MINUTES June 15, 2015 The meeting was opened by Mayor Kevin J. Flint at 7:00 p.m. In attendance were Trustee Louis A. Guido, Jr., Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, Attorney Dennis B. Laughlin, Interim DPW Superintendent David R. Hajczewski and Ryan Jaquay. MINUTES The first item on the agenda was approval of the minutes as members received in written form. It was upon motion of Trustee Guido, seconded by Mayor Flint, unanimously carried, to accept the minutes as written. TREASURER’S REPORT Checking Account 06/01/15 Balance General $65,484.56 Water 2,013.18 Total Fund $67,497.74 Trust & Agency $3,421.81 Savings Accounts 06/01/15 Balance Water System Repair Reserve $ 2,896.00 Cemetery Capital Reserve 10,825.79 Unemployment Insurance Reserve 4,138.17 Water Debt Service Reserve 20,904.97 Parks & Recreation Reserve 3,241.52 Sidewalk Repair & Replacement Res 238.48 James Wait Basketball Court Fund $15,576.53 Water Taxes Unpaid Taxes Unpaid Water Adjusted Paid in Billed 6/1/2015 $193,275.51 It was upon motion of Trustee Guido, seconded by Trustee Harvey, Unanimously carried, RESOLVED, to accept the report as given. CHANGE OF MEETING DATE Trustee Guido stated that he will not be able to attend the next meeting of the board due to conflicts of his work. The matter was discussed and, It was upon motion of Trustee Harvey, seconded by Trustee Guido, unanimously carried, RESOLVED to change the July meeting date from the July 20, 2015 to July 14, 2015 at 7 pm. CLERK-TREASURER POSITION Board members have discussed the particulars of the position to the next appointee. They are proposing office hours to be 6 hour days. Benefits and salary are to be negotiated. It was decided that they will leave the position open until after the July meeting, then interview after that meeting. EAGLE SCOUT PROJECTS Ryan Jaquay – Revolutionary War Veteran’s Graves Mr. Jaquay told the board that he would like to do his Eagle Scout project on mapping Revolutionary War Veteran’s graves and cleaning their stones. Trustee Guido offered to help Mr. Jaquay with any mapping or other information he may need. Board members also suggested that he speak with someone from the Cherry Valley Memorials for advice. Albert Wait Project – Handicap Parking Areas Albert is waiting on the posts from Mayor Flint. James Wait Project – Outdoors Basketball Court The Job Corps has been on vacation so the project will be completed in July of this year now. SIGNS Mayor Flint said he will bring the sign posts over so the DPW can redo some of the road signs. Also, new ‘no parking this side of street’ signs are to be ordered. CEMETERY Lots Sold and Deed signed to: Ahmad Chaudhary One Cremation Lot Section B2, Lot 77 f. TRUCK BIDS It was decided to wait on advertising for truck bids until after street work is completed and paid for. ALDEN FIELD – Bleachers The bleachers have been ordered and are on their way. MONTGOMERY STREET PROJECT After discussion, it was upon motion of Trustee Guido, seconded by Trustee Harvey unanimously carried, RESOLVED to advertise for bids to repave Montgomery Street, distance of approximately .3 of a mile with cold mix. A special meeting will be held on June 29th at 7 pm to open bids. Any or all bids may be rejected by the board of trustees. It was also decided that the DPW will remove the culverts on the east side that are too high. ALDEN FIELD BRIDGE PROJECT Further plans were made to complete this project. DPW Tree Removal The Clerk noted that the dead tree on Quarry Street has limbs falling off of it now. Superintendent Hajczewski said he will speak with Mr. Waterfield, that he should be doing this removal soon. Sidewalks Mr. Hajczewski said the sidewalk from the corner of Church Street to the Gage apartment home is prepared for concrete. After this portion is complete it is planned to continue on toward Main Street with the new sidewalk. NEW TREES – National Grid Trustee Guido reported that with this project there are certain trees that can be reimbursed for. The trees must be planted under power lines and after one year, National Grid will reimburse up to $50.00 a tree. He will check further with Let It Grow in regards to availability and cost of certain low growing trees. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Guido, seconded Mayor, unanimously carried, RESOLVED to amend the budget, transfer appropriations, and make payment on bills as follows: General Fund Ch #’s 11271 - 11302 $14,745.36 Water Fund " 2,799.00 Total Fund $17,544.36 Abstr # 1 – June – General Water Total 11303 - 11324 $5,324.45 1,243.91 $6,568.63 Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement 1845 - 1846 $97.98 $2,878.22 $2,976.20 Budget Amendments From To To Unemployment Insurance A9050.8 $1,500.00 A2770 $1,500.00 Reserve Savings Water Debt Reserve F8340.4 $ 500.00 F2770 $ 500.00 Transfer of Appropriations To From A8170.4 $1,756.93 A1990.4 $1,756.93 A8810.4 274.79 A8810.1 274.79 A9050.8 1,606.80 (A9040.8 472.90 (A9030.8 223.99 (A1990.4 909.91 A5182.4 140.05 A1990.4 140.05 F8330.4 $ 646.81 (F1990.4 $ 326.96 (F9010.8 319.85 F8320.4 1,920.70 F1990.4 1,920.70 F8340.4 2,778.93 F1990.4 2,778.93 END OF YEAR BALANCES Village General $65,484.56 Less planned surplus 17,001.00 Carryover 37,031.00 $11,452.56 Less Bills paid in 2015-16 charged in 2014-15 - 404.61 $11,047.95 Amend To 2015-16 A1990.4 $11,047.95 A2770 $11,047.95 Water Fund $2,013.18 Planned surplus 1,500.00 $ 513.18 Less 2014-15 Bills 288.32 $ 224.87 Amend To 2015-16 F1990.4 $224.87 F2770 $224.87 ADJOURNMENT The meeting adjourned upon motion of Trustee Harvey, seconded by Mayor Guido at 8:30 pm. Respectfully Submitted, Dorothy E. Johnson Clerk-Treasurer June 17, 2015
May2015 Minutes
MINUTES May 18, 2015 The meeting was opened by Mayor Kevin J. Flint at 7:00 p.m. In attendance were Trustee Louis A. Guido, Jr., Trustee Edward A. Harvey, Clerk-Treasurer Dorothy E. Johnson, Attorney Dennis B. Laughlin, Maintenance Worker Conway Bishop, and Jeff, James, and Albert Wait. MINUTES The first item on the agenda was approval of the minutes as members received in written form. It was upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, to accept the minutes as written. TREASURER’S REPORT Checking Account 05/01/15 Balance General $81,103.51 Water 6,059.44 Total Fund $87,162.95 Trust & Agency $793.80 Savings Accounts 05/01/15 Balance Water System Repair Reserve $ 2,895.95 Cemetery Capital Reserve 10,825.61 Unemployment Insurance Reserve 4,138.10 Water Debt Service Reserve 21,504.61 Parks & Recreation Reserve 4,937.34 Sidewalk Repair & Replacement Res 238.48 James Wait Basketball Court Fund $10,376.53 Water Taxes Unpaid Taxes Unpaid Water 4/1/15 16,623.69 Adjusted Paid in April/May 4,616.09 Billed in +2.40 Unpaid 5/1/15- Returned to county $11,699.78 Plus interest It was upon motion of Trustee Guido, seconded by Trustee Harvey, Unanimously carried, RESOLVED, to accept the report as given. EAGLE SCOUT PROJECTS Albert Wait Project – Handicap Parking Areas Albert reported that his project is almost completed. James Wait Project – Outdoors Basketball Court James is waiting to here back from the Job Corps before continuing on APPOINTMENT – Historian Leonard D. Perry has accepted his appointment to the position of Historian for the village. SIGN COMPLAINT Mrs. Alice sent a letter of complaint regarding the unsightly no parking (and other) signs within the village. She noted that she had complained previously (see May 2013 minutes) and is asking again to have them straightened/replaced. Mayor Flint said he will order new signs and posts for the Department of Public Works Department to put up. BEAUTIFICATION AWARDS Again this year an anonymous donor has given the village money to be donated to village property owners along with a plaque. It may be for constant upkeep, for new renovations or improvements, etc. There will be one commercial prize and three residential prizes, $500.00 each. The prizes will be awarded in July. CEMETERY Part Time Maintenance Worker Shinara Beauregard was hired to fill the position at the cemetery. Lots Sold and Deeds signed to: Francis and Patricia Desmond Frank and Doris Sabler Two Grave Lot Two Grave Lot Section E, Lot 2 a & b. Section E, Lot 41 e & d. TRUCK BIDS It was decided to advertise for bids for a new dump truck. Mayor Flint will complete the bid sheet so the Clerk can advertise for July opening. ALDEN FIELD – Bleachers It was agreed the Clerk will order the bleachers from R.E. Woodson, Inc. for the ball fields at a cost of $2,179.00 for two sets, delivered. Each set contains 30 seats. Money was raised for these with proceeds from concessions sold at games and other events. It was therefore upon motion of Trustee Guido, seconded by Trustee Harvey, unanimously carried, RESOLVED to transfer funds from the Parks and Recreation Savings to the Trust and Agency Fund to pay for the bleachers. MONTGOMERY STREET PROJECT Mayor Flint has met with Paving Companies in regards to re-paving Montgomery Street. It was suggested to put the road back the way it was, to possibly do it this year from Main Street to Church Street, the remainder another year, and possibly to grind, re-profile, and pave. Aldo, it was suggested to put the green space back in. There are too many elevations the way the street is now. He will be meeting with another company and seeking bids, possibly a two year bid. The Mayor said before any work is done on this street public meetings will be held so the residents are aware of the noise, dirt, and other disturbances they will encounter during this process. ALDEN FIELD BRIDGE PROJECT Mayor Flint said he is getting prices on 18 foot beams to be used on the bridge. DPW Street/Sidewalk Sweeping Mayor Flint again requested that the DPW broom the sidewalks when sweeping the streets and continue to do so as needed. Mr. Bishop said he would rather use the power broom than to change the tractor attachments. The board agreed this was okay. Tree Removal The Superintendent has met with Nathan Waterfield, Timberworks. Mr. Waterfield submitted a price not to exceed $1,400.00 to remove any/all dead trees/limbs within the village. Memorial Day Preparation Mr. Bishop was asked to go ahead and patch the road under the traffic light if the state does not get it done, also to mow the cemetery as this has not been kept up, to empty the trash cans in the cemetery, blow the grass off of the stones and roadway in the cemetery, repair the hole in the Alden Street by Flint’s Garage before the Memorial Day Weekend. NEW TREES – National Grid National Grid is again sponsoring a program where they will reimburse for certain trees to be planted under the electric wires. Trustee Guido will check into the program. DOG COMPLAINT Trustee Harvey complained about the dog owned by David and Ashley Cornelia, Lancaster Street constantly barking. A discussion was held regarding the Town Dog Control Officer being a shared service with the village. Attorney Laughlin will look into this. EXECUTIVE SESSION It was upon motion of Trustee Harvey, seconded by Trustee Guido and unanimously carried, to go into Executive Session upon suggestion of Mayor Flint, to discuss employee matters/policies. Trustee Harvey left the meeting at this time. At 9:20 pm, it was upon motion of Trustee Guido, seconded by Mayor Flint, to close the Executive Session. AUDIT OF CLAIMS After review by the board, it was upon motion of Trustee Guido, seconded Mayor, unanimously carried, RESOLVED to amend the budget and make payment on bills as follows: General Fund Ch #’s 11229 - 11270 $13,971.23 Water Fund " 5,477.48 Total Fund $19,448.71 Trust & Agency Fund, Including deductions – Social Security, Medicare, Federal, Retirement Ch # 1843 - 1844 $121.98 $2,039.59 Budget Amendment From To To Unemployment Insurance Savings $1,035.60 A9050.8 A2770 ADJOURNMENT The meeting adjourned upon motion of Trustee Guido, seconded by Mayor Flint at 9:30 pm. Respectfully Submitted, Dorothy E. Johnson Clerk-Treasurer June 1, 2015
