November 2018 minutes


 MINUTES
November 19, 2018

Meeting opened at 7:00 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Conway Bishop, Trustee Ian Feulner and Amy Herr, Clerk-Treasurer.  Also present was JoAnn Guido.

Approval of the October minutes as members received in written form.  It was upon motion of Trustee Bishop, seconded by Trustee Feulner, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 
Checking Account

11/01/18 Balance
General

$151,191.34
Water

$34,508.42
Total Fund

$185,699.76
Trust & Agency

                 $791.95
Savings Accounts

11/01/18 Balance
Water System Repair Reserve

$2,898.03
Cemetery Capital Reserve

$10,833.14
Unemployment Insurance Reserve

$2,639.81
Water Debt Service Reserve

$20,919.34
Parks & Recreation Reserve

$3,572.20
Sidewalk Repair & Replacement Res

$238.62
General Fund Savings

$25,003.36
                                       
Water
Taxes
Taxes Unpaid 10/1/18
Water Unpaid 10/1/18

$7890.92
$21,298.65
Paid in October
$656.88
$7,872.93
Billed in October
$168.00
$0.00
Overpayment applied to January bill
$84.00

Unpaid 11/1/18
$7,486.04
$13,425.72

It was upon motion of Trustee Feulner, seconded by Trustee Bishop, unanimously carried, to accept the report as given.

DPW

          New water meters will be installed after the readings are done for the January bills.

CHIPS REIMBURSEMENT

          Paperwork has been submitted for reimbursement for CHIPs funding.  Payment expected in December.

SMOKE FREE PARKS RESOLUTION

          Discussion was held regarding a resolution to make the Village Parks smoke free.  It was decided to not institute a smoke free resolution at this time.
CHRISTMAS DECORATIONS

          National Grid will be notified about the Christmas Decorations being put up.  They will go up after Thanksgiving.

UNPAID TAXES

          The Village taxes that remain unpaid have been sent to the County for reassessment on the County Tax bill.  The Statement of Unpaid Village Taxes was signed by the Board and will be sent to the County.

INSURANCE

          An insurance summary has been received from Mike Hutcherson, Rose and Kiernan Insurance Company for the Village for 2019-2020.  The policy will now also include Data Compromise and Cyber Liability coverage.  The village will not be including Terrorism coverage.  It was upon motion of Trustee Bishop, seconded by Trustee Feulner, unanimously carried,
          RESOLVED, to accept the Insurance Summary as presented for insurance coverage for the Village of Cherry Valley from January 8, 2019 to January 8, 2020.


OTHER BUSINESS

          JoAnn Guido presented a draft of a Memorandum of Understanding (MOU) that the Greater Mohawk Valley Land Bank is requesting regarding 8 Lancaster Street.  Discussion was held regarding the MOU.  It was decided that it will be sent to Attorney Clarke for review before any further decision is made on the MOU.

          Trustee Feulner reported on the meeting he attended regarding the County Hazard Mitigation Plan.  It was recommended at the meeting to keep track of costs related to any hazards for possible funding.  The main hazard that has been identified for the county is flooding.  Mayor Guido would like contact made with Otsego Soil and Water to see if they can come to check on the streams in the Village for Flood Mitigation activities.

          An email from Attorney Clarke was received with updates on 8 Lancaster and 8 Genesee Street.  The thirty day notice period has expired on 8 Lancaster Street and the legal papers for finalizing obtaining title to the property will be completed.  A letter has been sent to Chase Bank that the property needs to be cleared of the dead trees. The bank has until the end of the month to respond.

          Clerk-Treasurer Herr presented copies of the new format for the Water Bills that will go out in January and July.  Appearance Tickets have been ordered from Race Printing and are available for pickup. 
         
          Clerk-Treasurer Herr reported that $685.00 has been received from Mathias VanDerwerker from the Cornhole Tournament that is to be used for the Little League Field.  The money has been deposited in the Trust and Agency Fund.

          Trustee Feulner reported that he received a complaint about the way the Boil Water Notices were issued.  A business owner stated that they did not receive the paper notice and learned of the notice on Facebook.  Discussion was held that notices were placed on doors and may have blown off.  Some residents also stated they did not find their notices as they were on their front door that they do not use.  The notice also stated that the order to lift the Boil Water Notice would be posted on the Village Website, cherryvalleyny.us, and at the Post Office.  Even though this procedure was followed as soon as possible after the Boil Water Notice was lifted, some residents were upset that they did not know it had been lifted.

          Trustee Feulner reported that he has received a complaint about the condition of Lancaster Street.  Discussion held regarding options for fixing Lancaster Street.  It is on the list of streets to be fixed and will be fixed in the order that had been previously determined.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Bishop, seconded by Trustee Feulner, unanimously carried to make payment on bills and budget amendments and modifications as follows:

General Fund
Ch. #’s 13259-13312
$38,582.33
Water Fund                                     
Ch. #’s 13259-13312
$8,425.84
Total Fund
Ch. #’s 13259-13312
$47,008.17
Trust and Agency Fund
Ch. # 1917 & auto deductions
$2,868.09

Budget Modifications
To                                                        From                                                   
A7110.42              $2,000.00              A1990                   $2000.00
FX9010.8              $128.00                 FX1990                 $128.00

Budget Amendments
From                                To                                              To                                    
Bassett Grant                   A7110.42    $10,000.00            A2770   $10,000.00

ADJOURNMENT

          The meeting adjourned at 8:15 PM upon motion of Trustee Feulner, seconded by Trustee Bishop, unanimously carried.

Respectfully Submitted,


Amy S. Herr, Clerk-Treasurer
November 20, 2018

October 2018 Minutes


 MINUTES
October 15, 2018

Meeting opened at 7:00 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Ian Feulner and Amy Herr, Clerk-Treasurer and Edward Harvey, Consultant.  Trustee Conway Bishop was excused.  Also present were Dennis Laughlin and Linda Wegner, Advancing Tobacco Free Communities.

Approval of the September minutes as members received in written form.  It was upon motion of Trustee Feulner, seconded by Mayor Guido, unanimously carried, to accept the minutes as written.

TREASURER’S REPORT 
Checking Account

10/01/18 Balance
General

$142,238.05
Water

$47,018.41
Total Fund

$189,256.46
Trust & Agency

                 $106.95
Savings Accounts

10/01/18 Balance
Water System Repair Reserve

$2,897.98
Cemetery Capital Reserve

$10,832.96
Unemployment Insurance Reserve

$2,639.77
Water Debt Service Reserve

$20,918.98
Parks & Recreation Reserve

$3,572.14
Sidewalk Repair & Replacement Res

$238.62
General Fund Savings

$25,003.36
                                       
Water
Taxes
Taxes Unpaid 9/1/18
Water Unpaid 9/1/18

$8,659.57
$22,133.92
Paid in September
$844.25
$835.27
Billed in September
$75.60
$0.00
Unpaid 10/1/18
$7,890.92
$21,298.65

It was upon motion of Trustee Feulner, seconded by Mayor Guido, unanimously carried, to accept the report as given.

ADVANCING TOBACCO FREE COMMUNITIES

          Linda Wegner from Advancing Tobacco Free Communities presented information on her program.  She gave the Board a packet of information regarding this.  Her agency can provide signage if the Village decides to establish Alden Field and/or other Village owned property as a smoke free zone.  They also have large signs that can be put out when events are held on the field.  The Board will discuss this later in the meeting.

DPW

          DPW report was given in written form from Interim DPW Superintendent David Hajczewski.

          The fifty water meters that were ordered have arrived.  A list of addresses where the meters are not working, need inside readings or have other issues has been done.  This will be reviewed by David Hajczewski to see if there are any others that need to be prioritized over the ones on the list for replacement.  Work to begin soon on replacing the water meters.

TRAINING

          Workplace Violence and Sexual Harassment training has been mandated for all staff and members of the Board.  This can be provided after the beginning of the year by Bob Satriano who is the trainer for Otsego County.  Contact will be made with Tom Garretson, Town Supervisor to see if the Town would want to do this as a joint training.  The training will then be scheduled.

OFFICE RENT

          Discussion was held regarding paying off the remainder of the rent to the CVCFC for this fiscal year to help with their current financial issues.  It was upon motion of Trustee Feulner, seconded by Mayor Guido, unanimously carried to pay the remaining seven months of rent in a lump sum at the beginning of November 2018.

8 LANCASTER STREET UPDATE

          An email was that received from Attorney Clarke with updated information about 8 Lancaster Street was read.  The title report has been received showing no mortgages or liens.  Documents for filing in court have been drafted and will be submitted as soon as they are received back from the County Codes Office.  Following a 30 day waiting period after the Notice Documents are filed with the court, a petition will be filed with the hope that a decision will be received from the court before the end of the year.
                                                                     
OTHER BUSINESS

          Dennis Laughlin stated that there is a meeting at the school this week about a possible Solar Farm being installed, in which he is opposed to the location.  The company that is installing the Solar Farm may be a contact for the Village for the solar project that has been discussed by the Village.

          Dennis Laughlin inquired about Mayor Guido and Attorney Clarke’s presence at the Town Court on October 10, 2018.  He was advised that it was due to a ticket that had been issued by the DEC for dumping lumber.  The ticket has been resolved with the court.

          Discussion held about a Tobacco Free policy for the Village owned or leased parks.  It was decided to table any decisions until the November meeting.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Feulner, seconded by Mayor Guido, unanimously carried to make payment on bills and budget modifications as follows:

General Fund
Ch. #’s 13215-13278 & EFT #5
$14,845.68
Water Fund                                     
Ch. #’s 13215-13278 & EFT #5
$24,682.54
Total Fund
Ch. #’s 13215-13278 & EFT #5
$39,528.22
Trust and Agency Fund
Ch. # 1916 & auto deductions
$2,999.54

Budget Modifications
none

ADJOURNMENT

          The meeting adjourned at 7:50 PM upon motion of Trustee Feulner, seconded by Mayor Guido, unanimously carried.

Respectfully Submitted,


Amy S. Herr, Clerk-Treasurer
October 16, 2018