inc. reserves) 82,456.00 Revenue 114,870.00

To be raised by taxes $177,489.00 -0-



Rate: $5.7099 per thousand Rate: $8.00 per thousand gallons

10 cent increase per thousand 25 cent increase per thousand gallons



Proposed salaries of Board Members:

Mayor $1,750.00 annual

Trustees $1,500.00 each annual

No Changes



And it was FURTHER RESOLVED, as the annual meeting of the board is to be held on the first Monday of April, the annual meeting will be held on Monday, April 7, 2014 following the budget hearing.



REFUSE REMOVAL CONTRACT



Further discussion was held about the Refuse Removal Contract and the three bids that were received. Exercising the right to reject any bid, the Village Board rejected the bid from Weaver Sanitation for being incomplete. The Village Board found that in comparing the two remaining bids, which they were similar except one expressed monthly recyclable pickup and one was weekly recyclable pickup. The Village Board recalled and discussed the complaints received by the Village Clerk the one year that recyclables were picked up once monthly. The Village Board then rejected the bid submitted by Casella.

It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried,

RESOLVED, to accept the bid of Scott Moxham, On Time Waste, and to grant On Time Waste the contract for Refuse Removal commencing 1 June 2014 for a term of one year.















AUDIT OF CLAIMS



After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Guido, unanimously carried,

RESOLVED to make payment on bills as follows:



General Fund Ch #’s10598 - 10634 $33,076.35

Water Fund " 3,891.11

Total Fund $36,967.56



Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement Ch # 1802 - 1806 $2,197.50









ADJOURNMENT



The meeting adjourned upon motion of Trustee Harvey, seconded by Trustee Guido at 8:45 pm.



Respectfully Submitted,





Dorothy E. Johnson

Clerk-Treasurer

March 24, 2014

February 17, 2014 Minutes

MINUTES

February 17, 2014



The meeting was opened by Mayor Kevin J. Flint at 7 p.m. In attendance were Trustee Louis A. Guido, Jr. Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, Attorney Dennis B. Laughlin, and Interim DPW Superintendent David R. Hajczewski.



MINUTES



The first item on the agenda was the approval of the minutes, as sent to all board members in written form.

It was upon motion of Trustee Guido, seconded by Trustee Harvey, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.



TREASURER’S REPORT



Checking Account 2/1/14 Balance

General $115,498.07

Water 37,033.96

Total Fund 152,532.03

Trust & Agency 658.63



Savings Accounts 2/1/14 Balance

Water System Repair Reserve $ 2,890.02

Cemetery Capital Reserve 11,140.54

Unemployment Insurance Reserve 5,171.03

Water Debt Service Reserve 24,497.17

Parks & Recreation Reserve 8,480.92

Sidewalk Repair & Replacement Reserve 233.39



Unpaid Water Unpaid Taxes

Billed 1/1/14 $59,846.31

Paid in Jan. 38,008.93



Unpaid 2/1/14 21,837.38



After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried,

RESOLVED, to accept the report as given.





ANNUAL DRINKING WATER QUALITY REPORT



The Clerk has prepared the annual drinking water quality report, per state health department regulations. It will be available to any resident at the office and included in a spring newsletter.



DPW



Maintenance Worker



Board members hired Conway Bishop as Maintenance Worker for the village at $12.00 per hour, with $1.00 per added per hour after he obtains his water system certification from the New York State Department of Health upon motion of Trustee Harvey, seconded by Trustee Guido effective today (February 17, 2014).



Health Insurance



As the village has in the past offered $1.00 per hour in addition to an employee’s rate of pay should they choose not to participate in the Health Insurance offered by the village, it was unanimously agreed to remain with this and make it an official policy.

It was also agreed that if the employee takes the insurance, a cap of $599.99 will be paid by the village for said insurance, for coverage only on the employee.



Tractor



The Kubota B2400 quit and it was decided at an emergency meeting of the board on January 29, 2014 to obtain prices to purchase a new tractor.

Quotes were requested and received from:

White’s Farm Supply ………. no bid submitted.

Springfield Tractor & Implement – new Yanmar w/trade in … $15,000.00

Sharon Springs Garage - new Kubota w/trade in …………….. $20,500.00

Randall Implement - new Kubota w/trade in ………………… $25,004.00

Board unanimously agreed to purchase the Kubota B2320HSD at a cost of $20,500.00 from Sharon Springs Garage.



ELECTION



Election Inspectors



Inspectors for the March 18th village election were appointed as follows:

Republican – Kathryn Lane & Claudine Haig

Democrat – Santa Morris & Linda Franzese



Notice of Village Election



Please take notice that pursuant to a resolution adopted by the Board of Trustees of the Village of Cherry Valley on the 17th day of February 2014, the particulars of the annual Village Election to be held on the 18th day of March 2014 are as follows:



1. The Village of Cherry Valley constitutes one election district for the purpose of village election and the polling place for such district shall be at the Village Clerk’s Office, 2 Genesee Street, Cherry Valley, New York.



2. The hours during which the polls shall be open for voting shall be 12:00 noon to 9:00 p.m.



3. Registration will be held on Saturday, March 8th, hours 12 noon to 5 pm also at the office of the Village Clerk.



The names of all those who have been duly nominated in accordance with the provisions of the New York State Election Law for the Village Office whose certificate of nomination has been duly filed with the Village Clerk, and that the office for which they have been nominated are as follows:



Office of Trustee – Four-Year Term



Republican: Edward A. Harvey, Lime Kiln Road, Cherry Valley, New York 13320

Democratic: None



CEMETERY



Lot Bought Back from Aida Brockway, One grave lot, section D, Lot 33 h.



REFUSE REMOVAL CONTRACT



As the current refuse/recyclable removal contract will end on May 31, 2014, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried,

Sealed bids will be received by the Village of Cherry Valley for removal of garbage, solid waste, and recyclables for a one year, commencing on June 1, 2014 and ending May 31, 2015.



BIDDING

Pursuant to General Municipal Law, sealed bids will be received by the Clerk of said Village for the removal of garbage, solid waste, and recyclables for a one year period commencing on June 1, 2014.



The summary of the specifications for the Village are to provide door-to-door (curbside) pickup at least once a week for regular garbage; at least once a month for recyclables and larger items – on a specified day. Larger items (furniture, appliances, metal, tires, etc.) will require a permit, purchased from the Clerk, money to be paid to the contractor at the end of each month.

For the full Specifications please contact:



Village Clerk

PO Box 392

2 Genesee Street

Cherry Valley, NY 13320

Phone: (607) 264-3791



Between the hours of 9:00 a.m. and 1:00 p.m., Monday through Friday.



All bids must be clearly marked “Refuse Removal Bid” and must be delivered to the Clerk at the above office no later than 7:00 p.m., March 17, 2014, at which time they will publicly opened and read.

The Village Board reserves the right to reject any or all bids.





COMPLAINT



Traffic on Main Street



Trustee Harvey reported complaints of the high speed of traffic on Main Street. Help from the police agencies will be requested.





AUDIT OF CLAIMS



After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Guido, unanimously carried,

RESOLVED to make payment on bills and transfer of appropriations as follows:



General Fund Ch #’s10559 - 10573 $7,450.53

Water Fund " 2,846.60

Total Fund $10,297.13



Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement Ch # 1801 $1,565.03



Transfer of Appropriations



To From

A1010.4 $ 3.62 A1990.4 $ 3.62

A1210.4 3.63 A1990.4 3.63

A9040.8 390.35 A1990.4 390.35







ADJOURNMENT



The meeting adjourned upon motion of Trustee Guido, seconded by Trustee Harvey at 8:20 pm.



Respectfully Submitted,





Dorothy E. Johnson

Clerk-Treasurer

February 25, 2014

January 2014 Minutes

MINUTES

January 20, 2014



The meeting was opened by Mayor Kevin J. Flint at 7 p.m. In attendance was Trustees Louis A. Guido, Jr. and Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, Attorney Dennis B. Laughlin, Interim DPW Superintendent David R. Hajczewski, and village residents Scott Flint Jennifer Borchert and Conway Bishop.



MINUTES



The first item on the agenda was the approval of the minutes, as sent to all board members in written form.

It was upon motion of Trustee Harvey, seconded by Trustee Guido, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.



TREASURER’S REPORT



Checking Account 1/1/14 Balance

General $134,114.40

Water 4,318.18

Total Fund 138,432.58

Trust & Agency 228.83



Savings Accounts 1/1/14 Balance

Water System Repair Reserve $ 2,889.95

Cemetery Capital Reserve 11,140.26

Unemployment Insurance Reserve 5,170.90

Water Debt Service Reserve 24,496.55

Parks & Recreation Reserve 8,480.70

Sidewalk Repair & Replacement Reserve 233.39



Unpaid Water Unpaid Taxes

Billed 1/1/14 $60,015.26

Paid in

Billed in

Unpaid



After discussion, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried,

RESOLVED, to accept the report as given.



FIRE DEPARTMENT PARADE



Scott Flint attended the meeting on behalf of the Fire Department. Mr. Flint asked for the Village Board’s support as the fire department is planning a parade on June 14, 2014. He asked if the village would help in notifying the public as well as co-sponsoring the parade by obtaining the permit (which is required to close the state highway for a period of time to allow parade vehicles). Also, he asked if the village would ask for 5-7 volunteers to help with judging the parade to help keep costs down. Tentative plans are to have vendors again as well as village-wide garage sales and a band later in the evening. The fire department will again sponsor a money raffle and if available, the Life Net helicopter will put on a demonstration. No fireworks are planned at this time.



MAINTENANCE WORKER – Applicant



Mr. Conway Bishop attended the meeting to check on the status of the maintenance worker position.

Board members said they will be setting up a schedule for interviews with applicants.



DPW



Mr. Hajczewski reported that Nathan Waterfield, Timberworks has removed the dangerous tree on Alden Street at a cost of $600.00. The tree was totally split down the middle.

Mayor Flint has obtained decking for the proposed Alden Field bridge at no cost to the village.



ELECTION



Caucus – Republican caucus will be held on Monday, January 27th beginning at 7 pm at the Clerk’s Office, 2 Genesee Street, Cherry Valley.



Registration - Registration for the Village of Cherry Valley will be held

at the Village Clerk’s Office, 2 Genesee Street, Cherry Valley on Saturday,

March 8, 2014, hours 12 noon to 5 pm.

No person is entitled to vote at a village election whose name does not appear on the village register.

Notice of this resolution will be posted in at least three public places within the Village, ten days prior to Registration.

Election this year is for one Trustee and will be held on March 18, 2014.

Election Inspectors – The Clerk will notify inspectors as soon as the county provides a current list.





AUDIT OF CLAIMS



After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Guido, unanimously carried,

RESOLVED to make payment on bills as follows:











General Fund Ch #’s10510 - 10558 $24,456.77

Water Fund " 4,403.24

Total Fund $28,860.01



Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement Ch #’s 1799 - 1800 $2,266.12









ADJOURNMENT



The meeting adjourned upon motion of Trustee Guido, seconded by Trustee Harvey at 8:45 pm.



Respectfully Submitted,





Dorothy E. Johnson

Clerk-Treasurer

January 22, 2014