October 2012 Minutes

.MINUTES


October 15, 2012



The meeting was opened at 7:00 p.m. by Mayor Jeffrey S. Stiles. Also in attendance were Trustee Edward A. Harvey, Trustee Kevin J. Flint, Village Attorney Dennis B. Laughlin, Clerk-Treasurer Dorothy E. Johnson, Interim Department of Public Works Superintendent David Hajczewski, employee Todd E. Hull and resident Susan Miller.



MINUTES



The first item on the agenda was the approval of the minutes, as sent to all board members in written form.

It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.



TREASURER’S REPORT



Checking Account 10/1/12 Balance

General $139,728.87

Water 20,102.79

Total Fund $159,831.66

Trust & Agency $ 3,015.76



Savings Accounts 10/1/12 Balance

Water System Repair Reserve $ 2,888.66

Cemetery Capital Reserve 11,134.22

Unemployment Insurance Reserve 5,168.54

Equipment Reserve .14

Water Debt Service Reserve 29,484.04

Parks & Recreation Reserve 6,139.36

Sidewalk Repair & Replacement Reserve 233.28



Unpaid Taxes Unpaid Water



Unpaid 9/1/12 ….. $19,307.27 Unpaid 9/1/12….. $7,955.72

Paid in Sept. 4,918.27 Paid in Sept. 411.95

Unpaid 10/1/12 $14,389.00 Billed in Sept. 81.95

Unpaid 10/1/12 $7,625.72



After discussion, it was upon motion of Trustee Flint seconded by Trustee Harvey, unanimously carried,

RESOLVED, to accept the report as given.



COMMUNITY SIGN



After discussion, it was decided to have Trustee Flint get a cabinet for the community sign when he gets the letters and other materials. The cabinet will keep moisture and mildew out. This may run up to $1,200.00. Mayor Stiles said there is still money left from a fund raiser that was held for this project, by the fire department and village. The Firemen’s Auxiliary will be asked if they would like to donate more toward the remainder as they had originally planned paying more.



DPW



Street Work

Lancaster Street and sidewalk have been completed, using CHIPS funds.



No Parking

The parking problem has gotten better, since the no parking signs have been placed on several vehicles.



Vandalism in the park has let up. The cameras have detected people, though not vandalizing.



Broom Bristles

Mr. Hajczewski will order new bristles for the broom after checking with Handy’s, Randall Implement, and Whites.



Jackets

Reflective jackets/sweatshirts are to be purchased for the DPW.



Thank you from Mrs. Miller for the good job the department of public works employees have been doing.



CEMETERY



Lot Sold

Deed signed to: Shearon Lusk

Two Grave Lot

Section E, Lot 22 a & b.



Damage

Trustee Flint reported that there has been some damage reported on a grave lot. He believes it was done by accident, but if so it should have been reported.



PSYCHIC HEALING & WELLNESS FAIR



Mrs. Miller attended the meeting to discuss an event that she is taking part in at the Community Center on April 13, 2013. Mrs. Miller explained that the event will have several aspects including psychics, readers, healers, reicki, massage, chiropractic, reflexology, and more. Mrs. Miller asked if the village/community center would like to be a part of it in selling some kind of refreshments. Other groups have been or will be asked as well. Mayor Stiles will speak with Don Brigham, Community Center regarding this.



FLAGS/BANNERS



A National Grid representative told the Clerk that as the village already has an agreement with attachments on their poles (Christmas Decorations) it is okay for them to place flags or banners on them also. After discussion, it was decided to ask the Chamber if they would provide the flag or banner and the village will provide the brackets. Mayor Stiles will speak with a chamber representative to see if the prefer the flag or banner. These should be ready for hanging in the spring of 2013.





29 MAIN STREET DEMOLITION



The demolition of the building at 29 Main Street has been awarded and is slated to be torn down in November, according to county officials.



ELECTION – Offices to be filled



As Mayor Stiles and Trustee Flint’s position will expire on the first Monday of April, 2013, it was,



HEREBY RESOLVED that the Board of Trustees designates the following offices vacant at the end of the official year, March 31, 2013, without primary election:



Trustee – Four Year Term

Mayor – Four Year Term



The polling place for the Village Election is at the Clerk’s Office, 2 Genesee Street, Cherry Valley, N.Y. and will be held on March 19, 2013, hours 12 noon to 9 pm.



C.V. CHILDREN’S CHRISTMAS



Pork Roast Dinner

$877.00 raised from the pork roast dinner, funds to be used for the Cherry Valley Children’s Christmas.



Spaghetti Dinner/Dance

A spaghetti dinner will be held on November 3rd at the Community Center, beginning at 5 pm, followed by the band MaxViolet to raise funds for the Children’s Christmas fund as well.



Minnie Marsh White Children’s Fund – Key Bank

Maureen Clapper applied for and received a commitment from the Minnie March White Christmas Fund that they will be sending the village $500.00 contribution toward the Cherry Valley Children’s Christmas program.



AUDIT OF CLAIMS



After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,

Resolved, to make payment on bills and transfer appropriations as follows:



General Fund Ch #’s 9802 - 9847 $18,845.22

Water Fund “ “ 16,862.33

Total Fund $35,707.55

Trust & Agency Fund Ch #’s 1749-1750 $ 2,414.55

Including deductions – Social Security, Medicare, Federal, Retirement





Transfer of Appropriations

To From

A7140.4 $370.00 A7111.4 $370.00









ADJOURNMENT



It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 8:25pm.



Respectfully Submitted,





Dorothy E. Johnson

October 22, 2012

September 2012 Minutes

.MINUTES


September17, 2012



The meeting was opened at 7:00 p.m. by Mayor Jeffrey S. Stiles. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Village Attorney Dennis B. Laughlin, Interim Department of Public Works Superintendent, David Hajczewski, and Dorothy E. Johnson, Clerk-Treasurer.



MINUTES



The first item on the agenda was the approval of the minutes, as sent to all board members in written form.

It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.



TREASURER’S REPORT



Checking Account 9/1/12 Balance

General $142,386.18

Water 36,608.95

Total Fund $178,994.95

Trust & Agency $ 3,015.76



Savings Accounts 9/1/12 Balance

Water System Repair Reserve $ 2,888.54

Cemetery Capital Reserve 11,133.76

Unemployment Insurance Reserve 5,168.33

Equipment Reserve .14

Water Debt Service Reserve 29,482.83

Parks & Recreation Reserve 6,139.11

Sidewalk Repair & Replacement Reserve 233.24



Unpaid Taxes



Unpaid 8/1/12 ….. $23,123.26

Paid in August 3,815.99

Unpaid 9/1/12 $19,307.27



Unpaid Water



Unpaid 8/1/12….. $11,350.98

Paid in August 3,395.26

Unpaid 9/1/12 $ 7,955.72



After discussion, it was upon motion of Trustee Harvey seconded by Trustee Flint, unanimously carried,

RESOLVED, to accept the report as given.









FLAGS/BANNERS



The Mayor has met with Jackie Hull, Chamber of Commerce agreeing on a joint project of hanging banners on downtown poles.



ALDEN FIELD – Vandalism/Cameras



The recent vandalism at Alden Field was further discussed. It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,

RESOLVED, to purchase up to 6 surveillance cameras to be put in different areas on the park property.



DPW



Street Work



Lancaster Street is ready for blacktop, which is scheduled for Wednesday, September 19th.



Water Operator Course



A discussion was held regarding the water course that Todd Hull will be taking through the New York State Department of Health. It is undecided as to weather Mr. Hull will take the home course or one a Morrisville College this winter.



Motorcycle in Parking Lot



Mr. Hajczewski was authorized to have the motorcycle that had to be pushed out of the parking lot, towed if not removed by Friday, 9/21/12.



BI-CENTENNIAL – Fire Department



The Clerk reported the committee has met and plans begun for the Bi-Centennial/Otsego County Firemen’s Convention to be held in June 2013. It was agreed that the Village will join with the Fire Department in this effort, as the fire department helped with the Village Bi-Centennial last June. Funds remaining are in the amount of $2,338.52, ($45.00 less than previously reported, funds reportedly owed to the Historical Association for booklets and calendars) and will go toward this celebration.



FALL/WINTER NOTICES



Leaf Pickup



The Village of Cherry Valley Department of Public Works will begin picking up leaves at the beginning of October, until mid-November throughout the village. Leaves must be raked to the curb, not in the ditch and with no other brush included. Other brush, garden and lawn debris will be picked separately on Mondays.



No All Night Parking



Parking is prohibited on all streets within the Village of Cherry Valley from October 1st through May 1st, between the hours 2:00 a.m. to 7:00 a.m.

Parking in the village parking lots is available during the evening hours, though not for winter storage.



Hydrant Flushing



Hydrants will be flushed on Wednesday and Thursday, October 10th and 11th. Water may be discolored and pressure disrupted during this time.



Halloween Celebrations



Trick or Treating will be held on Wednesday, October 31st in the Village of Cherry Valley, hours 5:30 to 7:30 pm.

The Firemen’s Auxiliary will hold a party on Saturday, October 27th from 1 - 3 pm at the firehouse.



Unpaid Taxes



All village taxes remaining unpaid after November 1st will be sent to Otsego County for collection.



Christmas Celebration



Santa will be at the tree in the Village Park on Christmas Eve with gifts and goodies for all area children.



FUNDRAISERS –Cherry Valley Children’s Christmas/Community Center



Pork Roast Dinner to be held at the Community Center on Saturday, October 6th, 5 – 7:30 pm, dinner provided by Wolfgang and Loretta Welter of the Limestone Mansion.



Spaghetti Dinner/Dance to be held at the Community Center on Saturday, November 3rd, beginning at 5 pm. Music to follow by MaxViolet.



COMMUNITY SIGN



Trustee Flint will order letters and some kind of closure will be figured out this week for the community bulletin board.



COMMUNITY CENTER - Parking Lot



Trustee Flint reported that the Town of Cherry Valley will be working on the parking lot this week.



WORKMEN’S COMPENSATION



Trustee Flint reported that he had learned at the town meeting, the bill for workmen’s compensation insurance, through Otsego County, will increase by about 15% this year.



TAX RATE – 2% Cap



Attorney Laughlin suggested we may want to entertain passing a resolution to waive the state’s 2% cap on taxes. This will be discussed at a later date if the board feels it is needed, for possible public hearing.



CORRESPONDENCE



A thank you was received from the Sharon Springs Chapter of Silver and Gold for the donation.

Thank you cards sent to Mayor Stiles and his staff from Dee Mahalick and the Daily Bread Food Pantry for their recent help with the Folk fest for Food.









AUDIT OF CLAIMS



After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried,

Resolved, to make payment on bills, amend budget and transfer appropriations as follows:



General Fund Ch #’s 9763– 9801 $25,006.57

Water Fund “ “ 4,204.13

Total Fund $29,210.70 $

Trust & Agency Fund Ch #’s 1743-1748 $2,771.39

Including deductions – Social Security, Medicare, Federal, Retirement



Budget Amendments

From To To

FEMA/SEMO $7,388.90 A3060.4 $7,388.90 A1990.4 $7,388.90



Transfer of Appropriations

To From

A7140.4 $481.32 A7110.4 $481.32









ADJOURNMENT



It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 8:10 pm.



Respectfully Submitted,





Dorothy E. Johnson

September 19, 2012

August 2012 Minutes

MINUTES August 20, 2012 The meeting was opened at 7:00 p.m. by Mayor Jeffrey S. Stiles. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Village Attorney Dennis B. Laughlin, Interim Department of Public Works Superintendent, David Hajczewski, Dorothy E. Johnson, Clerk-Treasurer and residents George Alverson and James Pendleton. MINUTES The first item on the agenda was the approval of the minutes, as sent to all board members in written form. It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried, RESOLVED, to dispense with the reading of the minutes and approve as written. TREASURER’S REPORT Checking Account 8/1/12 Balance General $152,084.35 Water 38,737.56 Total Fund $190,457.91 Trust & Agency $ 2,882.37 Savings Accounts 8/1/12 Balance Water System Repair Reserve $ 2,888.38 Cemetery Capital Reserve 11,133.16 Unemployment Insurance Reserve 5,168.05 Equipment Reserve 3,598.25 Water Debt Service Reserve 29,481.24 Parks & Recreation Reserve 6,138.78 Sidewalk Repair & Replacement Reserve 233.24 Unpaid Taxes Unpaid July 1, 2012 ….. $139,476.55 Paid in July 17,601.61 Unpaid August 1, 2012 $ 23,123.26 Unpaid Water Water Billed 7/1/12….. $41,818.82 Paid in July 30,467.84 Unpaid Aug. 1, 2012 $11,350.98 After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, RESOLVED, to accept the report as given. VILLAGE RIGHT OF WAY – Alverson, Lancaster Street Mr. Alverson attended the meeting with questions regarding the village right of way on his property and possible work that may be needed. He plans to sell his home soon and does not want any problems further down the road. Mayor Stiles assured Mr. Alverson that he is confident there are no leaks at this time and there is not extra money or time to dig up water lines where no problems are detected. Attorney Laughlin reviewed the right of way and explained that the property’s boundaries on which the right of way crosses is described. UNDERGROUND LINES – J. Pendleton, Main & Maiden Mr. Pendleton asked if he could have permission to dig on the street (right of way) side of Maiden Lane in order to do possible repairs to his sewer lines. Mayor told Mr. Pendleton that the village will remove one concrete slab (and replace it) in order for him to complete his work. FLAGS/BANNERS As the Chamber would like to hang banners and the village DPW would like to hang flags, the Clerk suggested hanging banners that are similar to the US flag. She has obtained prices on hardware, banners, and flags. However, National Grid has not given permission yet. The Clerk will speak to Jackie Hull, CV Chamber regarding the above to see if this can be a joint project. ALDEN FIELD – Vandalism Vandalism was again reported at Alden Field. It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, RESOLVED, to purchase materials to repair/replace doors and necessary electrical equipment. DPW Leafer Mr. Hajczewski got prices for the leaf machine parts: Hose $680.00 Tarp 140.00 As funds have been budgeted for these items, Mr. Hajczewski was given permission to purchase them. Cemetery As Ryan Brazie will be leaving for college this week, he has notified the Clerk that he will not be able to work this week. It was therefore upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried, RESOLVED, to hire Timothy Kirkpatrick as a Maintenance Worker in the Cemetery at a rate of $10.00 per hour, to begin as soon as possible. Sidewalks Mr. Hajczewski reported that he has approximately 250 feet of sidewalk dug up for replacement on Lancaster Street. After this is complete, the blacktop areas will be done. If time remains, sidewalks on Church Street will be continued. If not, these will be done in May, 2013. Backhoe Mr. Hajczewski has located a 1989 Case 480E backhoe at a cost of $8,500.00. He is to inspect the backhoe and if he determines it is in good condition, to purchase the backhoe. After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried, RESOLVED, to purchase the backhoe at a cost of $8,500.00 and $1,000.00 for delivery and it was, FURTHER RESOLVED to withdraw (and close) the Equipment Savings ($3,598.25) to use toward the cost. The remainder will be transferred from the street account. COMMUNITY CENTER – Coke Machine Coca Cola Company notified the village that they will either sell their machine for $370.00 or lease it at an annual price of $150.00. They no longer provide the machine at no cost, as in the past. After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, RESOLVED, to purchase the machine from Coca Cola. BI-CENTENNIAL – Remaining Funds The Clerk reported that there is $2,383.52 remaining in the Bi-Centennial fund. This will be kept in a separate fund and possibly used for start up costs for a possible celebration next year. The committee will meet again in September. VILLAGE HALL INSPECTION The Mayor and Board’s inspection of the village hall went well. The hall looks good and is very clean. However, the storm windows do not look effective. AUDIT OF TREASURER’S BOOKS Board members audited and approved the Treasurer’s financial records for the 2011-12 fiscal year. COMPLAINTS Overgrown grass/Weeds As several complaints have been again received regarding the unhealthy, overgrown lawn of the former Wheelock, 71 Main Street, it was unanimously agreed by the Mayor and Board of Trustees, The Department of Public Works will mow the lawn and bill the owner. If the bill remains unpaid on October 31st, the charge will be added to the taxes. 29 Main Street The dilapidated building at 29 Main Street has still not been removed by the county. It is reported that the hold up is that there is a small amount of asbestos in the building that needs to be professionally removed. before the county can have it taken down. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried, Resolved, to make payment on bills, amend budget and transfer appropriations as follows: General Fund Ch #’s 9707 – 9762 $17,613.17 Water Fund “ “ 5,950.78 Total Fund $23,563.95 Trust & Agency Fund Ch #’s 1742 -1743 $ 1,646.17 Including deductions – Social Security, Medicare, Federal, Retirement Budget Amendments From To To FEMA/SEMO $ 902.00 A3960 $ 902.00 A5110.4 $ 902.00 CVF Auxiliary 1,813.47 A2705 1,813.47 A7111.4 1,813.47 FEMA/SEMO 4,138.60 A3960 4,138.60 A5110.4 4,138.60 FEMA/SEMO 4,992.11 A3960 4,992.11 A5110.4 4,992.11 FEMA/SEMO $3,500.00 F3960 $3,500.00 F1990.4 $2,000.00 F8340.4 505.00 F9010.8 995.00 Transfer of Appropriations To From A5410.4 $1,553.59 A5110.4 $1,553.59 A8170.2 4,901.75 A5110.4 4,901.75 Budget Amendment From To To Equipment Savings $3,598.25 A2770 $3,598.25 A8170.2 $3,598.25 ADJOURNMENT It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 8:45 pm. Respectfully Submitted, Dorothy E. Johnson August 23, 2012

July 2012 Minutes

MINUTES July 16, 2012 The meeting was opened at 7:00 p.m. by Mayor Jeffrey S. Stiles. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Village Attorney Dennis B. Laughlin, and Interim Department of Public Works Superintendent, David Hajczewski. Notes were taken by Trustee Flint in the absence of the Clerk. MINUTES The first item on the agenda was the approval of the minutes, as sent to all board members in written form. It was upon motion of Trustee Flint, seconded by Trustee Harvey, and unanimously carried, RESOLVED, to dispense with the reading of the minutes and approve as written. TREASURER’S REPORT Checking Account 7/1/12 Balance General $141,271.17 Water 7,663.24 Total Fund $148,934.41 Trust & Agency $ 2,941.07 Savings Accounts 7/1/12 Balance Water System Repair Reserve $ 2,888.21 Cemetery Capital Reserve 11,132.50 Unemployment Insurance Reserve 5,167.74 Equipment Reserve 3,598.04 Water Debt Service Reserve 29,479.49 Parks & Recreation Reserve 6,138.42 Sidewalk Repair & Replacement Reserve 233.24 Unpaid Taxes Taxes Billed …………...$171,039.84 Unpaid Water on taxes …… 9,462.03 Less Cablevision …………. - 300.45 Billed …………………. $180,201.42 Paid in June ……………...-40,724.87 Unpaid July 1, 2012 ….. $139,476.55 Unpaid Water Water Billed 7/1/12….. $41,833.82 After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried, RESOLVED to accept the report as given. DOG COMPLAINTS Attorney Laughlin wrote letters to Sue Park and Daniel McCamley regarding dog complaints that the village has received. CORRESPONDENCE A letter was received from Tammy Saba, Lancaster Street thanking the Mayor and village crew for sidewalk work done near her home, maintaining village grounds, and the work they go above and beyond doing. Dee Mahalick sent a thank you to Mayor Stiles for all he does and for encouraging Jackie Flint to do the wishing well raffle for the Bi-Centennial, which brought in $391.00 for the food pantry. VILLAGE HALL INSPECTION The Mayor and Board’s inspection of the village hall will be held on Wednesday, August 1, 2012 at 6:30 pm. CEMETERY – Lot Sold, Deed signed to: Joan Davis – One grave Lot, Section B2, Lot 119 c. LEGAL NOTICES Attorney Laughlin notified board members that the village is not required to pay for published notices of meetings or public hearings, but to provide the information to the media. Posting notices in public places is required, however. These places are to be stated at the Organizational meeting. DPW Mr. Hajczewski requested putting flags on National Grid poles, providing they gave permission. He is to get more information and prices. EMPLOYEES – Executive Session Attorney Laughlin suggested the Board go into Executive Session. It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimous-ly carried, to enter into executive session to discuss employee matters and to review applications. CLOSE EXECUTIVE SESSION It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried, RESOLVED to close the Executive Session at 8:30 pm. Interviews Selected applicants will be interviewed on Tuesday, July 24th beginning at 6:45 pm. Maintenance Worker Board members agreed that the full time maintenance worker will be given $11.50to begin, with a .50 raise after a three month probationary period. After he receives his water license, the pay will increase by $1.00. This must be done within one year’s time. Part time Cemetery Maintenance Worker The part time cemetery worker will be paid $10.00 per hour with no benefits. He will work with Ryan Brazie until he goes to college. Mr. Brazie will continue in the spring of 2013 as long as he is available. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried, Resolved, to make payment on bills, amend budget as follows: General Fund Ch #’s 9621 – 9706 $25,585.75 Water Fund “ “ 3,987.62 Total Fund $29,573.37 Trust & Agency Fund Ch #’s 1732 -1741 $ 6,574.26 Including deductions – Social Security, Medicare, Federal, Retirement Budget Amendments Water Fund Balance 5/31/12 $3.90, budgeted $3,000.00 To From From 2012-13 Budget $3,000.00 F1990.4 - $2,000.00 F2770 -$1,000.00 F2140 - 1,000.00 F8340.4 - -500.00 F1120 - 500.00 F9010.8 -500.00 F2140 - 500.00 CHIPS Funds Spent in 2011-12, but Budgeted for 2012-13 A5112.2 -3,012.34 A3501 -3,012.34 Village General Fund Balance 5/31/12 $18,452.95 Budgeted 17,164.00 Remaining $ 1,288.95 From 2011-12 Budget To To To 2012-13 Budget A1990.4 $1,288.95 A2770 $1,288.95 ADJOURNMENT It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 8:45 pm. Respectfully Submitted, Dorothy E. Johnson Clerk-Treasurer July 31, 2012

May 2012 Minutes

MINUTES May 21, 2012 The meeting was opened at 7:00 p.m. by Mayor Jeffrey S. Stiles. In attendance was Trustee Kevin J. Flint, Trustee Edward A. Harvey, Village Attorney Dennis B. Laughlin, Clerk-Treasurer Dorothy E. Johnson, and Interim Department of Public Works Superintendent, David Hajczewski. MINUTES The first item on the agenda was the approval of the minutes, as sent to all board members in written form. It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried, RESOLVED, to dispense with the reading of the minutes and approve as written TREASURER’S REPORT Checking Account 5/1/12 Balance General $55,549.48 Water 6,282.90 Total Fund $61,832.38 Trust & Agency $ 2,078.54 Savings Accounts 5/1/12 Balance Water System Repair Reserve $ 2,287.90 Cemetery Capital Reserve 11,131.20 Unemployment Insurance Reserve 5,167.13 Equipment Reserve 3,097.64 Water Debt Service Reserve 34,476.04 Parks & Recreation Reserve 8,593.56 Sidewalk Repair & Replacement Reserve 733.14 Unpaid Water Unpaid April 1, 2012 $11,403.84 Paid in April 1,941.81 Unpaid returned to county $ 9,462.03 Parks & Recreation Savings After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, RESOLVED to transfer $2,456.00 from the Parks & Recreation Savings to the general fund to help with repairs to the park. DONATIONS To date, $6,220.00 in donations (including sale of pens) has been received toward the Bi-Centennial Celebration. Flower donations to date, total $125. CEMETERY Lot Sold, Deed signed to: Khaila Fassett & Shawn Schoolcraft Five Grave Lot, Sect. D, Lots 15 a, b, c, d & e. DPW Commendation Trustee Flint commended and thanked the Department of Public Works employees, Dave Hajczewski and Mathias VanDerwerker on the extremely good work they completed last week, especially in the parking lot and on the sidewalks. Also, a thank you to residents Mark Hayes, Howard Young, and Dick Guernsey. Parking Lot – Completed except for lines. Sidewalk Replacement/Repair – Main Street sections completed. Water Leak – Was found and repaired. Garbage Date Change – DPW employees have made large signs regarding the change in the garbage pickup day, from Monday to Thursday, beginning in June. Fire Truck Howard Young bought the old fire truck for $1,150.00. PLANNING BOARD Attorney Laughlin reported there will be no planning board meeting this month as it falls on Memorial Day, a national holiday. LIQUOR LICENSE The Cantina de Salsa, Inc., new restaurant at 11 Main Street has sent a Notice of Intent to Apply for an On-Premises Liquor License. After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, RESOLVED to waive the thirty day waiting period prior to the submission of the Application by Cantina de Salsa, Inc. COMPLAINTS Outside garbage A letter will be sent to the Presley’s, who live outside of the village as they have been seen brining garbage into the village to an Alden Street residence. Barking Dog Continuous barking of a dog has been reported from the Park home on Main Street. Attorney Laughlin will send a letter to them to remind them of the dog laws. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried, Resolved, to make payment on bills as follows: General Fund Ch #’s 9546 - 9582 $ 7,368.17 Water Fund “ “ 4064.16 Total Fund $11,432.33 Trust & Agency Fund Ch #’s 1709 -1713 $ 2,596.06 Including deductions – Social Security, Medicare, Federal, Retirement ADJOURNMENT It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 8:20 pm. Respectfully Submitted, Dorothy E. Johnson Clerk-Treasurer May 22, 2012

Annual Meeting - April 2, 2012

ANNUAL ORGANIZATIONAL MEETING
April 2, 2012

REFUSE REMOVAL BIDS

Refuse removal bids were opened as follows:

Weaver Sanitation, Fort Plain ……………. (incomplete bid)
On Time Waste Disposal, Sprakers ……… $53,724.00 annual
Cassella Waste, Oneonta ………………… $56,388.00 annual

After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to accept the lower bid of Scott, Moxham, On Time Waste Disposal, Sprakers. This will be effective on June 1st, with Thursday pickup, so OnTime will begin pick upon June 7th. The other change will be that recyclables will only be picked once per month, on the 3rd Thursday.


APPOINTMENTS & SALARIES

Mayor- Jeffrey S. Stiles, elected to 4/13 $ 1,750.00 annual
Trustee- Kevin J. Flint, elected to 4/13 $ 1,500.00 ”
Trustee- Edward A. Harvey, elected to 4/14 $ 1,500.00 “
Deputy Mayor –Kevin J. Flint app. to 4/13 $ 100.00 “
Attorney- Dennis Laughlin – contracted $ 4,000.00 “
Clerk-Treasurer, Record’s Keeper, Tax Collector-
Dorothy E. Johnson – 2 yr. app. to 4/13 (w/benefits, inc. health ins) $13,286.00 “
Registrar of Vital Statistics – D. Johnson, app. to 4/13 $ 125.00 “
Deputy Clerk-Treasurer & Deputy Registrar- Eileen D. Kerzick $10.00 per hr.
Interim Superintendent/Maintenance worker- David Hajczewski, $14.50 per
app. annually w/ benefits, inc. health ins.
Maintenance Worker – Mathias VanDerwerker – w/ health ins & benefits $11.50 per hr.
Part time laborer – Leonard D. Perry $10.00 per hr.
Other Part time laborers – hired as needed $10.00 per hr.
Election Inspectors – Hired at time of need $7.25 per hr.
Public Health Officer-Brenda Davies-Wait app. to 4/15 -0-
Historian – Gary Thompson -0-
Park Maintenance – K. Don Brigham ……………………………………....$100.00 annual

PLANNING BOARD

Dennis Laughlin, 7 yr. term to 4/2015
Blake Hayes, 7 yr. term to 4/2013
Howard Young, probationary period to 4/2013
Dorothy Reiberg 7 year term, to 4/2016

A motion was made by Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to accept the above appointments.

POLICIES AND PROCEDURES

Official Bank – NBT Bank of Norwich, Cherry Valley Branch
Official Newspaper- Daily Star, Oneonta
Official Board Meeting- 3rd Monday of each month at 7:00 p.m.
Authorization for Clerk to pay utilities, health insurance, postage, and small items to run office and equipment as needed, prior to board meeting approval
Interest Rate Charge- 5% first month, with 1% added each month thereafter.
Copies - $ .25 each
Classes/work related meetings
Work related travel - $ .54 per mile
Meals- If not included with class, as per policy of 10/92: $15.00 per day.
Bounced check fee- $20.00
County Sales Tax receipts – 75% to General Fund. 25% to Water Fund
All Employees- Offered NYS Retirement & Deferred Compensation Plan
Policies – Investment, Procurement, Code of Ethics, Prohibition of Sexual Harassment, Drug Free Work Place, Meal Reimbursement, Emergency Preparedness Plan, Water Restriction During Drought Emergency, Hazardous Mitigation Plan, Clerk/Deputy Clerk Segregation of Duties, DPW Guidelines.
Water Rules and Regulations
Cemetery Rules and Regulations

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED to accept the above stated policies and procedures.


BUDGET HEARING

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, the public hearing on proposed budgets of the Village of Cherry Valley will be held on April 16, 2012, beginning at 7:00 p.m. at the Village Clerk’s Office, 2 Genesee Street, Cherry Valley, New York. Anyone interested in viewing the proposed budget may do so at the above address during the hours of 9 am to 1 pm, Monday through Friday.

Proposed Budgets are as follows:
General Fund Water Fund
Appropriations $247,700.00 Appropriations $110,605.00
Revenues (inc. reserves) 78,758.00 Revenue 110,605.00
To be raised by taxes $171,041.00 -0-

Rate: $5.4754 per thousand Rate: $6.75 per thousand gallons
Small decrease No change

Proposed salaries of Board Members:
Mayor $1,750.00 annual
Trustees $1,500.00 each annual

SIDEWALK REPAIR

Another area of sidewalk concern (as discussed at the last meeting) is on Lancaster Street in front of the Saba residence, where the village tractor broke a section and it was never repaired. This will be taken care of this year.

PLANNING BOARD

Attorney Laughlin reported that there has been little activity with the Planning Board.
Michael Swatling plans to divide his property off of Main Street, to build a home on a portion of it. Mr. Swatling will be notified that there is no sub division in the village and that he has complied with all rules.

DEDICATION OF STONE/CHERRY TREE

The Mayor has met with Historian Gary Thompson regarding the placement of the stone and cherry tree in Alden Field. The dedication will be done on Memorial Day Weekend.

UNREGISTERED VEHICLES IN VILLAGE

A letter will be sent to the Evans family, Genesee regarding a number of unregistered vehicles on their property. The village has a local law that states no more than one unregistered vehicle is to be on each property.

BUS STOP

A discussion was held regarding possibly re-locating the bus stop.

ADJOURNMENT

The meeting adjourned upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried, at 8:25 pm.

March 2012 Minutes

MINUTES
March 19, 2012

The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance was Trustee Kevin J. Flint, Trustee Edward A. Harvey, Village Attorney Dennis B. Laughlin, Clerk-Treasurer Dorothy E. Johnson, Interim Department of Public Works Superintendent, David Hajczewski, Village Historian Gary Thompson, Town Board members Tom Garretson, James Johnson, Chris Barown, Tracy A. Donovan Laughlin, Mark Cornwell, MaryBeth Flint, refuse removal contractors from Casella Waste, and On Time Waste, CVCFC members Sam Dubben, Carl Waldman, & Dan McCamley, and Fire Chief Marty Field.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written

TREASURER’S REPORT

Checking Account 3/1/12 Balance
General $ 84,286.78
Water 38,099.95
Total Fund $122,386.73
Trust & Agency $ - 412.58

Savings Accounts 3/1/12 Balance
Water System Repair Reserve $ 2,287.63
Cemetery Capital Reserve 11,129.90
Unemployment Insurance Reserve 4,866.55
Equipment Reserve 3,097.28
Water Debt Service Reserve 34,472.31
Parks & Recreation Reserve 7,752.57
Sidewalk Repair & Replacement Reserve 733.01

Unpaid Water

Billed February 1, 2012 $17,459.88
Paid In Feb. 4,691.97
Unpaid March 1st $12,676.91

Winter Carnival Funds –

Christmas celebration …………. $800.00
435.00 (from Fire Dept.)
Checking (expenses) ………... 469.55
Parks & Recreation Savings …… 840.00
Cash back for start-up in spring .. 200.00

Rackmyer Restitution – Paid in full

It was upon motion of Trustee Flint, seconded by Mayor Stiles, unanimously carried,
RESOLVED, to accept the treasurer’s report as read.

VILLAGE HISTORIAN

Gary Thompson, Village Historian gave an update of projects he has been working on for the village. He said he is interested in preparing a booklet with historical information, past presidents/Mayors and Trustees, etc. for the Bi-Centennial celebration in June. (He will attend the next bi-centennial meeting which will now be held on Thursday, March 22nd.) He also asked if it would be possible to re-dedicate a stone from the Vietnam era with the planting of a cherry tree in Alden Field. Board members agreed and will determine exactly where this will be placed. Mr. Thompson thanked the board for their support to the veterans and to the Department of Public Works on their commendable work. In closing Mr. Thompson asked if the village would consider having the cemetery GAR (Grand Army of the Republic) markers sandblasted and repainted. Board members agreed to this also.

REFUSE REMOVAL CONTRACT – Bid Opening

Bids were opened and read as follows:

Casella Waste Services, Oneonta ………………… $58,421.00
On Time Waste Disposal, Sprakers ……………… $62,724.00

A discussion was held, also about the possibility of going to the ‘bag system’ again. Mr. Larrabee from Casella Waste gave the board some information on that system to review.
After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to reject all bids as too high and to rebid on April 2, 2012 at 7 pm (see legal notice).

Trustee Flint said he sees a vehicle bringing garbage into the village each Sunday evening, to the Assembly of God Church. The Clerk will write a letter to remind them that there is to be no outside garbage brought in.

TOWN/VILLAGE

Town and Village Board members discussed matters pertaining to the gymnasium and lands of the Community Center that are jointly leased.
Again, Mayor Stiles said he is hearing rumors about the gym budget cuts and individuals wanting to close it. Supervisor Tom Garretson and others assured all that the gym is a very small part of their budget which does get adjusted annually, but they have never had a discussion regarding the closing or funding cuts to the gym.
Building maintenance issues were discussed including windows, leaking roof, lawn mowing, resurfacing gym floor, and the parking lot. Trustee Harvey suggested we get quotes for this parking lot along with for repaving of the village parking lot, possibly get a better price.
Mayor Stiles said he has received several complaints of a trailer being loaded with the large bales of hay from the field adjacent onto the roadway leading to the back of the building. Traffic is blocked while this being done. It was agreed to extend the fence to eliminate this from being able to happen.


CVCFC

Sam Dubben spoke for the Cherry Valley Community Facilities
Corporation. He gave a financial update. He said the village has failed to
pay the additional $25 per month to help cover fuel costs (per contract).
Mayor Stiles asked him if the heating system has yet been straightened out.
Mr. Dubben said he had been told that the heat is often left up very high at
night. The Clerk said the thermostat is not working properly which is a big
part of the problem and that she personally does not turn the heat up.
Mrs. Flint asked about having the outside light replaced as this has not
worked for a long time. Mr. McCamley assured that the light would be
fixed within the next two weeks. Mr. Waldman said they would like to have
a member of the village board on their committee if anyone is interested.


DPW

Parking Lot Quotes

Quotes to repave the parking lot were received as follows:

Gifford Paving Company – (see quote) ……… $14,640
John Paddon & Son - …….. “ “ ……….. 25,920
John Paddon & Son ……… “ “ ……….. 32,600
Webster Asphalt …………. “ “ ……….. 18,000
Cobleskill Stone …………. “ “ ……….. 14,000

Nothing was decided on at this time regarding the paving of the parking lot.

Sidewalk Replacement/Repair

It was upon motion of Trustee Flint, seconded by Trustee Harvey,
agreed to repair/replace sidewalk areas by the Rury’s Food Store, Coyotes, The Gallery, & the former It’s All Good store. This should be able to be done at approximately $1,000.00.

Water Department

It was upon decided to purchase a flow meter at approximately $300-$400 for the water department.

Pickup Truck

It was upon motion of Trustee Harvey, seconded by Trustee Flint to purchase a low mileage 2002 Chevy S10 pickup truck from Flint’s Garage at a cost of $6,500.00.
The Superintendent will advertise the 1999 Ford pickup for sale.

Tree/Limb Removal

Timberworks Tree and Stone gave an estimate of $680.00 to take down a dead white ash on Montgomery Street. Brush will be chipped on site and wood removed by the village.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED to hire Tmberworks to do the above work at a price of $680.00.

Hydrants

Hydrants will be flushed on April 11th and 12th.


CEMETERY

Lawn Mower

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, to purchase a used Cub Cadet 2146 lawn tractor, with bagger and 38 inch deck from Springfield Tractor and Implement at a cost of $1,000.00.


CVCFC Rent

After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to budget $225.00 monthly to the Cherry Valley Community Facilities Corporation, for rent of the Clerk’s office in the 2012-13 budget.


ANNUAL MEETING

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, the annual organizational meeting will be held on Monday, April 2, 2012 after the Refuse Removal Bid.



BUDGET

Tentative budget hearing is set for April 16, 2012.
.


AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,
Resolved, to make payment on bills and transfer of appropriations as follows:

General Fund Ch #’s 9437 - 9477 $13,403.22
Water Fund “ “ 4,103.02
Total Fund $17,506.24
Trust & Agency Fund Ch #’s 1700 -1702 $ 1,825.23
Including deductions – Social Security, Medicare, Federal, Retirement

Transfer of Appropriations
To From
A1210.4 $ 30.17 A1010.4 $ 7.90
A1325.4 22.20
A1355.4 16.20 A1340.4 16.20
A7140.4 291.28 A7111.4 291.28





ADJOURNMENT

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 10 pm.

Respectfully Submitted,



Dorothy E. Johnson
Clerk-Treasurer
March 21, 2012

February 2012 Minutes

MINUTES
February 20, 2012

The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Village Attorney Dennis B. Laughlin, Clerk-Treasurer Dorothy E. Johnson, David Hajczewski, Interim Department of Public Works Superintendent, Mr. Brian Larrabee from Casella Waste, and Mrs. Jackie Hull, Cherry Valley Chamber of Commerce.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Flint, seconded by Mayor Stiles, and unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written

TREASURER’S REPORT

Checking Account 2/1/12 Balance
General $ 95,205.95
Water 37,130.78
Total Fund $132,336.73
Trust & Agency $ - 204.30

Savings Accounts 2/1/12 Balance
Water System Repair Reserve $ 2,287.50
Cemetery Capital Reserve 11,129.28
Unemployment Insurance Reserve 4,866.28
Equipment Reserve 3,097.11
Water Debt Service Reserve 34,470.39
Parks & Recreation Reserve 7,752.14
Sidewalk Repair & Replacement Reserve 733.01

Unpaid Water

Billed January 1, 2012 $51,889.96
Paid In January 34,430.08
Unpaid February 1st $17,459.88

It was upon motion of Trustee Flint, seconded by Mayor Stiles, unanimously carried,
RESOLVED, to accept the treasurer’s report as read.

REFUSE REMOVAL CONTRACT

Attorney Laughlin reviewed the Refuse Removal Contract as the contract is to go out for bid for the March 19, 2012 meeting. The attorney has made several changes, to better clarify the contract. Also, the wording with regards to MOSA was changed as Otsego County is on their way out of the Montgomery Otsego Schoharie Authority.
Mr. Larrabee suggested the Village may want to go with the bag system for their refuse removal, that they village can make money on selling the bags to residents. He also mentioned that this may encourage residents to recycle better and to not allow outside garbage into the village. The matter was discussed with no decisions to change at this time.

After further discussion, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, Sealed bids will be received by the Village of Cherry Valley for removal of garbage, solid waste, and recyclables for a one year, commencing on June 1, 2012 and ending May 31, 2013.

BIDDING
Pursuant to General Municipal Law, sealed bids will be received by the Clerk of said Village for the removal of garbage, solid waste, and recyclables for a one year period commencing on June 1, 2012.

The summary of the specifications for the Village are to provide door-to-door (curbside) pickup at least once a week for regular garbage; at least once a month for recyclables and larger items – on a specified day. Larger items (furniture, appliances, metal, tires, etc.) will require a permit, purchased from the Clerk, money to be paid to the contractor at the end of each month.
For the full Specifications please contact:

Village Clerk
PO Box 392
2 Genesee Street
Cherry Valley, NY 13320
Phone: (607) 264-3791

Between the hours of 9:00 a.m. and 1:00 p.m., Monday through Friday.

All bids must be clearly marked “Refuse Removal Bid” and must be delivered to the Clerk at the above office no later than 7:00 p.m., March 19, 2012, at which time they will publicly opened and read.
The Village Board reserves the right to reject any or all bids.

REWARD PROGRAM

Jackie Hull attended the meeting as she, being a member of the Chamber of Commerce and some members of the Historical Association had been approached by the Village Board to be on a panel. A panel of five individuals will decide on a first and second place winner in both resident and business categories with first prize of $800 in each category and second prize of $200 for runner up, in each category for properties that are well-kept, spruced up, cleaned up, beautified…. Money was donated to the village for this project. The panel will observe properties, no applications, no rules, just a reward for trying to spruce up the village. A decision will be made by July 1, 2012. This is for Village of Cherry Valley properties only.


TOWN/VILLAGE

Trustees Flint and Harvey attended the February 9th meeting of the Town Board. Trustee Flint reported that the town’s funding to the Community Center has been re-instated. He also said he has invited all Town Board members to the March 19th village board meeting, at which time the center’s lease will be reviewed.

RACKMYER RESTITUTION

According to a letter from the town court, restitution should be made to the village soon after February 25, 2012 by Matthew Rackmyer for damages caused by him in a June 2010 motor vehicle accident.

WINTER CARNIVAL

Plans are set for the 2nd Annual Winter Carnival, to be held on March 2nd and 3rd. An alumni basketball game will be held on Friday. Saturday will include a pancake breakfast, a dodge ball tournament, food sales, and many other family activities.

DONATION – Wal*Mart – Behalf of Maureen Clapper

Once again Maureen Clapper has donated her time and energies to obtain a donation in the amount of $250.00 from the WalMart Foundation. Thank you letters have been sent to Mrs. Clapper as well as WalMart.

ANNUAL INVENTORY

Office inventory has been completed and submitted for review.

ANNUAL WATER QUALITY REPORT

The Clerk has completed and advertised the annual Water Quality Report, in compliance with New York State Regulations.

CORRESPONDENCE

Code of Ethics

The Office of the Attorney General has requested a copy of the village’s Code of Ethics, a standard of conduct that is expected of municipal officers and employees. If one does not exist, they have offered to assist in creating one. The Clerk sent a copy of the village’s code, as passed in 1996.

National Grid

Notice was received from National Grid that most of the village’s electric bills will decrease from 4% to 23 %, beginning January 1, 2012. The Clerk noted that she has seen a sizable decrease in the pump house bill. However, street lighting bills will see an average increase of 3.64%.

DEMOLITION OF MAIN ST. BUILDING

The Mayor has received notice from Otsego County that bids will go out this week to take the building down on 29 Main Street.

BI-CENTENNIAL CELEBRATION

Mayor Stiles gave an update on the Bi-Centennial Celebrations. The Clerk will invite local dignitaries.

BUDGET

Budget items were discussed. Mr. Hajczewski and Trustee Flint will get estimates to have the village parking lot repaved, funding from the current budget.
Quonset roof will be painted as well as the Well house. Plans are to look for a good used pickup truck. Other items will be discussed after more figures are in, including refuse removal costs.

SKUNKS IN VILLAGE

A resident on Main Street has been observed feeding skunks. Attorney Laughlin was asked to write a letter asking that this be stopped, due to the hazards and costs of removing skunks from village properties.
.


AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,
Resolved, to make payment on bills and transfer of appropriations as follows:

General Fund Ch #’s 9387 - 9436 $16,153.17
Water Fund “ “ 5,380.60
Total Fund $21,533.77
Trust & Agency Fund Ch #’s 1696 -1699 $ 1,940.57
Including deductions – Social Security, Medicare, Federal, Retirement

Transfer of Appropriations
To From
A9040.8 $888.74 A9050.8 $888.74

ADJOURNMENT

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 8:45 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
February 23, 2012

January 2012 minutes

MINUTES
January 16, 2011

The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Village Attorney Dennis B. Laughlin, and Clerk-Treasurer Dorothy E. Johnson, and Town Clerk MaryBeth Flint.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written

TREASURER’S REPORT

Checking Account 1/1/12 Balance
General $104,685.26
Water 7,536.38
Total Fund $112,221.64
Trust & Agency $ -0-

Savings Accounts 1/1/12 Balance
Water System Repair Reserve $ 2,287.36
Cemetery Capital Reserve 11,128.62
Unemployment Insurance Reserve 4,865.99
Equipment Reserve 3,096.93
Water Debt Service Reserve 34,468.34
Parks & Recreation Reserve 7,751.68
Sidewalk Repair & Replacement Reserve 733.01

Unpaid Water

Billed January 1, 2012 $51,889.96.

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to accept the treasurer’s report as read.

DPW

Mr. Hajczewski was not in attendance.

TOWN/VILLAGE

The board spoke with Mrs. Flint regarding the shared Community Center. It was decided the Village Board will ask to be put on the agenda for the next Town meeting on February 9, 2012 to discuss mutual interests.


PLANNING BOARD

Howard Young has shown interest in being appointed to the Village Planning Board. After discussion, it was upon motion Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to appoint Howard Young for a one year probationary period. As the Planning Board is normally appointed at the April (Organizational) meeting, it was decided that Mr. Young’s appointment will be until April 2013, at which time it will be reviewed.


AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried,
Resolved, to make payment on bills and amend the budget as follows:


General Fund Ch #’s 9330 - 9386 $18,609.54
Water Fund “ “ 5,347.99
Total Fund $23,957.53
Trust & Agency Fund Ch #’s 1692 - 1695 $ 3,514.91
Including deductions – Social Security, Medicare, Federal, Retirement






ADJOURNMENT

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 8:00 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
January 27, 2012