December 2015 minutes

MINUTES December 21, 2015 The meeting was opened by Mayor Kevin J. Flint at 7:00 p.m. In attendance were Trustee Edward A. Harvey, Trustee Louis A. Guido, Jr., Clerk-Treasurer Dorothy E. Johnson, Deputy Clerk Amy Herr, Interim DPW Superintendent David Hajczewski, Attorney Dennis Laughlin, Jane Sapinsky and Pamela Suchoski-Noonan from Artworks and Insurance Agent Michael Hutcherson. MINUTES The first item on the agenda was approval of the minutes as members received in written form. It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written. TREASURER’S REPORT Checking Account 12/01/15 Balance General $116,301.47 Water 22,575.00 Total Fund $138,876.47 Trust & Agency $634.78 Savings Accounts 12/01/15 Balance Water System Repair Reserve $ 2,896.30 Cemetery Capital Reserve 10,826.87 Unemployment Insurance Reserve 2,638.41 Water Debt Service Reserve 20,907.07 Parks & Recreation Reserve 3,570.12 Sidewalk Repair & Replacement Res 238.50 James Wait Basketball Court Fund $7,609.93 Water Taxes Taxes Water – Unpaid 11/1/15 $6832.80 Billed Taxes Adjusted Paid in November Billed in November 207.20 47.20 Unpaid 12/1/2015 $6,672.80 It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED, to accept the report as given. ARTWORKS Mrs. Sapinsky announced that the Artworks group is planning on applying for a “Dormitory Authority” grant through Senator Seward’s office. As the grant must go through a municipality Mrs. Sapinsky asked the village for a letter of support, that the funding can go through the village. Mrs. Sapinsky paid $6.00 for the past six years rent for Artworks. INSURANCE Michael Hutcherson reviewed the present coverage and noted that the cost was up slightly, partly due to the increased amounts in street expenditures. The Clerk explained to Mr. Hutcherson that part of this has already been spent with the Montgomery Street project. A few minor changes were made. After review, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, RESOLVED, to purchase the insurance from the SEFCU agency as prepared. FIRE DEPARTMENT Parade The Clerk notified the board that the Cherry Valley Volunteer Fire Department will be hosting the Otsego County Convention this year and they would like to have a parade on June 11, 2016. It was unanimously agreed the village will sponsor the parade per state regulations. DPW WATER DEPARTMENT January Water Bills The Clerk will remind those who had water freeze last winter to leave their water running in freezing temperatures. Outside water users will be reminded that their water bill is to be paid in the first month due (by January 31st) or their water will be turned off. After discussion it was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED, Attorney Laughlin will draft a letter to all outside water users regarding the above. CLERK/TREASURER HEALTH INSURANCE As the Clerk will be eligible for Medicare in February, the insurance bill will go down drastically if the village drops the present coverage and goes with a ‘medigap’ insurance, it was upon motion of Trustee Harvey seconded by Trustee Guido, unanimously carried, RESOLVED to reimburse the Clerk for her part of the Medicare/medigap insurance as well as January’s amount over the $599.99 which is allowed. OFFICE EQUIPMENT Chris Barown has gotten estimates to replace the current computers of around $300.00 each plus cables, and other items, all expected to be under a total of $1,000.00. After discussion it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, RESOLVED to purchase the computers through Chris Barown, RBS. CANTATA Mrs. Herr said the choir normally singing Easter songs will be performing patriotic songs in honor of the Legion’s 75th year this year. It will be held near or around Memorial Day. Donations will be accepted toward the cost of books and supplies. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Guido, seconded Trustee Harvey, unanimously carried, RESOLVED to make payment on bills and budget amendments as follows: General Fund Ch #’s 11573 - 11629 $14,547.30 Water Fund " 5,651.04 Total Fund $20,198.34 Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement 1868 – 1869 & auto deductions $95.98 2,201.56 $2,297.54 Budget Amendments From To To Basketball Court Savings A7111.6 A2770 $5,558.20 SEMO A7111.4 A3960 $2,176.91 ADJOURNMENT The meeting adjourned at 8:30 pm upon motion of Trustee Guido, seconded by Trustee Harvey. Respectfully Submitted, Dorothy E. Johnson Clerk-Treasurer December 23, 2015