February 2009 Minutes

February 16, 2009

The meeting of the Cherry Valley Village Board opened at 7:00 p.m., Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Edward A. Harvey, Trustee Kevin Flint, Clerk-Treasurer Dorothy E. Johnson, Department of Public Works Superintendent Kelly J. Wright, Michael Harrington and Julie Barown of Lamont Engineers, Cobleskill and Justin Thalheimer, legion member.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Fund Checking Account Balance
Village General Fund $ 80,090.33
Water Fund 30,490.89
Total Fund $110,581.22
Trust & Agency Fund $ 179.48

Fund Savings Account
Water System Repair Reserve $ 1,262.76
Cemetery Capital Reserve 12,718.29
Unemployment Insurance Reserve 6,932.73
Equipment Reserve 2,873.73
Capital Water Debt Service Reserve 48,301.89
Parks & Recreation Reserve 1,908.63
Sidewalk Repair/Replacement 530.43

Unpaid Water
Billed 1/1/09 $54,468.40
Paid in Jan. 31,385.76
Unpaid 2/1/09 $23,082.64

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to accept the report as read.

SEWER SYSTEM STUDY

Mike Harrington and Julie Barown of Lamont Engineers spoke to the board regarding a potential wastewater project for the village. Their company had completed a study in 1997, but the village could not legally bond enough money at the time. The board decided not to pursue an updated study until such time as the public was well informed and in support of the matter and grant money is available.

MUNICIPAL BUILDING

Legion Lease – Legion members asked to have the bathroom next to their rooms included in their lease, which board members agreed to. It was also decided to build a doorway to enclose the legion leased portion of the building. Attorney Green will finalize the lease between the American Legion and the Village of Cherry Valley. It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously agreed to authorize Mayor Stiles to sign said lease.

Artworks – Artworks has asked if their lease could be extended from 15 to 20 or 25 years. Board members decided to keep it at 15, the same as the legion. It was also agreed that they could have the property appraised, but at their cost. A draft lease will be given to them to review.

VETERAN’S DAY FUNDRAISER – Legion

Justin Thalheimer attended the meeting to seek approval to have a 5 K run/walk on Veteran’s Day weekend. Board members have no objections to the run and offered suggestions and support.

MEMORIAL DAY WEEKEND – Fire Department

The Fire Department has requested to use the sidewalks and parking lot for their Memorial Day Weekend celebration. Board members approved.

INSURANCE CLAIM – M. Crandall
The Clerk has been notified that $2,000 was paid for bodily injury for Mark, Crandall and $1,154.04 was paid for expenses incurred to investigate the claim. The claim was closed on 2/2/09.

ELECTION – Registration & Election

The following legal notice will be placed in the Daily Star:

Please take notice that pursuant to a resolution adopted by the Board of Trustees of the Village of Cherry Valley on the 15th day of December 2008, the particulars of the annual Village Election to be held on the 18th day of March 2009 are as follows:

1. The Village of Cherry Valley constitutes one election district for the purpose of village election and the polling place for such district shall be at the Village Clerk’s Office, 2 Genesee Street, Cherry Valley, New York.
2. The hours during which the polls shall be open for voting shall be 12:00 noon to 9:00 p.m.

Per resolution of January 21, 2009, Village Registration shall be held on Saturday, March 7, 2009, hours 12 noon to 5 pm at the Village Clerk’s office, 2 Genesee Street, Cherry Valley, New York.

The names of all those who have been duly nominated in accordance with the provisions of the New York State Election Law for the Village Office whose certificate of nomination has been duly filed with the Village Clerk, and that the office for which they have been nominated are as follows:

Office of Trustee – Four-Year Term
Democrat: Frank Russo, 89 Montgomery Street, Cherry Valley, NY 13320
Republican: Kevin Flint, 44 Alden Street, Cherry Valley, NY 13320
Independent: Kevin Flint, 44 Alden Street, Cherry Valley, NY 13320

Office of Mayor – Four Year Term
Democrat: Debbie Friedman, 48 Maple Avenue, Cherry Valley, NY 13320
Republican: Jeffrey S. Stiles, 15 Lancaster St., Cherry Valley, NY 13320
Independent: Jeffrey S. Stiles, 15 Lancaster Street, Cherry Valley, NY 13320
Independent: Debbie Friedman, 48 Maple Avenue, Cherry Valley, NY 13320

Ballots – Have been ordered.

LAND “PURCHASE” – Adjacent to Quonset

Attorney Green said before he can proceed, to have the Superintendent measure and mark out the area to be transferred.

OUTDOOR FURNACE – Draft Law

The planning board has presented a draft law regarding outdoor furnaces to the board for review. The matter was tabled to a later time when there is more time.

REFUSE REMOVAL

Contract Bid

As the current contract to remove garbage and recyclables from the village is to expire on May 31st, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, sealed bids will be received by the Village of Cherry Valley for removal of garbage, solid waste, and recyclables for a one year, commencing on June 1, 2009 and ending May 31, 2010.
Specifications for the village are to provide door-to-door pickup at least once a week for regular garbage; at least once a month for recyclables and larger items – on a specified day. Larger items (furniture, appliances, metal, tires, etc.) will require a permit, purchased from the Clerk, money to be paid to the contractor at the end of each month.

For Further Specifications please contact:

Village Clerk
PO Box 392
2 Genesee Street
Cherry Valley, NY 13320
Phone: (607) 264-3791

Between the hours of 9:00 a.m. and 1:00 p.m., Monday through Friday.

All bids must be clearly marked “Refuse Removal Bid” and must be delivered to the Clerk at the above office no later than 7:00 p.m., March 16, 2009, at which time they will publicly opened and read.

The Village Board reserves the right to reject any or all bids.

Truck/Compactor Purchase

Mayor Stiles has gotten a few quotes on trucks with compactors. It was still not decided whether or not to purchase a truck to do self pickup or not. The Clerk has been in contact with MOSA and the county regarding the above as the county will subsidize the village’s cost as long as there is a contract in place. Attorney Green has prepared a resolution for a statutory installment bond so it is ready in the event money is to be borrowed to purchase equipment.

FUNDRAISERS

Make a Wish Foundation – Cody

The Clerk has been contacted by the Make a Wish Foundation, asking if the community would be willing to help with fundraisers to help a local boy, Cody VanBuren, who suffers from a life threatening illness. His wish is to meet Bear Grylls of the television show Man vs. Wild and $3,500 more is needed. Mayor Stiles said the Community Center will most likely help, possibly with a dinner in April or May.

Food Pantry – Phil Zenir

Phil Zenir contacted the Mayor about doing a benefit to help out the local food pantry. He plans to have 4 or 5 bands play in the gym as well as having food (hot dogs, hamburgers, etc.) sold. The event is to be held on March 29th.

WATER DEPARTMENT

Water Course

Employee Dave Hajczewski is taking his water operator course at Morrisville College this week. It was upon motion of Trustee Harvey, seconded by Trustee Flint to pay Mr. Hajczewski for mileage and lunch ($7.50 per ½ day) upon receipt of a signed voucher.

Water Debt

As the water debt payment is being paid with this month’s bills, it was agreed (per budget) to transfer $4,000 from the Water Debt Savings to the Water checking account at this time.

DPW/EQUIPMENT

The Mayor made up a form for the Superintendent to use to keep track of the equipment – updates, repairs. Other items discussed for possible future purchase are: gang mower, pickup truck, small tractor.

BUDGET

The Clerk gave the board a proposed budget to review, for more discussion at the March meeting.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded Mayor Stiles, unanimously carried,
Resolved, to make payment on bills and transfer appropriations as follows:

General Fund Ch #’s 7599 - 7640 $43,852.50
Water Fund “ “ 7,433.29
Total Fund $51,285.79
Trust & Agency Fund Ch #’s 1433 - 1437 $ 1,031.93

Transfer of Appropriations
To From
A8170.4 $1,316.24 A9040.8 $1,316.24
A1430.1 305.00 A7550.4 305.00
F8310.1 305.00 F1990.4 305.00






ADJOURNMENT
It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 10:25 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
February 24, 2009