December 2012 Minutes

MINUTES


December 17, 2012



The meeting was opened at 7:00 p.m. by Mayor Jeffrey S. Stiles. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Village Attorney Dennis B. Laughlin, Clerk-Treasurer Dorothy E. Johnson, DPW Maintenance worker Todd E. Hull, and SEFCU Insurance Agent Michael Hutcherson.



MINUTES



The first item on the agenda was the approval of the minutes, as sent to all board members in written form.

It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried,

RESOLVED, to dispense with the reading of the minutes and approve as written.



TREASURER’S REPORT



Checking Account 12/1/12 Balance

General $111,848.71

Water 10.340.70

Total Fund $122,189.41

Trust & Agency $ 2,910.81



Savings Accounts 12/1/12 Balance

Water System Repair Reserve $ 2,888.90

Cemetery Capital Reserve 11,135.15

Unemployment Insurance Reserve 5,168.97

Equipment Reserve -0

Water Debt Service Reserve 29,486.50

Parks & Recreation Reserve 8,308.58

Sidewalk Repair & Replacement Reserve 233.28



Unpaid Water



Unpaid 11/1/12….. $7,105.07

Paid in Nov. 405.00

Billed in Nov. 60.08

Unpaid 12/1/12 $6,760.15 To January bills.



After discussion, it was upon motion of Trustee Flint seconded by Trustee Harvey, unanimously carried,

RESOLVED, to accept the report as given.



LIABILITY/PROPERTY INSURANCE



Mr. Hutcherson reviewed his proposal as well as the current insurance policy. He noted where premiums could be lowered on property coverage. After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Flint, unanimously carried,

RESOLVED, to accept Mr. Hutcherson’s proposed policy as written.



COMMUNITY SIGN



Trustee Flint and Mayor Stiles will complete the sign after Christmas.



DPW



Water Meters – The board discussed using the present water meters but to build a new, proper box to house the meters that need to be located outside to save the village and the homeowner money. All places are to be metered by April 2013.



ELECTION



The clerk has prepared letters with election dates and information for party chairmen.



NYS RETIREMENT SYSTEM



The New York State Retirement System has again requested a resolution and proof of posting regarding the hours of appointed and elected officials. After review and discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried,

RESOLVED , that the Village of Cherry Valley, location code 40156 hereby establishes the following as standard work days for elected appointed officials and will report the following days worked to the New York State and Local Employees’ Retirement System based on the time keeping system records or record of activities maintained and submitted by these officials to the clerk of this body:



Trustee Kevin Flint - xxx-xx-8xxx 6 hrs/day term 4/2009 – 4/2013

Clerk-Treasurer - xxx-xx-8xxx 6 hrs/day term 4/2011 – 4/2013



On this 17th day of December 2012, (date enacted December 17, 2012.) I, Dorothy E. Johnson, Clerk of the governing board of the Village of Cherry Valley, of the State of New York, do hereby certify that I have compared the foregoing with the original resolution passed by such board, at a legally convened meeting held on the 17th day of December 2012on file as part of the minutes of such meeting, and that same is a true copy thereof and the whole of such original.

I further certify that the full board, consists of 3 members, and that 3 of such members were present at such meeting and that 3 of such members voted in favor of the above resolution.

IN WITNESS WHEREOF, I have hereunto Set my hand and the seal of the Village of Cherry Valley.



AUDIT OF CLAIMS



After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried,

Resolved, to make payment on bills, transfer appropriations and budget amendments as follows:





General Fund Ch #’s 9905 - 9943 $13,998.52

Water Fund “ “ 4,958.35

Total Fund $18,956.87

Trust & Agency Fund Ch # 1752 - 1753 $ 1,519.30

Including deductions – Social Security, Medicare, Federal, Retirement





Transfer of Appropriations

To From

A8170.4 841.54 A1990.4 841.54

A9010.8 495.00 A8810.1 495.00













ADJOURNMENT



It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 8:25 pm.



Respectfully Submitted,





Dorothy E. Johnson

January 9, 2013