MINUTES March 21, 2016 Refuse removal bids were opened and read aloud at 7 PM. Three bids were received from the following: Weaver Sanitation in the amount of $46,000.00, Casella Waste Management of NY, Inc. in the amount of $58,812.00 and On Time Waste in the amount of $45,900.00. Mayor Flint advised that a decision on the bids will be completed later in the meeting. The meeting was opened by Mayor Kevin J. Flint at 7:07 PM. In attendance were Mayor Kevin J. Flint, Trustee Edward A. Harvey, Trustee Louis A. Guido, Jr., Dennis Laughlin, Esq., Village Attorney, Clerk-Treasurer Dorothy E. Johnson, Deputy Clerk Amy Herr, Interim DPW Superintendent David Hajczewski, Conway Bishop, Maintenance Worker, Bonnie Hohler, Amy Bressett, Susan Ethington, Shearon Lusk, Jackie Hull, James Spencer, Renee LaFond, Lisa Heinrich, Mary Beth Flint, Howard Young, Karen Foster, representative from Casella Waste Management of NY, Inc and Zeb and Randy Weaver, representatives of Weaver Sanitation. MINUTES The first item on the agenda was approval of the minutes as members received in written form. It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written. TREASURER’S REPORT Checking Account 03/01/16 Balance General $120,402.18 Water $50,167.54 Total Fund $170,569.72 Trust & Agency $603.30 Savings Accounts 03/01/16 Balance Water System Repair Reserve $ 2,896.45 Cemetery Capital Reserve 10,827.40 Unemployment Insurance Reserve 2,638.53 Water Debt Service Reserve 20,908.12 Parks & Recreation Reserve 3,570.30 Sidewalk Repair & Replacement Res 238.51 James Wait Basketball Court Fund 7,611.32 Water Taxes Taxes Water – Unpaid 2/1/16 $25,731.79 Adjusted $939.60 Paid in February Billed in February $7,614.02 $0.00 Unpaid 3/1/16 $17,178.17 It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED, to accept the report as given. Jackie Hull, owner of A Rose is A Rose, read a statement to the Board regarding the Village Hanging Flower Baskets and the manner that the arrangements for the filling of the baskets were made. She also listed issues that she has had with the Village DPW staff. A copy of the statement was presented to the Board. After discussion it was decided by board members to advertise for prices on flowers from area greenhouses and florists in February. Lisa Heinrich asked the board to reconsider her water bill as she felt that if the meter had been read in July 2015 a leak may have been found at that time and would have been repaired sooner than it was when it was discovered. She also stated that in reviewing water bills for others who had large bills due to leaks that it appeared to her that the bill was usually reduced to ten percent of the original bill. Trustee Harvey stated that the Glimmerglass Opera had a large bill at one time and paid it as the water had gone through the meter. It was noted that other individuals in the village have had large bills due to leaks and they paid what had been billed. Mayor Flint advised Lisa Heinrich that the bill was not going to be lowered beyond the reduction to approximately 1/3 of the original bill and if it is not paid, then the original amount of the bill will be reinstated. Bonnie Hohler, Susan Ethington and Shearon Lusk presented information from the Strong Hearts Club group encouraging the Village Board to redo the walking path on Alden Field. The Strong Hearts Club asked that as a part of the pathway that distance markers are included so individuals who are walking on it will know how far they have walked and to consider benches along the way. Mayor Flint advised that the walking path has been considered by the Board and that the Board will discuss a timeline and the logistics of the path at future meetings. Trustee Guido stated that any fund raising efforts would help benefit the completion of the path. The Board was also encouraged to continue the sidewalk replacement project that has been done in previous years. Jim Spencer, Robert C. Spencer and Son, stated that he is working with the family who owns 151 Main Street about building a 1 ½ car garage on their property. The garage location may not meet the side yard set back requirements in the Village regulations. Mayor Flint advised that the neighbor who would be affected would need to give approval. This approval should be in writing. Dennis Laughlin stated the Planning Board can not approve a variance as there is no process to do it. It would fall on the Village Board to decide on the variance. Motion made by Trustee Guido, seconded by Trustee Harvey, unanimously approved RESOLVED that Dennis Laughlin has permission to approve a variance if needed and all necessary documentation is provided to him. Amy Bressett stated that she doesn’t like the yellow signs that are used to communicate Village announcements and activities. She stated that she feels they are tacky. She suggested that some type of sign be placed just on the corner by the traffic lights or on a board at the entrances to the Village. Renee LaFond stated that the Village should consider rules about items that can be placed on private property. She also spoke in support of using Village businesses to purchase items needed for the Village. Renee LaFond asked about the dust and stones that are on Montgomery Street since the street was repaved last summer. She also requested that when the Village is determining what sidewalks will be replaced this summer, the area that previously had been a sidewalk on the odd side of Montgomery Street between Kilfoil and Quarry Street, be considered for replacement. DPW Interim Superintendent Hajczewski stated that Montgomery Street will be swept in the Spring to resolve the stone and dust issue. DPW TRUCK Replacement of the Village Dump Truck was discussed and the specifications for the new truck were reviewed. Advertising for the truck needs to be done and Bids requested. The Bids should be for both with and without a trade in. Also include information regarding the truck to be traded in. Motion made by Trustee Guido, seconded by Trustee Harvey, unanimously carried RESOLVED to advertise for bids for a dump truck for the Village DPW. LAWN MOWER Estimates have been received for a new lawn mower for use in the cemetery. Estimates were received from the following: Sharon Springs Garage in the amount of $2280.00, Fort Plain True Value in the amount of $1499.00, Randall Implements in the amount of $1599.00 Whites Farm Supply in the amount of $1499.00 and Home Depot in the amount of $1499.00. Motion made by Trustee Harvey, seconded by Trustee Guido, unanimously carried to purchase a Cub Cadet lawn mower from Fort Plain True Value in the amount of $1499.00 YELLOW SIGNS Discussion held regarding the yellow signs that are put up in the Village. Motion made by Trustee Harvey, seconded by Trustee Guido, unanimously carried RESOLVED to erect frames with hooks to hang signs on, such signs to have the dimensions of 4 feet by 3 feet. The sign frames to be placed at both entrances of the Village on State Highway 166 (Main and Alden Street) and at the entrance to the Village on County Highway 54 (Genesee Street) near the Old School. WATER DEPARTMENT ANNUAL WATER QUALITY REPORT The annual water quality report for 2015 has been completed. A copy of the report was presented to the Board for their review. WATER BILLS Greg Noonan has contacted Clerk Johnson regarding having his water bill lowered. Dennis Laughlin advised if the bill is not paid it can be placed on his taxes as a portion of the parcel is within the Village limits. MISCELLANEOUS Clerk Johnson gave the members of the Board copies of the Spring 2016 newsletter, copies of the proposed budget and copies of the information for the Organizational Meeting. Mayor Flint inquired if there is any specific date that pieces of art placed on the Art Trail is to be removed. It was not known if there is a specific date, but noted that the pieces of art are on private property. Trustee Harvey stated that, in light of the recent problems that communities in the Hudson Valley area are having with their water due to manufacturing companies in the area, he would like the Village Board to be proactive about having rules about any manufacturing in the village that uses chemicals or other substances that can harm the water supply. A review would need to be done to see what is currently on the books and see about any additions that are needed. Trustee Harvey presented in writing a proposed pay schedule for village employees for consideration for the 2016-2017 budget. Annual Meeting to be held on Monday, April 4, 2016 at 7 PM. Budget Hearing to be held on Monday, April 4, 2016 at 7 PM. REFUSE CONTRACT Motion made by Trustee Guido, seconded by Trustee Harvey, unanimously carried, RESOLVED to accept the bid of On Time Waste in the amount of $45,900.00 to provide refuse removal for the Village of Cherry Valley for the time period of June 1, 2016 to May 31, 2017. CEMETERY DONATION A donation in the amount of $200.00 was received from Alice Yerdon, Loretta Martin and Brenda and Edward Bennett in memory of Reginald VanAlstine son of Phyllis VanAlstine for use in the cemetery. Motion made by Trustee Harvey, seconded by Trustee Guido, unanimously carried RESOLVED to place the $200.00 donation into the General Fund to be used toward purchasing the Lawn Mower. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Guido, seconded Trustee Harvey, unanimously carried, RESOLVED to make payment on bills and transfer of appropriations as follows: General Fund Ch #’s 11725 – 11773 $13,575.91 Water Fund " 8,061.05 Total Fund $21,636.96 Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement 1874 & auto deductions $33.00 $2147.51 $2180.51 Transfer of Appropriations To From A5110.4 $40.00 A5112.4 $40.00 ADJOURNMENT The meeting adjourned at 10:12 PM upon motion of Trustee Guido, seconded by Trustee Harvey. Respectfully Submitted, Amy S. Herr Deputy Clerk March 23, 2016