MINUTES February 15, 2016 Public Hearing regarding the Franchise Agreement to Provide Cable Television Services was started at 7:06 PM. In attendance were Mayor Kevin J. Flint, Trustee Edward A. Harvey, Trustee Louis A. Guido, Jr., Clerk-Treasurer Dorothy E. Johnson, Deputy Clerk Amy Herr, Interim DPW Superintendent David Hajczewski, and Daniel Heinrich. Discussion held regarding the way the Franchise Fees are calculated. David Whalen, the representative from the cable company explained that there is also the option to have a fee on fee charge that would be an additional percentage added to the current franchise fee. Mayor Flint inquired about free internet service for the Village, Town and Fire District. The representative from the cable company explained that in the past some governmental agencies received free internet services, but this is no longer a service they offer, unless they had it previously. The representative from the cable company did state that cable television service is available for free for governmental agencies. Public Hearing ended at 7:22 PM. The meeting was opened by Mayor Kevin J. Flint at 7:22 PM. All in attendance at the Public Hearing remained in attendance at the meeting. MINUTES The first item on the agenda was approval of the minutes as members received in written form. It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written. TREASURER’S REPORT Checking Account 01/01/16 Balance General $134,475.26 Water $48,151.44 Total Fund $182,626.70 Trust & Agency $1,642.90 Savings Accounts 01/01/16 Balance Water System Repair Reserve $ 2,896.40 Cemetery Capital Reserve 10,827.23 Unemployment Insurance Reserve 2,638.49 Water Debt Service Reserve 20,907.79 Parks & Recreation Reserve 3,570.24 Sidewalk Repair & Replacement Res 238.51 James Wait Basketball Court Fund $7,611.32 Water Taxes Taxes Water – Billed 1/1/16 $68,108.28 Adjusted $7,813.66 Paid in January Billed in January $34,562.83 $0.00 Unpaid 2/1/16 $25,731.79 It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED, to accept the report as given. REFUSE CONTRACT Motion was made to advertise for bids for refuse collection in the Village of Cherry Valley by Trustee Guido, seconded by Trustee Harvey, unanimously carried, RESOLVED, that an advertisement will be placed in The Daily Star that the Village of Cherry Valley will be accepting bids for Refuse Removal for the time period of June 1, 2016 through May 31, 2017. ARTWORKS Artworks representatives were not present at the meeting and provided no update on the progress of the grant application. The Village has sent a letter to Senator Seward in support of the grant application. Jane Sapinsky has been notified by Clerk Johnson that the Glimmerglass performance that is scheduled for June 11, 2016 at 5 PM conflict with the Firemen’s Convention Parade that will be held on Main Street at 6 PM. The street will be closed to parking at the time of the performance at Artworks. FIREMEN’S PARADE Contacts have been made with a representative of the state regarding the closure of Main Street for the parade. Notification to the state will need to be made again closer to the date of the parade for final approval. HISTORIAN REPORT A letter was received from Leonard Perry, Village Historian with an update on information that he is assisting individuals in gathering utilizing the Ancestry.com application that the Village assisted him in paying for. TRAINING A training entitled “Introduction to Governmental Accounting” will be held in Utica, NY on June 7-9, 2016. Request was made for Deputy Clerk Herr to attend the training at a cost of $85.00 plus expenses. Upon the motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED, that the training “Introduction to Governmental Accounting” to be attended by Amy Herr at the cost of $85.00 plus expenses is approved. WATER BILLS Daniel Heinrich requested that his water bill be lowered to $1000.00. He stated that he attempted to fix the leak on his property as soon as he became aware of it. When he knew that it was still leaking he requested that the water be turned off. Following discussion by the board a motion was made to reduce the bill to $2000.00 by Trustee Guido, seconded by Trustee Harvey, unanimously carried, RESOLVED, that the water bill for Lisa and Daniel Heinrich will be set at $2000.00 as of this date. Interest will accrue beginning in 30 days if not paid by then. As the water shutoff for the Heinrich home is in a separate house, following discussion with Mr. Heinrich and the Board, it was decided that a lock will be placed by the Village DPW on the shutoff. DPW WATER DEPARTMENT WELL HOUSE The water softener has been installed and painting is being completed in the Well House. Bids have been received for the replacement of the propane heaters in the Well House. The three bids were received from Amerigas in the amount of $3707.45 which included $792.00 for 800 gallons of propane, Suburban Propane (current propane provider) in the amount of $2965.00 and Al VanAvery in the amount of $3800.00. Motion was to accept the bid provided by Suburban Propane made by Trustee Guido, seconded by Trustee Harvey, unanimously carried, RESOLVED, that the bid presented by Suburban Propane for replacement of the propane heaters at the Well House in the amount of $2965.00 was accepted. FUEL COSTS Discussion held regarding the possibility of getting bids for the fuel oil and propane that is used at the village buildings or going in with the Town of Cherry Valley on their bid. Mayor Flint will discuss this option with Town Supervisor, Tom Garrettson. WATER WITHDRAWAL REPORT The annual water withdrawal report has been submitted to the State. A copy of the report was presented to the Board for their review. WATER PROBLEMS There is an accumulation of water at the end of Railroad Avenue that has become frozen. The water has been tested by the village and Rural Water agency and it contained no chlorine, therefore does not appear to be coming from the village water supply. It is currently unknown where the water is coming from. Mayor Flint advised Dave Hajczewski to salt the area and contact the Town Highway Superintendent to request assistance in removing the ice that has accumulated. There were three water meters that broke in the village and needed repair due to the cold weather and the meter plates freezing. BUDGET A tentative budget was presented to the Board for review. There were no changes made at this time in the tentative budget as presented. CABLE FRANCHISE A motion was made to accept the Franchise agreement as presented with the addition of the fee on fee charge as presented by David Whalen from the cable company by Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED to accept the Cable Franchise agreement with the addition of the fee on fee charge that was presented. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Guido, seconded Trustee Harvey, unanimously carried, RESOLVED to make payment on bills and budget amendments as follows: General Fund Ch #’s 11680 - 11724 $13244.44 Water Fund " 5685.62 Total Fund $18,930.06 Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement 1873 & auto deductions $3.00 $2162.65 $2165.65 Transfer of Appropriations To From A1910.4 $854.96 A1990.4 $854.96 ADJOURNMENT The meeting adjourned at 8:43 PM upon motion of Trustee Guido, seconded by Trustee Harvey. Respectfully Submitted, Amy S. Herr Deputy Clerk February 17, 2016