MINUTES January 18, 2016 The meeting was opened by Mayor Kevin J. Flint at 7:00 p.m. In attendance were Trustee Edward A. Harvey, Trustee Louis A. Guido, Jr., Clerk-Treasurer Dorothy E. Johnson, Deputy Clerk Amy Herr, Interim DPW Superintendent David Hajczewski, Attorney Dennis Laughlin, Jane Sapinsky and Pamela Suchoski-Noonan from Artworks, Lisa Heinrich and Katherine Spitzhoff. MINUTES The first item on the agenda was approval of the minutes as members received in written form. It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written. TREASURER’S REPORT Checking Account 01/01/16 Balance General $155,007.69 Water 17,490.56 Total Fund $172,498.25 Trust & Agency $165.78 Savings Accounts 01/01/16 Balance Water System Repair Reserve $ 2,896.35 Cemetery Capital Reserve 10,827.05 Unemployment Insurance Reserve 2,638.45 Water Debt Service Reserve 20,907.43 Parks & Recreation Reserve 3,570.18 Sidewalk Repair & Replacement Res 238.51 James Wait Basketball Court Fund $7,611.32 Water Taxes Taxes Water – Billed Taxes Adjusted $68,108.28 Paid in December Billed in December $0.00 $0.00 Unpaid It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED, to accept the report as given. WATER ISSUES Lisa Heinrich requested an adjustment to her January 2016 water billing as they were unaware that there was a leak in the water line to their home. As soon as they were made aware of the leak they had it repaired. Lisa Heinrich asked for her bill to be adjusted to $500.00. The Board advised that she will be notified by mail of the final decision regarding her January water billing. Katherine Spitzhoff requested an adjustment to her January 2016 water billing as she felt there were errors in the billing and that the Village can not go back as many years in water usage that the bill was calculated for. Katherine Spitzhoff gave information regarding only being able to go back 24 months for a public utility. Discussion was held on the amount of water usage to be billed for. An average of the usage that had been read from the meter from July 2004 to January 2006 was used to calculate the number of gallons that would be billed. It was agreed by the Board and Katherine Spitzhoff that the average of the gallons used will be the amount charged for the past four (4) billing cycles, going back 24 months. Upon the motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, RESOLVED, to issue a new bill to Katherine Spitzhoff and Dennis Coluccio for the past four (4) billing cycles, encompassing 24 months usage based on an average usage of 28,860 gallons. ARTWORKS Mrs. Sapinsky reported back to the Board that she has received further information about the grant for repairs of 44 Main Street that Artworks was looking into from the State of New York. The grant is a reimbursement loan where the money would have to be put out initially, not an outright grant where the money is issued prior to the work being completed. She has checked with the loan officials at NBT bank regarding a commercial versus a government loan. The interest rates for a government loan are 2.3% whereas the rate for a commercial loan is over 8%, therefore Artworks is requesting that the Village consider taking out the loan to get the lower interest amount. Artworks would pay the interest on the loan with the state reimbursing the principle. Trustee Harvey expressed concerns about the Village taking a loan as to the effect it may have on the Village credit rating. Attorney Laughlin would want to have a copy of the contract that Artworks would have with the State to review before providing input on whether the Village should be involved in the loan process. Ms. Sapinsky will be requesting information from her contact at the state about the contract. REFUSE CONTRACT The language in the Refuse Contract that references MOSA will be removed from the contract and replaced with the Contractor must use a New York State approved facility for waste disposal. Attorney Laughlin asked about the Bid Form as it is not part of the contract. An official Bid Form should be used when receiving bids for the Refuse contract for 2016-2017. CABLE FRANCHISE Time Warner Cable has requested that a Public Hearing be scheduled regarding the Cable Franchise contract renewal. Upon the motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED, that a Public Hearing will be held on Monday, February 15, 2016 from 7:00 – 7:30 PM at the Village Office, 2 Genesee Street, Cherry Valley, NY. DPW WATER DEPARTMENT WATER METERS Discussion held regarding replacement of water meters that are not working in the Village. WELL HOUSE The heat exchanger on one of the heaters is cracked and there are issues with the other heaters. There has been one estimate given for repairs in the amount of $3800.00. The Board advised Dave Hajczewski to obtain three (3) bids for the work that needs to be done. Jeff Stiles is installing a new water softener in the well house. There is a door and window that need repair. The door has been ordered. The window will be closed off rather than replacing it as there is another window in the room, unless it is needed for venting the room. FIRE HYDRANTS Mayor Flint advised Dave Hajczewski to remove the snow from the Fire Hydrants this week. NEW BUSINESS Upon the motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED, that the 2016 Water Bill for Daniel and Lisa Heinrich will be reduced by 50 % for this one time. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Guido, seconded Trustee Harvey, unanimously carried, RESOLVED to make payment on bills and budget amendments as follows: General Fund Ch #’s 11630 - 11679 $26,829.54 Water Fund " 4,673.19 Total Fund $31,503.03 Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement 1870 – 1872 & auto deductions $181.03 4337.80 $4418.83 Budget Amendments From To To ADJOURNMENT The meeting adjourned at 8:40 pm upon motion of Trustee Guido, seconded by Trustee Harvey. Respectfully Submitted, Amy S. Herr Deputy Clerk January 19, 2016
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