MINUTES April 18, 2016 The meeting was opened by Mayor Kevin J. Flint at 7:00 PM. In attendance were Mayor Kevin J. Flint, Trustee Edward A. Harvey, Trustee Louis A. Guido, Jr., Dennis Laughlin, Esq., Village Attorney, Clerk-Treasurer Dorothy E. Johnson, Deputy Clerk Amy Herr, Interim DPW Superintendent David Hajczewski. Dump truck bids were opened and read aloud at 7 PM. Bids were received from Fucillo Ford of Nelliston, Inc. and Smith-Cooperstown, Inc. The bid from Fucillo Ford was for $35,460.00 with trade. The bid from Smith-Cooperstown was for $46,459.00 without trade. Motion was made by Trustee Guido, seconded by Trustee Harvey, unanimously approved RESOLVED to accept the bid from Smith-Cooperstown contingent on the trade in value for the 2010 Dump Truck. MINUTES The first item on the agenda was approval of the minutes as members received in written form. It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written. TREASURER’S REPORT Checking Account 04/01/16 Balance General $109,131.40 Water $15,143.69 Total Fund $124,275.09 Trust & Agency $137.50 Savings Accounts 04/01/16 Balance Water System Repair Reserve $ 2,896.50 Cemetery Capital Reserve 10,827.58 Unemployment Insurance Reserve 2,638.57 Water Debt Service Reserve 20,908.48 Parks & Recreation Reserve 3,570.36 Sidewalk Repair & Replacement Res 238.52 James Wait Basketball Court Fund 7,612.27 Water Taxes Taxes Water – Unpaid 3/1/16 $17,178.17 Adjusted $0.00 Paid in March Billed in March $4,831.16 $0.00 Unpaid 4/1/16 $12,347.01 It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED, to accept the report as given. BUDGET Changes in salary figures have been made as per the amounts discussed at the Budget Hearing and Annual Organizational Meeting. There was no further discussion regarding the 2016-2017 budget. Motion made by Trustee Harvey, seconded by Trustee Guido, unanimously carried RESOLVED that the 2016-2017 budget has been approved as presented at the Budget Hearing and Annual Organizational Meeting with the changes made at the meeting. DPW POWER BROOM Prices have been obtained to purchase a new Power Broom for sweeping the sidewalks. Estimates were received from Randall Implements in the amount of $768.00, Fort Plain True Value in the amount of $625.00 and McQuade & Bannigan in the amount of $599.00. Motion made by Trustee Guido, seconded by Trustee Harvey, unanimously carried RESOLVED to accept the estimate from McQuade and Bannigan for purchase of a Power Broom in the amount of $599.00. WORK HOURS Dave Hajczewski brought up the change in the work hours for the DPW from 6:00 am – 2:30 pm year round to 7:00 am – 3:30 pm for April 16th to November 16th. Discussion was held and it was decided that the hours of the DPW will be 7:00 am – 3:30 pm from June 1st to October 31st and 6:00 am – 2:30 pm from November 1st to May 31st. WATER DEPARTMENT No report. MISCELLANEOUS Mayor Flint brought up the need to look into replacing the fence at the front of the cemetery. He is looking into the possibility of having pillars made with concrete form liners to resemble stone and fencing that will resemble wrought iron. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Guido, unanimously carried, RESOLVED to make payment on bills as follows: General Fund Ch #’s 11774 – 11820 $16,590.2 Water Fund " 36,637.20 Total Fund $53,227.40 Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement 1875-1877 & auto deductions $307.00 $3131.66 $3438.66 ADJOURNMENT The meeting adjourned at 8:18 PM upon motion of Trustee Guido, seconded by Trustee Harvey. Respectfully Submitted, Amy S. Herr Deputy Clerk April 19, 2016

Village Board Minutes - October 15, 2007

MINUTES
October 15, 2007

The regular meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor K. Don Brigham presiding. In the absence of the Clerk, the Mayor took notes. In attendance were Trustee Jeffrey S. Stiles, DPW Superintendent Kelly Wright and resident Kevin Flint.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form. The Clerk had asked to the minutes amended by having one sentence deleted – Pamela and Liz Plymell were not at the September meeting, nor did they say the village owned the land in question on Railroad Avenue; there fore it should not have been placed in the minutes. Also, the Clerk would like to express her apologies to the Plymells.
It was upon motion of Trustee Stiles, seconded by Mayor Brigham, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written as amended.

No TREASURER’S REPORT due to Clerk Dorothy Johnson being absent for bereavement.

VANDALISM – Alden Field & Old School Gym

Mr. Flint suggested that the Village and Town prosecute the person who vandalized the village park and old school to the fullest extent of the law to make an “example” out of them. Trustee Stiles reported that he had been in contact with Deputy Freer and that they would be processing the arrest through the proper and usual channels. An itemized bill will be sent to the Sherriff’s Department.

PROPOSED Local 1, 2007, Regulating Outdoors Furnaces

As the draft law was incomplete, Attorney Green suggested not passing the proposed law at this time. He had comments that will be forwarded to the planning board.

RAILROAD AVE. PROPERTY

The ownership of the Railroad Avenue property that Charlie See wants to purchase from the village was again discussed. Tax maps were looked at and it seems that the village does not own the property in question. It was decided to wait for Mr. See to come in with more information supporting his position. The Clerk has also spoken to people who remember the removal of the coal tower shed, which the village owned.

SMSI – TOWN/VILLAGE CONSOLIDATION STUDY

Mayor Brigham has completed the contract with Joann Ryan, NYS Department of State on the village dissolution study. The State has to finalize the contract before the committee will convene.

NATURE TRAIL

There was no new discussion on the state of the development of the nature trail.

DPW REPORT

Superintendent Wright reported that they are picking up leaves on a regular basis and that the vandalized areas have all been repainted and repaired.

CVCFC – Rent/Water Bill

The Clerk wrote to the Facilities Corporation to see if they were agreeable to accept the non-payment of their water bill as payment in full for the rent “owed to them” by the village. Nothing has been heard back. It was decided to give them an additional 30 days to make their decision – while continuing to charge them interest.

MUNICIPAL BUILDING

It was discussed to meet with the American Legion to discuss the heating and water requirements of the village hall for the pending winter.

CEMETERY Lots Sold & Deeds Signed to:

Charles & Dorothy Sherwood – 2 Grave lot. (Trustee Guido so sign at a later date.

TRICK OR TREATING

Trick or treating will be held on Wed., October 31st, hours 5:30 to 7:30. The Clerk will post notices.

REBEKAH LODGE GRANT

Mayor Brigham reported that he has been in contact with Senator Seward’s office supporting a grant requesting $36,000 by Isabella VanDewerker and the Rebekah Lodge. It was agreed to roll the outstanding grant money from last year into the total to be used to stabilize the back section of the building.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Stiles, seconded Mayor Brigham, unanimously carried,
Resolved, to make payment on bills as follows:

General Fund Ch #’s 6749 - 6878 $4,528.07
Water Fund “ “ 2,138.08
Total Fund $6,666.15
Trust & Agency Fund Ch #’s 1351 – 1357 $2,080.40





ADJOURNMENT

It was resolved by Trustee Stiles, approved by Mayor Brigham to adjourn the meeting at 7:27 pm.

Respectfully Submitted
with notes from Mayor Brigham,


Dorothy E. Johnson
Clerk-Treasurer
October 24, 2007

VILLAGE MINUTES - February 19, 2008

MINUTES
February 19, 2008

The regular meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor K. Don Brigham presiding. In attendance were Trustee Jeffrey S. Stiles, Clerk-Treasurer Dorothy E. Johnson, DPW Superintendent Kelly Wright, Dennis Laughlin, James Johnson, Richard Saba, and Sam Dubben.

MINUTES


The first item on the agenda was the approval of the minutes, as sent to all board members in written form.

It was upon motion of Trustee Stiles, seconded by Mayor Brigham, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.


TREASURER’S REPORT


Fund.........................Checking Account
Village General Fund..............$ 81,070.00
Water Fund..........................31,610.96
Total Fund........................$112,681.78
Trust & Agency Fund.....................-0-

Fund...........................Savings Account
Water System Repair Reserve.........$ 1,247.04
Cemetery Capital Reserve.............15,158.41
Unemployment Insurance Reserve........6,846.45
Equipment Reserve.......................846.26
Capital Water Debt Service Reserve...47,700.69
Parks & Recreation Reserve............5,483.98
Building Reserve.........................-0-
Sidewalk Repair/Replacement.............522.59

Unpaid Water
Water Billed 1/1/08.................$52,682.46
Paid in Jan..........................32,482.05
Unpaid Feb. 1, 2008.................$20,200.41

MUNICIPAL BUILDING

Heat/Legion Rooms – Superintendent Wright reports that the heating system to the legion room has been completed.

DPW BUILDING

Overhead Doors – The new overhead door has been installed on the Quonset Building.

VERIZON POLES

As the poles have still not been removed, Mayor Brigham will remind Attorney Green about writing a letter to the public service commission requesting they be taken down.

TRUSTEE

Letters of interest are still being sought for those interested in being appointed to finish the term of Trustee Guido.

TRANSPORTATION ENHANCEMENT PROGRAM

Superintendent Wright will attend a workshop regarding the State’s Transportation Enhancement Program (TEP). Applicants may apply for funds in the amount of $200,000 for projects relating to streets, paths, sidewalks, etc. The workshop will present an overview of the program and answer questions relating to eligibility, program criteria, funding, application and the selection process.

REFUSE REMOVAL CONTRACT BID

As the current refuse removal contract expires on May 31st, It was upon motion of Trustee Stiles, seconded by Mayor Brigham, unanimously carried,

Sealed bids will be received by the Village of Cherry Valley for removal of garbage, solid waste, and recyclables for a one-year period, commencing on June 1, 2008 and ending May 31, 2009.

Specifications for the village are to provide door-to-door pickup at least once a week for regular garbage; at least once a month for recyclables and larger items – on a specified day. Larger items (furniture, appliances, metal, tires, etc.) will require a permit, purchased from the Clerk, money to be paid to the contractor at the end of each month.

For Further Specifications please contact:

Village Clerk
PO Box 392
2 Genesee Street
Cherry Valley, NY 13320
Phone: (607) 264-3791

Between the hours of 9:00 a.m. and 1:00 p.m., Monday through Friday.

All bids must be clearly marked “Refuse Removal Bid” and must be delivered to the Clerk at the above office no later than 7:00 p.m., March 17, 2008, at which time they will publicly opened and read.

The Village Board reserves the right to reject any or all bids.

REFUSE REMOVAL – Complaints
Dennis Laughlin reported he is having problems with the contractor removing his cardboard and other items. The Clerk will contact the hauler and the county to see if any rules have changed.

PLANNING BOARD – Comprehensive Plan

Mr. Laughlin said the Planning Board will soon have a draft plan reading for the board’s review. Mayor Brigham asked to have what they have brought to the next meeting so the board can begin reviewing it.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Stiles, seconded by Mayor Brigham, unanimously carried,
Resolved, to make payment on bills and transfer of appropriations as follows:

General Fund........Ch #’s 7019 - 7068..$20,253.13
Water Fund............“......“...........34,968.32
Total Fund..............................$24,356.20
Trust & Agency Fund.Ch #’s 1372 – 1375.....$923.32

Transfer of Appropriations
To....................................From

A9040.8 $791.46...............A9010.8 $500.00
...............................A1990.4 291.46


ADJOURNMENT

It was resolved by Trustee Stiles, seconded by Mayor Brigham to adjourn the meeting at 7:30 pm.

Respectfully Submitted,


Dorothy E. Johnson
Clerk-Treasurer
February 27, 2008

MINUTES
March 17, 2008

The regular meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor K. Don Brigham presiding. In attendance were Trustee Jeffrey S. Stiles, Clerk-Treasurer Dorothy E. Johnson, DPW Superintendent Kelly Wright, Dennis Laughlin, Kevin Flint, and two refuse removal contractors.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form. The Clerk noted an error in the February minutes. The motion accepting the bills for payment was not seconded by (former) Trustee Guido, but by Mayor Brigham.
It was upon motion of Trustee Stiles, seconded by Mayor Brigham, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as amended.

TREASURER’S REPORT

Fund Checking Account
Village General Fund $64,953.89
Water Fund 6,701.08
Total Fund $71,654.97
Trust & Agency Fund $ 339.08

Fund Savings Account
Water System Repair Reserve $ 1,249.32
Cemetery Capital Reserve 15,186.14
Unemployment Insurance Reserve 6,858.97
Equipment Reserve 847.81
Capital Water Debt Service Reserve 47,787.94
Parks & Recreation Reserve 6,047.46
Building Reserve Closed
Sidewalk Repair/Replacement 522.59

Unpaid Water
Unpaid Feb. 1, 2008 $20,200.41
Paid in Feb. 9,263.46
Unpaid Mar. 1, 2008 $10,936.95


REFUSE REMOVAL CONTRACT – Bid Opening

The Clerk opened and read the bids as follows:

Weaver’s Sanitation, Palatine Bridge ………………………..$50,500.00
On Time Waste Disposal, Sprakers …………………………. 76,896.00
Vet’s Disposal, Oneonta …………………………………….. 54,000.00

After discussion, it was upon motion of Trustee Stiles, seconded by Mayor Brigham, unanimously carried,
RESOLVED to accept the low bid of Weaver’s Sanitation at $50,500.00 annual. Upon request of board members, the Clerk will ask Mr. Weaver if he will change the pick up day back to Mondays.

TRUSTEE

Five letters have been received from people interested in the Trustee position: Debby Friedman, Michelle Freehafer, Mark Crandall, Kenny Herr, and Kevin Flint. Board members have not yet chosen anyone, in hopes of appointing a trustee to finish Mr. Guido’s term at the annual organizational meeting of April 7th.

COMPREHENSIVE PLAN

Dennis Lauglin said he will email a copy of the final draft of the comprehensive plan as no one has gotten the report to the Mayor yet.

TRANSPORTATION ENHANCEMENT PROGRAM

Superintendent Wright attended a workshop regarding the State’s Transportation Enhancement Program (TEP) and explained more about it. He said it is very involved but would like to apply for funding for sidewalk replacement. If the village received $200,000, the village would have to spend $40,000, which could be the prep work (in-kind included). He will begin work to pursue the grant.

FIRE INSPECTION

The Village Hall was inspected by Otsego County; only fire extinguishers needed. This has been taken care of.

ANNUAL ORGANIZATIONAL MEETING

It was upon motion of Trustee Stiles, seconded by Mayor Brigham, unanimously carried,
RESOLVED, the Annual Organizational Meeting of the Village of Cherry Valley will be held on Monday, April 7, 2008 beginning at 7, at the Clerk’s Office at 2 Genesee Street.

Board Members Salaries:
Mayor $1,750.00 annual
Trustees $1,500.00 annual each No increases

BUDGET HEARING

It was upon motion of Trustee Stiles, seconded by Mayor Brigham, unanimously carried,
RESOLVED, the public hearing on proposed budgets of the Village of Cherry Valley will be held on April 21, 2008, beginning at 7:00 p.m. at the Village Clerk’s Office, 2 Genesee Street, Cherry Valley, New York. Anyone interested in seeing the budget may do so at the above address during the hours of 9 am to 1 pm, Monday through Friday.

Proposed Budgets are as follows:

General Fund Water Fund
Appropriations $245,164.00 Appropriations $107,900.00
Revenues (inc. reserves) 91,289.00 Revenues 107,900.00
To be raised by taxes $153,875.00 -0-

Rate:15.9045 per thousand Rate: $6.60 per thousand gallons

Increase by 3% ($0.46) Increase by $0.40

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Stiles, seconded Mayor Brigham, unanimously carried,
Resolved, to make payment on bills and transfer of appropriations as follows:

General Fund Ch #’s 7069 - 7110 $11,396.78
Water Fund “ “ 4,684.35
Total Fund $16,081.13
Trust & Agency Fund Ch #’s 1376 – 1380 $ 867.88

Transfer of Appropriations
To From
A9030.8 $425.00 A9060.8 $795.00
A1110.4 270.00
A1420.4 100.00
A1990.4 487.12 A7550.4 $487.12







ADJOURNMENT – To Executive Session

It was resolved by Trustee Stiles, seconded by Mayor Brigham to adjourn the meeting at 8:10 pm to go into Executive Session.

Executive Session – It was upon motion of Trustee Stiles, seconded by Mayor Brigham to close the Executive Session at 8:30 pm.


Respectfully Submitted,

Dorothy E. Johnson
Clerk-Treasurer
March 31, 2008

July 21, 2008

The regular meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Deputy Mayor Jeffrey S. Stiles presiding. In attendance were Trustee Kevin J. Flint, Clerk-Treasurer Dorothy E. Johnson, and Superintendent Kelly J. Wright. Mayor Brigham arrived at the meeting later on.

MINUTES
The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Flint, seconded by Trustee Stiles, unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written.

TREASURER’S REPORT

Fund Checking Account Balance
Village General Fund $140,331.76
Water Fund 4,121.60
Total Fund $144,453.36
Trust & Agency Fund -0-

Fund Savings Account
Water System Repair Reserve $ 1,255.49
Cemetery Capital Reserve 12,645.07
Unemployment Insurance Reserve 6,892.82
Equipment Reserve 2,857.18
Capital Water Debt Service Reserve 48,023.80
Parks & Recreation Reserve 3,825.34
Sidewalk Repair/Replacement 527.55

It was upon motion of Trustee Flint, seconded by Trustee Stiles, unanimously carried to accept the report as read.

QUONSET BUILDING – ADJACENT LAND

Attorney Green is working on a description of this land as he feels a survey is not necessary.

STATE LINE ITEM
The Clerk will phone Senator’s office regarding a news release for these grants.

Sidewalk Grant – It was decided to have Superintendent Wright get three estimates for help with placement of the concrete sidewalk. The Clerk is waiting for the contract to be returned from the Department of State, as it had to be amended, since the village isn’t supplying all of the labor as originally planned.

Rebekah Lodge – Waiting for contract to be returned from the state.
William Ryan and Associates will be doing the work on the lodge.

CHIPS

Montgomery Street Ditch/Maple Lane/ Maiden Lane/Maple Avenue Area

It was upon motion of Trustee Flint, seconded by Trustee Stiles, unanimously carried,
RESOLVED to authorize Superintendent Wright to order the pipe and have gravel delivered by Kiser to complete the Montgomery Street drainage project with funds from the Consolidated Highway Improvement Fund (CHIPS), and it was,
FURTHER RESOLVED to use the balance of CHIPS funds to shim with a layer of blacktop Maiden Lane, Maple Lane (where needed) and areas on Maple Avenue where needed.
Trustee said the county would possibly help as well as the town.

UTILITY POLES

Attorney Green has been given pole numbers and locations. However, he did say that if the poles are still being used by Verizon and Time Warner they may not be able to be taken down. He will check further into the matter.

COMMUNITY GRANT – WAL*MART - Nothing to report.

SIGNS

Trustee Flint said he has some street signs ready and will bring a template over to mark No Parking on Pavement. It was also decided to have the Trustee make a sign, “Be Responsible, Clean up after your Pet” as there have been reports of dog droppings being left at the park.

NY POWER AUTHORITY - $45,000 Grant

There has still not been any correspondence from the New York Power Authority on the grant. However, per discussion, board members agreed the bulk of the money will be spent on the Village Hall and part of it
would be used to install energy panels on the windows of the Quonset building.

Mayor Brigham took over the meeting at this time and thanked Trustee Stiles for his help.

SMSI GRANT
Mayor Brigham reported he is waiting for the revised contract to be returned from the state.

ARTWORKS – Municipal Building

The board discussed Artworks possibly leasing the former Village Hall. A meeting will be needed to confer with them regarding the matter. Board members agreed that the legion must be able to remain there and no structural changes may be made without an engineer’s input.
Superintendent Wright suggested changing the heating system to the Legion rooms and using the existing furnace for the remaining rooms; to put propane heater in the legion rooms and they could regulate the heat themselves.
The Clerk will contact Patti Erway and/or Jane Sapinsky members of Artworks for their input and to invite them to a meeting.

MAIN STREET BUILDING – SAFETY CONCERNS

John McCarty, one of the owners of One Main Street informed the Clerk that they are waiting for a contractor to complete the work on the building. The upper lever porches will be completely taken off.

CVCFC – Water Bill/Rent

The Cherry Valley Community Facilities Corporation has relinquished all claim to back rent due to the Corporation from the village. The Clerk has spoken to them regarding future water bills. They would like to have the village deduct these bills from monthly rent. The Clerk asked them to put something in writing regarding this matter as the village board has agreed to it.

FUEL - OTSEGO COUNTY BID

Otsego County’s fuel bid is open to all political subdivisions in the county, therefore we are able to participate in their fuel contracts. The village will still get the gasoline through the school.

MOBILE HOME PERMIT – Water Meter Amendment

It was agreed to amend the permit and the water rules to include:
Any new mobile homes – Water Meter must be installed inside, where it will not freeze.

WATER – Tank Inspection

Superintendent Wright notified the board that the water tank will be inspected on August 6th.

CEMETERY – Lot Sold, Deed signed to

Roger & Helen Yerdon
Two Grave Lot
Section B2, Lot 93 a & b

FOLK FEST FOR FOOD

Phil Zenir has notified the village that he and his band, The Cherry Pickers, would like to host a music night in the village parking lot on each Thursday night in August. Donations of food or money will be accepted to go to the area food bank. Mr. Zenir will also get other interested bands to play. The music will be from 7 to 9 pm and refreshments will be sold. In case of rain the event will be held in the Community Center Gym.

PARK – Chamber

Nancy Erway mentioned again the fact that there is no light in the “’Chamber” park (where the gazebo is). The board decided they would not be responsible for providing light to the park, at this time.

MONUMENT PARK

Let It Grow Nursery has a dwarf pine tree that only grows to about 15 feet, which is now 3 to 4 feet high. Board members said they would like to see a taller one put in, though there may not be enough soil as the old road may be under the park. The Superintendent is still supposed to take the pine out of the park.

ALDEN FIELD – Bricks

Lou Guido, who has been providing, at no cost to the village, the brick pavers in Alden Park has recently cleaned the path again. He has asked that the pavers be swept or blown off during/after mowing is being done.

GARBAGE COMPLAINT – Fox

It has been reported that an outside resident has been bringing his garbage to the Michael Fox residence for pickup. The Clerk will write a letter to Mr. & Mrs. Fox to tell them that this is not permitted.

AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Stiles, seconded Trustee Flint, unanimously carried,
Resolved, to make payment on bills and amend the budget as follows:

General Fund Ch #’s 7265 – 7313 $19,094.11
Water Fund “ “ 3,962.71
Total Fund $23,056.82
Trust & Agency Fund Ch #’s 1395 - 1405 $ 2,209.18

Budget Amendment
From To To
2007-08 Budget $2,036.84 A6969.4 $1,600.00 A2770 $2,036.84
A1990.4 436.84
“ “ “ 328.45 F1990.4 328.45 F2770 328.45


ADJOURNMENT
It was upon motion of Trustee Stiles, seconded by Trustee Flint, unanimously carried to close the meeting at 8:14 pm.
Respectfully Submitted,

Dorothy E. Johnson
Clerk-Treasurer July 30, 2008

ANNUAL ORGANIZATIONAL MEETING April 4, 2016 Meeting opened at 7 PM by Mayor Kevin Flint. Mayor Kevin J. Flint, Trustee Louis A. Guido, Clerk-Treasurer Dorothy E. Johnson, Deputy Clerk Amy S. Herr and Attorney Dennis Laughlin present. Proposed - APPOINTMENTS & SALARIES Mayor Flint proposed the following appointments, salaries, policies and procedures as follows: Mayor- Kevin J. Flint elected to 4/17 $ 1,750.00 annual Trustee- Edward A. Harvey, elected to 4/18 $ 1,500.00 ” Trustee- Louis A. Guido, elected to 4/17 $ 1,500.00 “ Deputy Mayor –Edward A. Harvey, appointed to 4/17 $ 100.00 “ Attorney- Dennis Laughlin – contracted $ 5,000.00 “ Clerk-Treasurer, Record’s Keeper, Tax Collector- Dorothy E. Johnson – To May 27, 2016 (w/benefits, inc. health ins) $14,014.00 “ Amy S. Herr – Appointed to 4/17 – w/benefits, no health ins. (more hours) $21,216.00 “ Registrar of Vital Statistics – Amy Herr, app. to 4/17 $ 125.00 “ Deputy Clerk-Treasurer & Deputy Registrar- Eileen D. Kerzick $13.00 per hr. Interim Superintendent/Maintenance worker- David Hajczewski, $16.50 per hr. app. annually w/ benefits, inc. health ins. Maintenance Worker – Conway Bishop – w/ benefits, no health ins. $15.00 per hr. Part time Cemetery Maintenance Worker- Hugh Bresee $12.00 per hr. Other Part time laborers – hired as needed $10.00 per hr. Election Inspectors – appointed as needed $10.00 per hr. Public Health Officer-Brenda Davies-Wait app. to 4/17 -0- Historian – Leonard D. Perry - Appointed annually -0- Park Maintenance – K. Don Brigham $100.00 annual PLANNING BOARD Dennis Laughlin, Chair, 7 yr. term to 4/2022 Blake Hayes, 7 yr. term to 4/2017 Proposed - POLICIES AND PROCEDURES Official Bank – NBT Bank of Norwich, Cherry Valley Branch Official Newspaper- Daily Star, Oneonta Official Board Meeting- 3rd Monday of each month at 7:00 p.m. Authorization for Clerk to pay utilities, health insurance, postage, and small items to run office and equipment as needed, prior to board meeting approval Interest Rate Charge- 5% first month, with 1% added each month thereafter. Copies - $ .25 each Classes/work related meetings Work related travel – Reimbursed at current IRS rate. Meals- If not included with class/conference $45.00 per day as of 4/4/2016. Bounced check fee- $20.00 County Sales Tax receipts – 75% to General Fund. 25% to Water Fund All Employees- Offered NYS Retirement & Deferred Compensation Plan Policies – Investment, Procurement, Code of Ethics, Prohibition of Sexual Harassment, Drug Free Work Place, Meal Reimbursement, Emergency Preparedness Plan, Water Restriction During Drought Emergency, Hazardous Mitigation Plan, Clerk/Deputy Clerk Segregation of Duties, DPW Guidelines. Cemetery Charges & Rules Water Charges/Rules Amendments were made to the DPW Guidelines in the elimination of Compensatory Time as the positions will be salaried positions with the weekend water duties included as a portion of the salary. Time off for DPW and office staff to be requested 3 days in advance for Personal Time and 1 week in advance for vacation. Time off to be requested in writing and approved by the Mayor or a Trustee. Cemetery Charges and Rules were amended to remove the definition of Resident status as the residence where the individual is registered to vote. Budget Hearing The same individuals were present to discuss the budget as listed above. Proposed General Water Appropriations $285,465.00 $113,382.00 Revenues 64,075.00 113,382.00 Surplus -0- -0- Carryover 40,790.00 To be raised by taxes $180,600.00 Proposed Rate 5.8271 per thousand $8.00 per thousand gallons 0.04 increase No increase The above were accepted upon motion of Trustee Guido, unanimously carried, and further RESOLVED To close the meeting at 9:15 PM. Respectfully submitted, Amy S. Herr, Deputy Clerk April 5, 2016

MINUTES March 21, 2016 Refuse removal bids were opened and read aloud at 7 PM. Three bids were received from the following: Weaver Sanitation in the amount of $46,000.00, Casella Waste Management of NY, Inc. in the amount of $58,812.00 and On Time Waste in the amount of $45,900.00. Mayor Flint advised that a decision on the bids will be completed later in the meeting. The meeting was opened by Mayor Kevin J. Flint at 7:07 PM. In attendance were Mayor Kevin J. Flint, Trustee Edward A. Harvey, Trustee Louis A. Guido, Jr., Dennis Laughlin, Esq., Village Attorney, Clerk-Treasurer Dorothy E. Johnson, Deputy Clerk Amy Herr, Interim DPW Superintendent David Hajczewski, Conway Bishop, Maintenance Worker, Bonnie Hohler, Amy Bressett, Susan Ethington, Shearon Lusk, Jackie Hull, James Spencer, Renee LaFond, Lisa Heinrich, Mary Beth Flint, Howard Young, Karen Foster, representative from Casella Waste Management of NY, Inc and Zeb and Randy Weaver, representatives of Weaver Sanitation. MINUTES The first item on the agenda was approval of the minutes as members received in written form. It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written. TREASURER’S REPORT Checking Account 03/01/16 Balance General $120,402.18 Water $50,167.54 Total Fund $170,569.72 Trust & Agency $603.30 Savings Accounts 03/01/16 Balance Water System Repair Reserve $ 2,896.45 Cemetery Capital Reserve 10,827.40 Unemployment Insurance Reserve 2,638.53 Water Debt Service Reserve 20,908.12 Parks & Recreation Reserve 3,570.30 Sidewalk Repair & Replacement Res 238.51 James Wait Basketball Court Fund 7,611.32 Water Taxes Taxes Water – Unpaid 2/1/16 $25,731.79 Adjusted $939.60 Paid in February Billed in February $7,614.02 $0.00 Unpaid 3/1/16 $17,178.17 It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED, to accept the report as given. Jackie Hull, owner of A Rose is A Rose, read a statement to the Board regarding the Village Hanging Flower Baskets and the manner that the arrangements for the filling of the baskets were made. She also listed issues that she has had with the Village DPW staff. A copy of the statement was presented to the Board. After discussion it was decided by board members to advertise for prices on flowers from area greenhouses and florists in February. Lisa Heinrich asked the board to reconsider her water bill as she felt that if the meter had been read in July 2015 a leak may have been found at that time and would have been repaired sooner than it was when it was discovered. She also stated that in reviewing water bills for others who had large bills due to leaks that it appeared to her that the bill was usually reduced to ten percent of the original bill. Trustee Harvey stated that the Glimmerglass Opera had a large bill at one time and paid it as the water had gone through the meter. It was noted that other individuals in the village have had large bills due to leaks and they paid what had been billed. Mayor Flint advised Lisa Heinrich that the bill was not going to be lowered beyond the reduction to approximately 1/3 of the original bill and if it is not paid, then the original amount of the bill will be reinstated. Bonnie Hohler, Susan Ethington and Shearon Lusk presented information from the Strong Hearts Club group encouraging the Village Board to redo the walking path on Alden Field. The Strong Hearts Club asked that as a part of the pathway that distance markers are included so individuals who are walking on it will know how far they have walked and to consider benches along the way. Mayor Flint advised that the walking path has been considered by the Board and that the Board will discuss a timeline and the logistics of the path at future meetings. Trustee Guido stated that any fund raising efforts would help benefit the completion of the path. The Board was also encouraged to continue the sidewalk replacement project that has been done in previous years. Jim Spencer, Robert C. Spencer and Son, stated that he is working with the family who owns 151 Main Street about building a 1 ½ car garage on their property. The garage location may not meet the side yard set back requirements in the Village regulations. Mayor Flint advised that the neighbor who would be affected would need to give approval. This approval should be in writing. Dennis Laughlin stated the Planning Board can not approve a variance as there is no process to do it. It would fall on the Village Board to decide on the variance. Motion made by Trustee Guido, seconded by Trustee Harvey, unanimously approved RESOLVED that Dennis Laughlin has permission to approve a variance if needed and all necessary documentation is provided to him. Amy Bressett stated that she doesn’t like the yellow signs that are used to communicate Village announcements and activities. She stated that she feels they are tacky. She suggested that some type of sign be placed just on the corner by the traffic lights or on a board at the entrances to the Village. Renee LaFond stated that the Village should consider rules about items that can be placed on private property. She also spoke in support of using Village businesses to purchase items needed for the Village. Renee LaFond asked about the dust and stones that are on Montgomery Street since the street was repaved last summer. She also requested that when the Village is determining what sidewalks will be replaced this summer, the area that previously had been a sidewalk on the odd side of Montgomery Street between Kilfoil and Quarry Street, be considered for replacement. DPW Interim Superintendent Hajczewski stated that Montgomery Street will be swept in the Spring to resolve the stone and dust issue. DPW TRUCK Replacement of the Village Dump Truck was discussed and the specifications for the new truck were reviewed. Advertising for the truck needs to be done and Bids requested. The Bids should be for both with and without a trade in. Also include information regarding the truck to be traded in. Motion made by Trustee Guido, seconded by Trustee Harvey, unanimously carried RESOLVED to advertise for bids for a dump truck for the Village DPW. LAWN MOWER Estimates have been received for a new lawn mower for use in the cemetery. Estimates were received from the following: Sharon Springs Garage in the amount of $2280.00, Fort Plain True Value in the amount of $1499.00, Randall Implements in the amount of $1599.00 Whites Farm Supply in the amount of $1499.00 and Home Depot in the amount of $1499.00. Motion made by Trustee Harvey, seconded by Trustee Guido, unanimously carried to purchase a Cub Cadet lawn mower from Fort Plain True Value in the amount of $1499.00 YELLOW SIGNS Discussion held regarding the yellow signs that are put up in the Village. Motion made by Trustee Harvey, seconded by Trustee Guido, unanimously carried RESOLVED to erect frames with hooks to hang signs on, such signs to have the dimensions of 4 feet by 3 feet. The sign frames to be placed at both entrances of the Village on State Highway 166 (Main and Alden Street) and at the entrance to the Village on County Highway 54 (Genesee Street) near the Old School. WATER DEPARTMENT ANNUAL WATER QUALITY REPORT The annual water quality report for 2015 has been completed. A copy of the report was presented to the Board for their review. WATER BILLS Greg Noonan has contacted Clerk Johnson regarding having his water bill lowered. Dennis Laughlin advised if the bill is not paid it can be placed on his taxes as a portion of the parcel is within the Village limits. MISCELLANEOUS Clerk Johnson gave the members of the Board copies of the Spring 2016 newsletter, copies of the proposed budget and copies of the information for the Organizational Meeting. Mayor Flint inquired if there is any specific date that pieces of art placed on the Art Trail is to be removed. It was not known if there is a specific date, but noted that the pieces of art are on private property. Trustee Harvey stated that, in light of the recent problems that communities in the Hudson Valley area are having with their water due to manufacturing companies in the area, he would like the Village Board to be proactive about having rules about any manufacturing in the village that uses chemicals or other substances that can harm the water supply. A review would need to be done to see what is currently on the books and see about any additions that are needed. Trustee Harvey presented in writing a proposed pay schedule for village employees for consideration for the 2016-2017 budget. Annual Meeting to be held on Monday, April 4, 2016 at 7 PM. Budget Hearing to be held on Monday, April 4, 2016 at 7 PM. REFUSE CONTRACT Motion made by Trustee Guido, seconded by Trustee Harvey, unanimously carried, RESOLVED to accept the bid of On Time Waste in the amount of $45,900.00 to provide refuse removal for the Village of Cherry Valley for the time period of June 1, 2016 to May 31, 2017. CEMETERY DONATION A donation in the amount of $200.00 was received from Alice Yerdon, Loretta Martin and Brenda and Edward Bennett in memory of Reginald VanAlstine son of Phyllis VanAlstine for use in the cemetery. Motion made by Trustee Harvey, seconded by Trustee Guido, unanimously carried RESOLVED to place the $200.00 donation into the General Fund to be used toward purchasing the Lawn Mower. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Guido, seconded Trustee Harvey, unanimously carried, RESOLVED to make payment on bills and transfer of appropriations as follows: General Fund Ch #’s 11725 – 11773 $13,575.91 Water Fund " 8,061.05 Total Fund $21,636.96 Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement 1874 & auto deductions $33.00 $2147.51 $2180.51 Transfer of Appropriations To From A5110.4 $40.00 A5112.4 $40.00 ADJOURNMENT The meeting adjourned at 10:12 PM upon motion of Trustee Guido, seconded by Trustee Harvey. Respectfully Submitted, Amy S. Herr Deputy Clerk March 23, 2016