March 2014 Minutes


March 17, 2014

The meeting was opened by Mayor Kevin J. Flint at 7 p.m. In attendance were Trustee Louis A. Guido, Jr. Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, Attorney Dennis B. Laughlin, and Interim DPW Superintendent David R. Hajczewski, Mrs. Susan Miller, and garbage contractors Scott Moxham, On Time Waste, Randy & Tammy Weaver, Weaver Sanitation and Carrie from Casella Waste.

Garbage Removal Contract Bid Opening

The bid envelopes from Casella, On Time Waste, and Weaver Sanitation were opened at 07:00 pm.

A summary of the each bid was read:

Casella Waste … $49,900.00…weekly pickup on Fridays, recyclables picked up monthly.

On Time Waste …. $50,304.00… weekly pickup on Thursdays, recyclables picked up weekly.

Weaver Sanitation …. 49,500.00.

The Village Board, on motion of Trustee Harvey and seconded by Trustee Guido tabled the discussion of the bids to be addressed later in the monthly meeting of the Village of Cherry Valley Board.


The next item on the agenda was the approval of the minutes, as sent to all board members in written form.

It was upon motion of Trustee Harvey, seconded by Trustee Guido, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.


Checking Account 3/1/14 Balance

General $102,611.39

Water 36,527.64

Total Fund 139,139.03

Trust & Agency 869.38

Savings Accounts 3/1/14 Balance

Water System Repair Reserve $ 2,890.09

Cemetery Capital Reserve 11,140.80

Unemployment Insurance Reserve 5,171.15

Water Debt Service Reserve 24,497.73

Parks & Recreation Reserve 8,481.12

Sidewalk Repair & Replacement Reserve 233.39

Unpaid Water Unpaid Taxes

Unpaid 2/1/14 21,837.38

Paid in Feb. 4,709.46

Unpaid 3/1/14 17,127.92

After discussion, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried,

RESOLVED, to accept the report as given.


Mayor Flint signed certificates for the following area girl scouts:

Gold Award – Sarah Mancuso

Bronze Awards – Cierra Reynolds, Hope Lowry, and Cynthia Viscosi.


The annual water withdrawal report as submitted to the New York State Department of Environmental Conservation was prepared by Interim DPW Superintendent Dave Hajczewski.



Two people asked to have their ditches cleaned due to the icy buildup which is causing the water to backup onto their lawns/sidewalk. The DPW will check on these ditches (Laymon, 31 Genesee Street & Ashford, 35 Church Street) to be cleared of debris.


A water certification course will be held at Morrisville college in April, which employee Conway Bishop will attend.


A discussion was held regarding the disrepair of our village streets, how drainage is needed to help keep the water from continually damaging them, what are the best options for repair and financing for repair. The matter will be discussed at a better time (after the frost has gone out of the ground) when they can be better inspected.


A discussion was held regarding the increasing cost of electric through National Grid. Mr. Hajczewski suggested we speak with National Grid regarding their lack of upkeep on the street lights. Trustee Guido may contact someone from the company.


Trustee Guido has written a letter to the New York State Department of Transportation asking for repair by them to the state owned streets and crosswalks in our village. There are potholes that are getting increasingly larger, broken curbs, as well as painting that is needed.


A discussion was held regarding the upkeep of the cemetery, possibly contracting out for the job. No decisions were made at this time.



It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried,

The public hearing on proposed budgets of the Village of Cherry Valley will be held on April 7, 2014, beginning at 7:00 p.m. at the Village Clerk’s Office, 2 Genesee Street, Cherry Valley, New York. Anyone interested in viewing the proposed budget may do so at the above address during the hours of 9 am to 1 pm, Monday through Friday.

Proposed Budgets are as follows:

General Fund Water Fund

Appropriations $259,945.00 Appropriations $114,870.00

Revenues (inc. reserves) 82,456.00 Revenue 114,870.00

To be raised by taxes $177,489.00 -0-

Rate: $5.7099 per thousand Rate: $8.00 per thousand gallons

10 cent increase per thousand 25 cent increase per thousand gallons

Proposed salaries of Board Members:

Mayor $1,750.00 annual

Trustees $1,500.00 each annual

No Changes

And it was FURTHER RESOLVED, as the annual meeting of the board is to be held on the first Monday of April, the annual meeting will be held on Monday, April 7, 2014 following the budget hearing.


Further discussion was held about the Refuse Removal Contract and the three bids that were received. Exercising the right to reject any bid, the Village Board rejected the bid from Weaver Sanitation for being incomplete. The Village Board found that in comparing the two remaining bids, which they were similar except one expressed monthly recyclable pickup and one was weekly recyclable pickup. The Village Board recalled and discussed the complaints received by the Village Clerk the one year that recyclables were picked up once monthly. The Village Board then rejected the bid submitted by Casella.

It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried,

RESOLVED, to accept the bid of Scott Moxham, On Time Waste, and to grant On Time Waste the contract for Refuse Removal commencing 1 June 2014 for a term of one year.


After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Guido, unanimously carried,

RESOLVED to make payment on bills as follows:

General Fund Ch #’s10598 - 10634 $33,076.35

Water Fund " 3,891.11

Total Fund $36,967.56

Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement Ch # 1802 - 1806 $2,197.50


The meeting adjourned upon motion of Trustee Harvey, seconded by Trustee Guido at 8:45 pm.

Respectfully Submitted,

Dorothy E. Johnson


March 24, 2014

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