November Meeting Minutes

 

 MINUTES

November 15, 2021

 

Meeting opened at 6:30 PM by Mayor Guido with the Pledge to the Flag. In attendance were Mayor Louis A. Guido, Trustee Edward Harvey, Amy Herr, Clerk-Treasurer and Taylor Miles, DPW Superintendent.  Also present were Alice Hurwitz, Lorraine Bosma, Ginger Thayer, Bailey Thayer and Paige Thayer.  Trustee Ian Feulner arrived at 6:39 pm.

 

Approval of the October minutes as members received in written form.  It was upon motion of Trustee Harvey, seconded by Mayor Guido, unanimously carried, to accept the minutes as written.

 

TREASURER’S REPORT 

 

Checking Account

 

11/01/21 Balance

General

 

$176,933.70

Water

 

$75,504.16

Total Fund

 

$252,437.86

Trust & Agency

 

                 $129.90

Savings Accounts     

 

11/01/21 Balance

Water System Repair Reserve

 

$2,899.81

Cemetery Capital Reserve

 

$10,839.59

Unemployment Insurance Reserve

 

$2,641.25

Water Debt Service Reserve

 

$20,931.95

Parks & Recreation Reserve

 

$3,574.34

Sidewalk Repair & Replacement Res

 

$238.74

General Fund Savings

 

$25,040.92

                                               

Water

Taxes

Taxes Unpaid 10/1/2021

Water Unpaid 10/1/2021

 

$7,247.33

$13,993.34

Paid in October

$672.00

$3,178.93

Billed in October

$0.00

$0.00

Adjusted in October

$0.00

$0.00

Unpaid 11/1/2021

$6,575.33

 

$10,814.41

It was upon motion of Trustee Harvey, seconded by Mayor Guido, unanimously carried, to accept the report as given.

 

DPW

 

            DPW Superintendent Miles reported that the cemetery is closed and the park is scheduled to be winterized.  The tractor from Clinton Tractor should be in in a couple of weeks.  The sweepster will be traded in with the tractor.  Clinton Tractor advised that we can not finance through them.  They would have to charge us list price to do the financing and that would be more than the savings that the price was quoted at.  Financing will be arranged through NBT Bank.  No Parking sign locations were discussed and the ordinances will be reviewed by the Clerk-Treasurer and DPW Superintendent prior to the December meeting.

 

ALICE HURWITZ WATER BILL

 

            Alice Hurwitz spoke to the Board about her January 2021 water bill.  There had been some leaks at her house during that billing period.  Motion Made by Trustee Harvey, seconded by Trustee Feulner, unanimously approved to reduce the January 2022 water bill by $168.00 (6 month minimum).

 

UNPAID TAXES

 

            The unpaid taxes in the amount of $8,927.64 was sent to the county for reassessment on the County tax bill.  The Board signed the Statement of Unpaid Village Taxes to be sent to the County.

 

SECURITY CAMERAS

 

            The lowest quote for security cameras was provided by Captive Security Images.  Motion made by Trustee Harvey, seconded by Trustee Feulner unanimously carried to approve the installation of 8 security cameras at Alden Field.

 

PLANNING BOARD

 

            Lorraine Bosma, Town Planning Board Chair advised that the Town of Cherry Valley Board is in support of consolidating the Town and Village Planning Boards. Motion made by Trustee Feulner, seconded by Trustee Harvey, unanimously carried to support the consolidation of the Village and Town Planning Boards.

 

AED PHONE LINE

 

            Contact will be made with Spectrum and Verizon about having a phone line installed at the concession stand to be able to install the AED that is being provided by the Fire Department as a dedicated line is needed for it.

 

OTHER BUSINESS

 

            An update on the Girl Scout Playground Project was made by Bailey Thayer.  Motion made by Trustee Harvey, seconded by Trustee Feulner, unanimously approved to allow the installation of the equipment on Alden Field.

 

            Discussion on sidewalks in the village.  There is one spot on Lancaster Street that will be replaced in the spring that currently has gravel in it due to work having been done on a water line.  Genesee Street sidewalk is uneven and has a part from the Hardware Store to the parking lot that is pavement.  This makes it difficult for the individuals in the village who have visual impairments to navigate with their white canes.  Genesee Street sidewalk will be put on the list to be replaced in 2022.

 

AUDIT OF CLAIMS

 

            After review by the board, it was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried to make payment on bills and budget amendments and modifications as follows:

 

General Fund

Ch. #’s 14864-14909

$28,746.04

Water Fund                

Ch. #’s 14864-14909

$15,521.86

Total Fund

Ch. #’s 14864-14909

$44,267.90

Trust and Agency Fund

Ch. #’s 2000-2004 & Auto deductions

$3,067.62

 

Budget Modifications 2021-2022

To                                                                    From                                                              

A5410.4          $5,525.00                                A1990             $5,525.00

Budget Amendments 2021-2022

From                                       To                                            To                                             

none

 

ADJOURNMENT

 

The meeting adjourned at 8:03 PM upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried.

 

Respectfully Submitted,

 

 

Amy Herr, Clerk-Treasurer

November 16, 2021

October Meeting Minutes

 

 MINUTES

October 18, 2021

 

Meeting opened at 6:30 PM by Mayor Guido with the Pledge to the Flag. In attendance were Mayor Louis A. Guido, Trustee Edward Harvey, Trustee Ian Feulner, Amy Herr, Clerk-Treasurer, Linda Bouck, Deputy Clerk-Treasurer, and Taylor Miles, DPW Superintendent.  Also present were Melissa Miles and Jon McManus from McManus Engineering.

 

Approval of the September minutes as members received in written form.  It was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written.

 

TREASURER’S REPORT 

 

Checking Account

 

10/01/21 Balance

General

 

$185,671.07

Water

 

$78,151.24

Total Fund

 

$263,822.31

Trust & Agency

 

                 $126.82

Savings Accounts     

 

10/01/21 Balance

Water System Repair Reserve

 

$2,899.76

Cemetery Capital Reserve

 

$10,839.41

Unemployment Insurance Reserve

 

$2,641.21

Water Debt Service Reserve

 

$20,931.59

Parks & Recreation Reserve

 

$3,574.22

Sidewalk Repair & Replacement Res

 

$238.74

General Fund Savings

 

$25,040.92

                                               

Water

Taxes

Taxes Unpaid 9/1/2021

Water Unpaid 9/1/2021

 

$9,722.64

$20,566.64

Paid in September

$2,475.31

$6,573.30

Billed in September

$0.00

$0.00

Adjusted in September

$0.00

$0.00

Unpaid 10/1/2021

$7,247.33

 

$13,993.34

 

It was upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried, to accept the report as given.

 

DPW

 

            DPW Superintendent Miles reported that work is continuing on sidewalk replacements, and should be finished this week, also that the leafer is fixed and leaf clean-up has begun. DPW Superintendent Miles stated that on October 27th hydrants will be flushed and to expect discolored water, and suggests letting your water run for a few minutes to clear it out. DPW Superintendent Miles reported that Charles Gaughn has removed the stumps for the Village, and he will be receiving information from Clinton Tractor for financing.

 

SURPLUS EQUIPMENT

 

DPW Superintendent Miles stated that we have sidewalk forms that are not being used.

 

            Motion made by Trustee Feulner and seconded by Trustee Harvey, unanimously carried,

RESOLVED to declared the sidewalk forms as surplus equipment.

 

PARKING LOT

           

Red Point has decided at this time not to contract for space in the Village Parking Lot for their trailers.

 

NO PARKING SIGN LOCATIONS

 

            No Parking sign locations were discussed and the ordinances will be reviewed.

 

WASTEWATER GRANT

 

            The Wastewater Grant was discussed, and the contract will be signed by Mayor Guido.

 

CLIMATE SMART TASK FORCE

           

The Board has decided not to continue working on this at this time and to not continue with the Climate Smart Institute.

 

MARIJUANA OPT-OUT

 

            Attorney Hyde Clarke notified the Board of Trustees, that if they opt out now, they can opt back in at a later time. The Village has decided not to opt out at this time.

 

DEPUTY CLERK TRAINEE

 

            The Board of Trustees have decided to hire a Deputy Clerk trainee in early January of 2022.

            Motion made by Trustee Harvey, seconded by Trustee Feulner, unanimously carried, to hire a Deputy Clerk trainee.

 

ELECTION

 

            As Trustee Feulner’s term will expire on Monday, April 4, 2022, it was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried

            RESOLVED that the Board of Trustees designated the following office vacant at the end of the official year, April 4, 2022 without primary election:

                                                 

                                                Trustee- four year term

 

            The polling place for Village Election is at the Clerk’s Office, 2 Genesee Street,

Cherry Valley, NY and will be held on Tuesday, March 15, 2022, hours 12 noon to 9 PM.    

 

CEMETERY CLOSING

 

            The Village Cemetery will be closing on November 15, 2021. Burials after that date will require the approval of the DPW Superintendent and the Mayor or a Trustee.

 

EXECUTIVE SESSION

 

            Motion made by Trustee Harvey, seconded by Trustee Feulner, unanimously carried to enter into Executive Session to discuss the employment history and compensation of a particular employee at 7:52PM.  Motion made by Trustee Harvey, seconded by Trustee Feulner, unanimously carried to exit Executive Session at 8:01PM.

 

OTHER BUSINESS

 

            Motion made by Trustee Harvey, seconded by Trustee Feulner, unanimously carried to increase DPW Superintendent Miles salary by $1.00 per hour retroactively effective October 10, 2021.

 

AUDIT OF CLAIMS

 

            After review by the board, it was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried to make payment on bills and budget amendments and modifications as follows:

 

General Fund

Ch. #’s 14824-14863 & EFT #15

$15,129.45

Water Fund                

Ch. #’s 14824-14863 & EFT #15

$13,091.47

Total Fund

Ch. #’s 14824-14863 & EFT #15

$28,220.92

Trust and Agency Fund

Ch. #’s 1997-1999 & Auto deductions

$4,512.26

 

Budget Modifications 2021-2022

To                                                                    From                                                              

A8560.4          $1600.00                                 A1990             $1600.00

Budget Amendments 2021-2022

From                                       To                                            To                                             

none

 

ADJOURNMENT

 

The meeting adjourned at 8:03 PM upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried.

 

Respectfully Submitted,

 

 

Linda Bouck, Dep. Clerk-Treasurer

October 19, 2021