ANNUAL ORGANIZATIONAL MEETING April 1, 2013 Mayor Kevin J. Flint and Trustee Louis A. Guido, Jr. were sworn into office by the Clerk. Also in attendance were Trustee Edward Harvey, Interim DPW Superintendant David Hajczewski, Maintenance Worker Todd Hull, Randy and Max Weaver, Weaver’s Sanitation, Scott Moxham, On Time Waste Removal, and a representative from Casella Waste Systems. Mayor Flint opened the meeting at 7 pm, with the following: APPOINTMENTS & SALARIES Mayor- Kevin J. Flint elected to 4/17 $ 1,750.00 annual Trustee- Edward A. Harvey, elected to 4/14 $ 1,500.00 ” Trustee- Louis A. Guido, elected to 4/17 $ 1,500.00 “ Deputy Mayor –Edward A. Harvey, appointed to 4/14 $ 100.00 “ Attorney- Dennis Laughlin – contracted $ 4,000.00 “ Clerk-Treasurer, Record’s Keeper, Tax Collector- Dorothy E. Johnson – 2 yr. app. to 4/15 (w/benefits, inc. health ins) $13,156.00 “ Registrar of Vital Statistics – D. Johnson, app. to 4/15 $ 125.00 “ Deputy Clerk-Treasurer & Deputy Registrar- Eileen D. Kerzick $10.00 per hr. Interim Superintendent/Maintenance worker- David Hajczewski, $14.50 per app. annually w/ benefits, inc. health ins. Maintenance Worker – Todd E. Hull – w/ benefits $13.00 per hr. Part time Cemetery Maintenance Worker- Ryan L. Brazie $10.00 per hr. Other Part time laborers – hired as needed $10.00 per hr. Election Inspectors – Hired at time of need $8.50 per hr. Public Health Officer-Brenda Davies-Wait app. to 4/15 -0- Historian – Gary Thompson -0- Park Maintenance – K. Don Brigham ……………………………………....$100.00 annual PLANNING BOARD Dennis Laughlin, Chair, 7 yr. term to 4/2015 Blake Hayes, 7 yr. term to 4/2017 Howard Young, 2 year period to 4/2014 Dorothy Reiberg 7 year term, to 4/2016 Dennis reported they are working on an ordinance of policies and procedures at this time. POLICIES AND PROCEDURES Official Bank – NBT Bank of Norwich, Cherry Valley Branch Official Newspaper- Daily Star, Oneonta Official Board Meeting- 3rd Monday of each month at 7:00 p.m. Authorization for Clerk to pay utilities, health insurance, postage, and small items to run office and equipment as needed, prior to board meeting approval Interest Rate Charge- 5% first month, with 1% added each month thereafter. Copies - $ .25 each Classes/work related meetings Work related travel - $ .54 per mile Meals- If not included with class, as per policy of 10/92: $15.00 per day. Bounced check fee- $20.00 County Sales Tax receipts – 75% to General Fund. 25% to Water Fund All Employees- Offered NYS Retirement & Deferred Compensation Plan Policies – Investment, Procurement, Code of Ethics, Prohibition of Sexual Harassment, Drug Free Work Place, Meal Reimbursement, Emergency Preparedness Plan, Water Restriction During Drought Emergency, Hazardous Mitigation Plan, Clerk/Deputy Clerk Segregation of Duties, DPW Guidelines. Water Rules and Regulations - Rate increased by $1.00 to $7.75 per 1000 gallons effective with next (July 2013) billing. Cemetery Rules and Regulations - Cost of lots increased by 25% effective June 1st. REFUSE REMOVAL BIDS Bids were received and publicly opened from: Weaver’s Sanitation, Fort Plain, NY ……………………….$52,500.00 annually On Time Waste, Sprakers, NY ……………………………. $50,700.00 annually Casella Waste Systems, Oneonta, NY ……………………..$54,240.00 annually After discussion, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, RESOLVED to accept the lowest bid of $50,700.00 from On Time Waste. Refuse removal day will remain on Thursdays, but recyclable pickup will be every Thursday beginning June 6, 2013. One area of concern that Mr. Moxham mentioned is that all boxes must be crushed and tied together, not placed into another box for removal. BUDGET The proposed budget was reviewed. It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED, a public hearing will be held on proposed budgets for the Village of Cherry Valley on Monday, April 15, 2013, beginning at 7 pm at the office of the Clerk, 2 Genesee Street, Cherry Valley. Any person interested in viewing the proposed budgets may do so at the Clerk’s Office Monday through Friday, hours 9 am to 1 pm. Proposed Budgets are as follows: General Fund Water Fund Appropriations $251,921.00 Appropriations $110,750.00 Revenues (inc. reserves) 77,459.00 Revenue 110,750.00 To be raised by taxes $174,462.00 -0- Rate: $5.6020 per thousand Rate: $7.75 per thousand gallons .12 increase $1. increase, minimum bill $155.00 STREET LIGHTING Trustee Guido said he would like to address street lighting issues in the near future. DOG CONTROL Mrs. Tammy Saba complained about other (causing problems) dogs as she walks her dog by. A discussion was in agreement that if the dog is on “his” own property, nothing can be done. Mrs. Saba asked to by put on the agenda for the next regular meeting to fully discuss the issue. ADJOURNMENT It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, RESOLVED to adjourn the meeting at 7:50 pm. Respectfully Submitted, Dorothy E. Johnson Clerk-Treasurer April 8, 2013