December 2011 Minutes

MINUTES
December 19, 2011

The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Edward A. Harvey, Trustee Kevin J. Flint, Village Attorney Dennis B. Laughlin, Clerk-Treasurer Dorothy E. Johnson, and Interim Superintendent David R. Hajczewski.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written

TREASURER’S REPORT

Checking Account 12/1/11 Balance
General $101,529.90
Water 10,683.65
Total Fund $112,213.55
Trust & Agency $ 426.50

Savings Accounts 12/1/11 Balance
Water System Repair Reserve $ 2,287.22
Cemetery Capital Reserve 11,127.96
Unemployment Insurance Reserve 4,865.70
Equipment Reserve 3,096.75
Water Debt Service Reserve 34,466.29
Parks & Recreation Reserve 7,751.22
Sidewalk Repair & Replacement Reserve 732.88

Unpaid Water
Unpaid 11/1/11 $5,863.33
Paid in Nov. 270.00
Unpaid 12/1/11 $5,593.33

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to accept the treasurer’s report as read.

FEMA

Paperwork is complete and submitted to the Federal Emergency Management Agency for losses to the building and contents on Alden Field incurred during the severe storms and flooding.

DPW

Mr. Hajczewski reported on the Department of Public Works. He mentioned that he would like to redo the side rails on the bridge that leads to the well house.

PLANNING BOARD

A letter of resignation from the Village Planning Board was received from Tim Horvath as he has moved out of the area. A thank you will be sent to Mr. Horvath for the fantastic job he did for the village as Planning Board Chairman.
No one has shown interest in being appointed to the Planning Board. Those remaining are Dennis Laughlin and Blake Hayes, as well as Dorothy Reighberg part time.

INSURANCE CLAIM – RACKMYER/EVANS

Restitution has still not been received from Matthew Rackmyer or the insurance company of Rosemary Evans for damages to village property which occurred from a motor vehicle accident in June 2010. The Clerk wrote a letter to Town Justice Michelle Wickwire inquiring about the matter. Attorney Laughlin will now contact the court regarding the money owed to the village.

COMPLAINT – ELM STREETS TREE LIMBS

A complaint was received about the tree branch canopy along Elm Street in the Village and was reviewed by the Village Board. The Village does not have any local ordinances dealing with tree branch canopies over village streets. It has been determined by the Village Board that the tree branch canopy over Elm Street does not impede vehicle traffic or village/town truck traffic. No action is planned.

CEMETERY

Lot Sold and Deed signed to:

Steven & Melinda Supp
Two (2) Grave Lot
Section b@, Lot 69 d & e.

TOWN/VILLAGE MEETING

The Town of Cherry Valley Board will be invited to the next village meeting to discuss matters of mutual interest.

FIRE HYDRANTS

Fire Hydrants will be re-painted in the spring, a community service.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried,
Resolved, to make payment on bills and amend the budget as follows:


General Fund Ch #’s 9286 - 9329 $23,860.92
Water Fund “ “ 4,426.93
Total Fund $28,287.85
Trust & Agency Fund Ch #’s 1689 - 1691 $ 1,912.99
Including deductions – Social Security, Medicare, Federal, Retirement

Budget Amendment
From To To
Insurance Recovery - A7111.4 $2,675.00 A2770 $4,089.75
Flooding - Alden Field A5110.1 541.75
A5110.4 873.00
Total $4,089.75

Transfer of Appropriations
To From
A1355.44 $ 150.07 A1430.1 $ 150.07
A9010.8 2,466.00 A1990.4 2,466.00
F9010.8 500.00 F1990.4 500.00






ADJOURNMENT

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 8:10 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
December 21, 2011

September 2011 Minutes

MINUTES
September 19, 2011

The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Village Attorney Dennis B. Laughlin, Clerk-Treasurer Dorothy E. Johnson, Interim Superintendent David R. Hajczewski, and residents George Alverson, Stacey Michael, Pamela and Charles Plymell, Phil & Kathy Moore, David & Bonnie Sheldon, Tony & Gail Miles, Gordon Young, Richard Guernsey, June Barwick, Chuck Matteson, Jeff Massari, and Charles See,

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form. The Clerk read an addition to be added to the minutes under the Public Hearing on the proposed law, as well as the ending time of the hearing, which was 8:05, not 9:05 pm.
It was upon motion of Trustee Flint, seconded by Trustee Harvey, and unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as amended.

TREASURER’S REPORT

Checking Account 9/1/11 Balance
General $134,325.36
Water 37,299.32
Total Fund $171,624.36
Trust & Agency $ -11.54

Savings Accounts 9/1/11 Balance
Water System Repair Reserve $ 2,286.82
Cemetery Capital Reserve 11,126.02
Unemployment Insurance Reserve 4,864.85
Equipment Reserve 3,096.21
Water Debt Service Reserve 34,460.28
Parks & Recreation Reserve 7,429.88
Sidewalk Repair & Replacement Reserve 732.75

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to accept the treasurer’s report as read.

FLOODING IN VILLAGE

Several residents attended the meeting in regards to the recent flooding of their properties. Mrs. Sheldon spoke on behalf of most explaining their dilemma, due to the overflowing creek. Mayor Stiles explained that due to the state of disaster, we have until October 1st to remedy problems in the creek and this will be completed within the next two weeks. The Department of Environmental Conservation has granted an emergency permit, expiring October 1, 2011, which will allow repair work to streams as a result of the recent flooding. The mayor said his biggest concern is protecting the well head. He thanked Mr. Guernsey for his help with getting easement signed, to enter properties to gain access to the creek. A discussion period followed.
Department of Public Works employees will be attending a meeting with FEMA officials later in the week in regards to reimbursement to the village for storm related expenses.

CATS

Mrs. Plymell and Mr. Rasin complained about the large number of cats on Montgomery Street. Mayor Stiles said that cats do not fall under the Agriculture and Market’s Law, but will have the clerk check with the state to look into the problem. He stressed not to feed the cats, as they will not leave if they are being fed.


TALL GRASS

Stacey Michael read a report /alternative local law, as prepared by the committee and planning board. Board members agreed that the matter will be further discussed, a decision to be made at the next meeting.


WATER LINE REPAIR – G. Alverson/Glimmerglass Opera & Harvey

Mr. Alverson agreed to sign a revised agreement to allow the village
access to a portion of his property for the purpose of repairing and /or
re-laying of water pipe and conduit line, as Mrs. Alverson did not sign the
previous agreement as expected.

NATIONAL GRID – Anchor

National Grid will be removing the anchor wire from the dead tree in front of the Field, Montgomery Street property and placing a new pole. They said that they will possibly re-locate the pole, which is in the middle of the intersection, in the future.

DPW

Mayor Stiles again commended Dave Hajczewski and Mathias VanDerwerker on their work with the Department of Public Works.

CEMETERY – Outside Resident Charges

Mr. Frank Flint presented a claim to the board. After review by the board and no discussion,
It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to pay the refund of $100.00 to Mr. Flint.

INVENTORY

The inventory for the office has been completed and submitted.

FALL NOTICES

A newsletter including Fall notices will be delivered throughout the village:
Hydrants to be flushed on Oct. 11 & 12.
Leaf Pickup to begin early October
No All Night Parking
Trick or Treating – October 31


AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried,
Resolved, to make payment on bills as follows:


General Fund Ch #’s9136 – 9195 $ 21,543.53
Water Fund “ “ 5,166.35
Total Fund $26,709.88
Trust & Agency Fund Ch #’s 1677 – 1681 $ 429.00





ADJOURNMENT

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 9:10 pm, at which time the board went into Executive Session to discuss potential litigation matters.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
September 28, 2011

July 18, 2011 Minutes

MINUTES
July 18, 2011

The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Village Attorney Dennis B. Laughlin, Clerk-Treasurer Dorothy E. Johnson, Interim Superintendent David R. Hajczewski, and residents George Alverson, Matt Begley, and Dan McCamley.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Checking Account 7/1/11 Balance
General $123,408.18
Water 162.44
Total Fund $123,570.62
Trust & Agency -0-

Savings Accounts 7/1/11 Balance
Water System Repair Reserve $ 2,286.54
Cemetery Capital Reserve 12,964.66
Unemployment Insurance Reserve 4,864.27
Equipment Reserve 3,095.85
Water Debt Service Reserve 39,456.18
Parks & Recreation Reserve 7,429.00
Sidewalk Repair & Replacement Reserve 732.75

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to accept the treasurer’s report as read.

WATER LINE REPAIR – G. Alverson/Glimmerglass Opera & Harvey

Mr. Alverson attended the meeting to discuss the legalities of the village or others accessing the water line through his property to the Harvey and Opera properties, to make necessary repairs. Attorney Laughlin has found nothing recorded saying a change was made or right of way extinguished, after a deed dated 1986 saying there is a 30ft. wide right of way. Mr. Alverson insists that he has a deed saying that there is no longer a right of way for the village or electric company.
Previously Mr. Alverson had been back and forth as to whether
anyone would be allowed to enter the land to do the repairs. Mr. Harvey has
donated the repairs (materials and labor) to date, as it is still not clear who is
responsible for the line. The other end of the line should have plastic pipe
put in as well to keep the line from breaking. Also, an additional meter
should be put in at the Glimmerglass Opera house, to help keep better track
of what each property uses in the event that there are future problems with
leaks. At this point Mr. Alverson will not allow anyone on the property to
complete these jobs unless they sign a waiver. Though, he does want the
village to clean up the gravel that was dug and left a hole, as it is not safe.
Mayor Stiles said Mr. Hajczewski will do the necessary work to make the
area safe
After discussion, it was upon motion of Trustee Flint, seconded by
Trustee Harvey, unanimously carried,
RESOLVED, to install an additional meter at the Glimmerglass Opera
property and it was,
FURTHER RESOLVED to lower the water bill to $600.00, a one
time reduction, provided the bill is paid by July 31, 2011, as it is unclear
who is responsible for the leak
Further discussion will be held on this matter after Attorney Laughlin
has time to do more research on new information Mr. Alverson brought.

Brockman Water Meter

While reading water meters, Mr. Hajczewski found water running at the Richard Brockman, a new resident at 28 Lancaster Street. The water line was out back and unknown to anyone, though all being metered. After discussion it was upon motion of Trustee Harvey, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to lower Mr. Brockman’s bill to $200, provided it is paid no later than July 31, 2011 or it reverts back to the original bill.

Artworks Water Bill

Mr. McCamley asked why Artworks got a water bill for $135.00. The Clerk explained that this is the minimum, as they do not yet have a meter in the building. Mr. McCamley said they shut the water off in the winter so expected not to be billed. Normally, if the water is shut off by the village, there is no or a partial bill for that period. Otherwise, the resident will be charged a minimum charge. In this case, there outside shut off, so it has to be done inside. Therefore, if it is indeed shut off inside, for the winter, and the village clerk is notified, the bill will be adjusted as so.

Water Meters

Mayor Stiles said that he wants all meters checked against the readers to make sure they have the same reading, as when the outside reader stops, the inside reader can be used for the reading. This will begin in the fall/winter.

NOISE COMPLAINTS - Hurwitz/Rose & Kettle

Mr. Begley, manager of the Rose and Kettle Restaurant attended the meeting as asked to discuss the noise problems between the neighbors and their business. Mr. Begley said he has tried to reduce the impact on his neighbors and has some additional ideas to try to buffer the noise. Mayor Stiles said he has noticed a good difference in the past three weeks, though according to Mr. Begley, the State Police have been called. Trustee Harvey explained that it is not in violation of a village law, but a state one, which is in effect at 11 pm. Mr. Begley assured the board that he would make every effort to comply with the noise regulation so as not to disturb the neighbors.

CEMETERY

The deed was signed to the American Legion, as proposed at the last meeting.

Granite Markers

Mr. Lou Guido has offered to provide granite markers to re-mark the
cemetery lots as the lot sizes have been increased over the years due to
regulations (concrete vaults). The map will be redone to reflect the changes,
as well.

DPW

Mayor Stiles, as Mr. Lillian Hayes and Mr. William Wilson
commended Mr. Hajczewski and Mr. VanDerwerker on the work they have been doing and their positive attitudes.

TALL GRASS – Draft Local Law

The Planning Board presented a draft local, Tall Grass and Weed Ordinance to be reviewed. After review and discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED to hold a public hearing on Local Law # 1, 2011, Tall Grass and Weed Ordinance, an ordinance regulating the height of tall grass, weeds, poisonous or harmful vegetation within the Village of Cherry Valley, and it was,
FURTHER RESOLVED the, hearing will be held on Monday, August 15, 2011 beginning at 7 pm, at the Clerk’s Office, 2 Genesee Street, Cherry Valley, New York.

NATIONAL GRID – Anchor

National Grid proposed installing a pole to replace the tree to anchor the wires, near the Martin Field residence. Mr. Field and village officials are opposed to this proposal. National Grid will research the matter further and hopefully come up with a new proposal.

FENCE – Maple Lane

The fence on the Sapinsky, Maple Lane property has still not been taken down, as discussed prior to them purchasing the home. According to Attorney Laughlin, if the fence is in violation and in the village right of way, it needs to be taken down. All present will re-look at the fence, to get a better idea of what is what and Mrs. Sapinsky will be asked to attend the next meeting to discuss the matter.

ARTWORKS

Mr. McCamley reported on the status of the Artworks building. They still have $4,092.04 left to spend in grant funds. This will go toward a new furnace, according to Mr. McCamley.

Certificate of Occupancy

It was questioned as to whether Artworks has their Certificate of Occupancy yet. Also, as the Village’s is ultimately responsible, and they were to provide a certificate of insurance to the village, the Clerk will ask for one at this time.

MOSA Withdrawal

Mayor Stiles signed a letter that was requested by Otsego County Board Representative Sam Dubben in support of Bill S4555-A, Otsego County’s request to end its participation as a member of the three county authority known as MOSA (Montgomery-Otsego-Schoharie Authority). For the past 23 years the residents, businesses, and institutions of Otsego County have been subject to higher than average prices for solid waste services due to the county’s commitment to meet the Authority’s Guaranteed Annual Tonnage requirement, per the letter.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,
Resolved, to make payment on bills and amendment the budget as follows:


General Fund Ch #’s9036 – 9090 $24,954.97
Water Fund “ “ 4,139.73
Total Fund $29,094.70
Trust & Agency Fund Ch #’s 1669 – 1673 $ 1,185.45
EFTPS payment 2,039.70
Retirement online 166.86
Total T&A $ 3,392.01

Budget Amendment
From To To
Cemetery Savings A2770 $1,840.00 A8810.4 $1,840.00

ADJOURNMENT

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 9:35 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer July 25, 2011

June 2011 Minutes

MINUTES
June 20, 2011

The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Edward A. Harvey, Trustee Kevin J. Flint, Village Attorney Dennis B. Laughlin, Clerk-Treasurer Dorothy E. Johnson, Interim Superintendent David R. Hajczewski, Sue Thompson, and Alice Hurwitz.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Flint, seconded by Trustee Harvey, and unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Checking Account 6/1/11 Balance
General $46,129.80
Water 6,260.16
Total Fund $52,389.96
Trust & Agency $ 582.16

Savings Accounts 5/1/11 Balance
Water System Repair Reserve $ 2,286.41
Cemetery Capital Reserve 12,963.91
Unemployment Insurance Reserve 4,863.99
Equipment Reserve 3,095.67
Water Debt Service Reserve 39,454.20
Parks & Recreation Reserve 7,428.57
Sidewalk Repair & Replacement Reserve 732.62

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, to accept the treasurer’s report as read.

NOISE COMPLAINTS

Hurwitz/Rose & Kettle

Mrs. Hurwitz who lives next door to the Rose & Kettle Restaurant attended the meeting in complaint of late night, excessive noise from people on the porch of the restaurant. According to Mrs. Hurwitz she has spoken to the owners as well as the Sheriff’s Department. The Clerk said that the owners had contacted her regarding the matter and she had suggested they come to the meeting. Other residents have added complaints of late night noise coming from the Rose & Kettle property as well. It was decided that Attorney Laughlin will write a letter to the proprietors in hopes that they can work something out with Mr. & Mrs. Hurwitz, as well as other residents; perhaps they would be willing to attend a meeting to discuss the issue with the board.

McCarthy, Montgomery Street

Several residents have complained of late night noise at the 56 Montgomery Street residence that is rented by the Opera. The Clerk is to write a letter to the owner, Anna McCarthy to asked for assistance in this matter.

CEMETERY

Streambed/Ditch
Mrs. Thompson notified the board that the stream running through the cemetery and onto her mother’s property on Alden Street is filling up with silt and overflowing onto the lawn and into the basement of the house. Mrs. Thompson asked if the village could clean their part, to help with the problem. Trustee Flint will check with Environmental Conservation to make sure there is no problem with cleaning the debris, possibly to be done later in the summer when it is dryer.

Lot Sold – Deed signed to Charles & Cynthia Flint
Two grave lot, Section B2, Lot 119 a & b.

Roadway Sealed – The work has been completed on the cemetery roadway.

Veteran’s Lots
After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to transfer an 8 grave plot to the Members of the Armed Forces of the United States; lot D 57 a,b,c,d,e,f,g, & h.


DPW

After an emergency meeting of June 7, 2011, a Kubota tractor was purchased from White’s Farm Supply, Inc. at a cost of $20,100.00. There was enough money left from the 2010-11 budget to pay for the tractor in full.
Mr. Hajczewski said he therefore has continued on with the sidewalk replacement on Montgomery Street. He has found several pipes draining from properties into the village ditch, which will be checked on for septic (gray water) and blocked off, if necessary.

Lilacs that had been planted behind the ball field dugouts will be re-located when whether and time permits.

HANGING BASKETS- Donations

Additional donations toward community beautification have been received from:
Lou & JoAnn Guido……………. $25
Donna Guido ………..…………. 10
Mirabito …………….………….. 25
Margaret Yerdon ……………….. 25
Dave Hajczewski .. Flowers in parking lot

NYS DOT Parade Regulations

The Village has been notified by the New York State Department of Transportation of new regulations, special use Permit 33A for events on state highways… However, a municipality, being self-insured and already having a Highway Work Permit may assume responsibility. The Clerk suggested having the village co-sponsor the Memorial Day Parade with the Legion. After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, the village will offer to co-sponsor the Memorial Day Parade with the American Legion.

NATIONAL GRID – Anchor

Mayor Stiles asked to have National Grid notified that a tree by 47 Montgomery Street that has National Grid wires anchored to it is rotten and scheduled to be removed.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,
Resolved, to make payment on bills, transfer appropriations and budget amendments as follows:

To May 31, 2011

General Fund Ch #’s 8966 - 9004 $13,383.41
Water Fund “ “ 4,607.66
Total Fund $17,991.07
Trust & Agency Fund Ch #’s 1666 - 1667 $ 186.00
EFTPS payment 2,039.70
Retirement online 166.86
Total T&A $ 2,392.56
Transfer of Appropriations

From To
A1450.4……………. $ 17.40 A1325.4…………….. $ 17.40
A1420.4 ……………... 39.52 A1325.4………………. 39.52
A1420.4 ……………... 45.36 A1355.4 ……………… 45.36
A1910.4 …………….. 380.16 A1490.4’…………….. 380.16
A1420.4 ……………… 10.00 A1620.4 .…………….. 10.00
A5110.4 …………… . 562.10 A5110.4’ ……………. 562.10
A5110.4 ……………. 370.59 A5182.4 …………….. 370.59
A5110.4 …………….. 524.25 A5410.4 ……………... 524.10
A7111.4 …………….. 328.58 A7110.4 ……………... 328.58
A7550.4 …………….. 143.08 A7110.4 ……………... 143.08
A8810.4 …………….. 824.15 A8810.4 ……………... 824.15

F1990.4 …………….. $588.88 F8310.1 ……………… 204.46
F8310.4 ………………. 2.44
F8320.4 ……………… 285.37
F8330.4 ……………… 96.61

Budget Amendments
From To To
2010-11 Budget A8170.2 $12,000.00 A2770. ..$12,000.00
A1990.4 9,129.80 A2770 9,129.80
F8340.4 3,100.00 F2770 3,100.00
F1990.4 3,160.16 F2770 3,160.16

To June 20, 2011

General Fund ch#9005 – 9035………….. $23,870.07
Water Fund “ “ ………….. 4,364.36
Total Fund $28,234.36
Trust & Agency Fund Ch # 1668 $ 120.00





ADJOURNMENT

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 8:17 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
July 6, 2011

May 16, 2011 Minutes

May 16, 2011


The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Edward A. Harvey, Trustee Kevin J. Flint, Village Attorney Dennis B. Laughlin, Clerk-Treasurer Dorothy Johnson, Interim Superintendent David Hajczewski, and members of the Creche Committee: Karen Walker, Sue Ethington, Karen Whiteman, and Ruth Snyder.


MINUTES

The next item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Checking Account 5/1/11 Balance
General $61,607.21
Water 8,006.43
Total Fund $69,673.64
Trust & Agency $ 308.25

Unpaid Water
Unpaid 4/1/11 $12,219.05
Paid in April 4,639.67
Unpaid 4/1/11 $ 8,267.46
Paid in May 468.80
Unpaid $ 7,797.66 Returned to County (taxes)

Savings Accounts 5/1/11 Balance
Water System Repair Reserve $ 2,286.27
Cemetery Capital Reserve 12,963.14
Unemployment Insurance Reserve 4,863.70
Equipment Reserve 3,095.49
Water Debt Service Reserve 39,452.12
Parks & Recreation Reserve 7,428.13
Sidewalk Repair & Replacement Reserve 732.62

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to accept the treasurer’s report as read.


CRECHE COMMITTEE

Mrs. Snyder read a re-cap of the origin of the Creche project, which was a joint effort of all of the local churches. The women explained that the crèche was not totally complete when they put it up last winter and they had planned on making changes. Board members offered suggestions and help with getting materials and/or labor.


DPW

Mrs. Snyder thanked Dave for his and Mathias’ hard work. She also stated that Bud is doing a great job in the cemetery. Mrs. Walker and Mrs. Snyder noted the positive changes that have been made in the village.

Cemetery

Roadway Sealing

A quote was accepted from Webster Paving in the amount of $1,840.00 to re-seal the cemetery roadway. This will be done in June.

Lawn Tractor Quote

Two different quotes were received on riding lawn mowers for use in the cemetery. As neither mower is exactly what is wanted, it was decided to wait on purchasing a tractor at this time.

STREET CLEANING

The Fire Department has washed Main Street, as a drill for their young (Explorer’s) members. A thank you will be sent to the Chief in regards to the above.
As Main Street (State Route 166) has not yet been swept, the Deputy Clerk has contacted Mike Adams, New York State Department of Transportation regarding the lack of services from the state on the state highway. The Clerk later spoke to Mr. Adams who said they are now or will be soon sweeping the street. He also stated that the Town of Cherry Valley gets reimbursed for sanding/salting and plowing the street, but it is the responsibility of the Village to do the snow removal.

HANGING BASKETS- Donations

Donations toward community beautification have been received from:
Jeff Stiles……………. $25
Kevin Flint …………. 25
Ed Harvey ………….. 25
Tracy’s Law Office …. 50
Kathryn Lane ……….. 35
CV Historical Assoc. .. 25

CHAMBER SIGNS

The Chamber has had the historical signs remade. As Artwork’s has sponsored the sign in front of the former Village Hall, it was suggested that the village may want to have one made for in front of the former school (which part of is leased by the town and village). The board took no action on this.


AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,
Resolved, to make payment on bills and transfer appropriations as follows:

General Fund Ch #’s 8921 – 8965 $15,869.96
Water Fund “ “ 4,903.02
Total Fund $20,772.98
Trust & Agency Fund Ch #’s 1660 - 1665 $ 534.00



Transfer of Appropriations

To From
A1490.4’ $100.00 A1990.4 $100.00
A5110.4’ 494.21 A5110.4 494.21
A6969/4 1,407.96 (A1620.4 412.16
(A1640.4 995.80

Budget Amendment

From To To
Water Debt Savings $5,000.00 F2770 $5,000.00 F9720.4 $5,000.00





ADJOURNMENT

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 8:30 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
May 25, 2011

April 2011 Minutes

April 18, 2011


The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Edward A. Harvey, Trustee Kevin J. Flint, Clerk-Treasurer Dorothy Johnson, Interim Superintendent David Hajczewski, and Village Attorney Dennis B. Laughlin.

PUBLIC HEARING ON BUDGET

Mayor Stiles opened the public hearing on the proposed budget at 7pm, for public comment. Proposed budget is as follows:

General Fund Water Fund
Appropriations $252,328.00 Appropriations $106,000.00
Revenues (inc. reserves) 87,497.00 Revenue 106,000.00
To be raised by taxes $166,373.00 -0-

Tax Base – 9.808,137

Rate: $16.9998 per thousand Rate: $6.75 per thousand gallons
No change No change


MINUTES

The next item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Checking Account 4/1/11 Balance
General $75,399.25
Water 8,148.43
Total Fund $83,547.68
Trust & Agency - 1,407.96

Unpaid Water
Unpaid 3/3/11 $14,936.18
Paid in March 2,717.13
Unpaid 4/1/11 $12,219.05

Savings Accounts 4/1/11 Balance
Water System Repair Reserve $ 2,286.14
Cemetery Capital Reserve 12,962.39
Unemployment Insurance Reserve 4,863.42
Equipment Reserve 3,095.31
Water Debt Service Reserve 39,449.85
Parks & Recreation Reserve 7,427.70
Sidewalk Repair & Replacement Reserve 732.62


DPW

Hydrants Flushed

Mr. Hajczewski reminded the board that he will be flushing hydrants on April 20th and 21st. The Clerk has sent a notice to the Daily Star regarding the above. Mr. Hajczewski said he will be washing some streets as well while doing the hydrants.

Brush Pickup

It was noted that brush will be picked up on an as needed/time permit basis until the end of May, at which time it will go back to Monday pickup. A reminder has been posted that no loose leaves are to be picked up at this time of year – Fall only. Leaves and debris must be contained in pails, wheelbarrows, bags so they can be dumped onto the truck by the Department of Public Works.

Cemetery

The DPW will help Mr. Perry with re-setting some of the tipped stones in the cemetery as well as other maintenance, when time permits.

It was decided to have the roadway sealed before Memorial Day.

The trees in the cemetery have been trimmed of dead limbs.

Montgomery Street Ditch

The ditch on Montgomery Street will be milled to create a channel for the water to flow.

Bank Fence

NBT Bank officials had asked for help with the repair of the fence that surrounds their lawn adjacent to the village parking lot. It has started to break, possibly from the snow that is piled there while clearing the lot. It was looked at but before the village crew did anything to it, bank officials had the fence taken completely down. According to Mr. Hajczewski only part of the fence was previously broken, but the wood appears to be rotten from the weather and there are now more broken sections.
It was decided that as the fence is on private property and further, as it is broken more since a bank employee took the fence down, and as the wood may be rotten due to weather, the village will not take any responsibility for the repair of it.



STREET SWEEPING

The DPW have been sweeping the village owned streets. The State will do Main and Alden Street. Trustee Flint said the county will be here to do Genesee Street in one to two weeks.


CHIPS - Sidewalk

It was decided to create a sidewalk from the handicapped parking entrance on Main Street (corner of Main and Alden) to the sidewalk that leads to the handicap entrance of the health center (about 10 feet). This will be completed with CHIPS funds and done when Lancaster Street sidewalks are done.

BUDGET HEARING – Close/Adopt Budget

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED to close the public hearing on the proposed budget at 8 pm, with no public comment.

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to adopt the budget as proposed.


WELL HOUSE - Roof
Materials will be ordered for roofing of the well house, to be repaired when time and weather permit.

ALDEN FIELD

Two loads of clay have been ordered for the little league field, the building has been cleaned, backboards need to be painted and put up, and the flag/pole will be repaired in the near future. Trustee Flint and Mayor Stiles will work on signs for the ball fields as well as a score board. One of the items requested by the “Friends of Alden Field” was a score board and they raised more than enough money to fund these items.

HANGING BASKETS
After discussion, it was agreed by board members to order 22 hanging baskets, not to exceed the cost of $25.00 each, to be hung before Memorial Day weekend.

MEMORIAL DAY WEEKEND

The Chamber will be hosting a celebration on the Saturday of Memorial Day weekend, April 28th. There will be sidewalk and crafters, live entertainment, as well as food sales.



AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,
Resolved, to make payment on bills and transfer appropriations as follows:

General Fund Ch #’s 8881 – 8920 $15,691.98
Water Fund “ “ 3,746.47
Total Fund $19,438.45
Trust & Agency Fund Ch #’s 1653 - 1659 $ 1,026.07
Automatic transfer – EFTPS 1,691.75
Total $ 2,717.82


Transfer of Appropriations

To From
A8160.4’ $49.95 A8170.4 $49.95
F8310.4 39.10 F1990.4 39.10








ADJOURNMENT

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried to close the meeting at 8:40 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
April 25, 2011

Annual Re-Organizational Meeting - April 2011

ANNUAL ORGANIZATIONAL MEETING April 4, 2011 4/1/11 TREASURER’S REPORT Checking Accounts Account Balance Village General $ 91,578.42 Water 9,935.10 Total Fund $101,513.52 Trust & Agency $ 8,236.58 Unpaid Water Unpaid 2/1/11 $19,153.15 Paid in Feb. 4,216.97 Unpaid 3/1/11 $14,936.18 Saving Accounts Account Balance_________ Water System Repair Reserve $ 2,286.00 Cemetery Capital Reserve $12,961.62 Unemployment Insurance Reserve $ 4,863.13 Equipment Reserve $ 3,095.13 Capital Water Debt Service Reserve $39,447.50 Parks & Recreation Reserve $ 5,536.77 Sidewalk Repair & Replacement Reserve $ 732.49 It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, RESOLVED to accept the treasurer’s report as read. APPOINTMENTS & SALARIES Mayor- Jeffrey S. Stiles, elected to 4/13 $ 1,750.00 annual Trustee- Kevin J. Flint, elected to 4/13 $ 1,500.00 ” Trustee- Edward A. Harvey, elected to 4/14 $ 1,500.00 “ Deputy Mayor –Kevin J. Flint app. to 4/12 $ 100.00 “ Attorney- Dennis Laughlin – contracted $ 4,000.00 “ Clerk-Treasurer, Record’s Keeper, Tax Collector- Dorothy E. Johnson – 2 yr. app. to 4/13 (w/benefits) $13,286.00 “ Registrar of Vital Statistics – D. Johnson, app. to 4/13 $ 125.00 “ Deputy Clerk-Treasurer & Deputy Registrar- Eileen D. Kerzick $ 9.75 per hr. Interim Superintendent/Maintenance worker- David Hajczewski, $ 14.75 per app. annually (without health insurance), w/ benefits Maintenance Worker – Mathias VanDerwerker – w/ health ins & benefits $ 11.25 per hr. Part time laborer – Leonard D. Perry $ 10.00 per hr. Other Part time laborers – hired as needed $ 8.00 per hr. Election Inspectors – Hired at time of need $ 7.25 per hr. Public Health Officer-Brenda Davies-Wait app. to 4/15 -0- Historian – Gary Thompson -0- It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried, RESOLVED to approve the above as stated officials and employees and their salaries and benefits as stated. PLANNING BOARD Present Planning Board Members are Tim Horvath, Dennis Laughlin, Blake Hayes & Dorothy Rieberg. Stacey Michael and Debby Friedman have resigned from the board. It was upon motion of Trustee Flint, seconded by Trustee Harvey, agreed to maintain a 5 member planning board. As Tim Horvath will soon be moving out of Cherry Valley two new members will be needed. Attorney Laughlin explained that as the Planning Board is not active and still developing what needs to be done it is therefore, not a conflict that he serve in the two positions. POLICIES AND PROCEDURES Official Bank – NBT Bank of Norwich, Cherry Valley Branch Official Newspaper- Daily Star, Oneonta Official Board Meeting- 3rd Monday of each month at 7:00 p.m. Authorization for Clerk to pay utilities, health insurance, postage, and small items to run office and equipment as needed, prior to board meeting approval Interest Rate Charge- 5% first month, with 1% added each month thereafter. Copies - $ .25 each Classes/work related meetings Work related travel - $ .54 per mile Meals- If not included with class, as per policy of 10/92: $15.00 per day. Bounced check fee- $20.00 County Sales Tax receipts – 75% to General Fund. 25% to Water Fund All Employees- Offered NYS Retirement & Deferred Compensation Plan Policies – Investment, Procurement, Code of Ethics, Prohibition of Sexual Harassment, Drug Free Work Place, Meal Reimbursement, Emergency Preparedness Plan, Water Restriction During Drought Emergency, Clerk/Deputy Clerk Segregation of Duties, DPW Guidelines. Water Rules and Regulations Cemetery Rules and Regulations After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried, to accept the above rules and regulations. ADDITIONAL BENEFITS TO CURRENT EMPLOYEES Full time employee benefits –Sick days, Bereavement days, Vacation, Holidays, Hospital/Medical Insurance, Jury Duty pay (see policies). These benefits were approved subject to amendment anytime after this date for new hires, upon motion of Trustee Harvey, seconded by Trustee Flint. This subject will be re-visited at a later date. BUDGET The board reviewed the proposed budget and discussed minor changes to be made. CHIPS funding will be used to replace sidewalks/street edges in the following areas: 58 Montgomery Street to Hamilton Avenue Continue up Lancaster from 2010 replacement to 40 Lancaster St. 12 Montgomery Street to 8 Montgomery Street. 6 Church Street to 14 Church Street. ADJOURNMENT It was upon motion of Trustee Flint, seconded by Trustee Harvey unanimously carried, RESOLVED to close the meeting at 8:00 pm. Respectfully Submitted, Dorothy E. Johnson Clerk-Treasurer

March 21, 2011 The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Clerk-Treasurer Dorothy Johnson, Interim Superintendent David Hajczewski, Planning Board member, Dennis Laughlin and a representative from Casella Waste. REFUSE REMOVAL BID OPENING Bids were opened for removal of refuse and recyclables from the village for the next fiscal year, beginning June 1, 2011. Bids are as follows: M. Wheelock Disposal, Richfield Springs, NY ……………….. $52,316.00 Weaver’s Sanitation, Palatine Bridge, NY …………………….. 52,500.00 Casella Waste, Oneonta, NY …………………………………... 59,985.00 After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried, RESOLVED to accept the bid submitted by Weaver’s Sanitation at an annual cost of $52,200.00. MINUTES The next item on the agenda was the approval of the minutes, as sent to all board members in written form. It was upon motion of Trustee Flint, seconded by Trustee Harvey, and unanimously carried, RESOLVED, to dispense with the reading of the minutes and approve as written. TREASURER’S REPORT - No report given. DPW Water Meters It was decided that all water meters will be periodically inspected. Hydrants Flushed Mr. Hajczewski stated that he will be flushing hydrants on April 20th and 21st. The Clerk will put a notice in the Daily Star regarding this to alert residents of fluctuating water pressure as well as discoloration of the water. CHIPS/Budget Mr. Hajczewski has received notice from the New York State Department of Transportation that any reimbursement requests for April 2011 cannot include any of the following preventative maintenance treatments: micro surfacing, paver placed surface treatment, or single or double course surface treatments involving chip seals and oil and stone. Trustee Flint said they are trying to negotiate putting the paving part back in at this time. He will report back at the next meeting with any new information. Due to this possibility for future claims, it was decided to put more money in the proposed budget for street work, and use more of CHIPS for concrete sidewalks. Other budgetary items were discussed. Board members agreed that they do not want to raise the tax or water rates. ANNUAL MEETING As the Annual Re-Organizational meeting is to be held on the first Monday of April, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously agreed, the Annual Organizational meeting will be held on April 4, 2011, beginning at 7 p.m. (Later changed to 6:30 pm.) Proposed Salaries for board members are: Mayor $1,750.00 Trustee $1,500.00 each BUDGET HEARING It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, RESOLVED, A public hearing will be held on Monday, April 18, 2011 beginning at 7 pm, on proposed 2011-2012 budgets for the Village of Cherry Valley at the Clerk’s Office, 2 Genesee Street, Cherry Valley, New York. Proposed budget is as follows: General Fund Water Fund Appropriations $252,328.00 Appropriations $106,000.00 Revenues (inc. reserves) 87,497.00 Revenue 106,000.00 To be raised by taxes $166,373.00 -0- Rate: $16.9998 per thousand Rate: $6.75 per thousand gallons No change No change Any interested person may view the proposed budgets during the hours of 9:00 am. and 1:00 pm., Monday through Friday at the above address. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried, Resolved, to make payment on bills as follows: General Fund Ch #’s 8835 – 8880 $15,561.90 Water Fund “ “ 5,022.51 Total Fund $20,584.11 Trust & Agency Fund Ch #’s 1637 – 1647 $10,658.46 ADJOURNMENT It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 8:15 pm. Respectfully Submitted, Dorothy E. Johnson Clerk-Treasurer April 3, 2011

February 21, 2011


The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Kevin J. Flint, Clerk-Treasurer Dorothy Johnson, Interim Superintendent David Hajczewski and planning board member, Dennis Laughlin.

MINUTES

The next item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Flint, seconded by Mayor Stiles, and unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT
Checking
Fund Account Balance
Village General Fund $ 92,660.57
Water Fund 40,628.75
Total Fund $133,289.32
Trust & Agency Fund 15,948.56


Fund Savings Account
Water System Repair Reserve $ 2,285.88
Cemetery Capital Reserve 12,960.92
Unemployment Insurance Reserve 4,862.87
Equipment Reserve 3,094.96
Capital Water Debt Service Reserve 39,445.38
Parks & Recreation Reserve 5,336.48
Sidewalk Repair/Replacement 732.49

Water Bills

Billed January 1st $51,217.25
Paid in Jan. 31,919.10
Adjusted 145.00
Unpaid 2/1/11 $19,153.15


HOME RENOVATIONS - Keith Shue, Maple Avenue

Mr. Shue attended the meeting to discuss renovations he plans to do to his home on Maple Avenue. He provided the board with sketches of the planned second floor balcony. Though there are no village regulations in effect at this time, the board asked planning board member Dennis Laughlin to give his opinion. All agreed that Mr. Shue’s plans are consistent to the home and the neighborhood.


WINTER CARNIVAL

The Village of Cherry Valley, the Friends of Alden Park/ Community Center, and the Cherry Valley Fire Department will be hosting a Winter Carnival during the weekend of March 11 and 12, 2011. Various activities are planned beginning with an alumni basketball game on Friday evening.
On Saturday morning a pancake breakfast will be held at the firehouse followed by family events at the Community Center. Games, crafts, food, live entertainment, a chili contest, and a bake sale are some of the planned events as well as an adult dodge ball game and evening dance.
The Village will put the notice in the Pennysavers as well as apply for temporary food permits.


DPW - Water

A discussion was held regarding the loss of water, comparing metered to water actually pumped. Several reasons were noted. Department of Public Works employees have been repairing outside readers as well as replacing meters to get more accurate readings. As most of the trailers have outside, underground meters that do not work properly, it was upon motion of Trustee Flint, seconded by Mayor Stiles, unanimously carried,
All residences must have a meter installed inside their residence . Meters will be provided by the village to home owners, to be installed by the homeowner and at his expense. This policy will be in effect beginning June 1, 2011. Anyone not installing a meter will be subject to additional charges.

Snow Removal

A discussion was held as to whether or not the state reimburses the village for snow removal on state highways, as they do the town. It is possible that they only reimburse if we had signed a contract with them. Trustee Flint will check with the state and Mayor Stiles will speak with the town superivisor.

WALMART DONATION

WalMart has again donated $250.00 to the Village’s youth, on behalf of Maureen Clapper. Thank you to WalMart and to Maureen for all of your hours given to us as well as the donation of money.

ALDEN FIELD – No Dogs

Before the soccer season begins, those who have in the past allowed their dogs to roam freely and/or leave deposits on the ground while the children are using the grounds, will be notified that their dogs are no longer welcome in the park. Complaints have been received and the people have been told previously.

HISTORIAN –Memorial Stone

Village Historian Gary Thompson notified the Clerk that he has a Memorial stone that was originally placed in the park in honor of Franz Tines and Clarence “Butch” Baldwin, two local servicemen who were killed in the Vietnam conflict. He would like to re-dedicate this memorial, possibly during the Memorial Day 2011 Weekend. Board members agreed, though would like to discuss the matter more fully with Mr. Thompson. Mr. Thompson also asked for more of the veteran grave markers as he has found more unmarked veteran graves. It was agreed that the village will purchase more of these. He also said he has been categorizing the soldiers and will eventually give the file cards to the clerk to keep in the Village Office.


AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Flint, seconded Mayor Stiles, unanimously carried,
Resolved, to make payment on bills as follows:

General Fund Ch #’s 8785 - 8841 $6,191.81
Water Fund “ “ 489.57
Total Fund $6,681.38
Trust & Agency Fund Ch #’s 1637 – 1647 $1,166.40










ADJOURNMENT

It was upon motion of Trustee Flint, seconded by Mayor Stiles, unanimously carried to close the meeting at 8:15 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
March 3, 2011