MINUTES July 18, 2016 The meeting was opened by Mayor Kevin J. Flint at 7:00 PM. In attendance were Mayor Kevin J. Flint, Trustee Edward A. Harvey, Trustee Louis A. Guido, Jr., Clerk-Treasurer Amy Herr, Interim DPW Superintendent David Hajczewski, Ben Whittenburg, George Jersey, Kathryn Lane and Emmi Frasca. MINUTES The first item on the agenda was approval of the minutes as members received in written form. It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written. TREASURER’S REPORT Checking Account 07/01/16 Balance General $200,597.17 Water $17,539.98 Total Fund $218,137.15 Trust & Agency $123.44 Savings Accounts 07/01/16 Balance Water System Repair Reserve $ 2,896.65 Cemetery Capital Reserve 10,828.12 Unemployment Insurance Reserve 2,638.69 Water Debt Service Reserve 20,909.52 Parks & Recreation Reserve 3,570.54 Sidewalk Repair & Replacement Res 238.53 James Wait Basketball Court Fund 7,613.22 Water Taxes Taxes Billed 6/1/15 Water $188,745.84 Adjusted $399.16 Paid in June $146,437.57 Unpaid 7/1/16 $41,909.11 It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED, to accept the report as given. WATER CONCERNS BY RESIDENTS Ben Whittenburg stated that he had his water turned off in his cellar last fall and did not turn it back on until June 2016. He was billed $160.00 for the minimum usage even though he used no water. He was advised that since he did not have the notify the Village Office to have the village shut off the water at the curb stop, he is being charged for the minimum usage as the service was connected to his home. If he had notified the Village Office that he wanted his water shut off he would have been charged the $15.00 shut off in the Fall and $15.00 to turn it back on in June along with the amount for usage when it was turned on. Mr. Whittenburg requested that he be able to pay the amount for the water to be turned off and on as if he had advised the Village that he was not in the home and had the water off. He was advised that there would be no change made in the amount of his bill and he was given a copy of the Water Rules and Regulations. Emmi Frasca stated that her Water Bill has been increasing steadily over the last few years. She had a plumber check her home and she has no leaks. She has talked to others in the area that also has only two people in the home and found out that their bills are much lower than her bill. She was advised that the meter can be sent out to be checked if she wants that. If after being tested it is found that the meter is working, then she will have to pay the cost, which is around $100.00, to have it checked. Dave Hajczewski told her that he will come to her home on July 19th to check the meter reading and see if it is running when all her water is shut off. CEMETERY George Jersey had contacted the Village Office about purchasing six cemetery lots. He had been advised that as a non-resident that the cost would be $6,000.00. He was concerned about this price as he had been a resident in the past and wanted to have a family burial plot in the Cherry Valley Cemetery. He suggested that a price be established for past residents that would be between the cost of a Town resident and a Non-resident. DONATIONS Kathryn Lane inquired about the decision to no longer give monetary donations to the Museum, Library, Senior Citizens and the Fire Department. She was advised that the Village had been told by an auditor from the State Comptroller’s Office and through information from the New York Conference of Mayors that the Village did not have authority to make monetary gifts to these types of organizations; therefore the donations will not be made this fiscal year. LAWNS IN NEED OF MOWING A letter and copy of the regulation regarding lawn maintenance was sent to William and Laurie Ashford about their residence on Church Street. The letter advised them to have the lawn mowed by July 18, 2016. As of this date it has not be mowed and no response has been received regarding the letter that was sent. COMPLAINT A verbal complaint was received by Dave Hajczewski from Dick Guernsey that his neighbor has placed a shed near the property line. Trustee Harvey will check into this. If the shed is too close to the property line a letter and copy of the ordinance will be sent to have it moved. DPW SIDEWALKS Work has begun on the sidewalk on Church Street. The sidewalk will be made accessible at the intersection of Church Street and Maple Avenue. There is a utility pole in the way of completing the project. Time Warner has moved their wires from the pole. National Grid has been contacted to move the pole. They have not removed it yet. STREET SIGNS Dave Hajczewski has contacted the sign company to obtain new street signs for Hamilton Avenue and Kilfoil Street. WATER DEPARTMENT METER TAMPERING Discussion was held that there needs to be a policy for anyone that is tampering with their water meter. Motion was made by Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED to table this discussion until the Village Attorney is present to advise on any policy being established. STREETS Suit Kote will be repaving Elm Street from Main Street to Maple Avenue and Kilfoil Street and part of Railroad Avenue from Montgomery Street to near the See residence for a total cost of $14, 837.00. This is to be paid with CHIPS and Pave NY monies. Discussion was held to pave the rest of Railroad Avenue if there is enough money. Mayor Flint to check on the cost for this. ALDEN FIELD WALKING PATH The mini-grant from Bassett Healthcare has been received for the benches on the walking path. There are pieces of sidewalk that will be used to put the benches on. Trustee Guido will check on prices for the mileage markers for the path. TRUCK Discussion was held regarding payment for the dump truck that bids were received for last month. Motion was made by Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED that a two (2) year bond will be obtained through NBT Bank to finance the dump truck. Village Attorney to write up a Bond Resolution to be voted on by the Board. A letter of commitment to be sent to Smith Ford regarding purchasing the truck as soon as financing is arranged. FLOOD PLAIN LETTER Letters were received from the New York State Department of Environmental Conservation regarding continued eligibility in the National Flood Insurance Program. A telephone discussion is required to be completed. Mayor Flint and Trustee Guido will follow-up on this letter. CEMETERY PRICES Discussion was held regarding the suggestion that another pricing level be added to the cemetery charges. Mayor Flint to notify George Jersey of the decision that was made based on his request. Upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, RESOLVED that no changes will be made in the cemetery rules at this time. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Guido, unanimously carried, RESOLVED to amend the budget, modify the budget and make payment on bills as follows: General Fund Ch #’s 11937 – 11977 $9,766.37 Water Fund " 3750.28 Total Fund $13,516.65 Trust and Agency Fund Ch #’s 1880-1882 & auto deductions- Social Security, Medicare, Federal, Retirement, State $174.58 $2251.97 Budget Amendments From To To James Wait Basketball A7111.4 $7613.22 A2770 $7613.22 Court Savings 2015-2016 Budget A1990.4 $35,529.44 A2770 $35,529.44 2015-2016 Budget F1990.4 $7,539.36 F2770 $7539.36 Bassett Healthcare A7111.4 $1,000.00 A2705a $1,000.00 Mini-Grant Budget Modifications To From A7111.4 $150.00 A6772.4 $150.00 A7111.4 $1,000.00 A7410.4 $1,000.00 A7111.4 $1,000.00 A7450.4 $1,000.00 A7111.4 $1,000.00 A8989.4 $1,000.00 END OF YEAR BALANCES Village General Balance 5/31/16 $76,319.44 Carry over 40,790.00 Amend to 2016-2017 $35,529.44 Water Balance 5/31/16 $11,392.17 Carry over 0.00 Adjustment to F2770 Leins on Tax Roll 3,852.81 Amend to 2016-2017 $7539.36 ADJOURNMENT The meeting adjourned at 8:47 PM upon motion of Trustee Guido, seconded by Trustee Harvey. Respectfully Submitted, Amy S. Herr Clerk-Treasurer July 20, 2016