MINUTES August 19, 2013 The meeting was opened at 7:00 p.m. by Mayor Kevin J. Flint. Also in attendance were Trustee Louis A. Guido, Jr., Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, and Interim Department of Public Works Superintendent David R. Hajczewski. MINUTES The first item on the agenda was the approval of the minutes, as sent to all board members in written form. It was upon motion of Trustee Guido, seconded by Trustee Harvey, and unanimously carried, RESOLVED, to dispense with the reading of the minutes and approve as written. TREASURER’S REPORT Checking Account 8/1/13 Balance General $161,988.82 Water 41,816.83 Total Fund $203,805.65 Trust & Agency $ 2,225.90 Savings Accounts 8/1/13 Balance Water System Repair Reserve $2,889.60 Cemetery Capital Reserve 11,138.88 Unemployment Insurance Reserve 5,170.25 Water Debt Service Reserve 24,493.49 Parks & Recreation Reserve 8,872.51 Sidewalk Repair/Replacement Reserve 233.35 Unpaid Taxes Unpaid 7/1/13 $55,078.86 Paid in July -34,041.05 Unpaid 8/1/13 $13,395.72 After discussion, it was upon motion of Trustee Guido seconded by Trustee Harvey, unanimously carried, RESOLVED, to accept the report as given. COMMUNITY CRÈCHE - Location Board members agreed the crèche should be placed back in the area by NBT Bank again this winter as they feel it is the most visible and well lit location. Fence at Cade, Genesee Street Approval was given to Mr. Mrs. Cade, Genesee Street to leave the fence as is at their Genesee Street property. DPW Vacation The Superintendent will take vacation from August 9th to Sept. 9th. Cemetery Mr. Hajczewski said there are frequent problems with dog feces in the cemetery. After discussion, it was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED to amend the cemetery rules as follows: No dogs are allowed in the village cemetery except service dogs. Signs will be placed at the entrances of the cemetery. The Clerk said she has seen children playing by the very old stones. Children are not allowed in the cemetery without adult supervision, she reminded all. Alden Field Dog problems in Alden Field were also discussed as there are repeated problems with dogs in Alden Field. It was been reported that children have gotten dog feces on them as well as being frightened by dogs. Board members resolved, there will be NO dogs allowed in Alden Field unless they are service dogs. Signs will be bought and placed at the entrances of the field. Unsightly/Unhealthy Properties Superintendent Hajczewski asked what is to be done with the several properties where the lawns are not being maintained. After discussion, it was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, To re-introduce a proposed ordinance, “Regulating the Height of Tall Grass, Weeds, Poisonous or Harmful Vegetation” and it was FURTHER RESOLVED a public hearing will be held on Monday, September 16, 2013 beginning at 7 pm to consider and to hear comments on Proposed Law # 1, 2013, A Law Regulating the Height of Tall Grass & Weeds. Water System The Superintendent reported that the water tank level indicator is not working properly. He has contacted a representative from Aqua Logic to check out the system. It was decided by board members to have a maintenance check-up on the entire system annually. Tree Removal Superintendant will check on a price to remove a dead tree on Montgomery Street near the Episcopal Church/Plymell properties. TIME WARNER CABLE – Franchise Renewal The Clerk has not yet invited representatives from Time Warner to a village meeting. A letter will be sent out this week. CEMETERY LOTS SOLD, DEEDS SIGNED TO: Jaird W. Johnson Gerald & Orva Wilmot 2 grave Lot 4 Grave Lot Sect. C, Lot 43 e & f. Sect. B2, Lot 78 a & b. Sect. B2, Lot 79 q & b. NYS RETIREMENT SYSTEM RESOLUTION As there were discrepancies in the last resolution that was passed by the board and sent to the retirement system regarding elected and appointed officials Standard Work Day and Reporting, it was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED, that the Village of Cherry Valley, Location Code 40156, hereby established the following as standard work days for elected and appointed officials and will report the following days worked to the New York State and Local Employees’ Retirement System based on the time keeping system records of the record of activities maintained and submitted by these officials to the clerk of this body: (see original for more detailed information) Mayor - Average 3 days per month, no participation in time keeping system Clerk-Treasurer – Ave. 10 days per month, participates in time keeping. Interim DPW Supt- Ave. 20 days per month, participates in time keeping On this 19th day of August , 2013, Dorothy E. Johnson (signed) Date Enacted 8/19/13. I, Dorothy E. Johnson, Clerk of the Governing Board of the Village of Cherry Valley of the State of New York, do hereby certify that I have compared the forgoing with the original resolution passed by such board, at a legally convened meeting held on the 19th day of August, 2013 on file as part of the minutes of such meeting, and that same is a true copy thereof and the whole of such original. I further certify that the full board, consists of 3 members and that the 3 of such members were present at such meeting and that 3 of such members voted in favor of the above resolution. IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the Village of Cherry Valley. This document consists of one page. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Guido, seconded Trustee Harvey, unanimously carried, Resolved, to make payment on bills and amend the budget as follows: General Fund Ch #’s101278 - 101332 $26,671.06 Water Fund “ 5,324.08 Total $31,995.14 Trust & Agency Fund Ch # 1788– 1791 $3,801.50 Including deductions – Social Security, Medicare, Federal, Retirement ADJOURNMENT It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried to close the meeting at 8:08pm. Respectfully Submitted, Dorothy E. Johnson, Clerk-Treasurer August 29, 2013