July 2021 Meeting minutes

 

 MINUTES

July 19, 2021

 

Meeting opened at 6:30 PM by Mayor Guido with the Pledge to the Flag. In attendance were Mayor Louis A. Guido, Trustee Edward Harvey, Trustee Ian Feulner, Amy Herr, Clerk-Treasurer, Linda Bouck, Deputy Clerk-Treasurer and Taylor Miles, DPW Superintendent.  Also in attendance for the meeting was Mathais VanDerwerker, CVFD and Cierra Utter.

 

Public Hearing regarding Local Law #2 of 2021 was opened at 6:30 pm and closed at 7:02 pm.

 

Approval of the June minutes as members received in written form.  It was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written.

 

TREASURER’S REPORT 

 

Checking Account

 

07/01/21 Balance

General

 

$233,375.57

Water

 

$36,617.67

Total Fund

 

$269,993.24

Trust & Agency

 

                 $113.98

Savings Accounts     

 

07/01/21 Balance

Water System Repair Reserve

 

$2,899.61

Cemetery Capital Reserve

 

$10,838.87

Unemployment Insurance Reserve

 

$2,641.09

Water Debt Service Reserve

 

$20,930.53

Parks & Recreation Reserve

 

$3,574.10

Sidewalk Repair & Replacement Res

 

$238.71

General Fund Savings

 

$25,037.76

                                               

Water

Taxes

Taxes Unpaid 6/1/2021

Water Unpaid 6/1/2021

$0.00

$197,841.79

Paid in June

$0.00

$161,100.11

Billed in June

$168.00

$0.00

Adjusted in June

 

+0.99

Unpaid 7/1/2021

$168.00

 

$36,742.67

 

DPW

 

            DPW Superintendent Miles reported on receipt of estimates for sidewalk replacement.  Motion made by Trustee Harvey and seconded by Trustee Feulner, unanimously carried to accept the bid for replacement of sidewalk on Montgomery Street.

           

            DPW Superintendent Miles reported that there are problems with the Zero-turn mower.  Will get prices to fix it.  Additionally, the 2011 Kubota needs to be replaced and the snow plow needs to have work done on it.  He is waiting to hear from Gorman’s on a date that they will be doing the road work in the Village.

 

CVFD

 

            The Cherry Valley Fire Department Emergency Squad has purchased an AED to be placed on Alden Field.  It needs a phone line to attach to it to notify the 911 center that the case has been opened.  Spectrum will be contacted to set this up with the Wi-Fi on the field. 

 

 

 

 

ABANDONED PROPERTY LAW

 

            Motion made by Trustee Harvey, seconded by Trustee Feulner, unanimously carried to accept the amendment to the Abandoned Property Law, Local Law #2 of 2021.

 

CEMETERY DEED

 

            A deed for the sale of one cremation cemetery plot to Donald Grundborg and Lisa Grundborg was presented to the board.  All members signed the deed.

 

VILLAGE PROPERTY USAGE POLICY

 

            The proposed policy for the use of Alden Field and any other Village Property was reviewed.  Motion made by Trustee Feulner, seconded by Trustee Harvey, unanimously carried to approve the policy as written with the addition of a clause to allow the Board to waive fees and insurance at their discretion.

 

REQUEST FOR USE OF PARK

 

            A request for the use of Alden Field on August 28, 2021 had been made by Claudine Haig. Motion by Trustee Harvey, seconded by Trustee Feulner, unanimously carried to allow her to use the field and waive the fee and insurance requirement.

 

FARMER’S MARKET

 

            A request for the use of either Alden Field or the parking lot at 2 Genesee Street was made by Rose Kubis for a Farmer’s Market on Wednesday’s beginning on 7/28/2021.  This request was approved.

 

WASTEWATER GRANT

 

            The following three resolutions were made by Trustee Feulner, seconded by Trustee Harvey, unanimously carried for acceptance of the grant for an Engineering Study of the feasibility of a Wastewater system in the Village of Cherry Valley.

 

Authorization for Representative to Execute Grant Agreement

 

NOW, THEREFORE, BE IT:

RESOLVED that the Village of Cherry Valley Mayor is authorized to execute a Grant

Agreement with the NYS Environmental Facilities Corporation and any and all other contracts,

documents, and instruments necessary to bring about the project and to fulfill the Village of Cherry Valley’s obligations under the Grant Agreement.

 

Authorization and Appropriation of Local Match

 

EPG: local match is a minimum of 20% of the EPG grant award.

NOW, THEREFORE, BE IT:

RESOLVED that the Village of Cherry Valley authorizes and appropriates a

minimum 20% local match as required by the Engineering Planning Grant Program for the Cherry Valley Wastewater Engineering Study. Under the EPG program, this local match must be at least 20% of the EPG grant award of $30,000.00. The source of the local match,

and any amount in excess of the required match, shall be provided for from the Village of Cherry Valley General Fund. The maximum local match shall not exceed $6000.00 based upon a total

estimated maximum project cost of $30,000.00. The Village of Cherry Valley Mayor may increase this local match through the use of in-kind services without further approval from the Village of Cherry Valley.

 

 

SEQR Determination of Negative Declaration and Resolution of Lead Agency

NOW, THEREFORE, BE IT:

RESOLVED that the Village Board of the Village of Cherry Valley, is Lead Agency, and hereby determines that the proposed project is an unlisted action and will not have a significant adverse effect on the environment and hereby issues a Negative Declaration pursuant to the provisions of the State Environmental Quality Review Act for the following reasons: the Engineering Planning Grant Program for the Cherry Valley Wastewater Engineering Study will not have an impact on the environment, rather it may have a benefit based on the findings and potential strategy that may be developed in protecting quality of water and protecting the overall quality of life for all residents in the Village.  The Village of Cherry Valley considered all questions in Part II of the short form SEQR form and found minimal to no impact for all the categories.

 

ARPA CORONAVIRUS FUNDS

 

            The Village has been notified that the first half of the allotment for the ARPA Coronavirus Funds will be disbursed by July 28, 2021.  It was decided that the funds would be used to purchase half of the electronic water meters that are needed to replace the old water meters.  The other half will be purchased with the remaining funds to be received next year.

 

DIRECT DEPOSITS

 

            Information was presented about a payroll company to be able to provide the employees with direct deposits of their paychecks.  It was decided not to do this at this time. 

 

OTHER BUSINESS

 

            Clerk-Treasurer Herr discussed an issue that has come up with the trial use of the Quikwater billing program for water billing.  The level of software that was being tested is not set up to do bills when a house is sold.  The company will provide the next level of the software Quikwater Rural for $995.00 set up and $495.00 per year for software upgrades and backups.  Motion made by Trustee Feulner, seconded by Trustee Harvey, unanimously carried to approve this expenditure.

 

            DPW Superintendent Miles asked about the laptop monitoring system for reading water meters.  Pricing to be determined before any decision is made.

 

            Trustee Harvey requested to have his water bill for his house on LimeKiln Rd. adjusted as someone had opened the outside spigot for the hose.  The bill will be adjusted to minimum as the situation was resolved as soon as it was discovered.

 

            Trustee Harvey received a complaint from Myra Searles about water coming down her driveway from across the streets and the number of cats on Montgomery Street.  The Village DPW will look into this to see if a trench could be dug to redirect the water.

 

AUDIT OF CLAIMS

 

            After review by the board, it was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried to make payment on bills and budget amendments and modifications as follows:

 

General Fund

Ch. #’s 14677-14691

$14,713.13

Water Fund                

Ch. #’s 14677-14691

$8,414.18

Total Fund

Ch. #’s 14677-14691

$23,127.31

Trust and Agency Fund

Ch. #’s 1980-1983 & Auto deductions

$2,350.65

 

 

Budget Modifications 2021-2022

To                                                                    From                                                              

none

Budget Amendments 2021-2022

From                                       To                                            To                                             

Sale of Property                      A2660             $5,100.00        A1990             $5,100.00

ADJOURNMENT

 

            The meeting adjourned at 8:06 PM upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried.

 

Respectfully Submitted,

 

Amy S. Herr, Clerk-Treasurer

July 28, 2021

Meeting minutes June 2021

 

 MINUTES

June 21, 2021

 

Meeting opened at 6:30 PM by Mayor Guido with the Pledge to the Flag. In attendance were Mayor Louis A. Guido, Trustee Edward Harvey, Trustee Ian Feulner, Amy Herr, Clerk-Treasurer and Linda Bouck, Deputy Clerk-Treasurer.  Also in attendance for part of the meeting were Pamela Noonan, Diana Stiles and Angelica Palmer.

 

Approval of the May minutes as members received in written form.  It was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written.

 

TREASURER’S REPORT 

 

Checking Account

 

06/01/21 Balance

General

 

$92,902.75

Water

 

$32,923.52

Total Fund

 

$125,826.27

Trust & Agency

 

                 $191.05

Savings Accounts     

 

06/01/21 Balance

Water System Repair Reserve

 

$2,899.56

Cemetery Capital Reserve

 

$10,838.69

Unemployment Insurance Reserve

 

$2,641.05

Water Debt Service Reserve

 

$20,930.19

Parks & Recreation Reserve

 

$3,574.04

Sidewalk Repair & Replacement Res

 

$238.72

General Fund Savings

 

$25,034.64

                                               

Water

Taxes

Taxes Unpaid 5/1/2021

Water Unpaid 5/1/2021

$0.00

$0.00

Paid in May

$0.00

$0.00

Billed in May

$0.00

$0.00

Unpaid 6/1/2021

$0.00

 

$0.00

 

DPW

 

            Information provided on costs for chip sealing streets.  It was decided to just chip seal Montgomery Street from Main Street to Church Street.  Consider looking into getting quotes for installing sidewalks.

 

ABANDONED PROPERTY LAW

 

            Motion made by Trustee Feulner, seconded by Trustee Harvey to hold a Public Hearing on Monday, July 19, 2021 at 6:30 pm to receive comments on Local Law 2 of 2021 amending Local Law 1 of 2021, Abandoned Property Law.

 

CEMETERY DEED

 

            A deed for the sale of one cemetery plot to Thomas and Amy Garretson was presented to the board.  All members signed the deed.

 

OTHER BUSINESS

 

            Pam Noonan introduced Diana Stiles to the Board.  She is a new resident who has opened a boutique, Coco and Cordelia, at 14 Main Street.  Pam Noonan also brought up that she has problems with the culvert at the end of her driveway.

 

            Trustee Harvey discussed that when water lines are being replaced that the water lines should go all the way to the curb stop.

            Mayor Guido brought up that Redpoint is using the Village Parking Lot on Genesee Street to park their business trailers.  It was agreed to have Attorney Clarke write up an agreement with Redpoint that they would pay the Village $1500.00 a year to store his vehicles in the parking lot.  The space allotted would be for the length of his building by 16’ into the parking lot.  The Board would also like to have a policy of no parking of trailers in the parking lot except if approved by the Board.  This will be reviewed with Attorney Clarke to determine how to do this. 

 

AUDIT OF CLAIMS

 

            After review by the board, it was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried to make payment on bills and budget amendments and modifications as follows:

 

General Fund

Ch. #’s 14613-14647

$13,712.67

Water Fund                

Ch. #’s 14613-14647

$3,377.35

Total Fund

Ch. #’s 14613-14647

$17,090.02

Trust and Agency Fund

Ch. #’s 1974-1978 & EFT for checks & Auto deductions

$4,220.37

 

General Fund

Ch. #’s 14648-14676

$14,056.52

Water Fund                

Ch. #’s 14648-14676

$1,603.63

Total Fund

Ch. #’s 14648-14676

$15,660.15

Trust and Agency Fund

Ch. #’s 1979

$20.49

 

Budget Modifications 2020-2021

To                                                                    From                                                              

none

Budget Amendments 2020-2021

From                                       To                                            To                                           

none

 

Budget Modifications 2021-2022

To                                                                    From                                                              

none

Budget Amendments 2021-2022

From                                       To                                            To                                             

2020-2021 Budget                  A1990             $68,361.31      A2770             $69,361.31

2020-2021 Budget                  FX1990           $25,923.52      FX2770           $25,923.52

 

END OF YEAR

 

Village General

Balance 5/31/2021                                          $92,902.75

Appropriated Fund Balance                           $24,541.44

Amend to 2021-2022 Budget                         $68,361.31

 

Water

Balance 5/31/2021                                          $32,923.52

Appropriated Fund Balance                           $  7,000.00

Amend to 2021-2022 Budget                         $25,923.52

 

ADJOURNMENT

 

            The meeting adjourned at 7:16 PM upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried.

 

Respectfully Submitted,

 

Amy S. Herr, Clerk-Treasurer

June 24, 2021