September 2020 Meeting Minutes

 

 MINUTES

September 21, 2020

 

Meeting opened at 7:10 PM by Mayor Guido following the Annual Organizational Meeting. Continuing in attendance were Mayor Louis A. Guido, Trustee Ian Feulner, Trustee Edward Harvey, Amy Herr, Clerk-Treasurer and Taylor Miles, DPW Superintendent.  Also present were JoAnn Guido and Cathy Moore.

 

Approval of the August minutes as members received in written form.  It was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written.

 

TREASURER’S REPORT 

 

Checking Account

 

09/01/20 Balance

General

 

$189,066.03

Water

 

$61,090.10

Total Fund

 

$250,156.13

Trust & Agency

 

                 $311.95

Savings Accounts      

 

09/01/20 Balance

Water System Repair Reserve

 

$2,899.12

Cemetery Capital Reserve

 

$10,837.08

Unemployment Insurance Reserve

 

$2,640.69

Water Debt Service Reserve

 

$20,927.05

Parks & Recreation Reserve

 

$3,573.51

Sidewalk Repair & Replacement Res

 

$238.69

General Fund Savings

 

$25,025.25

                                               

Water

Taxes

Taxes Unpaid 8/1/2020

Water Unpaid 8/1/2020

 

$15,054.29

$22,899.81

Paid in August

$6,299.30

$1,873.61

Billed in August

$0.00

$0.00

Adjusted in August

$168.00

$0.00

Unpaid 9/1/2020

$8,586.99

$21,026.20

 

It was upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried, to accept the report as given.

 

DPW

 

            DPW Superintendent Miles made a request to purchase a sidewalk salter from Northern Tools in the amount of $765.00 to attach to the ATV.  Motion made by Trustee Harvey, seconded by Trustee Feulner, unanimously carried

            RESOLVED to purchase a sidewalk salter in the amount of $765.00 from Northern Tools.

            DPW Superintendent Miles reported that he is planning on pouring the sidewalk on Montgomery Street on Thursday.

 

SURPLUS EQUIPMENT

 

            DPW Superintendent Miles requested to declare the Chevy S10, a lift and a Cub Cadet tractor as surplus and to scrap a John Deere tractor.  Motion made by Trustee Feulner, seconded by Trustee Harvey, unanimously carried

            RESOLVED to declare the above equipment either as surplus to be sold or equipment to be scrapped.

 

 

 

 

 

 

ABANDONDED BUILDINGS LAW

 

            The proposed Local Law #1 of 2020, Abandoned Buildings Law was reviewed.  Motion made by Trustee Harvey, seconded by Trustee Feulner, RESOLVED that Local Law #1 of 2020, Abandoned Buildings Law is approved by a vote of 3-0, Mayor Guido, Trustee Harvey and Trustee Feulner all voting in favor of the law.

 

ELECTION

 

            The Village Election was held on Tuesday, September 15, 2020.  Trustee Harvey was elected to complete the term expiring on March 31, 2021.

 

TRAININGS

 

            In October NYCOM will be presenting the Annual Public Works Training as a Virtual Training.  Mayor Guido and Linda Bouck are scheduled for Basic and Advanced Accounting in October and November.  Motion made by Trustee Feulner, seconded by Trustee Harvey, unanimously carried to approve these trainings.

 

AUDIT OF CLERK-TREASURER BOOKS AND ANNUAL REPORT

 

            The Mayor and Trustees audited the records of the Clerk-Treasurer and the Annual Update Document and signed off on them.

 

OTHER BUSINESS

 

            Pat Wingate proposed to sell her property at 3 Main Street to the Village in the amount of $20,000.00.  The Village is not interested in purchasing the property at this time for that amount. 

 

            The Town of Cherry Valley has been working on transferring the Parking Lot on Genesee Street to the Village.

 

            Governor Cuomo has passed a new law requiring a Pandemic Plan for every level of government to be finalized by April 1, 2021.  This will be worked on.

 

AUDIT OF CLAIMS

 

            After review by the board, it was upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried to make payment on bills and budget amendments and modifications as follows:

 

General Fund

Ch. #’s 14233-14288

$19,652.84

Water Fund                                             

Ch. #’s 14233-14288

$  5,003.54

Total Fund

Ch. #’s 14233-14288

$24,656.38

Trust and Agency Fund

Ch. #’s 1953-1956 & Auto deductions

$2,809.45

 

Budget Modifications

To                                                                    From                                                              

A1450.1                      $520.00                       A1990                         $520.00

A8560.4                      $2000.00                     A1990                         $2000.00

A8810.4                      $1200.00                     A19990                       $1200.00

A9050.8                      $300.00                       A1990                         $300.00

Budget Amendments

From                                       To                                            To                                             

Pave NY                                  A5112.2          $2276.76         A3501             $3367.76

EWR                                       A5112.2          $2706.32         A3501             $2706.32

 

 

 

 

EXECUTIVE SESSION

 

            The Board went into Executive Session to discuss personnel matters at 7:35 PM.  The Board gave approval for Clerk-Treasurer Herr and DPW Superintendent Miles to be present.  The Board exited Executive Session at 7:45 PM. 

 

            After exiting Executive Session it was decided that an interview will be set up to fill the Maintenance Worker position.  When the Maintenance Worker position is filled Linda Bouck will fill the position of Deputy Clerk as a part time position in the Village Office.

 

ADJOURNMENT

 

            The meeting adjourned at 7:50 PM upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried.

 

Respectfully Submitted,

 

Amy S. Herr, Clerk-Treasurer

September 21, 2020

August 2020 Meeting Minutes

 

 MINUTES

August 17, 2020

 

Meeting opened at 7:00 PM by Mayor Guido with the Pledge to the Flag.  In attendance were Mayor Louis A. Guido, Trustee Ian Feulner, Trustee Edward Harvey, Hyde Clarke, Attorney, Amy Herr, Clerk-Treasurer and Taylor Miles, DPW Superintendent.  Also present were Melissa Miles, JoAnn Guido, Rick DeAngelo, Angelica Palmer, Richard Lauri, Aileen Lauri and Kelly Flanagan.

Approval of the July minutes as members received in written form.  It was upon motion of Trustee Feulner, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written.

 

TREASURER’S REPORT 

 

Checking Account

 

08/01/20 Balance

General

 

$206,182.45

Water

 

$57,617.96

Total Fund

 

$263,800.41

Trust & Agency

 

                 $314.25

Savings Accounts      

 

08/01/20 Balance

Water System Repair Reserve

 

$2,899.07

Cemetery Capital Reserve

 

$10,836.90

Unemployment Insurance Reserve

 

$2,640.65

Water Debt Service Reserve

 

$20,926.69

Parks & Recreation Reserve

 

$3,573.45

Sidewalk Repair & Replacement Res

 

$238.69

General Fund Savings

 

$25,025.25

                                               

Water

Taxes

Taxes Unpaid 7/1/2020

Water Unpaid 7/1/2020

 

$0.00

$54,461.66

Paid in July

$35,862.82

$31,561.85

Billed in July

$51,467.46

$0.00

Adjusted in July

$550.35

$0.00

Unpaid 8/1/2020

$15,054.29

$22,899.81

 

It was upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried, to accept the report as given.

 

PUBLIC HEARING

 

            Public Hearing on Local Law #1 of 2020 was opened at 7:05 pm.  Hearing Notice was read.  Angelica Palmer asked if commercial buildings would be included.  Aileen Lauri expressed concerns about the Carriage House on Elm Street.  Discussions were held about how to find out who owns properties and if a title search is done who will be charged for it.  JoAnn Guido discussed a letter that was received from the GMVLB regarding their Zombie Quarterback position and that they are looking for a list of properties that may meet their requirements.   There being no other comments from the floor motion made by Trustee Harvey, seconded by Trustee Feulner, unanimously carried to close the Public Hearing.  Public Hearing closed at 7:22 pm.

 

DPW

 

            Report of current activities by the DPW was given by DPW Superintendent Miles.

 

ABANDONDED BUILDINGS LAW

 

            Attorney Clarke reported that Otsego County Planning Department has reviewed the law and issued a finding of no county wide impact.  Discussion was held by the Board.  It was decided to add that approval by the Village Board is required before action can be taken by the Building Inspector on identified properties and to add an appeal process in the law. 

 

            Motion made by Trustee Feulner, seconded by Trustee Harvey, unanimously carried to table a decision on Local Law #1 of 2020 until the next meeting.

 

ELECTION

 

            The Village Election will be held on Tuesday, September 15, 2020 for the temporary position of Trustee currently held by Trustee Harvey.

 

ORGANIZATIONAL MEETING

 

            Motion made by Trustee Feulner, seconded by Trustee Harvey, unanimously carried to hold the Organizational Meeting on Monday, September 21, 2020 at 7 pm at the Village Office.

 

 

OTHER BUSINESS

 

            Angelica Palmer has information on an Economic Development meeting in September that she was inviting Board members to attend.  She is interested in reviving business in Cherry Valley.  It was recommended that she look into reestablishing the Chamber of Commerce.  Angelica Palmer asked about fiber optics in the Village.  No one had any information on that.  She was advised that the Village is a Clean Energy Community and is working on raising our level as a Climate Smart Community.  

 

            Kelly Flanagan and Rick DeAngelo brought up concerns about the speed limit in the Village.  They were asking about putting up signs as you enter the Village about the upcoming speed limit.  They were advised that this is a State Highway and it would be up to the NYSDOT to erect signs or to begin to reduce the speed limit as cars are approaching the Village.

 

            Discussion was held about the Beautification awards that used to be given.  The previous benefactor for these awards is no longer living.  This can be looked into again if there is interest.

 

            Trustee Feulner and Mayor Guido both received complaints about items being placed on the sidewalk in front of businesses on Main Street.  The current Ordinances on use of sidewalks were reviewed.    DPW Superintendent Miles and Mayor Guido will discuss this with the owner of the business that it concerns to see if something can be worked out. 

 

            Proposal for a fixed rate on electric for the Village electric bills was received from Energy Choice Professionals.  It was decided by the Board that the Village will continue to receive the electric supply for the electric bills from National Grid.

 

            The Village received a certificate from the New York Rural Water in appreciation of 35 years of membership.

 

            Attorney Clarke is working on the documents necessary to sign over 8 Lancaster Street to the Greater Mohawk Valley Land Bank.  Motion made by Trustee Harvey, seconded by Trustee Feulner, unanimously carried

            RESOLVED to allow Mayor Guido to execute any and all documents required to sign over the title of 8 Lancaster Street to the Greater Mohawk Valley Land Bank.         

             

 

 

 

 

 

 

 

 

AUDIT OF CLAIMS

 

            After review by the board, it was upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried to make payment on bills and budget amendments and modifications as follows:

 

General Fund

Ch. #’s 14188-14232

$23,254.09

Water Fund                                            

Ch. #’s 14188-14232

$  3,502.53

Total Fund

Ch. #’s 14188-14232

$26,756.62

Trust and Agency Fund

Ch. #’s 1952 & Auto deductions

$2,837.02

 

Budget Modifications

To                                                                    From                                                              

None

Budget Amendments

From                                       To                                            To                                             

None

 

ADJOURNMENT

 

            The meeting adjourned at 8:21 PM upon motion of Trustee Harvey, seconded by Trustee Feulner, unanimously carried.

 

Respectfully Submitted,

 

 

Amy S. Herr, Clerk-Treasurer

August 18, 2020