September 2021 Meeting Minutes

 

 MINUTES

September 20, 2021

 

Meeting opened at 6:30 PM by Mayor Guido with the Pledge to the Flag. In attendance were Mayor Louis A. Guido, Trustee Edward Harvey, Trustee Ian Feulner, Amy Herr, Clerk-Treasurer, Linda Bouck, Deputy Clerk-Treasurer, and Taylor Miles, DPW Superintendent.  Also present were Melissa Miles, Albert Wait, Lamont Engineering, and Bill Brown, Delaware Engineering

 

Approval of the August minutes as members received in written form.  It was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written.

 

TREASURER’S REPORT 

 

Checking Account

 

09/01/21 Balance

General

 

$228,602.25

Water

 

$90,086.22

Total Fund

 

$318,688.87

Trust & Agency

 

                 $124.12

Savings Accounts     

 

09/01/21 Balance

Water System Repair Reserve

 

$2,899.71

Cemetery Capital Reserve

 

$10,839.23

Unemployment Insurance Reserve

 

$2,641.17

Water Debt Service Reserve

 

$20,931.25

Parks & Recreation Reserve

 

$3,574.22

Sidewalk Repair & Replacement Res

 

$238.73

General Fund Savings

 

$25,037.76

                                               

Water

Taxes

Taxes Unpaid 8/1/2021

Water Unpaid 8/1/2021

 

$13,748.89

$23,189.67

Paid in August

$4,026.25

$2,623.03

Billed in August

$0.00

$0.00

Adjusted in August

$1,018.36

$0.00

Unpaid 9/1/2021

$9,722.64

 

$20,566.64

 

DPW

 

            DPW Superintendent Miles reported that work is continuing on sidewalk replacements, leafer to be fixed in the near future, new markers are needed for the hydrants, zero turn tractor needs to be repaired, fountain needs to be painted.  Quotes for a new tractor were received and reviewed by the Board.  DPW Superintendent Miles presented trade in values on the old tractor. A quote was received from Clinton Tractor.

A quote was received from Charlie Gaughn for stump removal.

 

            Motion made by Trustee Feulner and seconded by Trustee Harvey, unanimously carried,

RESOLVED to purchase New Holland tractor through Clinton Tractor and to finance the purchase through a 2-year bond.

 

            Motion made by Trustee Harvey and seconded by Trustee Feulner, unanimously carried, to have stumps removed by Charlie Gaughn at the price estimated.

 

WASTEWATER GRANT

 

            Received 3 grant proposals from Delaware Engineering for $36,000.00, McManus Engineering for $25,000.00, and from Lamont Engineering for $27,386.00.

            Motion made by Trustee Feulner and seconded by Trustee Harvey, unanimously carried,

RESOLVED to award the grant to McManus Engineering.

 

ARPA CORONAVIRUS FUNDS

 

            Clerk-Treasurer Herr reported that the Village received another $101.97 in ARPA funds for this year.

           

FALL NOTICES

 

            Leaf pickup will begin the first week in October.  No all-night parking will start on October 1 and will run through May 1.  The hydrants will be flushed on October 20th.  Unpaid taxes will be sent to the county for reassessment at the beginning of November.  Trick or Treating will be held on Saturday, October 30th from 5:30-7:00 pm.  The Fire Department will be sponsoring a Trunk or Treating at the Fire House at the same time.

 

CHRISTMAS DECORATIONS

 

            Discussion about what ornaments to purchase, was decided to purchase the same that we purchased last year.

 

OTHER BUSINESS

 

            Clerk-Treasurer Herr reported that the Annual Fall Water Conference is scheduled for October 14th, and the NYCOM Public Works School will be held in October.

            Motion made by Trustee Harvey and seconded by Trustee Feulner, unanimously carried to approve attendance and payment prior to next board meeting, to the Water Conference by the licensed personnel.

 

EXECUTIVE SESSION

 

            Motion made by Trustee Harvey, seconded by Trustee Feulner, unanimously carried to enter into Executive Session to discuss the proposed lease of real estate at 7:27pm.  Motion made by Trustee Harvey, seconded by Trustee Feulner, unanimously carried to exit Executive Session at 7:49 pm.           

 

PARKING LOT

           

Motion made by Trustee Feulner and seconded by Trustee Harvey, unanimously carried to charge Redpoint $500 per year to park their work trailers in the village parking lot on Genesee Street.

 

PROPERTY REGISTRATION CHAMPIONS, LLC

           

Discussion was held regarding the Proposed contract from Pro Champs, phone call was made to Attorney Clarke to discuss points to be changed on said contract.

            Motion made by Trustee Harvey and seconded by Trustee Feulner, unanimously carried

RESOLVED to authorize Mayor Guido to sign the contract pending resolution of our changes.

            Motion made by Trustee Feulner and seconded by Trustee Harvey, unanimously carried

RESOLVED to set the registration fees at $250.00 semi-annually.

 

AUDIT OF CLAIMS

 

            After review by the board, it was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried to make payment on bills and budget amendments and modifications as follows:

 

General Fund

Ch. #’s 14764-14823

$55,867.29

Water Fund                

Ch. #’s 14764-14823

$6,637.27

Total Fund

Ch. #’s 14764-14823

$62,504.56

Trust and Agency Fund

Ch. #’s 1989-1996 & Auto deductions

$3,593.70

 

 

Budget Modifications 2021-2022

To                                                                    From                                                              

A5112.2          $1650.00                                 A1990             $1650.00

Budget Amendments 2021-2022

From                                       To                                            To                                            

Chips, Pave NY,                    A5112.2     $14,586.52            A3501              $14,586.52

And EWR

 

ADJOURNMENT

 

            The meeting adjourned at 7:52 PM upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried.

 

Respectfully Submitted,

 

 

Linda Bouck, Dep. Clerk-Treasurer

September 22, 2021

August 2021 Meeting Minutes

 

 MINUTES

August 16, 2021

 

Meeting opened at 6:30 PM by Mayor Guido with the Pledge to the Flag. In attendance were Mayor Louis A. Guido, Trustee Edward Harvey, Trustee Ian Feulner, Amy Herr, Clerk-Treasurer, Linda Bouck, Deputy Clerk-Treasurer and Taylor Miles, DPW Superintendent.  

 

Approval of the July minutes as members received in written form.  It was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written.

 

TREASURER’S REPORT 

 

Checking Account

 

08/01/21 Balance

General

 

$242,977.93

Water

 

$90,597.41

Total Fund

 

$333,575.34

Trust & Agency

 

                 $118.86

Savings Accounts     

 

08/01/21 Balance

Water System Repair Reserve

 

$2,899.66

Cemetery Capital Reserve

 

$10,839.05

Unemployment Insurance Reserve

 

$2,641.13

Water Debt Service Reserve

 

$20,930.89

Parks & Recreation Reserve

 

$3,574.16

Sidewalk Repair & Replacement Res

 

$238.73

General Fund Savings

 

$25,037.76

                                               

Water

Taxes

Taxes Unpaid 7/1/2021

Water Unpaid 7/1/2021

 

$168.00

$36,742.67

Paid in July

$36,157.96

$13,553.00

Billed in July

$50,757.21

$0.00

Adjusted in July

$1,018.36

$0.00

Unpaid 8/1/2021

$13,748.89

 

$23,189.67

 

DPW

 

            DPW Superintendent Miles reported that work has begun on sidewalk replacements.  Quotes for a new tractor were received and reviewed by the Board.  DPW Superintendent Miles to get trade in values on the old tractor and any other equipment that will not be needed to see how much the tractor bond would need to be before a decision is made on a purchase.

 

PARKING LOT

 

            Attorney Clarke has drafted letters to Daniel Heinrich about the trailers he owns that are parked at the Village Parking Lot on Genesee Street. An agreement with Red Point has been drawn up to allow them to park their trailers along their building.  These will be sent out by Attorney Clarke.

 

WASTEWATER GRANT

 

            A request for proposal (RFP) will be sent to Lamont Engineering, Laberge Engineering, Delaware Engineering and McManus Engineering regarding the wastewater engineering study.  RFP’s to be returned by September 16, 2021 to be reviewed at the next meeting.

 

 

 

 

ARPA CORONAVIRUS FUNDS

 

            A quote was received from EJ Prescott for the cost of water meters.  The quote was for 104 Mueller Water Meters at $235.00 each for a total of $24,440.00. These are the same meters that have been installed previously to start the water meter replacement project. EJ Prescott is the sole provider of these Mueller Water Meters in New York State.  These meters will be ordered.

           

 

OTHER BUSINESS

 

            Mayor Guido has received a quote for installation of security cameras on Alden Field.  The quote from CSI for the higher resolution cameras is in the amount of $7,711.95.  Mayor Guido to get additional quotes for the security system.

 

EXECUTIVE SESSION

 

            Motion made by Trustee Feulner, seconded by Trustee Harvey, unanimously carried to enter into Executive Session to discuss a personnel matter at 7:15pm.  Motion made by Trustee Harvey, seconded by Trustee Feulner, unanimously carried to exit Executive Session at 7:22 pm.  No action taken on discussion in Executive Session.          

 

AUDIT OF CLAIMS

 

            After review by the board, it was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried to make payment on bills and budget amendments and modifications as follows:

 

General Fund

Ch. #’s 14717-14763

$21,209.52

Water Fund                

Ch. #’s 14717-14763

$6,066.97

Total Fund

Ch. #’s 14717-14763

$27,276.49

Trust and Agency Fund

Ch. #’s 1984-1988 & Auto deductions

$3,110.03

 

 

Budget Modifications 2021-2022

To                                                                    From                                                              

A8810.4          $3000.00                                 A1990             $3000.00

Budget Amendments 2021-2022

From                                       To                                            To                                             

American Rescue                    FX4089           $24,974.88      FX8340.42      $24,974.88

Plan Act

ADJOURNMENT

 

            The meeting adjourned at 7:31 PM upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried.

 

Respectfully Submitted,

 

 

Amy S. Herr, Clerk-Treasurer

August 19, 2021