ANNUAL ORGANIZATIONAL MEETING April 4, 2016 Meeting opened at 7 PM by Mayor Kevin Flint. Mayor Kevin J. Flint, Trustee Louis A. Guido, Clerk-Treasurer Dorothy E. Johnson, Deputy Clerk Amy S. Herr and Attorney Dennis Laughlin present. Proposed - APPOINTMENTS & SALARIES Mayor Flint proposed the following appointments, salaries, policies and procedures as follows: Mayor- Kevin J. Flint elected to 4/17 $ 1,750.00 annual Trustee- Edward A. Harvey, elected to 4/18 $ 1,500.00 ” Trustee- Louis A. Guido, elected to 4/17 $ 1,500.00 “ Deputy Mayor –Edward A. Harvey, appointed to 4/17 $ 100.00 “ Attorney- Dennis Laughlin – contracted $ 5,000.00 “ Clerk-Treasurer, Record’s Keeper, Tax Collector- Dorothy E. Johnson – To May 27, 2016 (w/benefits, inc. health ins) $14,014.00 “ Amy S. Herr – Appointed to 4/17 – w/benefits, no health ins. (more hours) $21,216.00 “ Registrar of Vital Statistics – Amy Herr, app. to 4/17 $ 125.00 “ Deputy Clerk-Treasurer & Deputy Registrar- Eileen D. Kerzick $13.00 per hr. Interim Superintendent/Maintenance worker- David Hajczewski, $16.50 per hr. app. annually w/ benefits, inc. health ins. Maintenance Worker – Conway Bishop – w/ benefits, no health ins. $15.00 per hr. Part time Cemetery Maintenance Worker- Hugh Bresee $12.00 per hr. Other Part time laborers – hired as needed $10.00 per hr. Election Inspectors – appointed as needed $10.00 per hr. Public Health Officer-Brenda Davies-Wait app. to 4/17 -0- Historian – Leonard D. Perry - Appointed annually -0- Park Maintenance – K. Don Brigham $100.00 annual PLANNING BOARD Dennis Laughlin, Chair, 7 yr. term to 4/2022 Blake Hayes, 7 yr. term to 4/2017 Proposed - POLICIES AND PROCEDURES Official Bank – NBT Bank of Norwich, Cherry Valley Branch Official Newspaper- Daily Star, Oneonta Official Board Meeting- 3rd Monday of each month at 7:00 p.m. Authorization for Clerk to pay utilities, health insurance, postage, and small items to run office and equipment as needed, prior to board meeting approval Interest Rate Charge- 5% first month, with 1% added each month thereafter. Copies - $ .25 each Classes/work related meetings Work related travel – Reimbursed at current IRS rate. Meals- If not included with class/conference $45.00 per day as of 4/4/2016. Bounced check fee- $20.00 County Sales Tax receipts – 75% to General Fund. 25% to Water Fund All Employees- Offered NYS Retirement & Deferred Compensation Plan Policies – Investment, Procurement, Code of Ethics, Prohibition of Sexual Harassment, Drug Free Work Place, Meal Reimbursement, Emergency Preparedness Plan, Water Restriction During Drought Emergency, Hazardous Mitigation Plan, Clerk/Deputy Clerk Segregation of Duties, DPW Guidelines. Cemetery Charges & Rules Water Charges/Rules Amendments were made to the DPW Guidelines in the elimination of Compensatory Time as the positions will be salaried positions with the weekend water duties included as a portion of the salary. Time off for DPW and office staff to be requested 3 days in advance for Personal Time and 1 week in advance for vacation. Time off to be requested in writing and approved by the Mayor or a Trustee. Cemetery Charges and Rules were amended to remove the definition of Resident status as the residence where the individual is registered to vote. Budget Hearing The same individuals were present to discuss the budget as listed above. Proposed General Water Appropriations $285,465.00 $113,382.00 Revenues 64,075.00 113,382.00 Surplus -0- -0- Carryover 40,790.00 To be raised by taxes $180,600.00 Proposed Rate 5.8271 per thousand $8.00 per thousand gallons 0.04 increase No increase The above were accepted upon motion of Trustee Guido, unanimously carried, and further RESOLVED To close the meeting at 9:15 PM. Respectfully submitted, Amy S. Herr, Deputy Clerk April 5, 2016