February 2013 Minutes

MINUTES February 18, 2013 The meeting was opened at 7:00 p.m. by Mayor Jeffrey S. Stiles. In attendance were Trustee Kevin J. Flint, Trustee Edward A. Harvey, Village Attorney Dennis B. Laughlin, Clerk-Treasurer Dorothy E. Johnson, and Interim DPW Superintendent David R. Hajczewski. MINUTES The first item on the agenda was the approval of the minutes, as sent to all board members in written form. It was upon motion of Trustee Harvey, seconded by Trustee Flint, and unanimously carried, RESOLVED, to dispense with the reading of the minutes and approve as written. TREASURER’S REPORT Checking Account 2/1/13 Balance General $92,032.67 Water 34,992.17 Total Fund $127,024.84 Trust & Agency $ 2,681.26 Savings Accounts 2/1/13 Balance Water System Repair Reserve $ 2,889.14 Cemetery Capital Reserve 11,136.09 Unemployment Insurance Reserve 5,169.41 Water Debt Service Reserve 29,489.00 Parks & Recreation Reserve 8,559.28 Sidewalk Repair & Replacement Reserve 233.31 Unpaid Water Water Billed 1/1/13 $54,084.41 Paid in January 32,816.56 Unpaid 2/1/13 $22,121.73 After discussion, it was upon motion of Trustee Flint seconded by Trustee Harvey, unanimously carried, RESOLVED, to accept the report as given. COMPLAINTS – T. George, Main Street Several complaints have been received regarding Mr. Thomas George, Main Street, mostly the blocking of the lanes on State Highway 166 with tractor/trailers he is working on. The Clerk was asked to write Mr. George a letter to remind him of the hazard these vehicles are posing. GARBAGE REMOVAL The garbage removal contract was reviewed, as it is normally bid out in March. Attorney Laughlin will make some changes and get it back to the clerk by the end of the week. After Attorney Laughlin makes said changes, the Clerk will advertise for bids. If the contract is not prepared for advertising to accept bids by March 18th, it was agreed by Board members that it may be moved to April 1, 2013, at which time the annual meeting will be held. One item discussed was the regulation that the garbage collector does not have to pick up any receptacle weighing in excess of 100 lbs. We have never had a problem with this, though the residents should be aware of the rule. ELECTION Inspectors have been hired as follows: Kathryn Lane, Republican Santa Morris, Democrat Linda Franzese, Democrat Carol Page, Republican Delores Weeks, Republican Alternate Election Resolution After discussion, it was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried, Please take notice that pursuant to a resolution adopted by the Board of Trustees of the Village of Cherry Valley on the 18th day of February 2013, the particulars of the annual Village Election to be held on the 19th day of March 2013 are as follows: 1. The Village of Cherry Valley constitutes one election district for the purpose of village election and the polling place for such district shall be at the Village Clerk’s Office, 2 Genesee Street, Cherry Valley, New York. 2. The hours during which the polls shall be open for voting shall be 12:00 noon to 9:00 p.m. 3. Registration will be held on Saturday, March 9th, hours 12 noon to 5 pm also at the office of the Village Clerk. The names of all those who have been duly nominated in accordance with the provisions of the New York State Election Law for the Village Office whose certificate of nomination has been duly filed with the Village Clerk, and that the office for which they have been nominated are as follows: Office of Mayor– Four-Year Term Republican: Kevin J. Flint, 44 Alden Street, Cherry Valley, NY 13320 Office of Trustee – Four-Year Term Republican: Louis A. Guido, Jr., 207 Main Street, Cherry Valley, NY 13320 PSYCHIC FAIR – April . Mayor Stiles said he and his group will provide food for the Fair. Other organizations will be asked as well. SPRING FLING A fund raiser for the Community Center and Children’s Christmas Fund will be held on April 5th & 6th.. The weekend will include an alumni basketball game, a dodge ball tournament and food sales. ANNUAL WATER QUALITY REPORT The Annual quality report has been completed and may be viewed by any interested person at the Clerk’s office or by contacting the clerk to have one mailed to them. DPW Mr. Hajczewski reported one leak has been found and repaired on Maiden Lane. He has installed meters in the Town Barn and the Firehouse, to meter the larger lines in those buildings, in trying to account for usage. Todd Hull passed his water course and will meet with the New York State Health Department officials at the well house to complete the test. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Harvey, seconded Trustee Flint, unanimously carried, Resolved, to make payment on bills, transfer appropriations and budget amendments as follows: General Fund Ch #’s10001 - 10041 $14,346.75 Water Fund “ “ 4,938.47 Total Fund $19,285.22 Trust & Agency Fund Ch # 1757 – 1759 $ 3,657.03 Including deductions – Social Security, Medicare, Federal, Retirement ADJOURNMENT It was upon motion of Trustee Flint, seconded by Trustee Harvey, unanimously carried to close the meeting at 8:30 pm. Respectfully Submitted, Dorothy E. Johnson February 28, 2013