March 2012 Minutes

MINUTES
March 19, 2012

The meeting of the Cherry Valley Village Board opened at 7:00 p.m. with Mayor Jeffrey S. Stiles presiding. In attendance was Trustee Kevin J. Flint, Trustee Edward A. Harvey, Village Attorney Dennis B. Laughlin, Clerk-Treasurer Dorothy E. Johnson, Interim Department of Public Works Superintendent, David Hajczewski, Village Historian Gary Thompson, Town Board members Tom Garretson, James Johnson, Chris Barown, Tracy A. Donovan Laughlin, Mark Cornwell, MaryBeth Flint, refuse removal contractors from Casella Waste, and On Time Waste, CVCFC members Sam Dubben, Carl Waldman, & Dan McCamley, and Fire Chief Marty Field.

MINUTES

The first item on the agenda was the approval of the minutes, as sent to all board members in written form.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried,
RESOLVED, to dispense with the reading of the minutes and approve as written

TREASURER’S REPORT

Checking Account 3/1/12 Balance
General $ 84,286.78
Water 38,099.95
Total Fund $122,386.73
Trust & Agency $ - 412.58

Savings Accounts 3/1/12 Balance
Water System Repair Reserve $ 2,287.63
Cemetery Capital Reserve 11,129.90
Unemployment Insurance Reserve 4,866.55
Equipment Reserve 3,097.28
Water Debt Service Reserve 34,472.31
Parks & Recreation Reserve 7,752.57
Sidewalk Repair & Replacement Reserve 733.01

Unpaid Water

Billed February 1, 2012 $17,459.88
Paid In Feb. 4,691.97
Unpaid March 1st $12,676.91

Winter Carnival Funds –

Christmas celebration …………. $800.00
435.00 (from Fire Dept.)
Checking (expenses) ………... 469.55
Parks & Recreation Savings …… 840.00
Cash back for start-up in spring .. 200.00

Rackmyer Restitution – Paid in full

It was upon motion of Trustee Flint, seconded by Mayor Stiles, unanimously carried,
RESOLVED, to accept the treasurer’s report as read.

VILLAGE HISTORIAN

Gary Thompson, Village Historian gave an update of projects he has been working on for the village. He said he is interested in preparing a booklet with historical information, past presidents/Mayors and Trustees, etc. for the Bi-Centennial celebration in June. (He will attend the next bi-centennial meeting which will now be held on Thursday, March 22nd.) He also asked if it would be possible to re-dedicate a stone from the Vietnam era with the planting of a cherry tree in Alden Field. Board members agreed and will determine exactly where this will be placed. Mr. Thompson thanked the board for their support to the veterans and to the Department of Public Works on their commendable work. In closing Mr. Thompson asked if the village would consider having the cemetery GAR (Grand Army of the Republic) markers sandblasted and repainted. Board members agreed to this also.

REFUSE REMOVAL CONTRACT – Bid Opening

Bids were opened and read as follows:

Casella Waste Services, Oneonta ………………… $58,421.00
On Time Waste Disposal, Sprakers ……………… $62,724.00

A discussion was held, also about the possibility of going to the ‘bag system’ again. Mr. Larrabee from Casella Waste gave the board some information on that system to review.
After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to reject all bids as too high and to rebid on April 2, 2012 at 7 pm (see legal notice).

Trustee Flint said he sees a vehicle bringing garbage into the village each Sunday evening, to the Assembly of God Church. The Clerk will write a letter to remind them that there is to be no outside garbage brought in.

TOWN/VILLAGE

Town and Village Board members discussed matters pertaining to the gymnasium and lands of the Community Center that are jointly leased.
Again, Mayor Stiles said he is hearing rumors about the gym budget cuts and individuals wanting to close it. Supervisor Tom Garretson and others assured all that the gym is a very small part of their budget which does get adjusted annually, but they have never had a discussion regarding the closing or funding cuts to the gym.
Building maintenance issues were discussed including windows, leaking roof, lawn mowing, resurfacing gym floor, and the parking lot. Trustee Harvey suggested we get quotes for this parking lot along with for repaving of the village parking lot, possibly get a better price.
Mayor Stiles said he has received several complaints of a trailer being loaded with the large bales of hay from the field adjacent onto the roadway leading to the back of the building. Traffic is blocked while this being done. It was agreed to extend the fence to eliminate this from being able to happen.


CVCFC

Sam Dubben spoke for the Cherry Valley Community Facilities
Corporation. He gave a financial update. He said the village has failed to
pay the additional $25 per month to help cover fuel costs (per contract).
Mayor Stiles asked him if the heating system has yet been straightened out.
Mr. Dubben said he had been told that the heat is often left up very high at
night. The Clerk said the thermostat is not working properly which is a big
part of the problem and that she personally does not turn the heat up.
Mrs. Flint asked about having the outside light replaced as this has not
worked for a long time. Mr. McCamley assured that the light would be
fixed within the next two weeks. Mr. Waldman said they would like to have
a member of the village board on their committee if anyone is interested.


DPW

Parking Lot Quotes

Quotes to repave the parking lot were received as follows:

Gifford Paving Company – (see quote) ……… $14,640
John Paddon & Son - …….. “ “ ……….. 25,920
John Paddon & Son ……… “ “ ……….. 32,600
Webster Asphalt …………. “ “ ……….. 18,000
Cobleskill Stone …………. “ “ ……….. 14,000

Nothing was decided on at this time regarding the paving of the parking lot.

Sidewalk Replacement/Repair

It was upon motion of Trustee Flint, seconded by Trustee Harvey,
agreed to repair/replace sidewalk areas by the Rury’s Food Store, Coyotes, The Gallery, & the former It’s All Good store. This should be able to be done at approximately $1,000.00.

Water Department

It was upon decided to purchase a flow meter at approximately $300-$400 for the water department.

Pickup Truck

It was upon motion of Trustee Harvey, seconded by Trustee Flint to purchase a low mileage 2002 Chevy S10 pickup truck from Flint’s Garage at a cost of $6,500.00.
The Superintendent will advertise the 1999 Ford pickup for sale.

Tree/Limb Removal

Timberworks Tree and Stone gave an estimate of $680.00 to take down a dead white ash on Montgomery Street. Brush will be chipped on site and wood removed by the village.
It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED to hire Tmberworks to do the above work at a price of $680.00.

Hydrants

Hydrants will be flushed on April 11th and 12th.


CEMETERY

Lawn Mower

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, to purchase a used Cub Cadet 2146 lawn tractor, with bagger and 38 inch deck from Springfield Tractor and Implement at a cost of $1,000.00.


CVCFC Rent

After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,
RESOLVED, to budget $225.00 monthly to the Cherry Valley Community Facilities Corporation, for rent of the Clerk’s office in the 2012-13 budget.


ANNUAL MEETING

It was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,
RESOLVED, the annual organizational meeting will be held on Monday, April 2, 2012 after the Refuse Removal Bid.



BUDGET

Tentative budget hearing is set for April 16, 2012.
.


AUDIT OF CLAIMS

After review by the board, it was upon motion of Trustee Flint, seconded Trustee Harvey, unanimously carried,
Resolved, to make payment on bills and transfer of appropriations as follows:

General Fund Ch #’s 9437 - 9477 $13,403.22
Water Fund “ “ 4,103.02
Total Fund $17,506.24
Trust & Agency Fund Ch #’s 1700 -1702 $ 1,825.23
Including deductions – Social Security, Medicare, Federal, Retirement

Transfer of Appropriations
To From
A1210.4 $ 30.17 A1010.4 $ 7.90
A1325.4 22.20
A1355.4 16.20 A1340.4 16.20
A7140.4 291.28 A7111.4 291.28





ADJOURNMENT

It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 10 pm.

Respectfully Submitted,



Dorothy E. Johnson
Clerk-Treasurer
March 21, 2012