January 2022 Meeting Minutes

 

 MINUTES

January 17, 2021

 

Meeting opened at 6:30 PM by Deputy Mayor Feulner with the Pledge to the Flag. In attendance were Trustee Edward Harvey, Deputy Mayor Ian Feulner, Amy Herr, Clerk-Treasurer, Linda Bouck, Deputy Clerk-Treasurer, and Taylor Miles, DPW Superintendent.  Hyde Clarke, Attorney present by phone at the end of the meeting.  Also in attendance was Lorraine Bosma, Town Planning Board Chair.

 

Approval of the December minutes as members received in written form.  It was upon motion of Trustee Harvey, seconded by Deputy Mayor Feulner, unanimously carried, to accept the minutes as written.

 

TREASURER’S REPORT 

 

Checking Account		01/01/22 Balance
General		$182,552.04
Water		$57,272.18
Total Fund		$239,824.22
Trust & Agency		$129.89
Savings Accounts		01/01/22 Balance
Water System Repair Reserve		$2,899.91
Cemetery Capital Reserve		$10,839.95
Unemployment Insurance Reserve		$2,641.33
Water Debt Service Reserve		$20,932.65
Parks & Recreation Reserve		$3,574.46
Sidewalk Repair & Replacement Res		$238.75
General Fund Savings		$25,043.82
	Water	Taxes
Taxes Unpaid 12/1/2021 Water Unpaid 12/1/2021	$6,575.33	$0.00
Paid in December	$308.00	$0.00
Billed in December	$140.00	$0.00
Adjusted in December	$0.00	$0.00
Unpaid 1/1/2022	$6,407.33	$0.00

 

It was upon motion of Trustee Harvey, seconded by Deputy Mayor Feulner, unanimously carried, to accept the report as given.

 

DPW

 

            DPW Superintendent Miles reported that they have begun with winter tasks and snow removal.

 

AED PHONE LINE

 

            Postponed to next meeting due to no one from the Fire District present due to weather.

           

PLANNING BOARD

 

            Lorraine Bosma discussed that the Town Board has approved proceeding with the merging of the Town and Village Planning Boards.  It was upon motion of Trustee Harvey, seconded by Deputy Mayor Feulner, unanimously carried, to schedule a Public Hearing for Thursday, February 17, 2022 at 6:45 pm in the Town Office for the Local Law to establish the Joint Planning Board.

 

 

 

 

ELECTION

 

It was upon motion of Trustee Harvey, seconded by Deputy Mayor Feulner, unanimously carried,

            RESOLVED to expand the pool of Election Inspectors to be residents within Otsego County.

           

            It was upon motion of Trustee Harvey, seconded by Deputy Mayor Feulner, unanimously carried, to appoint the following individuals as Election Inspectors for the Village Election on March 15, 2022:  Marilyn Mollen, Dolores Weeks, Martha Sherwood and Mandar Pandit with John Ferguson as a Republican alternate.

 

            The Democrat Caucus will be held on Thursday, January 20, 2022 at 7 pm and the Republican Caucus will be held on Monday, January 24, 2022 at 7 pm.  Both will be held in the Village Office.

 

VILLAGE HALL

 

            A quote was received for an appraisal of the Village Hall.  Will check to see if there are other appraisers to get quotes from.

 

WATER BILLS

 

            Adjustments to water bills has been requested.  The Board gave approval to adjust the bill.

 

PARK RULES

 

            Discussion tabled until next meeting.

 

BUDGET

 

            Initial Budget requests were made by the DPW Superintendent for a new plow for the dump truck and ice melt for the sidewalks.

 

DEPUTY CLERK-TREASURER TRAINEE

 

            Interviews to be scheduled when Board members can be present.

           

OTHER BUSINESS

 

            ProChamps has sent forms for beginning their contract with the Village.  A webinar will be held on January 27 at 11 am to orient the Village contacts to their roles.

            Discussion with Attorney Clarke about reviewing the Joint Planning Board law and the transfer of property from the Presbyterian Church to the Village for expansion of the cemetery.

            Deputy Clerk- Treasurer Bouck asked for permission to attend the Election Webinar by NYCOM at a cost of $25.00.  This was approved.

 

AUDIT OF CLAIMS

 

            After review by the board, it was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried to make payment on bills and budget amendments and modifications as follows:

 

General Fund	Ch. #’s 14952-14988	$14,599.61
Water Fund	Ch. #’s 14952-14988	$5,439.85
Total Fund	Ch. #’s 14952-14988	$20,039.46
Trust and Agency Fund	Ch. #’s 2009-2011 & Auto deductions	$2,822.87

 

 

 

Budget Modifications 2021-2022

To                                                                    From                                                              

none

Budget Amendments 2021-2022

From                                       To                                            To                                             

none

 

ADJOURNMENT

 

The meeting adjourned at 7:42 PM upon motion of Trustee Harvey, seconded by Deputy Mayor Feulner, unanimously carried.

 

Respectfully Submitted,

 

 

Amy S. Herr, Clerk-Treasurer

January 20, 2022

December Meeting Minutes

 

 MINUTES

December 20, 2021

 

Meeting opened at 6:30 PM by Mayor Guido with the Pledge to the Flag. In attendance were Mayor Louis A. Guido, Trustee Edward Harvey, Trustee Ian Feulner, Amy Herr, Clerk-Treasurer, Linda Bouck, Deputy Clerk-Treasurer, and Taylor Miles, DPW Superintendent.  

 

Approval of the November minutes as members received in written form.  It was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written.

 

TREASURER’S REPORT 

 

Checking Account		12/01/21 Balance
General		$153,486.62
Water		$61,342.56
Total Fund		$214,829.18
Trust & Agency		$129.90
Savings Accounts		12/01/21 Balance
Water System Repair Reserve		$2,899.86
Cemetery Capital Reserve		$10,839.77
Unemployment Insurance Reserve		$2,641.29
Water Debt Service Reserve		$20,932.29
Parks & Recreation Reserve		$3,574.40
Sidewalk Repair & Replacement Res		$238.74
General Fund Savings		$25,040.92
	Water	Taxes
Taxes Unpaid 11/1/2021 Water Unpaid 11/1/2021	$6,575.33	$10,814.41
Paid in November	$112.00	$1,886.77
Billed in November	$112.00	$0.00
Adjusted in November	$0.00	$0.00
Unpaid 12/1/2021	$6,575.33	$8,927.64 Sent to county for reassessment on taxes

 

It was upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried, to accept the report as given.

 

DPW

 

            DPW Superintendent Miles reported that they have begun with winter tasks.  The tractor from Clinton Tractor is ready to be delivered once the clam bucket is delivered.

 

WATER QUESTIONS

 

            Greg Noonan did not come to the meeting to discuss his water questions.

 

AED PHONE LINE

 

            Spectrum was contacted about a phone line at the Concession Stand for the AED.  It would cost over $10,500.00 to put the line in.  Verizon has been contacted and will be sending out an Engineer to look at it and give a price for installation.

 

PROCHAMPS AGREEMENT

 

            The ProChamps Agreement is ready complete and will be signed by Mayor Guido.

 

 

 

ELECTION

 

Motion made by Trustee Feulner, seconded by Trustee Harvey, unanimously carried

            RESOLVED to abolish the village registration day.

           

            Motion made by Trustee Harvey, seconded by Trustee Feulner, unanimously carried

            RESOLVED that Tuesday, March 15, 2022 is designated as the day of the village election, the polling place will be at the Village Office, 2 Genesee Street, Cherry Valley, NY and the hours the polls will be open will be 12:00 noon until 9:00 PM.

 

DEPUTY CLERK-TREASURER TRAINEE

 

            Applications are still being accepted for the position of Deputy Clerk-Treasurer Trainee.

           

OTHER BUSINESS

 

            Cemetery deed was signed by the Board for six plots that were purchased by Steven and Melinda Supp.

            Discussion on purchasing a fireproof file cabinet as the safe is full and more space is needed to file records that need to be in a locked fireproof file.  Motion made by Trustee Feulner, seconded by Trustee Harvey, unanimously carried to purchase a locking fireproof file cabinet.

 

AUDIT OF CLAIMS

 

            After review by the board, it was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried to make payment on bills and budget amendments and modifications as follows:

 

General Fund	Ch. #’s 14910-14951	$36,062.58
Water Fund	Ch. #’s 14910-14951	$5,025.40
Total Fund	Ch. #’s 14910-14951	$41,087.98
Trust and Agency Fund	Ch. #’s 2005-2008 & Auto deductions	$2,862.32

 

Budget Modifications 2021-2022

To                                                                    From                                                              

none

Budget Amendments 2021-2022

From                                       To                                            To                                             

Statutory Bond                        A5720             $19,910.71      A5187.2          $19,910.71

 

ADJOURNMENT

 

The meeting adjourned at 7:15 PM upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried.

 

Respectfully Submitted,

 

 

Amy S. Herr, Clerk-Treasurer

December 21, 2021

December Special Meeting minutes

 

 MINUTES

December 6, 2021

 

Meeting opened at 9:00 AM by Mayor Guido. In attendance were Mayor Louis A. Guido, Trustee Ian Feulner, Trustee Edward Harvey, Amy Herr, Clerk-Treasurer and Taylor Miles, DPW Superintendent.  

 

ABANDONED PROPERTY LAW

 

            Motion made by Trustee Feulner, seconded by Trustee Harvey, unanimously carried,

            RESOLVED that the annual registration fee for vacant properties as defined in the Abandoned Property Law is set at $300.00 and the semi-annual registration fee for homes that are in foreclosure is set at $250.00.

 

TRACTOR BOND

 

RESOLUTION OF THE VILLAGE BOARD FOR THE

VILLAGE OF CHERRY VALLEY                

In the Matter of the financing of a

Certain Tractor

                                   

Borrower: Village of Cherry Valley

Type of Financing: Statutory Installment Bond

Principal Amount To Be Financed: $19,910.71

Interest Rate: 1.60 percent

 

WHEREAS, the above Borrower is a political subdivision of the State of New York (the “State”) and is duly organized and existing pursuant to the Constitution and laws of the State.

 

WHEREAS, pursuant to applicable law, the governing body of the Borrower (“Governing Body”) is authorized to acquire, dispose of and encumber real and personal property, including, without limitation, rights and interests in property, leases and easements necessary to the functions or operations of the Village.

 

WHEREAS, the Governing Body hereby finds and determines the execution of a Statutory Installment Bond (“Note”) in the principal amount not exceeding the amount stated above (“Principal Amount”) for the purpose of acquiring the property generally described below (“Property”) is appropriate and necessary to the functions and operations of the Village.

 

Brief Description of Property:

Tractor

 

WHEREAS, NBT BANK, N.A. (“Bank”) is expected to issue a note for the purchase of the Tractor.

 

WHEREAS, the U.S. Treasury Department regulations do not allow the proceeds of a tax-exempt borrowing to be spent on working capital and the Village shall hereby declare its official intent to be reimbursed for any capital expenditures for Property from the Note Proceeds.

 

NOW, THEREFORE, Be It Resolved by the Governing Body of the Borrower:

 

Section 1.  The Village hereby determines that it has critically evaluated the financing alternatives available to it pursuant to 2 NYCRR Section 39.2 and that entering into the Note and financing the acquisition of the Property thereby is in the best interests of the Village.  Such evaluation shall be available as a public record.

 

The specific reason for such determination is that entering into such Note results in a lower overall cost to the Village.  Execution of the Note will not cause the Village to be in violation of the limits contained in paragraph c of subdivision 6 of Section 109-b of the General Municipal Law.

 

Section 2.  The Village is hereby authorized to acquire and install the Property (the “Project”) and is hereby authorized to finance the Project by entering into the Note.  Any action taken by the Village in connection therewith is hereby ratified and confirmed.

 

Section 3. The Village Mayor (“Authorized Representative”) acting on behalf of the Village is hereby authorized to negotiate, enter into, execute, and deliver the Note in substantially the form set forth in the document presently before the Governing Body, which document is available for public inspection at the office of the Village. All other related contracts and agreements necessary and incidental to the Note are hereby authorized.

 

Section 4.  By a written instrument signed by the Authorized Representative, said Authorized Representative may designate specifically identified officers or employees of the Village to execute and deliver agreements and documents relating to the Note on behalf of the Village.

 

Section 5.  The aggregate original principal amount of the Note shall not exceed the Principal Amount and shall bear interest as set forth in the Note.

 

Section 6. It is hereby determined that the purpose of the Project is an object or purpose described in subdivision 28 of paragraph (a) of Section 11.00 of the Local Finance Law, and that the period of probable usefulness of said purpose is ten (10) years.

 

Section 7. It is hereby determined the term of the Note authorized by this resolution will not be in excess of two (2) years.

 

Section 8. The Governing Body has determined that the Project is a Type II action that will not have a significant effect on the environment and, therefore, no other determination or procedures under the State Environmental Quality Review Act (“SEQR”) is required.

 

Section 9.  The Governing Body of the Village anticipates that the Village may pay certain capital expenditures in connection with the Property prior to the receipt of the Note Proceeds for the Property. The Governing Body of the Village hereby declares the Village’s official intent to use the Note Proceeds to reimburse itself for Property expenditures. This section of the Resolution is adopted by the Governing Body of the Village for the purpose of establishing compliance with the requirements of Section 1.150-2 of Treasury Regulations. This section of the Resolution does not bind the Village to make any expenditure, incur any indebtedness, or proceed with the purchase of the Property.

 

Section 10.  BANK QUALIFIED: VILLAGE CERTIFIES THAT IT HAS DESIGNATED THIS NOTE AS A QUALIFIED TAX-EXEMPT OBLIGATION IN ACCORDANCE WITH SECTION 265(b)(3) OF THE CODE, THAT IT HAS NOT DESIGNATED MORE THAN $10,000,000 OF ITS OBLIGATIONS AS QUALIFIED TAX-EXEMPT OBLIGATIONS IN ACCORDANCE WITH SUCH SECTION FOR THE CURRENT CALENDAR YEAR AND THAT IT REASONABLY ANTICIPATES THAT THE TOTAL AMOUNT OF TAX-EXEMPT OBLIGATIONS TO BE ISSUED BY VILLAGE DURING THE CURRENT CALENDAR YEAR WILL NOT EXCEED $10,000,000.

 

Section 11.  This resolution is not subject to permissive referendum pursuant to the Local Finance Law Section 36.00(a)(1).

 

Section 12.  This Resolution shall take effect immediately.

 

 

Trustee Harvey so moved; Trustee Feulner seconded, and the Village Board voted as follows:

 

MEMBERS PRESENT                      MEMBERS ABSENT                        VOTE

Mayor Louis Guido                                                                                        Yes     

Trustee Ian Feulner                                                                                        Yes

Trustee Edward Harvey                                                                                  Yes

 

ADOPTED AND APPROVED by a vote of 3 in favor 0 opposed, on this 6th day of December 2021.

 

OTHER BUSINESS

 

            Applications are being accepted for the position of Deputy Clerk-Treasurer Trainee.  Interviews will be held on Monday, December 13, 2021 beginning at 9 AM.           

 

ADJOURNMENT

 

The meeting adjourned at 9:22 PM upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried.

 

Respectfully Submitted,

 

 

Amy Herr, Clerk-Treasurer

December 6, 2021