August 2012 Minutes

MINUTES August 20, 2012 The meeting was opened at 7:00 p.m. by Mayor Jeffrey S. Stiles. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Village Attorney Dennis B. Laughlin, Interim Department of Public Works Superintendent, David Hajczewski, Dorothy E. Johnson, Clerk-Treasurer and residents George Alverson and James Pendleton. MINUTES The first item on the agenda was the approval of the minutes, as sent to all board members in written form. It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried, RESOLVED, to dispense with the reading of the minutes and approve as written. TREASURER’S REPORT Checking Account 8/1/12 Balance General $152,084.35 Water 38,737.56 Total Fund $190,457.91 Trust & Agency $ 2,882.37 Savings Accounts 8/1/12 Balance Water System Repair Reserve $ 2,888.38 Cemetery Capital Reserve 11,133.16 Unemployment Insurance Reserve 5,168.05 Equipment Reserve 3,598.25 Water Debt Service Reserve 29,481.24 Parks & Recreation Reserve 6,138.78 Sidewalk Repair & Replacement Reserve 233.24 Unpaid Taxes Unpaid July 1, 2012 ….. $139,476.55 Paid in July 17,601.61 Unpaid August 1, 2012 $ 23,123.26 Unpaid Water Water Billed 7/1/12….. $41,818.82 Paid in July 30,467.84 Unpaid Aug. 1, 2012 $11,350.98 After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, RESOLVED, to accept the report as given. VILLAGE RIGHT OF WAY – Alverson, Lancaster Street Mr. Alverson attended the meeting with questions regarding the village right of way on his property and possible work that may be needed. He plans to sell his home soon and does not want any problems further down the road. Mayor Stiles assured Mr. Alverson that he is confident there are no leaks at this time and there is not extra money or time to dig up water lines where no problems are detected. Attorney Laughlin reviewed the right of way and explained that the property’s boundaries on which the right of way crosses is described. UNDERGROUND LINES – J. Pendleton, Main & Maiden Mr. Pendleton asked if he could have permission to dig on the street (right of way) side of Maiden Lane in order to do possible repairs to his sewer lines. Mayor told Mr. Pendleton that the village will remove one concrete slab (and replace it) in order for him to complete his work. FLAGS/BANNERS As the Chamber would like to hang banners and the village DPW would like to hang flags, the Clerk suggested hanging banners that are similar to the US flag. She has obtained prices on hardware, banners, and flags. However, National Grid has not given permission yet. The Clerk will speak to Jackie Hull, CV Chamber regarding the above to see if this can be a joint project. ALDEN FIELD – Vandalism Vandalism was again reported at Alden Field. It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, RESOLVED, to purchase materials to repair/replace doors and necessary electrical equipment. DPW Leafer Mr. Hajczewski got prices for the leaf machine parts: Hose $680.00 Tarp 140.00 As funds have been budgeted for these items, Mr. Hajczewski was given permission to purchase them. Cemetery As Ryan Brazie will be leaving for college this week, he has notified the Clerk that he will not be able to work this week. It was therefore upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried, RESOLVED, to hire Timothy Kirkpatrick as a Maintenance Worker in the Cemetery at a rate of $10.00 per hour, to begin as soon as possible. Sidewalks Mr. Hajczewski reported that he has approximately 250 feet of sidewalk dug up for replacement on Lancaster Street. After this is complete, the blacktop areas will be done. If time remains, sidewalks on Church Street will be continued. If not, these will be done in May, 2013. Backhoe Mr. Hajczewski has located a 1989 Case 480E backhoe at a cost of $8,500.00. He is to inspect the backhoe and if he determines it is in good condition, to purchase the backhoe. After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried, RESOLVED, to purchase the backhoe at a cost of $8,500.00 and $1,000.00 for delivery and it was, FURTHER RESOLVED to withdraw (and close) the Equipment Savings ($3,598.25) to use toward the cost. The remainder will be transferred from the street account. COMMUNITY CENTER – Coke Machine Coca Cola Company notified the village that they will either sell their machine for $370.00 or lease it at an annual price of $150.00. They no longer provide the machine at no cost, as in the past. After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, RESOLVED, to purchase the machine from Coca Cola. BI-CENTENNIAL – Remaining Funds The Clerk reported that there is $2,383.52 remaining in the Bi-Centennial fund. This will be kept in a separate fund and possibly used for start up costs for a possible celebration next year. The committee will meet again in September. VILLAGE HALL INSPECTION The Mayor and Board’s inspection of the village hall went well. The hall looks good and is very clean. However, the storm windows do not look effective. AUDIT OF TREASURER’S BOOKS Board members audited and approved the Treasurer’s financial records for the 2011-12 fiscal year. COMPLAINTS Overgrown grass/Weeds As several complaints have been again received regarding the unhealthy, overgrown lawn of the former Wheelock, 71 Main Street, it was unanimously agreed by the Mayor and Board of Trustees, The Department of Public Works will mow the lawn and bill the owner. If the bill remains unpaid on October 31st, the charge will be added to the taxes. 29 Main Street The dilapidated building at 29 Main Street has still not been removed by the county. It is reported that the hold up is that there is a small amount of asbestos in the building that needs to be professionally removed. before the county can have it taken down. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried, Resolved, to make payment on bills, amend budget and transfer appropriations as follows: General Fund Ch #’s 9707 – 9762 $17,613.17 Water Fund “ “ 5,950.78 Total Fund $23,563.95 Trust & Agency Fund Ch #’s 1742 -1743 $ 1,646.17 Including deductions – Social Security, Medicare, Federal, Retirement Budget Amendments From To To FEMA/SEMO $ 902.00 A3960 $ 902.00 A5110.4 $ 902.00 CVF Auxiliary 1,813.47 A2705 1,813.47 A7111.4 1,813.47 FEMA/SEMO 4,138.60 A3960 4,138.60 A5110.4 4,138.60 FEMA/SEMO 4,992.11 A3960 4,992.11 A5110.4 4,992.11 FEMA/SEMO $3,500.00 F3960 $3,500.00 F1990.4 $2,000.00 F8340.4 505.00 F9010.8 995.00 Transfer of Appropriations To From A5410.4 $1,553.59 A5110.4 $1,553.59 A8170.2 4,901.75 A5110.4 4,901.75 Budget Amendment From To To Equipment Savings $3,598.25 A2770 $3,598.25 A8170.2 $3,598.25 ADJOURNMENT It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 8:45 pm. Respectfully Submitted, Dorothy E. Johnson August 23, 2012